HomeMy WebLinkAbout111209 rm agn & min Sanford Firefighters' Retirement System
Susy Pita, Pension Plan Administrator
21629 Stirling Pass • Leesburg, Florida 34748
Phone: 352 -787 -9795 ♦ Fax: 352-787-2699
NOTICE OF MEETING - Posted November 2, 2009
Thursday, November 1Z 2009 at 9:00 a.m.
City Hall — Railroad Conference Room - 2 "d Floor
AGENDA
1. Call to Order and Roll Call
2. Approval of Minutes: Regular Meeting — August 13, 2009
3. Approval of Disbursements
4. Investment Manager's Report — Sun Trust
5. Investment Consultant's Report - Dahab
6. Attorney's Report
7. Old Business: (a) Update — Status of New Plan Ordinance
(b) Commission Appointed Trustee
(c) Member Elected Trustee
(d) Investment Policy Revisions
8. New Business: (a) Administrative Services Agreement
(b) 2010 Meeting Schedule
9. Next Meeting Date: Thursday, February 11, 2010 at 9:00 a.m.
10. Adjournment
DISABILITY INFORMATION: In accordance with the Americans with Disabilities Act and F.S.S. 286.26, persons with disabilities
needing special accommodation to participate in this meeting should contact Susy Pita, Plan Administrator, no later than seven days
subsequent to the proceeding at 352 - 787 -9795 for assistance. If hearing impaired, call the Florida Relay Service Numbers at 800-
955- 8771 (TDD) or 800 - 955 -8770 (VOICE) for assistance.
APPEAL NOTICE: If a person decides to appeal any decision made by the Board, with respect to any matter considered at such
meeting or hearing, that person will need to ensure that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which appeal is to be based.
SANFORD FIREFIGHTERS' RETIREMENT SYSTEM
PENSION BOARD MEETING MINUTES
Thursday, November 12, 2009 — 9:00 A.M.
1. Call to Order and Roll CaII
The meeting was called to order at 9:05 a.m. by the Chairman, Thomas Hickson. The
following members were present: Craig Radzak, John Smith, Robert Vaughn and new
Trustee Sylvester Chang. The following service providers were also in attendance: Scott
Christiansen, Plan Counsel, Blake Myton, Money Manager, and Greg McNeillie, Plan
Consultant.
For the Record: On August 24, 2009, the City Commission appointed Sylvester Chang
to the Pension Board to replace Bill Kirchhoff (who will remain on the Police Officers'
Pension Board.)
2. Approval of Minutes
A motion was made by John Smith to approve the minutes from the regular meeting
held August 13, 2009. Seconded by Craig Radzak, the motion carried unanimously.
3. Disbursements
The Plan Administrator made note of two add -on items to the Disbursement Report. A
motion was then made by John Smith to approve the disbursement report as amended.
Seconded by Robert Vaughn, the motion carried unanimously. (Copy is attached for the
record.)
4. Investment Manager's Report — Sun Trust
Blake Myton presented the quarterly report from Sun Trust. Total market value at
September 30, 2009 was $13,618,052.99.
5. Investment Consultant's Report — Dahab Associates
Greg McNeillie reviewed the performance report as of September 30, 2009. Asset
allocation for the period: Equities — 56.1 %, International Equity — 7.8 %, Fixed Income —
31.8% and Cash & Equivalents — 4.2 %. Total fund value was $14,716,504.
6. Attorney's Report
Scott updated the Board on the status of some operating procedures. Following a brief
discussion, a motion was made by John Smith to have the Attorney draft the new
Summary Plan Description as soon as the City approves the new Plan restatement.
Seconded by Craig Radzak, the motion carried unanimously.
The Administrator was instructed to send a letter to the City Commission regarding the
annual report of investment activity in accordance with Section 112.661(15), Florida
Statutes.
Due to an email from Craig Radzak back in September, Scott also addressed the
question of furlough time and how it relates to credited service.
Page 2 of 2 Sanford Firefighters' Retirement System November 12, 2009
7. Old Business
(a) Scott submitted the draft of the new Plan Ordinance to the City Attorney on
September 28, 2009. He has not heard from him but will follow -up with them upon his
return to the office.
(b) Thomas Hickson was reappointed to another two -year term by the City Commission
on August 24, 2009.
(c) John Smith did not have any member opposition and, therefore; will retain his seat
on the Board for another two -year term.
(d) Greg is currently working on the Investment Policy revisions and will bring the new
Investment Policy Statement for the Trustees' review at the February meeting.
8. New Business
(a) The renewal of the Administrative Services Agreement was discussed. A motion
was made by Robert Vaughn to approve of a new two -year agreement at a monthly fee
of $800 effective December 1, 2009. Seconded by John Smith, the motion carried
unanimously. Scott will prepare the addendum to the agreement.
(b) The 2010 meeting schedule was reviewed and approved by the Board.
9. Next Meeting Date
Next regular meeting date was set for Thursday, February 11, 2010 at 9:00 a.m.
10. Adjournment
The meeting ended at 10:20 a.m.
I7 !■/
Thomas Hickson, Chairman
I
Robert Vaughn, Secretary r
CITY OF SANFORD
FIREFIGHTERS' PENSION FUND
Disbursement Report
November 12, 2009
Date Issued to: Issued for: Amount
08/14/09 Florida Municipal Insurance Fiduciary Insurance $4,528.44
09/14/09 Christiansen & Dehner Legal Services $668.16
10/12/09 Christiansen & Dehner Legal Services $392.67
!Add Or, ii/o5 /Cri ■C,es ` r 2.C,CO
,t / /� v1 l t,i54- C L( 5`)C5, 1 1712i .
Date Contribution Refunds: Amount
None