HomeMy WebLinkAbout061096 ws/rm min.E405354
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City Commission, Sanford, Florida Work Sess±on June 10 1996
The City Commission of the City of Sanford, Florida met in Work Session Monday,
June 10, 1996 at 4:30 o'clock P. M. in the City Manager's Conference Room, City Hall, 300
North Park Avenue, Sanford, 'Florida.
Present: Mayor-Commissioner Bettye D. Smith
Commissioner Whitey Eckstein
Commissioner Robert B. Thomas, Jr.
Commissioner Lon K. Howell
Commissioner Kerry D. Lyons
City Manager Wilii~m A. Silmmons
City Clerk Janet R. Dougherty
Absent: City Attorney William L. Colbert
The Chairman called the meeting to order.
Special Event Application for The Bahamas American Junkanoo and Goombay Festival on August
30, 31 and September 1, 1996 (Labor Day weekend). The Commission noted that the request had
been withdrawn, and took no action.
Request from the Greater Sanford Chamber of Commerce for financial assistance for a Sanford
brochure. Wanda Kelly, Executive Director, Sreater Sanford Chamber of Commerce, reported the
Chamber of Commerce has received $200.00 from Seminole County Tourist Development Council
funds, and is requesting $200.00 from the City of Sanford. After discussion, the City
Commission concurred to provide $200.00 as requested.
Request to install a mausoleum in the City Cemetery. Howard Jeffries, Grounds Maintenance
Coordinator, reported the Cemetery Advisory
mausoleums not be permitted in the cemetery,
recommends amending Section VI. Miscellaneous,
require that all burials must be below ground.
Committee and City Staff recommend that
and that the Cemetery Advisory Committee
in the Cemetery Rules and Regulations to
The City Commission concurred that Staff
prepare the appropriate amendment as recommended.
Proposed reinstatement of City Code Sec. 11-30.(d), which was inadvertently eliminated by
Ordinance No. 3247, regardingprohibition of ~unk cars~ and deletion of unnecessary language
in City Code Sec. 18-20[a)(5) regarding agricultural equilx~ent in agriculturally zoned areas.
After discussion of proposed Ordinance No. 3299, the City Commission concurred to reinstate
City Code Sec. ll-30.(d) and to delete unnecessary language in City Code Sec. 18-20(a)(5),
and to place Ordinance No. 3299 on first reading at tonight's Regular Meeting.
Code Enforcement. The City Commission discussed Code Enforcement procedures and regulations,
and staffing. Commissioner Lyons requested the dollar amount the City spends on Code
Enforcement, what is provided for that amount, and what Code Enforcement's goal is. Mayor
Smith requested a Code Enforcelaent Inspector training class be held at City Hall, stated she
will attend and invited the Commissioners to attend. Commissioner Howell requested that
Staff provide Code Enforcement Status Reports similar to the Condemnation Status Reports.
The City Commission concurred to further discuss Code Enforcement and the requested
information at the next Work Session.
City Commission orders/direction to, City Staff. In response to Commissioner Howell's
statement that he will continue to tell Department Heads and employees what to do, Mayor
Smith read Article II, Sechion 2.~5(c~ of the City Charter, which prohibits members of the
City Commission from giving orders to officers or employees who are subject to the direction
of the City Manager. The Mayor asked Commissioner Howell to abide by the Charter.
Fina Station at Park Avenue and Third Street. In response to Commissioner Howell's inquiry,
Charles Rowe, Director of Community Development, reported there are two (2) fines accruing
against this property, the property is still not in compliance, the court action is
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completed, this will be going back to the Code Enforcement Board at its next meeting, and
that Code Enforcement can not remove the fence. After discussion, the City Commission
concurred to consider a motion at tonight's Regular Meeting to authorize the City Attorney
to seek a court injunction to remove the fence.
City personnel re-grades. City Manager Simmons reviewed his Memo dated June 4, 1996
regarding salary surveys and how our positions correspond to those in the surveys. He
reported the survey is imperfect for a number of reasons: in some cases there is no match,
or there is a questionable match; we use a composite average; we do not know how rapidly
other entities' employees progress from the entry level step to the top step' in the pay
scale, and moving people rapidly from the entry level to the top level may be reason to not
be as concerned about entry level and mid level compensation; the City has not authorized
a COLA in two or three years, however, under the Merit Pay System each employee rated Above
Average or Outstanding receives either a 3% or 6%, respectively, pay raise even if no COLA
is given; and he believes information he has requested will show that our personnel costs
irrespective of new positions, are rising faster than our revenues. He recommended that
funds be budgeted in FY 1996/97 for a consultant to perform a professional salary evaluation
to examine such items as comparability, rate of advancement through the pay grades, and merit
pay vs. COLA. He further recommended a 3% limited re-grade for those positions that are at
least 3% below the survey composite average, effective October 1, 1996, and the Commission
had no objection. [Commissioner Howell left the meeting.]
Board appointments/re-appointments. Mayor Smith recommended Molly Hudson be appointed to the
Waterfront Master Plan Steering Committee. [Commissioner Howell rejoined the meeting.]
Civil Service System7 Department Heads. Commissioner Howell requested that at the next Work
Session the Commission discuss removing department heads from the Civil Service System. City
Manager Simmons reported he will obtain information from other local entities on what type
of system their department heads are under.
Special Evaluation for Police Chief Ralph Russell. Commissioner Eckstein reported that
Police Chief Russell has saved the city a lot of money, further, that he is not being
appropriately compensated; and that a new police chief will not be compensated commensurate
with the job duties the city will ask to be done. Commissioner Eckstein requested the City
Commission give Police Chief Russell a Special Evaluation resulting in a Special Merit pay
increase. City Manager Simmons reported the Police Chief is in the top pay grade, and that
an Outstanding rating on a Special Evaluation would result in a bon'us of two (2) weeks pay.
Commissioner Howell requested to raise the Police Chief job requirements and advertise for
applications from the general public as well as current employees. Commissioner Lyons
reported he can not support the requested pay increase. Commissioner Thomas reported he
supports the requested pay increase. The City Commission concurred to discuss a Special
Evaluation to recognize Chief Russell's accomplishments and outstanding work during Budget
Work Sessions.
Commendation to Ricky Eckstein and David Eckstein. The City Commission concurred to
recognize Ricky Eckstein and David Eckstein on Sanford's Welcome Signs, for playing in the
World Series.
Airport Noise Control Study Committee. Mayor Smith reported the Sanford Airport Authority
is appointing a new committee, an Airport Noise Control Study Committee, and that she has
been asked to make an appointment to the committee. Mayor Smith appointed Commissioner Lyons
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to the committee, and the Commission concurred.
City Attorney's opinion re: City Code Article ~xg, Civil Service System, Section 2-335(b),
Promotions. The City Commission discussed a letter dated June 7, 1996 from the City
Attorney, stating that the city may not deviate from the requirement in Section 2-335(b) to
promote qualified employees from the next lower grade or class within the department where
a vacancy occurs. The City Attorney also provided language to amend the rule to provide
flexibility, and the City Commission concurred to so amend Section 2-335(b).
September 3, 1996 Charter Referendum. City Clerk Dougherty reviewed her Memo dated June 10,
1996; and the City Commission concurred to decide the effective dates of the two referendum
questions on June 24, 1996.
[The Mayor recessed the meeting for approximately 10 minutes, then reconvened it.]
Police Services Agreement with the Sanford Airport Authority, for FY96/97. City Manager
Simmons reported this agreement will be on the June 24, 1996 Agenda.
July 3t 1996 Fireworks. City Manager Simmons reviewed the City's participation in prior
years, and the City Commission concurred that the city provide police, fire, and clean-up
services at no cost to the organizer, as in prior years.
621 Oak Avenuet non-conforming use. City Manager Simmons reported receipt of an opinion from
the City Attorney that the creation of more units than authorized is insufficient grounds to
revoke the non-conforming use status.
Car allowances. City Manager Simmons reported he will authorize a $250.00 per month car
allowance for the Support Services Coordinator, and beginning in the FY96/97 budget will
standardize all car allowances at $250.00 per month except those that are currently higher.
The Commission had no objection.
Plat of Pamela Oaks Phase II. The City Manager recommended approval subject to resolution
of who is responsible for the maintenance of the off site drainage.
FY96/97 Budget Work Sessions. The Commission concurred to hold Budget Work Sessions
beginning at the Work Session on July 8th, and continuing to July 9th, 10th, and llth as
needed, from 4:00 P. M. to 6:00 P. M. daily.
Requests for approval of sale of beer and wine for consumption on the premises, at 2491 Park
Avenue and 2935 Orlando Drive. The City Manager briefly discussed these requests,
recommended by the Planning and Zoning Commission, and the City Commission concurred to
Consider them at tonight's Regular Meeting.
RoseHill Subdivision. City Manager Simmons reported he has asked the City Attorney's opinion
whether or not this property, which is located east of South Sanford Avenue, is annexable
under Florida Statutes.
Seminole County Library building. The City Manager reported receipt of information from a
contractor for Seminole County that they will be re-roofing the building within the next 90
days. The existing copper roof will be removed and replaced with a roof that has an aged
copper look. Parts of Palmetto Avenue and Commercial Street will be closed from time to
time, and the closures will be coordinated with the Police Department.
City Manager's report. No report was given.
There being no further business% the meeting was adjourned.
Attest:
~ City Clerk
YOR
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City Commission, Sanford, Florida
Regt. lar Meeting
June 10
19 96
The City Commission of the City of Sanford, Florida met in Regular Meeting on
Monday, June 10, 1996 at 7:00 o'clock P.M. in the City Commission Room, City Hall, 300 North
Park Avenue, Sanford, Florida.
Present:
Mayor-Commissioner Bettye D. Smith
Commissioner Whitey Eckstein
Commissioner Robert B. Thomas, Jr.
Commissioner Lon K. Howell
Commissioner Kerry D. Lyons
Assistant City Attorney Clayton D. Simmons
City Manager William A. Simmons
City Clerk Janet R. Dougherty
Absent: City Attorney William L. Colbert
The Chairman called the meeting to order.
Public Hearing to consider second reading and adoption of Ordinance No. 3296, as advertised
in the Sanford Herald May 23, 1996.
Ordinance No. 3296, entitled:
AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA,
AMENDING CHAPTER 19, PLUMBING, SECTION 19-5, WATER
CONSERVATION OF THE SANFORD CITY CODE, BY DELETING
EXISTING SUBSECTIONS (a), (b), (c), (d) AND (e) IN
THEIR ENTIRETY AND ADDING SUBSECTION (a) SHORT
TITLE; SUBSECTION (b) UNLAWFUL PLUMBING EQUIPMENT
IN NEW CONSTRUCTION; SUBSECTION (c) APPLICABILITY
OF SUBSECTION (b); AND SUBSECTION (d) ALLOWANCE OF
STANDARD FLUSH TOILETS IN CERTAIN CASES; PROVIDING
FOR CODIFICATION, SEVERABILITY, CONFLICTS AND
EFFECTIVE DATE.
introduced and placed on first reading at meeting of May 20, 1996, was next placed on second
reading. After being read by title, the Chairman announced that the Commission would hear
from those persons present to speak in favor of, or in opposition to, the adoption of
Ordinance No. 3296. No one appeared.
Commissioner Lyons moved on second reading and adoption of said Ordinance No. 3296.
Seconded by Commissioner Howell and carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner Howell Aye
Commissioner Lyons Aye
Petition to keep major recreational equipment (boats) in the driveways of houses at 109
Wildwood Drive and 107 Wildwood Drive; and request to add 124 Winding Ridge Drive to the
signed Petition.' After discussion, the Commission declined to take action.
Requests for Right-of-Way Use Agreements.
A. Rescue Church of God, 1700 West 13th Street, for 'installation of parking
stalls on the east side of the right-of-way of Mulberry Avenue.
Be
Bruce T. and Julie M. Simpson, 603 East 5th Street, for installation of a
wooden fence with gates located south of existing block edge.
On recommendation of the City Manager, Commissioner Howell moved to approve the
execution of the two (2) Right-of-Way Use Agreements. Seconded by Commissioner Thomas and
carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner Howell Aye
Commissioner Lyons Aye
Agreement with CSX Transportation, Inc. for a sewage fOrce-main crossing for RoseHill
Subdivision. On recommendation of the City Manager, Commissioner Howell moved to authorize
execution of the agreement dated February 6, 1996 with CSX Transportation, Inc. Seconded by
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June 10
1996
Commissioner Lyons and carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner Howell Aye
Commissioner Lyons Aye
Information from the Planning and Zoning C_nmmission Meeting of May 16, 1996, as described ir
memorandum dated May 21,1996, from Land Develo.n~_ent Coordinator. No action required or
taken.
FirSt reading of Ordinance No. 3298. On motion of Commissioner Howell, seconded by
Commissioner Thomas and carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner Howell Aye
Commissioner Lyons Aye
Ordinance No. 3298, entitled:
AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA,
CHANGING THE NAME OF THAT PORTION OF PERSIMMON
AVENUE BETWEEN 16TH STREET AND 19TH STREET TO
"MERTHIE DRIVE"; PROVIDING FOR SEVERABILITY,
CONFLICTS AND EFFECTIVE DATE.
was introduced and placed on first reading.
Request to close Seminole Boulevard between Sanford Avenue and San Juan Avenue for July 4th
Fireworks on July 3rd. On recommendation of the City Manager, Commissioner Howell moved to
approve the street closure as requested. Seconded by Commissioner Thomas and carried by the
vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner Howell Aye
Commissioner Lyons Aye
Board appointments/re-appointments.
Code Enforcement Board: The City Clerk reported that the terms of Andrew Kutz
and Lisa Nason expire on June 30, 1996. Lisa Nason is willing to serve
again. Andrew Kutz has resigned.
Commissioner Howell moved to re-appoint Lisa Nason to the Code Enforcement
Board and to place on the next agenda the vacancy created by resignation of
Andrew Kutz. Seconded by Commissioner Thomas and carried by the vote of the
Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner Howell Aye
Commissioner Lyons Aye
Be
Nuisance Abatement Board: The City Clerk reported that the Commission needs
to appoint three (3) members, with initial terms staggered: 1 member
appointed for a 2 year initial term; and 2 members appointed for 1 year
initial terms.
Commissioner Howell moved to appoint Michael Goeb to the Nuisance Abatement
Board for a two (2) year initial term and to place on the next agenda the two
(2) 1 year initial terms. Seconded by Commissioner Lyons and carried by the
vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner Howell Aye
Commissioner Lyons Aye
Ce
Sanford Housing Authority: The City Clerk reported that Rosemary Charles's
term expired May 20th; she does not want to be re-appointed. Mr. Hudson
reports that Ida Stephens is willing to serve.
After discussion, Commissioner Eckstein requested clarification regarding
whether or not Ida Stephens is the tenant's elected appointee. The
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Commission concurred to table this appointment until the next meeting,
pending clarification.
Waterfront Master Plan Steering Committee. The City Clerk reported that Jack
Wert and Gary Briggs have resigned, and there is one vacancy; all three terms
expire June 28, 1996; and Bob Hopkins, Walt Padgett, Judy Sternberg and Molly
Hudson have expressed an interest in serving.
The Commission accepted the resignations of Jack Wert and Gary Briggs.
Commissioner Lyons moved to appoint Bob Hopkins, Walter Padgett, and Molly
Hudson to the Waterfront Master Plan Steering Committee. Seconded by
Commissioner Howell and carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner Howell Aye
Commissioner Lyons Aye
Consent Agenda.
Request from Foley & Lardner for payment of statement in the amount of
$1,115.41 for professional services through April 30, 1996 re: Coal
Gasification Plant.
B. Vouchers for the month of May, 1996.
Approval of Minutes of April 22', 1996 Work Session, April 22, 1996 Regular
Meeting, ~April 22, 1996 Sanford Equalizing Board, May 13, 1996 Work Session
and May 13, 1996 Regular Meeting.
On motion of Commissioner Howell, seconded by Commissioner Thomas and carried by
vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner Howell Aye
Commissioner Lyons Aye
the Commission:
Authorized payment of statement from Foley & Lardner for professional
services through April 30, 1996 in the amount of $1,115.41.
Approved Vouchers for the month of May, 1996.
Approved Minutes of April 22, 1996 Work Session, April 22, 1996 Regular
Meeting, April 22, 1996 Sanford Equalizing Board, May 13, 1996 Work Session
and May 13, 1996 Regular Meeting.
Information regarding invoices Daid during the period for previously approved lump sum
contracts. The Commission acknowledged that the following six (6) invoices have been paid
per City Commission approval on October 8, 1990, and November 25, 1991: Ecotech Consultants,
Inc.: $4,234.00; Universal Engineering Sciences: $2,317.00; Conklin, Porter and Holmes
Engineers, Inc.: $118.43, $113.89; Seminole County Public Works Administration: $3,291.67;
Bruce McGonigal, Inc.: $9,155.00.
Condemnation Status Report. No action required or taken.
Other information.
The Commission acknowledged a letter from Mark Construction Company expressing how
good it was to work with the different City departments and staff members, and the excellent
service given them while working on the terminal project at the Orlando Sanford Airport.
Commissioner Howell congratulated Commissioner Eckstein for his sons'
accomplishments.
Removal of fence at the Fina Station at Third Street and Park Avenue, as discussed at
tonight's Work Session. After discussion, Commissioner Howell moved to authorize the City
Attorney to obtain a court injunction to allow the City to enter onto the Fina Station
property at Third Street and Park Avenue, and physically remove the chain link fence that was
placed there without proper site plan approval or authority from the City. Seconded by
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City Commission, Sanford, Florida
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Commissioner Thomas and carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner Howell Aye
Commissioner Lyons Aye
First reading of Ordinance No. 3299. On motion of Commissioner Howell,
Commissioner Lyons and carried by the vote of the'Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner Howell Aye
Commissioner Lyons Aye
seconded by
Ordinance No. 3299, entitled:
AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA,
AMEDNING SECTION 18-20(a)(5) OF THE CITY CODE OF
THE CITY OF SANFORD, PERTAINING TO PARKING, STORAGE
AND USE OF MAJOR RECREATIONAL EQUIPMENT, TO LIMIT
THE APPLICATION OF SUBSECTION (5), REGARDING
PARKING AND STORING OF AUTOMOTIVE VEHICLES OR
TRAILERS, TO APPLY TO ONLY MAJOR RECREATIONAL
EQUIPMENT OR TRAILERS; AND AMENDING SECTION 11-30
OF THE CITY CODE OF THE CITY OF SANFORD, REGARDING
THE KEEPING OF JUNK CARS, PARTS OR DEBRIS, BY THE
ADDITION OF SUBSECTION (d) WHICH PROVIDES AN
EXCEPTION TO THE PROHIBITION ON JUNK CARS;
PROVIDING FOR SEVERABILITY, CONFLICTS AND
EFFECTIVE DATE.
was introduced and placed on first reading.
Final Plat ApDroval of Pamala Oaks, Phase II, as discussed at tonight's Work Session. The
On recommendation of the City Manager, Commissioner Thomas moved to approve the
final plat of Pamala Oaks, Phase II, with the condition that the plat not be recorded until
an acceptable resolution is obtained with regard to off-site drainage and until either all
infrastructure is completed or the developer has bonded out the unfinished portion of the
infrastructure. Seconded by Commissioner Lyons and carried by the vote of the Commission as
follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner Howell Aye
Commissioner Lyons Aye
Requests for consideration of Conditional Use for sale of beer and wine for consumption on
premises. On recommendation of the City Manager, Commissioner Thomas moved to approve the
conditional use for sale of beer and wine for consumption on premises at 2491 Park Avenue and
2935 South Orlando Drive (Quincy's Family Steakhouse). Seconded by Commissioner Lyons and
carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner Howell Nay
Commissioner Lyons Aye
Request for time extension regarding 1608 West 13th Street. The City Manager referenced the
memorandum from Charles Rowe regarding a request from Mary Smith for a 30-day time extension
to finish property at 1608 West 13th Street which has been on the condemnation list. He
stated that Mary Smith cites several reasons hindering the overall completion of this
property. The structural end is complete at this time; waiting for completion of sewer
connection, or septic tank drainage system. Commissioner Thomas moved to approve a 30-day
extension. Seconded by Commissioner Eckstein and carried by the vote of the Commission as
follows:
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City Commission, Sanford, Florida Regu18r MeetiBg
June 10
Mayor Smith Nay
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner Howell Aye
Commissioner Lyons Nay
There being no further business, the meeting was adjourned.
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Attest:
AYOR