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Home My WebLink About04072009 SMAB ag & mins ,\ TAtch,c,' SANFORD MUSEUM ADVISORY BOARD MEETING TUESDAY, APRIL 7, 2009 5:15PM AT THE MUSEUM 520 EAST FIRST STREET AGENDA I. Call Meeting to Order II. Approve Minutes III. Old Business • Museum Fee Schedule Page Jackson Monument IV. New Business Sanford Herald Negatives Project ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR HEARING, HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS, INCLUDING THE TESTIMONY AND EVIDENCE, WHICH RECORD IS NOT PROVIDED BY THE CITY OF SANFORD. (FS 286.0105) PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA COORDINATOR AT 407.688.5134.48 HOURS IN ADVANCE OF THE MEETING. • Sanford Museum Advisory Board Meeting April 7, 2009 5:15 PM Present: Christine Kinlaw Best, Chairman Paul F. Hodgins Serena Fisher Patty Swann Stephen C. Wright Grace Marie Stinecipher Valada Flewellyn - \i e S Charlie Carlson Art Woodruff, Board Liaison -l s Alicia Clarke, Curator Julie Ellenburg, Secretary Meeting was called to order at 5:20 PM at the Sanford Museum by Chairman Best. The minutes of the January 6 meeting were reviewed and approved as written. • Ms. Clarke went over the fee schedule that was approved by the City Commission meeting on January 12, 2009. The fees were set by the City for photocopies and research assistance. More than $100 has been collected since the fee schedule was implemented in February. Ms. Clarke said the staff will track the amounts received but she did not know where the money would go. Perhaps the money can be used for projects. A draft of a museum brochure, designed by Julie Ellenburg, was handed out to Board Members for corrections and or additions. The Board commended Julie Ellenburg on her work. The museum staff has set a jar for suggested donations for research assistance in the research room. The suggested donation is $5.00. There has been a good response so far. Ms. Clarke asked Board Members for ideas on a way to track research and media requests received in person, by email or by telephone. She said the museum needs to do a better job at keeping statistics for required benchmarking. The staff has always kept a count of visitors but not of requests for assistance. The attendance from January to March was 958. Ms. Swann said Trish Thompson, former owner of the Rib Ranch, is now with Seminole County Arts Council and could distribute museum brochures. Ms. Clarke said the museum received thousands of negatives from the Sanford Herald during the newspaper's recent move. The negatives date from 1973 to the present. Ms. Clarke asked the Board to help her find students or other volunteers to help organize the negatives. It was • suggested she contact UCF. • Ms. Clarke asked for ideas for a monument to be placed in Page Jackson Cemetery to memorialize the unknown people buried there. Ms. Clarke passed around a memorial piece written by Stephen Wright. Commissioner Woodruff passed around photos of memorial rocks with plaques. Marc Hultin in Parks and Grounds Operations is researching this type of memorial for use in Fort Mellon Park. The staff will get the prices from him. Jan Henry in Parks and Grounds Operations has suggested a location for the memorial at the fork in Hardy Avenue. Ms. Clarke also mentioned that all the older cemeteries in Sanford need historical markers. Ms. Stinecipher asked Commissioner Woodruff for an update on the term limits of board members. He said members have no ending term at present but an ordinance is being proposed. Ms. Flewellyn updated the Board on the Celery Soup Ball and said the event was a huge success. Ms. Flewellyn invited board members to the Tea & Tell Event at Hopper Academy on Saturday, April 18` There will be two sessions held 11 -1 PM and 2 -4PM. There will be line catchers available to record tellers' stories during group and private sessions. The status of the new park facilities in Fort Mellon Park was discussed. A memorial for Millard Hunt was discussed and the Board Members said a garden spot in the park near the museum might be appropriate. Dr. Wright asked Commissioner Woodruff about looking into cleaning up the old post office that is now used as a Parks building across from the Sanford Civic Center. There being no further business, the meeting was adjourned at 7:10pm. • • • Fee Schedule for Research Services at the Sanford Museum Research Services Research Assistance On site research assistance .No charge Suggested donation for research assistance $5.00 Research Request Research Request Form required for Phone, Internet, Mail and Walk -Ins Search of Reference Collection (up to 30 minutes) No charge Flat rate/hour after first 30 minutes (does not include copies) $10.00 (List of local private researchers available on request without endorsement or recommendation) Obituary Request Obituary Database (1992- Present) No charge Photo copy of Obituary Card (1992- Present) ..$0.15 Transcription of Obituary from Sanford Herald Microfilm $2.00 /obit (Must supply full date of death; MM/DD /YYYY) Print of Obituary from Sanford Herald Microfilm $2.00 (Quality of Print may vary) Copy Services • Photocopies Black & White (single sided page) $0.15 Black & White (two sided copy) .$0.20 Color $0.75 Copies of Photos Photograph: black & white: (on regular copy settings and standard paper).........$0.75 (Quality of print may vary) Photograph printed on photo setting on an inkjet printer using archival paper. Black & White .$3.00 Color $5.00 Digital Photographic Images on CD Single Image Scanned to CD (dpi 150; .jpeg) $10.00 Microfilm Prints from microfilm (set up fee per 1 reel and 1 page) $2.00 Price of page thereafter $0.15 All Other Services • Actual cost of labor, materials, or procured services