HomeMy WebLinkAbout071789-Workshop Session MINU ES
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City Commission, Sanford, Florida
July 17
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The City Commission of the City of Sanford, Florida, met in Workshop Session in
the City Hall in the City of Sanford, Florida, at 4:00 o'clock P.M. on July 17, 1989.
Present:
Mayor-Commissioner Bettye D. Smith
Commissioner Whitey-Eckstein
Commissioner Lon Howell
Commissioner Robert Thomas
City Manager Frank A. Faison
Acting City Clerk Patricia A. Lee
Absent:
Commissioner A.A. McClanahan
City Clerk Janet R. Donahoe
City Attorney William L. Colbert
The meeting was called to order by the Chairman.
The Chairman thanked the Recreation' Department, especially Mike Kirby, for the
excellent job done in planning and conducting the First Annual Soap Box Derby.
The first item of business was a discussion concerning the Henry Shelton Sanford
Memorial Library/Museum. The Chairman introduced- Library Board Members present as
follows: Alfreda Wallace, Erma Dangleman, Ned Yancey, Tommy Peterson, Bunny Logan, Paul
Bordenkircher, Museum Curator Alicia Clarke and Director of Parks and Recreation Jim
Jernigan. Historic Preservation Board President Myra Sizemore Bales was also present.
The Chairman stated that both Boards were asked to attend to clarify any questions
they may have regarding their "roles" as Board members; and to inform them that $10,000 has
been allocated in the 89-90 FY Budget for improvements to the Library/Museum.
Alicia Clarke, Curator, distributed a brief history of the Museum, and stated that
at this time, the Board is proposing to add a 2500 square foot addition, to house not only
the 149 boxes of General Sanford's papers that are presently being stored at Sun Bank; and
to display donated items being offered to the City. Bunny Logan asked if the Henry
Shelton Sanford Memorial Library/Museum Board was a "not for profit" organization, and the
Chairman stated this Board is an advisory board to the City, and as such, was in fact that.
Commissioner Howell asked who Curator Alicia Clarke works for and whether or not she
answers to the Board. The City Manager explained that she works as a Division Chief under
the Parks and Recreations Department, under the guidance of Jim Jernigan and that her role
with the Board is in the coordination aspect, the same as other staff acting as board
liaisons to various City boards. Tommy Peterson stated he had written a letter to the
City Commission because he felt the Curator's part was never a clear issue, and that the
Board has no direct contact with Alicia Clarke other than that she is a party to their
meetings. The Chairman stated that she sees the Board functioning as a "Friends of the
Library" type of organization.
Bunny Logan asked if the curator is not an appointed member of the Board of
Trustees and does not participate in the discussions, should she be invited, for advice and
to participate at meetings. The City Manager stated the curator could be invited to
comment, and that her research and abilities should be solicited, even though she is not an
active member of the Board. The Chairman stated she did not understand why the Curator
would not be invited to participate freely, rather than when asked; and that the
relationship should be very cooperative and close on every issue that would concern the
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Library.
The Chairman reported that bids must be. obtained in accordance with procedures and
in accordance with Florida Statutes, for items of $200.00 or more in value. Myra
Sizemore Bales, President of the Historic Preservation Society, stated they had passed a
motion to set aside $7,000 for consultant fees for an architect, for the new addition. She
further stated that City Attorney William
cost exceeded $7500.00, they must go to bid.
wishes to hire the Consultant on their own.
The City Manager stated that
Colbert had
Further,
sent a letter stating that if the
the Historic Preservation Society
the funds could be "ear-marked" for
consulting/architectural purposes with a time limit included, and deposited in the City's
General Fund. A request for a Board Member to sit on the seTection committee could also be
forwarded to the City Manager at that time. The City Manager suggested a selection team
consisting of a member of the trustees, the board, the City's liaison, and the City
Engineer.
Bunny Logan stated that their next request for the Tourist Council Grant must be
made in April, 1990, and requested that the City move forward with requests for
Architectural Proposals. She stated that the Tourist Council will not provide money for
any of the planning, and that
the application.
The City Manager was
it would be essential to have-the plans in place prior to
instructed to
place the item on the agenda for the next
regular meeting, to ratify support and authorize staff to initiate the selection process
for Architectural services.
The City Enginee~r stated that a "Scope of Work" would be required before he could
advertise for bids, in order to keep all contractors bidding along the same lines. Mr.
Bordenkircher stated that they have this prepared, and was requested to bring it forward in
rough draft form, for review. Ms. Clarke stated that she would like confirmation that the
City Commission is looking favorably upon' the. expansion-.
Ms. Clarke stated that the name for the museum is incredibly long and creates
problems, and asked if the name could be shortened or covered under an umbrella name. The
Chairman stated that the Board can propose the name change and submit it to the Commission
for approval.
Mr. Yancey asked if the City has an individual whose duties are to seek grants
such as a lobbyist would do, and what the possibilities are of getting such a person. The
Chairman stated that the City does not have such a person on staff, and that there is no
money in the budget, to cover the salary, etc.
The Chairman thanked all Board Members and staff for their input, and advised that
should they have any further questions, the City Manager' would be glad to answer them.
The next item of business was a request from Amefika. Geuka for the City to lend
him $125,000, interest free, for funding of the OASIS Project, a low-income housing
project proposed for construction on Brisson Avenue. Mr. Geuka distributed folders with
attachments to the Commission, and gave a brief outline of each attachment. He further
stated that there is an affordable housing crisis, and that the City needs to work together
with him and his Project and cooperate to accomplish a solution to this need. Mr. Geuka
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stated he will appeal to Seminole County on Tuesday., July 25th, 1989, to request help in an
equal amount of financing'.
Mr. Geuka stated that in granting such a loan of $125,000, it would yield $30
million build-out.
The City Manager reported that due to the manner in which Mr. Geuka is requesting
the loan, it should be referred to the City Attorney.
Commissioner Howell stated he has a hard
builder.
time lending $125,000 to a private
Mr. Geuka stated he has spent the last 16 months working on this project, and the
main reason was not for money', that this is not just another developer with another
development. He further stated that he doubted the Commission knew what he-was up against.
He had convinced people this administration was different, and has put together an
excellent venture.
The Chairman stated that when Mr. Geuka first approached the Commission, all he
wanted was the rezoning, and that the rezoning was granted to enable his project to go
forward.
Mr. Geuka stated that he never said all 'he needed was the rezoning or that he
would not request a grant from the City.
Commissioner Thomas asked, regarding collateral, what would happen if the City
loaned the money and the project went under?
Mr. Geuka stated that the land would be the collateral, and that the City would
not lose its investment.
The Chairman asked if Mr. Geuka had closed on the property, and Mr. Geuka stated
"no" he had not.
The Chairman requested the item be put on the Agenda for the regularly scheduled
meeting of July 24, 1989.
A discussion concerning '87 BANS/'89 Bond Financing was the next item on the
agenda. Commissioner Thomas asked if utility rates would be increased.
The City Manager stated it was a reality, that they must go up. He further stated
that he felt the City should go for state loans, grants, and bond money, and that the
increase should not exceed 13%. Commissioner Eckstein stated he agreed the City should
consider applying for two year needs, but that he was very concerned about the debt' service
and sewer costs.
A discussion concerning Investment Policy Changes/Arbitrage Yield Restrictions was
held. The consensus of the Commission was to ask the City Attorney to prepare the proper
change, and place this item on the agenda for the next regularly
Resolution to allow the
scheduled meeting.
A review of the
reorganization of the Recreation and Parks Department was next
held. The Commission stated they had reviewed the information submitted from the City
Manager to the City Attorney dated July 12, 1989, and that they had no questions.
A discussion concerning various policy changes and new
The Commission authorized the following items be placed
regularly scheduled meeting:
ordinances was next held.
on the agenda for the next
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a) A policy change regarding abandoned properties which are being utilized for non-
conforming uses, whereby an owner could voluntarily execute an relinquishing and
cancelling ~ the occupational license..
b) A proposed ordinance change to allow keeping of exotic birds in residential areas.
c) A proposed ordinance change to allow, keeping of inoperative vehicles, covered by a
manufactured cover, in residential areas.
d) A proposed ordinance regarding condemnation procedures involving lack of service.
A discussion concerning the purchase of "School Board" property on French Avenue,
across from Sanford Middle School, was next held. The Commission considered a purchase
price submitted from John Sauls Agency in the amount of $615,000, covering the 67 platted
lots containing approximately 10.0 acres of vacant land. The Chairman requested further
discussion of this purchase be placed on the agenda for the meeting of July 24, 1989.
The Commission reviewed the target dates for Civic Center Renovation, and
requested that approval for the advertisement' of the construction contract be placed on the
agenda for the meeting of July 24, 1989.
There being no further business, the mee.ting was adjourned.
Attest:
~ City Clerk