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Home My WebLink About070604 SMAB mins • Sanford Museum Advisory Board Meeting 5:15pm July 6, 2004 At the Museum Minutes Present: Janice Springfield, Chairman Paul Hodgins Charlie Carlson Christine Best Grace Marie Stinecipher Serena Fisher Bettye Smith Art Woodruff, Commission Liaison Alicia Clarke, Museum Curator • The meeting was called to order at 5:20pm. The minutes of the last meeting on October 7, 2003 were not available for approval. New Business: The Chairman introduced and welcomed new Board members Bettye Smith and Paul Hodgins. Old Business: There was a lengthy discussion of the museum expansion project. The question of decision making authority was raised. The Board members asked for clarification of the Board's role in deciding the floor plan and appearance of the building addition. Commissioner Woodruff indicated the Board would have the final approval of an plans PP Y P before they are presented to the City Commission. The Board reviewed the expansion project's progress. A preliminary floor plan was drawn up by City Engineering staff after consultation with the Board and Museum staff and a front elevation was drawn by the selected architects Burke, Hogue, and Mills. The Board discussed the need for a floor plan that better reflects the Museum's needs (including additional restrooms and a catering kitchen). It was determined that the Board • needed to meet with the City's chosen architect to discuss the floor plan and cost estimates. • The financial sources were reviewed as well as the role of the Sanford Historical Society in design considerations and fund raising. The Society will take the lead in fund raising and the Board will oversee the design. The Board directed the Chairman to write a letter to the City Commission requesting a meeting with the architect to discuss the floor plan for the museum expansion. She was also asked to contact Millard Hunt, building committee chairman for the Sanford Historical Society, to review the role of that committee. The integration of the Museum into future plans for Fort Mellon Park was discussed. The Board will review the plans for the park at the next meeting. It was decided to call a special meeting of the Board as soon as an architect is available to discuss the building expansion plans. The meeting was adjourned at 6:2Opm. • • nicf0° 4rEPRn CM ar F /orida ity of anfor 7 " P.O. Box 1788 • 32772-1788 • (407) 330 5608 • (407) 330 -5606 Facsimile Office of the Cit Clerk June 18, 2004 Janet R. Dougherty, CMC Ms. Christine Kinlaw -Best 200 Margaret Road Sanford, FL 32771 Dear Ms. Best: At its Regular Meeting on May 24, 2004, the City Commission re- appointed you to the Sanford Museum Board for another three year term commencing November 5, 2003 and expiring on November 4, 2006. The Commission wishes to express its appreciation for your service and dedication to this municipal endeavor. • If this office can be of further service, please let us know. Sincerely, Janet R. Dougherty, CMC City Clerk jd cc: Alicia Clark, Curator Julie Ellenburg, Secretary -SMB File "The Friendl City" flg1C '^` njui al ity of Sanford, lor ' s ` ` P.O. Box 1788 • 32772 -1788 • (407) 330 -5608 • (407) 330 -5606 Facsimile ►'L 0°1oA C RROFAT[.D Office of the Cit Clerk Janet R. Doughert CMC June 18, 2004 Mr. Paul F. Hodgins, Sr. 119 Larkwood Drive Sanford, FL 32771 Dear Mr. Hodgins: At its Regular Meeting of May 24, 2004, the City Commission appointed you to the Sanford Museum Board, effective May 24, 2004, for a term to expire November 4, 2007. The Sanford Museum Board is an advisory board to the City Commission of the City of Sanford and is empowered and directed to acquire on behalf of the City and provide for the • security, safekeeping and display of antiques, books, papers, paintings and other similar possessions of the late General Henry Shelton Sanford, together with any other memorabilia or artifacts of historic significance to the City and the surrounding area. The Board is composed of citizen volunteers like you, with an interest in this community and its standards. Ms. Alicia Clarke, City of Sanford's Museum Curator, coordinates all meetings and will provide you with a copy of the Board's goals, objectives and other materials as necessary. Ms. Clarke will send you information regarding meetings. Thank you for your willingness to serve on the Sanford Museum Board, and if this office can be of further service, please let us know. Sincerely, Janet R. Dougherty, CMC City Clerk jd • cc: \AAlicia Clarke, Curator Julie Ellenburg, Secretary -SMB File "The Friendl City" a oar wTE Y L— . �_ _ City of Sanford, Florida .tqi 4 i „.", P.O. Box 1788 • 32772 -1788 • (407) 330 5608 • (407) 330 -5606 Facsimile Office of the Cit Clerk Janet R. Doughert CMC June 18, 2004 Ms. Bettye D. Smith 1669 Redwood Grove Terrace Lake Mary, FL 32746 Dear Ms. Smith: At its Regular Meeting of May 24, 2004, the City Commission appointed you to the Sanford Museum Board, effective May 24, 2004, for a term to expire November 4, 2006. The Sanford Museum Board is an advisory board to the City Commission of the City of Sanford and is empowered and directed to acquire on behalf of the City and provide for the • security, safekeeping and display of antiques, books, papers, paintings and other similar possessions of the late General Henry Shelton Sanford, together with any other memorabilia or artifacts of historic significance to the City and the surrounding area. The Board is composed of citizen volunteers like you, with an interest in this community and its standards. Ms. Alicia Clarke, City of Sanford's Museum Curator, coordinates all meetings and will provide you with a copy of the Board's goals, objectives and other materials as necessary. Ms. Clarke will send you information regarding meetings. Thank you for your willingness to serve on the Sanford Museum Board, and if this office can be of further service, please let us know. Sincerely, Janet R. Dougherty, CMC City Clerk jd • cc: 'Alicia Clarke, Curator Julie Ellenburg, Secretary-SMB File "The Friendl city" / @!STOtti RTEPTROV rt0.111 � 1717P7 City of Sanford Florida P.O. Box 1788 • 32772 -1788 • (407) 330 -5608 • (407) 330 -5606 Facsimile Office of the Cit Clerk June 18, 2004 Janet R. Doughert CMC Ms. Serena Parks Fisher 850 Leopard Trail Winter Springs, FL 32708 Dear Ms. Fisher: At its Regular Meeting on May 24, 2004, the City Commission re- appointed you to the Sanford Museum Board for another three year term commencing November 5, 2003 and expiring on November 4, 2006. The Commission wishes to express its appreciation for your service and dedication to this municipal endeavor. • If this office can be of further service, p lease let us know. Sincerely, Janet R. Dougherty, CMC City Clerk jd cc: Alicia Clark, Curator Julie Ellenburg, Secretary-SMB File • "The Irienai City W_FPnNTCRrFyV y of Sanford, Florida j �t o j` ' ' > ,` I P. O. Box 1788 • ,.,, 8 32772 1788 • (407) 330 5608 • (407) 330 5606 Facsimile 1 ` 3.�e.C \ ,4;..1 - ' 4 ` ' June 18, 2004 Office of the Cit Clerk Janet R. Dougherty, CMC Dr. John Morgan 126 Oaks Court P. O. Box 699 Sanford, FL 32772 -0699 Dear Dr. Morgan: On May 24, 2004, the City Commission regretfully accepted your desire not to be reappointed to the Sanford Museum Board. The City Commission thanked and commended you for your service to the City of Sanford. If this office can be of further service, please do not hesitate to contact me. Sincerely, • Janet R. Dougherty, CMC City Clerk jd c: 1 Alicia Clarke, Curator, Sanford Museum Julie Ellenburg, Secretary, SMB file 1 1 Ill 1 1 "The Friendly City" C • DATE: May 24, 2004 r. CITY OF SANFORD AGENDA MEMORANDUM ITEM NO.: Information 4' :i gy SUBJECT: Sanford Museum Information DEPARTMENT: Recreation & Parks DIVISION: Museum AUTHORIZED BY: Mike Kirby �: L CONTACT: Alicia Clarke EXT. 407 - 302 -1000 MOTION/RECOMMENDATION: • CONSIDERATION: • • • ATTACHMENTS: SAA -1 P Reviewed By: City Manger City Attorney Deputy CM Finance Dir. • Other Regular Consent Work Session Briefing F \CrrY_SHWPrt• ndRemae.sead. MemesUymd. Sample dpi • ' .:::!" CITY OF SANFORD AGENDA MEMORANDUM DATE May 24 2004 M ITEM NO. g T2 r,^ti1 LI- SUBJECT: Sanford Museum Advisory Board m DEPARTMENT: Recreation & Parks DIVISION: Museum c AUTHORIZED BY: Mike Kirby ('(\ CONTACT: Alicia Clarke EXT: 5697 LA ! i ' '1 •' ' `i• - i . $ Reappoint Serena Fisher and Christine Best t Museum Advisory Board. Fill two Board v ; : : • . • ; ■ • c ac rd and term expiration of Dr. John Morgan. BACKGROUND: Terms of Board members Serena Fisher, Christine Best, and Dr. John Morgan have expired. Mrs. Fisher and Mrs. Best wish to be reappointed. Dr. Morgan does not want to be reappointed. The position held by Richard Packard, deceased, needs to be filled. III 4 �� -� L t t Lr_c____,,__?„:„,_ Reviewed by: CM CA • Deputy CM Finance Dir. Regular Consent Work Session Briefing Other F,CITY_SHAW.ks >od Recre MAgmde Memoslyende Muse.ApN 232D04 doe . _ - - III CITY OF SANFORD AGENDA MEMORANDUM DATE May 24, 2004 ITEM NO. SUBJECT: Sanford Museum Advisory Board DEPARTMENT: Recreation & Parks DIVISION: Museum AUTHORIZED BY: Mike Kirby CONTACT: Alicia Clarke EXT: 5697 MOTION/RECOMMENDATION: Reappoint Serena Fisher and Christine Best to Museum Advisory Board. Fill two Board vacancies created by death of Richard Packard and term expiration of Dr. John Morgan. BACKGROUND: Terms of Board members Serena Fisher, Christine Best, and Dr. John Morgan have expired. Mrs. Fisher and Mrs. Best wish to be reappointed. Dr. Morgan does not want to be reappointed. The position held by Richard Packard, deceased, needs to be filled. • Reviewed by: CM CA • Deputy CM Finance Dir. Regular Consent X Work Session Briefing Other FVCrrY_SHAWrL nd Reve.eov \Ag4.M sYgmds M&. App 232004 d< • Sanford Museum Recreation and Parks Department City of Sanford P.O. Box 1788 Sanford, FL 32772 -1788 (407) 302 -1000 The Sanford Museum Advisory Board Meeting scheduled for April 6, 2004 has been cancelled. The next regularly scheduled meeting will be July 6, 2004 at 5:15pm. 1 411 CITY OF SANFORD AGENDA MEMORANDUM DATE May 10, 2004 ITEM NO. SUBJECT: Sanford Museum Advisory Board DEPARTMENT: Recreation & Parks DIVISION: Museum AUTHORIZED U HORIZED BY. Mike Kirby /144L CONTACT: Alicia Clarke EXT: 5697 MOTION/RECOMMENDATION: Reappoint Serena Fisher and Christine Best to Museum Advisory Board. Fill two Board vacancies created by death of Richard Packard and term expiration of Dr. John Morgan. BACKGROUND: Terms of Board members Serena Fisher, Christine Best, and Dr. John Morgan have expired. Mrs. Fisher and Mrs. Best wish to be reappointed. Dr. Morgan does not want to be reappointed. • The position held by Richard Packard, deceased, needs to be filled. Reviewed by: CM CA O Deputy CM Finance Dir. Regular Consent X Work Session Briefing Other F \CrrY_SHAW.k. nd Rve�wVagmdaM ®ozl.gmdgoo102. dog