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Home My WebLink About01062009 SMAB mins • Sanford Museum Advisory Board Meeting January 6, 2009 5:15pm Present:Christine Kinlaw Best, Chairman Paul F. Hodgins Serena Fisher Patty Swann Stephen C. Wright Grace Marie Stinecipher Alicia Clarke, Curator Julie Ellenburg, Secretary Absent: Valada Flewellyn Charlie Carlson Art Woodruff, Board Liaison Meeting was called to order at 5:17pm at the Sanford Museum by Chairman Best. The minutes of the October meeting were reviewed. Stephen Wright asked that the phrasing of paragraph two indicate that he requested "Dr." be removed from his name in order to be less formal. The minutes were approved as corrected. Ms. Fisher requested a copy of the Fry biography of Henry Sanford since she was not at the October meeting to receive one. Ms. Clarke said Valada Flewellyn was absent because she was finishing her book. The book is scheduled for release in April. The museum staff was please that Ms. Flewellyn had located a photo of Page Jackson which belongs to Queen Esther Jones. The museum staff has been researching the Page Jackson Cemetery for many years but has had no photos of the Jackson family. There was nothing new on the Celery Soup project. Ms. Clarke said a fee schedule has been developed for the museum and is scheduled to be on the City Commission meeting agenda on January 12, 2009. The fees were set by the City for photocopies and research assistance. There will be signs with fees displayed in the research room and copies of the fee schedule will be printed. The staff will also be more aggressively promoting donations. Ms. Best asked where this money would go. Ms. Clarke said the staff will track the amounts received but she did not know where the money would go. She said the museum needs to do a better job at keeping statistics. Ms. Clarke said the museum staff is no longer referring visitors to the Museum of Seminole County for research assistance or collection donations. I I • • January 6, 2009 Page 2 Ms. Fisher said the Student Museum Restoration Committee would like a representative of every historical society in Seminole County to participate in monthly meetings to discuss fund raising. She will bring this before the Sanford Historical Society. She also said the Student Museum was now open Tuesday, Thursday, Friday from 1:30- 3:OOpm. Ms. Clarke said she would like to have monthly events at the museum. Some ideas that were mentioned were guest speakers, poetry readings, and book signings by one author at a time. She would also like to develop an outreach program with a local history presentation. Ms. Clarke requested the board be aware of the Metroplan brochure which has a photo of Dunellen identified as Sanford. The photo from the Orlando Regional History Center was misidentified because there are watermelons in the photo and their staff assumed this was "Mellonville." Ms. Clarke has no idea how many publications this photo has been in. Ms. Clarke asked for help in checking for the museum's presence on the Internet. She would like to know about sites that include the museum and any incorrect information. She would like the museum to have a greater presence on the Web. Ms. Clarke asked for ideas for a monument to be placed in Page Jackson Cemetery to memorialize the unknown people buried there. Stephen Wright offered to write something appropriate for a memorial. • Ms. Stinecipher updated the board on the 125` anniversary celebration at First Baptist Church. The church will honor its fifty year members during the celebration. The board discussed the oldest churches in Sanford. More research needs to be done on New Salem Primitive Baptist and the old bell at Mt. Moriah which was a gift from Henry Sanford. Election of officers: It was moved and seconded that Christine Best be reelected Chairman by acclimation. It was moved and seconded that Stephen Wright be elected Vice - Chairman by acclimation. It was moved and seconded that Grace Marie Stinecipher be elected Secretary by acclimation. The dates of the meetings for 2009 -10 will be April 7, July 7, October 6, January 5. Ms. Fisher requested the board's contact number be included with meeting agenda mailings. It was decided to include Julie Ellenburg's business card with the mailing. Ms. Clarke said she had been contacted by the Sanford/Seminole Arts Association regarding the group's annual art exhibit in March 2009. The association will be meeting with Ms. Clarke on January 26 to discuss having an event at the Sanford Museum which would be held the same day as the annual art exhibit in March. A special exhibit of past association members' work has been discussed. The following names were suggested: E.B. Stowe, Gretchen Lewis, Bettye Reagan, Troy Ray, and Ashby Jones. There being no further business, the meeting was adjourned at 7.10pm. SITiF0 1 WS RM x_ • f < — 1877 - = Item No. . I CITY COMMISSION MEMORANDUM 094X JANUARY 1 2009 AGENDA To: Honorable Mayor and Members of the City Commission PREPARED BY Mike Kirby, Director, Recreation Department SUBMITTED BY: Robert (Sherman) Yehl, City Manager SUBJECT: Fee Adjustment for Museum Services SYNOP .,, BI� � c x "� -t `$ �,.,�,wr� dL� e =� k. tt�.r. The Department requests approval of the draft resolution providing for the rates of research and copying fees for the Sanford Museum; providing for implementing administrative actions; providing for a savings provision; providing for conflicts; providing for severability and providing for an effective date. FISCAL/STAFFING STATEMEN NA • , ; • BACKGROUND: ,,_v The Museum regularly assists the public with a broad range of personalized requests such as personal research assistance; handling of research requests; copy services; photographic copy services; digital photographic images provided on discs; microfilm copies; etc. Staff has analyzed costs incurred by the department for meeting tailored requested as well as the rates, fees and charges implemented by other jurisdictions for similar services. The resolution outlines the fees that the Department believes is fair and balanced since it continues to provide some assistance at no charge while capturing more of the costs associated with tailored service requests and those costs actually incurred by the Department for copying, duplicating, etc. For example, research assistance requested in person or by internet, fax or phone will be provided service for up to thirty `( OYzninutet no charge, but research beyond the initial thati minutes will be charged ten tars I OA per hour. LEGAL REVIEW: A resolution has been drafted by legal council for review by the commission. RECOMMENDATION: It is stag's recommendation that the City Commission approve this resolution. • SUGGESTED MOTION: • proq, WS RM 1 Item No — 1877 - 4 CITY COMMISSION MEMORANDUM 09-017 JANUARY 12, 2009 AGENDA To: Honorable Mayor and Members of the City Commission PREPARED BY: Mike Kirby, Director, Recreation Department SUBMITTED BY Robert (Sherman) Yehl, City Manager SUBJECT: Fee Adjustment for Museum Services SYNOPSIS: A resolution relating to fees for the Sanford Museum has been proposed. The Department requests approval of the draft resolution providing for the rates of research and copying fees for the Sanford Museum; providing for implementing administrative actions; providing for a savings provision; providing for conflicts; providing for severability and providing for an effective date. FISCALISTAFFING STATEMENT: • Staff research assistance service will be provided at no charge for the first 30 minutes, and $10 per l r i es iaaated revenue�f $ V Q r r �.9 ...:... i ..� . r e. �, r 4 dV C✓ BACKGROUND: The Museum regularly assists the public with a broad range of personalized requests such as personal research assistance; handling of research requests; copy services; photographic copy services; digital photographic images provided on discs; microfilm copies; etc. Staff has analyzed costs incurred by the department for meeting tailored requested as well as the rates, fees and charges implemented by other jurisdictions for similar services. The resolution outlines the fees that the Department believes is fair and balanced since it continues to provide some assistance at no charge while capturing more of the costs associated with tailored service requests and those costs actually incurred by the Department for copying, duplicating, etc. For example, research assistance requested in person or by internet, fax or phone will be provided service for up to 30 minutes at no charge, but research beyond the initial 30 minutes will be charged $10 per hour. LEGAL. REVIEW: A resolution has been drafted by legal council for review by the commission. RECOMMENDATION: It is staff's recommendation that the City Commission approve this resolution. 110 SUGGESTED MOTION: