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HomeMy WebLinkAbout01112011 SMAB ag & mins DO SANFORD MUSEUM ADVISORY BOARD MEETING TUESDAY, JANUARY 11, 2011 4:30 PM AT THE MUSEUM 520 EAST FIRST STREET AGENDA I. Call Meeting to Order II. Approve Minutes III. Old Business Page Jackson Cemetery Project ID UCF Riches Project IV. New Business Sanford Herald Project City Records Project In accordance with the Americans with Disabilities Act, persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk at 407.688.5010 at least 48 hours in advance of the meeting. Advice to the public: if a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he or she may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (fs 286.0105) Ill SI) Sanford Museum Advisory Board Meeting January 11, 2011 4:30 PM Present: Christine Kinlaw Best, Chairman Patty Swann Serena Fisher Paul F. Hodgins Stephen Wright James Ross Lee Charlie Carlson Alicia Clarke, Curator Julie Ellenburg, Secretary Absent: Grace Marie Stinecipher Valada Flewellyn Meeting was called to order at 4:30PM at the Sanford Museum by acting chairman Best. The minutes of the October 5, 2010 were reviewed and approved with one correction. IP Mr. Lee has lived in Sanford for 12 years instead of 11. Old Business Ms. Clarke asked for corrections to the board member contact list. Phone numbers and email addresses were added where necessary. Ms. Swann and Ms. Stinecipher do not have email. Ms. Ellenburg's contact information will be sent to members so they can notify her if they will not be attending a meeting. The terms of Mr. Carlson and Ms. Swann have expired. Mr. Carlson has received a letter from the City Clerk advising him he may continue to serve until replaced. Ms. Swann has not received this letter. Ms. Ellenburg will check this with the City Clerk. An application for the board has been received from Carole Hinshaw. If she is accepted as a board member, she will replace Ms. Stinecipher. Ms. Clarke said a board liaison from the City Commission has not yet been appointed. Commissioner Woodruff was the liaison until he left the City Commission in December. The board acknowledged the wonderful job Commissioner Woodruff did as liaison. The board requested a letter noting Commissioner Woodruff's devoted service as liaison be sent to the City Commission and copied to Commissioner Woodruff. The members particularly noted his participation in meetings and his follow through on answering questions raised at board meetings. • The board discussed the possibilities of using Facebook to promote the museum. The museum staff cannot access social media from museum computers but the Sanford Historical Society will be launching a Facebook page soon. The members discussed the range of age groups using Facebook. Learning about this new kind of media is a goal for 2011. The board was updated about the Seminole History Consortium. The group now has a website to promote all local history organizations and historians. The next meeting of the Consortium is in February. The group hopes to have a themed series of events to include all local museums during the next year. Ms. Clarke said the Sanford Museum could have someone from Celery Soup portray an historical figure during an afternoon event. She asked if any members knew of local reenactors. Ms. Fisher suggested creating a character to portray the Swedish community and use this to promote Ms. Kinlaw Best's upcoming book. Ms. Clarke said a group of reenactors recently offered to set up a World War II camp portraying the Dixie Division. The board thought this was a good idea and that visitors would identify with this. It was suggested Ms. Clarke pursue this for late Spring because too many events occur in the Fall. Ms. Clarke will find out more about the city regulations for this type of event. Ms. Clarke updated the board on the Page Jackson Cemetery Project. She advised the board that there is a location by the sign in the entrance to the cemetery that the city owns. Jan Henry in the Parks Department has been working with her on the location for the memorial monument. She also mentioned it would be good to have a historical marker placed there as well. She will look up the marker requirements for Seminole County and for the State of Florida. Ms. Clarke updated the board about the Fort Mellon Park memorial for Millard Hunt. A stone bench has been purchased and will be dedicated on Arbor Day in February 2011. A date and time will be announced and invitations will be sent to the board members. Julie Ellenburg will provide city arborist Elizabeth Harkey with addresses and names of Museum Board Members and will forward planned date to board members by email. New Business Ms. Clarke told the board about old City Hall records that the museum is inventorying. These include Municipal Court records and city account books. She said the research library is being reorganized to make it more accessible to the general public. She said a concerted effort will be made this year to expand the research library about Henry Sanford. Ms. Clarke said she hopes to have some interns from UCF this term. . The board set their meeting times for 2011. It was decided to continue with 4:30 PM on the first Tuesday of the month quarterly. The remaining 2011 Board Meeting dates are • April 5 July 5 and October 4, 2011 at 4:30 PM. Ms. Best stated the board needed a new chairman as she had served the maximum number of terms. After some discussion, Mr. Lee agreed to serve as chairman. Ms. Kinlaw Best agreed to serve as vice chairman and Mr. Wright agreed to serve as secretary. A motion was made to accept these officers. The board members unanimously approved the new officers. The board members will be sent a list of meetings, board members, and by -laws. The board asked for clarification on the new city hours. Ms. Clarke said City Hall is on a four day week and is closed on Fridays. The museum has not changed hours. The open hours are still Tuesday — Friday 11AM -4PM and Saturday 1PM -4PM. The staff is still available Monday through Friday for researchers and special projects. There being no further business, the meeting was adjourned at 5:50PM.