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HomeMy WebLinkAbout01082008 SMAB ag & mins . . • SANFORD MUSEUM ADVISORY BOARD MEETING TUESDAY, JANUARY 8, 2008 5:15 P.M. AT THE MUSEUM 520 EAST FIRST STREET AGENDA I. Call Meeting to Order. II. Approve Minutes III. New Business a. Welcoming of New Board Member ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE WITH RESPECT TO ANY MAIThR CONSIDERED AT THE ABOVE MEETING OR HEARING, HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS, INCLUDING THE TESTIMONY AND EVIDENCE, WHICH RECORD IS NOT PROVIDED BY THE CITY OF SANFORD. (FS 286.0105) PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA COORDINATOR AT 407.330.5626, 48 HOURS IN ADVANCE OF THE MEETING. 1 Sanford Museum Advisory Board Meeting January 8, 2008 5:15 pm Present: Grace Marie Stinecipher, Chairman Christine Kinlaw Best Charlie C. Carlson Serena Fisher Valada Flewellyn Paul F. Hodgins Dr. Stephen Caldwell Wright Art Woodruff, Commission Liaison Alicia Clarke, Curator Absent: Patty J. Swann Julie Ellenburg, Board Secretary The meeting was called to order at 5:20 PM in the meeting room at the Sanford Museum. Chairman Stinecipher introduced new board member Valada Flewellyn. The chairman announced the chief item of business would be selection of new officers. Current officers can not re- elected for the same position. Approval of Minutes The minutes of the October 3, 2007, minutes were approved as corrected (the spelling of Carole Kirchhoff and Dr. Stephen Wright). Old Business A request was made for Board Secretary Julie Ellenburg to provide board members with an updated address list. 50 Anniversary Projects The board reviewed projects during the fiftieth anniversary year and the suggested goal of a program a month. Only one program was scheduled in 2007. Charlie Carlson presented a' Weird and Wacky Exhibition" at the Sanford Museum on October 6. Programs were suggested for 2008: February- Valada Flewellyn to show the Goldsboro film at the local library or Dennis Marshall to speak on Fort Mellon; March — Ed L'Heureux; April— Fred Hitt with his new book. It was also suggested there be a Saturday showing of Sanford videos in the museum' On December 1, the Museum was included in the Sanford Trust Tour of Homes. Approximately 111 visitors attended. Board Vacancies Chair Stinecipher announced that one board vacancy remains. Alicia Clarke will contact Carol Kirchhoff, Dave Russi, Fred Hitt and Dr. Patrick Fitzgerald. 2 New Exhibit The new exhibit in the Chase Gallery will open in February. Museum Brochure Museum staff member Brandy Wilmot is working on the brochure design with Christine Kinlaw Best. Collaboration with Seminole Community College Dr. Wright reported Dr. Patrick Fitzgerald wants to meet with Ms. Clarke about ways SCC might collaborate with the Sanford Museum. Items for discussion include converting existing museum VHS videos to DVD; an archives of Sanford related films; existence of original raw footage used in Sanford related productions; production of a short film for the Internet and SGTV. Research in progress Ms. Clarke reported Dr. William Stemper is contacting the city's oldest and prominent families to determine what family papers they may have in order to expand the museum's archives. Ms. Clarke has been in contact with the family of Julia Chase regarding family papers and photographs that might be donated or copied. Welcome Center Ms. Clarke has discussed a Sanford Museum display with Liz Darwick, director of The Historic Sanford Welcome Center. Coloring Sheets Christine Best provided completed examples of the coloring pages to be placed in holders in the museum galleries. Charlie Carlson was the illustrator, Mrs. Best provided the text. Scavenger hunt pages will also be placed in the galleries. Building Expansion Ms. Clarke reported on efforts to secure a major donor. Commissioner Art Woodruff confirmed that the City of Sanford previously agreed to commit matching funds up to $800,000. New Business Election of Advisory Board Officers was held with the following officers selected: Chair - -- Christine Kinlaw Best; Vice -Chair - -- Charlie C. Carlson; Secretary - -- Dr. Stephen Wright. Future meeting dates were announced: April 1, 2008; July 1, 2008; October 7, 2008; January 6, 2009. Ms. Stinecipher was thanked for her service as Board Chair. There being no further business, the meeting was adjourned at 6:37 PM.