HomeMy WebLinkAbout06091998 SMAB mins • Sanford Museum
Advisory Board Meeting
June 9, 1998
5:OOPM
Present: Grace Marie Stinecipher, Richard Packard, Jim Cara, John
Morgan, George Scott, Vann Parker.
Alicia Clarke, Curator
Absent: Douglas Stenstrom, Doris Gormly, Isabel Wilson
Meeting was called to order at 5:25pm.
Chairman Grace Marie Stinecipher read the minutes of the last meeting.
Minutes were approved as read.
Lake Carols. Ms. Clarke updated the Board on the retaining wall for the south
bank of Lake Carola. She reported that nothing has been done on this due to
the Public Works Department's heavy schedule.
• Roof. Ms. Clarke reported on the status of repairs to the museum's roof. An
engineering consultant was brought in by the City. The consultant discovered
that the oil dripping from the ceiling in the gallery is produced by the breakdown
of the roof insulation. The proposed solution involves venting the roof to allow
for the escape of trapped moisture. The specifications for the necessary repairs
are being prepared so this project can go out to bid. The roof on the older
portion of the building will also be replaced as part of this project.
Sports Exhibit. Ms. Clarke gave a status report on the sports exhibit. Gary
Taylor has been coming in every Thursday to catalog his sports collection and to
discuss exhibit design.
Building Exterior. Ms. Clarke announced that the museum exterior will be
painted peach with green trim, the colors originally suggested by the architect.
There will be no white on the building since this attracts midges. The front door
will be refinished after the building is painted.
The planters on the front porch will be replaced by large terra cotta pots donated
by the Ixora Garden Club. The staff is also looking into the possibility of building
a large planter with a sign on it at the end of the sidewalk.
• The board discussed the installation of the name bricks at the front of the
museum. The Sanford Historical Society has made no progress on this project.
• Sanford Museum Advisory Board
June 9, 1998
Page 2
Other Business. Jim Cara asked if anyone had seen the stuffed celery toys
available at Gooding's grocery stores. He said he would look into the possibility
of selling these as a fundraiser for the museum. It was noted that they would be
particularly appealing to children if they were Beanie Babies.
Additional personal items have been put on display in Henry Sanford's gallery.
Jim Cara offered to lend a celery crate to the museum. Ms. Clarke announced
that the museum recently received some celery boards from a local donor.
Ten Year Plan. Ms. Clarke stated she is working on a ten year plan for the
museum and would like input from the board.
Capital Improvement Plan. Ms. Clarke said the time has come for a new
capital improvement plan as the museum is already outgrowing its most recent
expansion. With plans for development in Fort Mellon Park, it is important that
the museum lay out a plan for future needs. She distributed a draft of a floorplan
of suggested additions to the museum.
•
Ms. Clarke made recommendations to the Board, based on the input from the
museum staff, museum visitors, and the Sanford Historical Society, regarding
the future expansion of the museum. The board discussed these ideas and
developed the following needs list:
1. Of chief concern is the need for a larger meeting room. The present meeting
room is not adequate as it accommodates only 35 people, has poor acoustics,
poor air circulation, and must be used as a multi - purpose room for researchers
and to catalog incoming artifacts. It was suggested that the sliding doors to the
meeting room be replaced by a glass wall with a door and that the meeting room
become a research library. A meeting room could then be constructed adjoining
the east side of the building. This room should accommodate at least 100
people and include installed audio - visual equipment. The Board suggested a
new larger kitchen be planned as part of the meeting room.
2. The ability to lock off the museum's galleries and offices separate from the
proposed meeting room, kitchen, and restrooms would improve the security of
the facility and would allow after hour functions by groups not needing access to
the galleries. This could be accomplished by constructing a wall between the
columns in the lobby.
• ,
• Sanford Museum Advisory Board
June 9, 1998
Page 3
3. The back porch could be converted into a receiving room for incoming
collections items. There is currently no place to hold artifacts for consideration,
cleaning, and cataloging, except the meeting room. The board suggested that
the present kitchen could also become a receiving area for cleaning and
restoring artifacts.
4. A new gallery to be built on the west side of the museum to accommodate
the sports collection and as a space for temporary exhibits.
5. The Sanford Historical Society needs a shop in which to sell publications and
other fundraising items. This could be built in the lobby.
Ms. Clarke also suggested that consideration be given to tearing down the
museum and starting over if the planned conference center is built. This might
be preferable to adding on to a building that has already been expanded twice.
Mr. Scott expressed concern regarding flood potential. He suggested
constructing a short retaining wall around the museum. He also suggested
• widening the bank of Lake Carola.
Meeting adjourned at 6:30pm.
•