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HomeMy WebLinkAbout061201 SMAB ag & mins f SANFORD MUSEUM ADVISORY BOARD MEETING TUESDAY, June 12, 2001 5:15 PM AT THE MUSEUM 520 EAST FIRST STREET A G E N D A I. Call Meeting to Order. • II. Approve Minutes. III. Old Business. Iv. New Business. ADVISE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR HEARING, HER MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS, INCLUDING THE TESTIMONY AND EVIDENCE, WHICH RECORD IS NOT PROVIDED BY THE CITY OF SANFORD. (FS 286.0105) PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA COORDINATOR AT 330 -5626, 48 HOURS IN ADVANCE OF THE MEETING. Sanford Museum Advisory Board Meeting June 12,2001 Minutes • Location: Sanford Museum Present: Alicia Clarke- Curator Julie Ellenburg- Secretary Grace Marie Stinecipher, Chairman Serena Fisher Richard Packard Christine Best Commissioner Art Woodruff Absent: Dr. John Morgan Dr. Vann Parker Jim Cara Douglas Stenstrom The meeting was called to order by Grace Marie Stinecipher, Chairman at 5:20 P.M. The minutes of the December 11 and March 13, 2001 were approved. Ms. Stinecipher mentioned that a Vice- Chairman had not been elected. Serena Fisher nominated Richard Packard as Vice Chairman, Christine Best seconded motion. Motion passed. Revisions to the by laws were discussed. A change to Article II Section 2 was recommended. The suggested wording was "Terms of Board members shall be as stated under Section 2 of the City of Sanford Ordinance 1906. Members are appointed to a three -year term and can be reappointed." Christine Best moved to approve the change, Serena Fisher seconded motion. Motion passed. There was a brief discussion of the proposed expansion of the museum building and Ms. Clarke gave an overview of the project. Commissioner Woodruff was updated on the museum's past and current projects. Commissioner Woodruff said he would try to keep the board updated on plans for the Riverwalk and the conference center so expansion plans can be altered to accommodate these projects. Since September 2002 will be the city's 125 anniversary, ideas were discussed on possible ways to celebrate. The meeting was adjourned at 6:15 P.M. • Sanford Museum Advisory Board Meeting June 12, 2001 Minutes 411 Present: Christine Best Alicia Clarke- Curator Julie Ellenburg- Secretary Grace Marie Stinecipher, Chairman Serena Fisher Richard Packard Commissioner Art Woodruff Absent: Dr. John Morgan Dr. Vann Parker Jim Cara Douglas Stenstrom The meeting was called to order by Grace Marie Stinecipher, Chairman at 5:20 P.M. The minutes of the December 11, 2000 meeting were reviewed and approved as well as the March 13, 2001 minutes. Grace Marie Stinecipher, Chairman mentioned that a Vice - Chairman had not been elected. Christine Best nominated Richard Packard as Vice - Chairman. Richard Packard excepted and Serena Fisher motion to approve. Alicia discussed briefly the layout and history of Museum and possible expansion of the Museum and interest in the Sports Exhibit. A floor plan of ideas for the expansion were provided and reviewed and discussed. Further research would be required. Serena Fisher ask Commissioner Woodruff if he would • keep the advisory board updated on the new projects concerning the River Walk and Hotel Conference plans and advised yes. Proposed site for Post Office Distribution warehouse would be on the airport and the retail office possibly downtown. Commissioner Woodruff advised the advisory board that there would be a public meeting on June 26 at City Hall. • Alicia Clarke stated some concerns with shade covering and traffic issues. Citizens appear that it is a long walk and due to the lack of shade covering and trees they don't walk to the Chamber of Commerce or to other events that are taking place in the park. Possible shade covering of some type would attract more citizens from the park events to the Museum. Alicia Clarke stated that there has been an on going concern with the traffic and speeding on west 1 Street in front of Bram Towers which is a retirement center. There are no crosswalks or pedestrian signs. The by laws that had been revised in 1988 were discussed, due to the change in the length of terms by the City Commission. A change to Article II Section 2 was recommended. The suggested wording would read "Terms of Board members shall be as stated under Section 2 of the City of Sanford Ordinance 1906. "Members" are appointed to a three -year term and can be reappointed. Christine Best motions to approve by laws as well as Serena Fisher, and Richard Packard. Since September 2002 will be the city's 125 Anniversary. Ideas were discussed on possible ways to celebrate. This included; Barbecue at Fort Mellon along with booths, re- enactors and demonstrations, parade with bands, floats, marching units, etc. This would encourage local merchants, city organizations, and groups to enter. Awards would be given to students for essay and /or art work. Downtown merchants would be encouraged to decorate their windows in a historical theme with prizes to be awarded. It has also been mentioned that a program and /or book be prepared. Through out the year historical presentations, speakers, and city tours could be offered. Sanford Grammar School would be celebrating its 100 birthday in 2002. • Miss Stinecipher stated that R.T. Hillery; the City's Special Event Coordinator would be in charge of the celebration. The board suggested that a steering committee be formed consisting of representatives from historical groups, civics, organizations, schools, and churches. Copy of minutes from March 13, 2001 to be forwarded to R.T. Hillery, Special Event Coordinator. The meeting was adjourned at 6:50 P.M. by Grace Marie Stinecipher. !TO 1 ________. 044. 4 _ .__ FROM THE CITY CLERK w April 30, 2001 MEMORANDUM TO: Alicia Clarke, Sanford Museum Curator RE: Sanford Museum Board Commission representative appointment. At the Work Session of the City Commission on April 9, 2001, the Mayor appointed Commissioner ip Art Woodruff as the Commission representative to the Board. If this office can be of further service, please let us know. cp II