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HomeMy WebLinkAbout06091998 SMAB mins • Sanford Museum Advisory Board Meeting June 9, 1998 5:OOPM Present: Grace Marie Stinecipher, Richard Packard, Jim Cara, John Morgan, George Scott, Vann Parker. Alicia Clarke, Curator Absent: Douglas Stenstrom, Doris Gormly, Isabel Wilson Meeting was called to order at 5:25pm. Chairman Grace Marie Stinecipher read the minutes of the last meeting. Minutes were approved as read. Lake Carols. Ms. Clarke updated the Board on the retaining wall for the south bank of Lake Carola. She reported that nothing has been done on this due to the Public Works Department's heavy schedule. • Roof. Ms. Clarke reported on the status of repairs to the museum's roof. An engineering consultant was brought in by the City. The consultant discovered that the oil dripping from the ceiling in the gallery is produced by the breakdown of the roof insulation. The proposed solution involves venting the roof to allow for the escape of trapped moisture. The specifications for the necessary repairs are being prepared so this project can go out to bid. The roof on the older portion of the building will also be replaced as part of this project. Sports Exhibit. Ms. Clarke gave a status report on the sports exhibit. Gary Taylor has been coming in every Thursday to catalog his sports collection and to discuss exhibit design. Building Exterior. Ms. Clarke announced that the museum exterior will be painted peach with green trim, the colors originally suggested by the architect. There will be no white on the building since this attracts midges. The front door will be refinished after the building is painted. The planters on the front porch will be replaced by large terra cotta pots donated by the Ixora Garden Club. The staff is also looking into the possibility of building a large planter with a sign on it at the end of the sidewalk. • The board discussed the installation of the name bricks at the front of the museum. The Sanford Historical Society has made no progress on this project. • Sanford Museum Advisory Board June 9, 1998 Page 2 Other Business. Jim Cara asked if anyone had seen the stuffed celery toys available at Gooding's grocery stores. He said he would look into the possibility of selling these as a fundraiser for the museum. It was noted that they would be particularly appealing to children if they were Beanie Babies. Additional personal items have been put on display in Henry Sanford's gallery. Jim Cara offered to lend a celery crate to the museum. Ms. Clarke announced that the museum recently received some celery boards from a local donor. Ten Year Plan. Ms. Clarke stated she is working on a ten year plan for the museum and would like input from the board. Capital Improvement Plan. Ms. Clarke said the time has come for a new capital improvement plan as the museum is already outgrowing its most recent expansion. With plans for development in Fort Mellon Park, it is important that the museum lay out a plan for future needs. She distributed a draft of a floorplan of suggested additions to the museum. • Ms. Clarke made recommendations to the Board, based on the input from the museum staff, museum visitors, and the Sanford Historical Society, regarding the future expansion of the museum. The board discussed these ideas and developed the following needs list: 1. Of chief concern is the need for a larger meeting room. The present meeting room is not adequate as it accommodates only 35 people, has poor acoustics, poor air circulation, and must be used as a multi - purpose room for researchers and to catalog incoming artifacts. It was suggested that the sliding doors to the meeting room be replaced by a glass wall with a door and that the meeting room become a research library. A meeting room could then be constructed adjoining the east side of the building. This room should accommodate at least 100 people and include installed audio - visual equipment. The Board suggested a new larger kitchen be planned as part of the meeting room. 2. The ability to lock off the museum's galleries and offices separate from the proposed meeting room, kitchen, and restrooms would improve the security of the facility and would allow after hour functions by groups not needing access to the galleries. This could be accomplished by constructing a wall between the columns in the lobby. • , • Sanford Museum Advisory Board June 9, 1998 Page 3 3. The back porch could be converted into a receiving room for incoming collections items. There is currently no place to hold artifacts for consideration, cleaning, and cataloging, except the meeting room. The board suggested that the present kitchen could also become a receiving area for cleaning and restoring artifacts. 4. A new gallery to be built on the west side of the museum to accommodate the sports collection and as a space for temporary exhibits. 5. The Sanford Historical Society needs a shop in which to sell publications and other fundraising items. This could be built in the lobby. Ms. Clarke also suggested that consideration be given to tearing down the museum and starting over if the planned conference center is built. This might be preferable to adding on to a building that has already been expanded twice. Mr. Scott expressed concern regarding flood potential. He suggested constructing a short retaining wall around the museum. He also suggested • widening the bank of Lake Carola. Meeting adjourned at 6:30pm. •