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HomeMy WebLinkAbout031301 SMAB ag & mins - l SANFORD MUSEUM ADVISORY BOARD MEETING TUESDAY, March 13, 2001 5:15 PM AT THE MUSEUM 520 EAST FIRST STREET AGENDA • I. Call Meeting to Order. II. Approve Minutes. III. Old Business. A. Revise By Laws. IV. New Business. ADVISE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR HEARING, HER MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS, INCLUDING THE TESTIMONY AND EVIDENCE, WHICH RECORD IS NOT PROVIDED BY THE CITY OF SANFORD. (FS 286.0105) PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA COORDINATOR AT • 330 -5626, 48 HOURS IN ADVANCE OF THE MEETING. Sanford Museum Advisory Board Meeting March 13, 2001 Minutes Present: Alicia Clarke- Curator Julie Ellenburg- Secretary Grace Marie Stinecipher, Chairman Charlie C. Carlson 11 Serena Fisher Absent: Richard Packard Dr. John Morgan Christine Best Dr. Vann Parker Jim Cara Douglas Stenstrom The meeting was called to order by Grace Marie Stinecipher, Chairman at 5:20 P.M. The minutes of the December 11, 2000 meeting were reviewed. There being no quorum, no business could be conducted. Several items, however, were discussed. Grace Marie Stinecipher, Chairman, mentioned that a Vice - Chairman had not been elected. This would be done at the next meeting. The by laws that had been revised in 1998 were discussed. Due to the change in the length of terms by the City Commission, a change to Article II Section 2 was recommended. The suggested wording would read "Terms of Board members shall be as stated under Section 2 of the City of Sanford Ordinance 1906. "Members are appointed to a three -year term and can be re- appointed." This will be reviewed and discussed at the next meeting. Miss Stinecipher announced that newly elected City Commissioner Art Woodruff, would be the Board's liaison with the Commission. There was a brief discussion of the expansion of the building. It was agreed that this would be further explored at the next meeting. Since September 2002 will be the city 's 125 anniversary, ideas were discussed on possible ways to celebrate. These included a Barbecue in Fort Mellon Park along with booths, re- enactors and demonstrations. There should be a parade complete with bands, floats, marching units, etc. with all city organizations and groups encouraged to enter. Awards could be given to students for essays and /or artwork. Downtown merchants could be encouraged to decorate their windows in a historical theme with prizes given. It was also suggested that a book be prepared for the occasion and perhaps historical presentations, talks, tours of the city and the like be given during the year. It was also mentioned that the Sanford Grammar School would celebrate its 100 birthday in 2002. Miss Stinecipher stated that R.T. Hillery, the City's Special Event Coordinator, would be in charge of the celebration. The board suggested that a steering committee be formed consisting of representatives from historical groups, civics; organizations, schools, and churches. The meeting was adjourned at 6:15 P.M. • i 110 CITY OF SANFORD AGENDA MEMORANDUM DATE October 09, 2000 ITEM NO. SUBJECT: Sanford Museum Advisory Board DEPARTMENT: Recreation & Parks DIVISION: Museum AUTHORIZED BY: Mike Kirby CONTACT: Alicia Clarke Ext:407- 302 -1000 MOTION/RECOMMENDATION: Appoint Barbara Knowles, Serena Fisher, and Christine Best to fill vacancies on Sanford Museum Advisory Board effective November 4, 2000. BACKGROUND: • Terms of board members John Morgan, Doris Gormly and George Scott will expire November 4, 2000. These board members wish to be re- appointed. Application is on file from Barbara Knowles, archivist, for this board. An application has been received from Christine Best, local history researcher, who has worked with the museum staff on several projects. Receipt of application from Serena Fisher, retired curator of Student Museum, is anticipated. Reviewed by: CM CA Deputy CM T • Finance Dir. Regular X Consent Work Session Briefing_ Other , I A CITY OF SANFORD AGENDA MEMORANDUM DATE October 09, 2000 ITEM NO. SUBJECT: Sanford Museum Advisory Board DEPARTMENT: Recreation & Parks DIVISION: Museum AUTHORIZED BY: Mike Kirby p CONTACT: Alicia Clarke Ext:407-. 302 -1000 MOTION/RECOMMENDATION: Terms of board members John Morgan, D. s Gormly an. eorge Scott will expire November 4, 2000. These board mem. - rs cannot be re -app 4 inted, as they have already served two teems. Application is on file from Barbara Know es r this board. erena Fisher and Christine Best have expressed an interest in serving on the boar • BACKGROUND: \\ Reviewed by: CM CA Deputy CM Finance Dir. Regular X Consent Work Session Briefing_ Other � , , ifd of ,i anford, Florida t . 4 . - 1 if i ) ° P.O. Box 1788 • 32772 -1788 4k :4 (407) 330-5608 • (407) 330 -5606 Fax Office of the Cit Clerk November 30, 2000 Janet R. Doughert CMC Dr. John Morgan 126 Oak Court P.O. Box 699 Sanford, Florida 32772 -0699 Dear Dr. Morgan: At its Regular Meeting on November 13, 2000, the City Commission re- appointed you to the Sanford Museum Board for another three year term commencing November 5, 2000 and expiring on November 4, 2003. • The Commission wishes to express its appreciation for your service and dedication to this municipal endeavor. If this office can be of further service, please let us know. Sincerely, ' xQ Janet R. Dougherty, CMC City Clerk JRD /mr cc: iyicia Clark, Curator veline Bennett, Secretary-SMB File 0 "The Friendl City" Sanford Museum Recreation and Parks Department City of Sanford PO Box 1788 Sanford, FL 32772 -1788 September 15, 1998 Sanford City Commission PO Box 1788 Sanford, FL 32772 -1788 Dear Mayor & Commissioners: The members of the Advisory Board of the Sanford Museum wish to call your attention to the minutes of our June 9, 1998 meeting in which you will find our ideas for the expansion of the museum. We have discussed the issue of capital improvements to the museum at some • length during our previous meetings. At our September 8 meeting, we decided that it was time to bring our ideas to you so they may be considered as part of the plans for Fort Mellon Park. The minutes and the attached drawing will give you a detailed explanation of the museum's needs. The Advisory Board believes there are potential private matching funds for this proposed expansion. We will be looking into various sources of funding. We realize that this is. only a very preliminary proposal. but we wanted you to be aware of our ideas. Thank you for your consideration. Sincerely, Grace Marie Stinecipher Chairman Sanford Museum Advisory Board • cc: Kirby VanDer vorp Sanford Museum Advisory Board June 9, 1998 Page 2 Other Business. Jim Cara asked if anyone had seen the stuffed celery toys available at Gooding's grocery stores. He said he would look into the possibility of selling these as a fundraiser for the museum. It was noted that they would be particularly appealing to children if they were Beanie Babies. Additional personal items have been put on display in Henry Sanford's gallery. Jim Cara offered to lend a celery crate to the museum. Ms. Clarke announced that the museum recently received some celery boards from a local donor. Ten Year Plan. Ms. Clarke stated she is working on a ten year plan for the museum and would like input from the board. Capital Improvement Plan. Ms. Clarke said the time has come for a new capital improvement plan as.the museum is already outgrowing its most recent expansion. With plans for development in Fort Mellon Park, it is important that the museum lay out a plan for future needs. She distributed a draft of a floorplan of suggested additions to the museum. Ms. Clarke made recommendations to the Board, based on the input from the museum staff, museum visitors, and the Sanford Historical Society, regarding the future expansion of the museum. The board discussed these ideas and developed the following needs list: 1. Of chief concern is the need for a larger meeting room. The present meeting room is not adequate as it accommodates only 35 people, has poor acoustics, poor air circulation, and must be used as a multi - purpose room for researchers and to catalog incoming artifacts. It was suggested that the sliding doors to the meeting room be replaced by a glass wall with a door and that the meeting room become a research library. A meeting room could then be constructed adjoining the east side of the building. This room should accommodate at least 100 people and include installed audio - visual equipment. The Board suggested a new larger kitchen be planned as part of the meeting room. 2. The ability to lock off the museum's galleries and offices separate from the proposed meeting room, kitchen, and restrooms would improve the security of the facility and would allow after hour functions by groups not needing access to the galleries. This could be accomplished by constructing a wall between the • columns in the lobby. • Sanford Museum Advisory Board June 9, 1998 Page 3 3. The back porch could be converted into a receiving room for incoming collections items. There is currently no place to hold artifacts for consideration, cleaning, and cataloging, except the meeting room. The board suggested that the present kitchen could also become a receiving area for cleaning and restoring artifacts. 4. A new gallery to be built on the west side of the museum to accommodate the sports collection and as a space for temporary exhibits. 5. The Sanford Historical Society needs a shop in which to sell publications and other fundraising items. This could be built in the lobby. Ms. Clarke also suggested that consideration be given to tearing down the museum and starting over if the planned conference center is built. This might be preferable to adding on to a building that has already been expanded twice. Mr. Scott expressed concern regarding flood potential. He suggested constructing a short retaining wall around the museum. He also suggested widening the bank of Lake Carols. Meeting adjourned at 6:30pm. •