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HomeMy WebLinkAbout10042005 SMAB ag & mins • SANFORD MUSEUM ADVISORY BOARD MEETING TUESDAY, OCTOBER 4, 2005 5:15PM AT THE MUSEUM 520 EAST FIRST STREET AGENDA I. Call Meeting to Order. II. Approve Minutes III. Old Business a. Review final floor plan for building expansion • IV. New Business ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE WITH RESPECT TO ANY MA I I'ER CONSIDERED AT THE ABOVE MEETING OR HEARING, HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS, INCLUDING THE TESTIMONY AND EVIDENCE, WHICH RECORD IS NOT PROVIDED BY THE CITY OF SANFORD. (FS 286.0105) PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA COORDINATOR AT 407 - 330 -5626, 48 HOURS IN ADVANCE OF THE MEETING. • • Sanford Museum Advisory Board Meeting October 4, 2005 5:15 PM At the Sanford Museum Minutes Present: Grace Marie Stinecipher Charlie C. Carlson Bettye D. Smith Christine Kinlaw Best Patty Swann Art Woodruff, Commission Liaison Alicia Clarke, Curator Julie Ellenberg, Secretary Absent: Janice Springfield Serena Fisher Paul Hodgins James Cara • Guests: Millard L. Hunt Chris Smith, City Engineer The start of the formal business meeting was delayed awaiting the arrival of a member. Ms. Clarke apologized for the confusion regarding the meetings of the Board. Several city boards were abolished in recent years but the Museum Advisory Board will continue. Alicia Clarke informally updated the members about the current status of the Museum's expansion plan so they could ask questions of Chris Smith. Ms. Clarke said the proposed floor plan for the Museum expansion is complete. Since the last Board meeting, the floor plan went back to the architect with comments from the Board and City staff. The completed floor plan and elevation include everything requested. Chris Smith said the plan as presented is a 30% schematic conceptual design. This may be used for fund raising. A 60% schematic will be done after funds become available and permitting begins. Mr. Smith presented cost estimates. Costs are now between $150 per square foot to over $290 per square foot. The estimated cost for the proposed expansion is now $1,598,985. This includes replacing the present roof. Commissioner Woodruff stated a potential donor has approached the Mayor regarding a large donation for the project. This could possibly completely change the project. Discussion followed about other types of construction. Mr. Smith suggested that the • • Museum Advisory Board October 4, 2005 Page 2 Board consider two questions — the efficiency of spending this amount on the existing building and deciding if the proposed plan really is sufficient for future needs. He also noted it would be better to build everything at once because of the increased expense if construction is done in phases Discussion followed regarding what the Board needed to do with this project. Ms. Clarke said the project should be turned over to the Sanford Historical Society for the fund raising phase. Millard Hunt is heading a Society committee to find funding sources. The members looked at the plan and asked about some specific details to verify that all requested items had been included. Ms Best suggested the inclusion of security cameras. Security is not included in the cost estimate. Concern was expressed about Lake Carola's proximity to the building. During this discussion Board member Patty Swann arrived. The meeting was called to order at 5:49 PM by Ms. Clarke in the absence of Chairman Janice Springfield. The discussion of details of the expansion plans and Lake Carola continued. • Motion. Ms. Stinecipher made a motion to accept the architect's plan. Seconded and carried. Motion. Ms. Stinecipher moved that the plan be given to the Sanford Historical Society for fund raising. Seconded and carried. Commissioner Woodruff suggested the staff research possible grants. The City has a grant writer on retainer to complete the grant process. Ms. Clarke will put the necessary material together for the grant writer. She will give the plans and cost estimates to the Sanford Historical Society. Mr. Smith suggested the Society might look into hiring a fundraising consultant. Ms. Clarke announced that the Museum is now a division of the Leisure Services Department of the City of Sanford. The Recreation and Parks Department has been changed. Recreation and the Museum are now Leisure Services. The Parks Division has become a part of Public Works Department. She noted there is now a new City Manager. She also said several Board members' terms will be expiring in November. She said she would check with the City Clerk regarding current policy on Board appointments. Ms. Clarke asked the Board members to be thinking about goals and projects for 2006. She would particularly welcome suggestions for the Museum's 50 anniversary in 2007. Meeting adjourned at 6:11 PM. JULIE ELLENBURG - Board Meeting Page 1 • From: To: ALICIA CLARKE ELLENBURG, JULIE Date: 9/19/2005 10:30:37 AM Subject: Board Meeting Julie, Please send notices for the next Museum Advisory Board meeting this week, if possible. The next meeting is: Tuesday, October 4, 2005 at 5:15 pm at the Museum Old Business: Review final floorplan for building expansion How many members have email addresses on file? Due to some recent email problems here at the Museum, I think we better send a snail mail version to everyone. Thanks. Alicia • •