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HomeMy WebLinkAbout010703 SMAB Ag & mins Sanford Museum Advisory Board Meeting Tuesday, January 7, 2003 5:15pm At the Sanford Museum 520 East 1 Street AGENDA I. Call Meeting to order II. Approve minutes III. Old business IV. New Business V. Adjournment Advise to the public: if a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, may need a verbatim record of the proceeding, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105) Persons with disabilities needing assistance to participate in any of these proceedings should contact the personnel office ADA Coordinator at 407 - 330 -5626, 48 hours in advance of the meeting • Sanford Museum Advisory Board • Meeting January 7, 2003 5:15pm at the Museum Present: Grace Marie Stinecipher, Chairman Charlie Carlson Serena Fisher Janice Springfield Chris Best Art Woodruff, City Commission Liaison Alicia Clarke, Museum Curator Absent: Jim Cara John Morgan Richard Packard Patty Swann • Meeting was called to order at 5:20pm by Chairman Grace Marie Stinecipher. Old Business: A lengthy discussion was held regarding the design and funding of the building expansion. The City of Sanford has received nine replies to its request for proposals from engineering and design firms. Three of these firms will be chosen to enter into a contract with the City for all types of projects. The Museum design will be the first project presented to the chosen firms. The City will pay for the design phase and the Sanford Historical Society will be asked to raise the money for construction. The design phase will start as soon as possible so it can be integrated into the plans for the park and the waterfront. The needs that have been identified include a meeting room on the east end of the building and a new gallery on the west end. These rooms would be the size of the current west end gallery. Several changes to the Board's preliminary floor plan were suggested. The meeting room should include new restrooms, a kitchen with extra counter space, a secured storage closet for a/v equipment, a storage area for chairs, and a permanently installed screen and speaker system. • The cost at this time appears to be approximately $300,000 for construction. • Possible funding sources were discussed. The Tourist Development Committee was suggested as a grant source. Ms. Clarke noted that two possible private benefactors have expressed an interest and are waiting to learn details of the plan. New Business: The Chairman asked for nominations for Chairman for 2003. Janice Springfield was nominated and the nomination was seconded. There being no other nominations, Ms. Springfield was elected by unanimous consent. Ms. Stinecipher asked for nominations for Vice - Chairman. Charlie Carlson was nominated and the nomination was seconded. There being no further nominations, Mr. Carlson was elected by unanimous consent. The scheduling of meetings was then discussed. It was decided by unanimous consent that the regular meeting time be changed to the first Tuesday of the month at 5:15pm In other business, Chris Best suggested the Fort Mellon marker at Mellonville Avenue and 2 St. be moved to the waterfront as part of the Riverwalk project. Alicia Clarke suggested the DAR chapter be asked to request the move since they had originally installed it. Ms. Best noted there is an area at the foot of Mellonville Ave. that is drawn on the Riverwalk plans as a landscaped roundabout. She suggested the marker could be placed there. Ms. Best, Ms. Clarke, and Ms. Stinecipher will pursue this and speak with the DAR. There being no further business, the meeting was adjourned. 1 JULIE ELLENBURG - agenda Page 1 From: ALICIA CLARKE To: ELLENBURG, JULIE Date: 1/6/03 1:04PM Subject: agenda I. Call Meeting to Order II.Minutes of September meeting. III. Old Business a. Review of Museum expansion plans b. Report on architect for expansion. IV. New Business a. Election of Officers b. Meeting dates and times c. Fundraising V. Adjournment 410