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HomeMy WebLinkAbout01132005 SMAB ag & mins SANFORD MUSEUM ADVISORY BOARD • MEETING THURSDAY, JANUARY 13, 2005 5:15PM AT THE MUSEUM 520 EAST FIRST STREET AGENDA I. Call Meeting to Order. II. Approve Minutes of October Meeting III. Old Business Building expansion — Review proposed floor plan N. New Business V. Adjourn ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE WITH RESPECT TO ANY MA 1 fER CONSIDERED AT THE ABOVE MEETING OR HEARING, HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS, INCLUDING THE TESTIMONY AND EVIDENCE, WHICH RECORD IS NOT PROVIDED BY THE CITY OF SANFORD. (FS 286.0105) PERSONS WITH DISABILI l IES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA COORDINATOR AT 407 - 330 -5626, 48 HOURS IN ADVANCE OF THE MEETING. • • Draft Sanford Museum Advisory Board Meeting 5:15pm January 13, 2005 At the Museum Minutes Present: Janice Springfield, Chairman Paul Hodgins Grace Marie Stinecipher Serena Fisher Patty Swann James Cara Charlie Carlson • Christine Best Bettie Smith Art Woodruff, Commission Liaison Alicia Clarke, Museum Curator Julie Ellenberg, Secretary Guests: Jerry Mills, Architect Millard Hunt, Sanford Historical Society Russ Gibson, Director Planning and Development, City of Sanford Chris Smith, Project Manager, City of Sanford Vincent Best Meeting was called to order at 5:21pm. The minutes of the October 2004 meeting were corrected and approved. The Chairman asked if there was any new business. Ms. Clarke suggested Mr. Hunt review the latest plans for Fort Mellon Park. Mr. Smith said the City is going to hire a landscape architect to develop a master plan for the park. He showed the Board a working plan for the park. A picnic pavilion resembling a wooden fort will replace the existing pavilion near San Juan. There are also preliminary plans for a botanical garden • with a screen room near the Museum. Mrs. Smith said she thought Ixora Garden Club was interested in helping with garden projects and fund raising. Lake Carola will be • improved and made into more of a reflection pool. There may be a patio on the north side of the Museum. The changes to the park may be started in 2006. Jerry Mills arrived. He presented his initial proposed floor plan for the expansion. This plan was reviewed by City staff. This plan included the following: a meeting room and a sports gallery; a symmetrical plan; a sidewalk leading off from the front sidewalk to a second entrance with a foyer leading to the meeting room; a 1200 sq. ft. (30'x40') meeting room angled to create a focal point like a theater; two exits to the east where a stable base would allow for an outdoor event in a tent; exit doors a small foyer or hallway; three sinks, a range, and refrigerator in a kitchen of almost 300 square feet; a closet for chairs and tables; a new mechanical room at the front with a courtyard and curved wall; a new gallery at the front with windows allowing special exhibits (such as a Christmas tree) to be visible from the street. Ms. Clarke expressed concern that the curved wall hiding the courtyard might be attractive to transients. It was noted that this issue will need to be addressed for the whole park. Ms. Fisher asked about security cameras and additional janitorial storage. Mr. Mills said those issues would be addressed. Mr. Mills said the meeting room courtyard could be used for small receptions and as a smoking area and could include potted plants to create a garden area. Mr. Hunt asked about a botanical feature being added between the building expansion and the front sidewalk. Mr. Mills said this could be done. • Mr. Milts presented a revised plan which included the following: the large live oak tree at the east end of the building is saved by preparing the roots ahead of time; a rectangular meeting room with installed audio visual equipment (drop down screen, ceiling mounted projector); a 220 sq. ft. kitchen with one sink and no range; a corridor along the west side of the meeting room leading from the foyer to a back door; a glass wall and glass door replaces the wooden doors in the present meeting room; no fire doors on the west facade; a door in the west gallery allows access to Lake Carola. Ms. Clarke mentioned that the Timucua canoe limits the gallery exits. Mr. Hodgins suggested hanging the canoe from the ceiling. The number of entrances and exits will need to be determined. Mr. Mills asked about the holly tree at the front of the Museum. Ms. Clarke said the live oak is of more significance. Mr. Mills asked if the holly could be reshaped and elevated. Ms. Clarke said she would look into it. She asked if the present back porch could become a janitorial storage area. The design would keep the columns and make this a needed exit for the meeting room. Ms. Fisher asked about ADA accessibility. Mr. Mills said the present building may have to be updated. Ms. Clarke said the present restroom doors and front doors are difficult for visitors in wheelchairs to open. The security of fire exits in the galleries was discussed. Ms. Clarke asked about the requirements for fire exits. She is concerned about the security of the collection if someone can slip out a back door. She said the location of high security items should be considered in relation to where staff will be. Mr. Woodruff suggested the sports collection be placed closer to the lobby for security. Mr. Mills suggested hiring an • • exhibit designer during the building design phase to resolve these issues. He said he has staff members who can assist with this. There was a discussion regarding circulation around the exterior of the Museum and the possibility of a north entrance. The options of a corridor next to the meeting room or a corridor going through the present office were discussed. Ms. Clarke expressed concern about a north entrance because of the limited number of staff and volunteers available to supervise such an entrance. She asked if landscaping and sidewalks could be used to draw visitors around to the front of the building. She also noted that the present north facade of the Museum is featureless except for the back side porch. Another possibility would be to create an entrance that would be used only for special events. Ms. Clarke asked about adding windows to the meeting room to create another welcoming facade. Mr. Hunt asked about windows to integrate the interior with the exterior gardens. Mr. Mills noted that windows in the meeting room would require drapes. This would also limit the use of the room for temporary exhibits. Mr. Hunt asked the Board to consider what should be presented to donors and to not pare down desired features too much. More discussion of garden ideas followed. Mr. Gibson said this was a great opportunity to integrate the needs of the Museum into the plan for the park. He addressed Ms. Clarke's concerns about the flooding of Lake Carola and said City Engineering would study drainage in the park as part of the design phase. Mr. Mills asked the staff to send the two proposed floor plans and elevation to the Board • members and to schedule another meeting to discuss them. Mr. Smith said the City staff team would also review the drawings (this team includes Parks, Public Works, Police, and Engineering). Meeting adjourned at 6:35pm.