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HomeMy WebLinkAboutHistorical information on Museum . _ .. . -._ ( • • , , .... . . . • :_.....,_., . . .. Li � L. . 1.... i ": � -1•-� .1 ! _' f F!2ar'N.T E L EVATi4N, '. 1 #4,4zt:0• At..QTt : •SI.1.14e . WINDO6VS AR.0 NGT PO S5/444. ON FRONT J:TV4 TO 1NT Eft! OR PQ J t viPi jp tS, Ale A/We (AC PLAQL/ES • F Q 5TLo 'NERE. - i . I . . : , - . .! , 1 , , I f LEFT 51DE i .. TG ALt . %rs {. � '. I t n l I ∎ i 3 i', ._.- > Pt20 P05 ED BUIL.D!'N4 . 4 F O R Y .. ..5A.NFC' •- ..IAINI F0ev F•L O iDA. - . ` - LT0td . J M 0U M T. 0N A i A. d G7 :. 1 • , , ., , . ' ' . : . - ; – .. ' *., , . • • '��•'y�epo�siceo a >�7ps��s:. —•�� . :JA4,14 ` 7 /P9iSS .` `SHFEr „ 2 on 2 1 8 .t 1! • �. �� . t,{ '`�� ,- �•• '� cw 4 µ� �y� ) V ' . r�'i` j+ � �� r 4 � ` i P °� z/ •5, i � t - ,• - � t � � y i 4, t . 1� '�1 V +� ► }y *�d1 , ;Jftl +. .!.ri� 1- l . "1;,�. 4.d',a 3.-"' 'tr '.� � j • � f ! - y + ,: yy ) Mott, i rt0, l � , .4. pT�� : � � u t r „y , r ,� 4Y o -, ?i it g 4 . • s a 1' q � r ',1. '1 ': '" 411∎-x. , .,,„A .',Mo,.D 45 ^ 4, 51 . v M 1 T '.,t- `� .. . ' C . " ,. � • V ufiiL••� " d. '• 1T A. 1 . 1 '�•si�'_r��.. Ihw.aF'��!'y 1 ASSIGNMENT & RELEASE WHEREAS, an Agreement, dated April 1 , 1955, has been executed by and between CAROLA SANFORD DOT, of Derby, Connecticut, as Donor, and CITY OF'SANFORD,FLORIDA, a munic- ipal corporation, as Donee, for the transfer and conveyance -- a.. •Wk u - der , thg :• conditions • recited in .$aid Agree - , went of the library, paintings, antiques, works of art, and manuscript collections of the late General Henry Shelton Sanford, .- and it is the intent and desire of the undersigned grandchildren of the said late General Henry Shelton Sanford that such Agree- ment be confirmed and that any interest of the undersigned in the property referred to in such Agreement be fully vested und- er the Agreement in the City of Sanford, Florida; NOW, THEREFORE, in consideration of the premises and of the undertakings on the part of the City as set forth in said Agreement, the undersigned do hereby confirm and rat- • " Ity it" `reemea and- sio-, +thezz -he,r ily— release _ a esi ri ' transfer, and convey to the City of Sanford, Florida; all iii- erest which the undersigned, or any of them, hase or night have in and to the property described and referred to in said Agreement. 1 / y Dated this / --- day of A� pp 1955: . -y,-,.k.,./.,„....4., w . . a, _ , _. ,f �. r • • it . , • . • A GR EEL' . ENT THIS AGRER ENT, Made and entered into in duplicate on this /st day of April, J. 1955, • by and between C.ROLA . SANFORD DOW of Derby, Connecticut, hereinafter designated as "DONOR ", and CITY OF SANFORD, FLOIAI;)a, a municipal ,corporation, hereinafter designated as "DONEE ", WITNES.6ETH THAT: • . ..... . WHEREAS, The donor is the owner of the library, paintings, antiques, works of art and manuscript collections of the late GENERAL HENRY SH aLTON SANFORD, father of the donor and founder of the City of Sanford, Florida, the articles and objects comprising said library, paintings, antiques and works of art being shown by an inventory thereof hereto attached, the manuscript collections not being inventoried, and the donor desires to honor the memory of her late father, the said General Henry Shelton Sanford, by donating said library, paintings, antiques and works of art set forth in said inventory hereto attached, and manu- soript oollections, to the donee, to be housed and maintained in a fire proof or fire_resistant building to be erected by the .. f . .., ♦.. 1 T i 7 - • donee in Fort Mellon Park in said City of Sanford, Florida, said building to bo designated as "THE HENRY iLELTON SANFORD biE6dORIAL LIBR4RY AND MUS (" and erected according to a design therefor prepared by Elton J. p`ougxiton, 1rohiteot, of Sanford, Florida: NGx, ThEREFuRE, The donor and donee do hereby agree . to and with eaoh other as follows: The donor will Give to the donee the aforesaid library, paintings, aniques, works of art and c.unuscript col - leotions of the late General Henry Lelton banfcrd upon the follow- ing abnditions: The donee will appropriate funds to be apylied to c the erection of the aforesaid library and museum building and • III • - . will endeavor to aeoure additional funds to defray the ooat of . said building, which it is estimated will be approximately 430,0oo,oO. The donee will allot a space 159 feet square in a suitable location in said Fort &ellon Park on which paid library and mueuwa building shall be ereoted and the apaQe • around said building shall be landscaped and pea3utified. • - 1 Construction of said building shall begin as soon as practicable. Said library and museum building shall be erected in accordance with plans and epeoifioations therefor prepared by Elton J. Moughton, arohiteot, of Sanford, Florida, with the right to make minor alterations in acid plan* and speoificatione so long as the building retains fire proof or fire resistant qualitiea and its Uesiga is in keeping with good taste. • The erection of the aforesaid building shall be completed in thirty-six months and said library, •paintings, antiques, works of art ;lad manuscript collections shall- be de- livered by the donor to the donee when said bu .ldiu$• ie ooa.' plated, and depoalted in said building and appropriately arranged therein; provided, however, if said building ie mot saauaipletely finished within paid tie*, the donor, her heirs; .. executors, or administrators, will grant to the donee a reasonable extension • of titan in which to complete bald building a* may be consistent with existing *auditions and as the laws and ordinances may rs- quire. , The cost of transporting the aforesaid library, paintings, antiques, works of art and manuscript oolleotionas from Derby, Conaectiout, to Sanford, Florida, pba11 be borne by the der ee. • • • If said building is not oomi,leted withirr the afore- said period of. thirty -six months or extension of_ tame l granted for its completion, this agreement shall become null and void .and there shall be no further obligation on the pert of the 4. • donor, her heirs, executors, administrators or assigns. • The donee shall keep the aforesaid-library, paintings, antiques, works of art and manuscript oollections insured against theft and damage by fire and lightning in suoh sum as it may deem reasonable. The donee shall primarily manage and control said Henry Shelton Sanford Memorial Library aad 1!useum but may dale- . gate the management thereof to any non- yrofit organization meeting with its approval. There shall be insoribed in inoisad letters over the main entranoe to said building; the words: "TH3 HENRY SI:.ELTON S.'NFORD 1::L O I.U.L LIBRARY a U.:: J1. ". • The aforesaid Henry : elton- . Sanford ,Yemorial . Library and Museum shall be maintained in perpetuity .in• .hcinor , of General Henry Shelton ;;anford, founder of the - city of Sanford, Florida, and for the cultural benefit of the people of the .City' of Sanford and surrounding territory and the public generally. IN WITNESS WLERECF, The donor has hereunto set her rand and seal, and the donee has caused these presents to be executed in its name by its L•iayor and attested and its oorporate _ d seal hereunto affixed by its City Clerk, all as and of the day � �� �,Kl �-`.1� and year first above writ ten. R • Ali` i . Signed, sealed and delivered - / 4/51i 4/51i presence cf : 4lS� CITY " /� 'FU , FLOFzID key ' l 7, Lt Its h:ayy: .,s o onTo a 5a: or Dow. � -attest `�=' " �i.0 ALLJNIMRION t• r y C e r•. A3 \ 0 C ty of an 'ora k'lor • a. • • • • January 25, 1985 4. C4 t y Haft Sanio.d, F.eo' Lda Peak Mayon Smith: I am enceoi.ing henew,ith a copy o6 the ontgtnae Chahten o5 the Hervey Shelton Sanbond Memon.iaJ L.ibnany and Museum Azzoci.ati.on. 16 you wLet ne6en to Ant.icee III you w-i ee note the procedure ion membenxh.Lp on the Board o6 Managers . This pnocedune was v.io.eated in the tate �s.Lxt.%e4 ass the City became more engnozeed in the day to day a66ainz o6 the Muzeum- L.Lbnany. It -vs a 6aet that the City ha3 now taken oven the overate operation o6 the 6ac LLty and thene6one I think it proper that the nemainden o6 the duty etected membehv& o6 the A�seoci.ation dt.ve�st thembeeve�s of any veat.igeb o6 a.uthon.ity or ne�5pon�s.ib,c e ity which may remat.n and the Chanter be de- ctaned flat and void. This g.iveo the City the opportunity to 4et up ,its own board as they zee 6 t and to opeh.ate to a £eg i.mate manner, nathe4 than 4uhnept-i t�iou6 ty under the eeoak o6 the on-igt.nae Chanter. A4 it ztandz now att acttvitie4 conducted by the bo -ca ted Board ob Tnurteez z ince the tate z.ixtie�s on eahty �seventt.ez ha4 been contrary to the Chahteh. and thenefione uncon I think th,iz 4- ituation 4howed be ceah,i4ied and nec,ti.1.ied. S-ineeh.eey, A. B. Peten�son, Jn. ABPJR /mgs CopLe2 to: Commi�4.ionen M.i,eton F. Smith Comm-i�sd -Loner David T. Fann CommbaLonen John Y. Mercer � CommL.ionen Bob Thomas 1 PREFACE 44110 AeIn 1902 Henry She.eton San6ond'4 widow, Gertrude EL en du Puy San6ond, e xp44 ed hen de4J e to have book4 , papetus and cot te4pondence 06 he tate hu6band given to the city he Sounded and that beam hL6 name. She envisioned a 6 tting memotuiae bwi tding to hou4 e thiz memonabitia that 6 ocu4 ens a 4 harp pic .tune o6 an £mpoi.tan. 4 egmevit o6 time. Nothing wa6 done un it the 1930'4 when Mh4. Cato.ea San6ond Dow, the daugh e' 06 Genmat San6ond, began an e66on t to 6ut6itt hen mo .thetas a4p,ctca- tion4. The pro f get wa4 begun with cotvice4 pondenee between MA6 . Dow and Mn4 . ELizabe.h H. Wittiam4. Mtus . (Q U am4, Aeat zdng the hL totc Lc 4-i.gn,i6. canoe and cu.etuAae vague 06 having Ouch a co.geecti.on £oeated in San6ond, encouraged MA4 . Dow. At .h iz time 4 evPtca e tang e an ivetus.i tie. and £ ib/an ie4 were vying Got the oi.vitedge o6 becoming the depo4Ltony 60A .theme doeumentz. Abte't much e66ont a game wa4 fzi.ndeed and the City rathetc4 agreed to accept and pnov.ide Got the how4. ng, 4aiekeep.ing and diispeay o6 the bequest. The agreement between the City and MA4 . Vow ateowed the City to de e- gate .c tt, 6unett.on a4 keepeA o6 the document4 but keep the Ae4pon4.ibit ty Got them. In thi4 agreement Mn... s Dow 6wctheA agreed to pnovtide the 6uAnizhLng4 06 the Genenae'4 tibnaAy, hiz uwi6onm4 and atheA pen4onae £-tem4. The4e were to be hou4ed in a 4u tab.ee bwifding to be pnov.ided by the City oA a44.ignee4. In anticipation 06 th,iz agneemen. The HenAy Sheeton San6ond Lib /any and Mu4gum A440ci.ation wa4 charderred and inconpo'ated in 1953. In 1955, when th,i4 agAeement wa4 4- i.gned by the City 06 San6ond a4 donee and MAc4. Dow a4 donor, the obtigation4 o6 the City, a4 na.& ated in the agreement, wetee a4- 4.Lgned to the A44ociation. The A44oeiation began the ta.k 06 taizing 6und4 Got the bwieding. M.4o 60A tAan4potutation and 4tot ing 06 the doeument6 and other .c tem4 . They were 4ucce4 s Ewe in Aaiz ing the 6und6 with con .'i ibution4 {AOm the City 06 San6ond, Semino.e County, and ptciva e conttc,ibwtotc4 . A eontAaet wa6 4-igned with A. K. ShoemakeA, JA. to bu.itd a bw%eding a6 a Aepe ica o6 the Genenae "4 ! i Aany to hou4e the book4 and page/z. The papetus and book4 weke brought to San6o and peaced in vats ou4 bank. vautti 6oh 4a6ekeeping untie the bu.ieding cowed be eomp,eeted. Soon a6tetc thin the A44oeiation wa4 noti6.ied by the heiAz that t4 the nema.in.ing -ctem4, mo4tey 6wtn.itwte, were not picked up they wowed be 4otd. G. AndAew Speet wa4 dispatched and had .he4e - items .goaded and brought to Sanbond. Upon a Ai.va.e they we&e 4-toted in vatciou4 p.eace4, the Women'4 Club, bank4, etc., untie room cow d be provided. FAOm this point on the m.inwte4 provide the continuing 4tory... ACKNOWLEDGMENT Thee document's were provided by vcv.i.oub membeno ob the Board 06 Govennou and -through the a6hLc Lance 06 Mo. Mitdned Ca4hey, Curator, The Henry She.eton San6o4d LLbnary and Mcuseum AMAoeia i.on. They were eompited by A. B. Pe,tenson, Jn. , cata,Eogued and duptica,ted by Myna G. Sizemore and the 4-ta66 06 St. John4 ReaP,ty Company. D.iztibufii.on : 1. Mugs eum 2. Pneiden^t, Board 06 Governors 3. Seere-tany, Board 06 Govehnofeis 4. City 06 San6o4d 5. Unazis.igned i • • . . .1.1966:; 600X 3 p4ct261 COUiiT 01? THE NINTH UDIC •C I 'LJ IT O TIL TAIL • - 11; 311"..IINOLF„ COUNTY, • • • IN :W; Tial, L-13.I‘Y Aa;:id ' • • 1E4104 Al?.:UVAL CLIARTER, TO t • T11:: 1 JUDGES de T1113 ABOVE STYLED. COURT. • " Your Petitioners, 4. JUNA LOVVI PAPWORTH, • ELIZABETR H. yliLLIAMS, J C. 13UTC34ISON, R. L. DEAN,. RANDALL,:CIIASE,4; C. F. i■IHITNER, JR., and 41. A. L4 JR., by their. undersigned • atl;crney, respectfully sItow and roprosent unto your Honor that)ithey . . have prepared a Charter xor the incorporation of TI.1.3 • flOdD 1ai140.AIALLIBRA.RYIA11;.■ 1:11,tf11 ASSOCIATION as a not for profit, under "C1 u17, lorlda tatutes 1951,, _ •••• fi proposed Chart fa-;,f4kAgY....t?.a ve) Ckno":1P ` e :•'t 4 ,-••••• • • .: c v.ex• - c.he salsa to • your). Honor s erewit and ro spa ctfully request!, the • dro val theroof. • -.4E1 orny or e t oners. • • • • ••••'', I . ' • '2 • ,1 • • • • .* •• ; • :•• : :•‘• •• 1 ' • • f • ' • • I -. • , 1 • : : 1 • •;.;:: • : • ' ••• • . • . • 11. • • • • • • • 1. at • • • t •- .„ BOOK 3 PAGE 2 4 OF • THE _TIENHY SHELT'ON SA1 eCHU I +:FVOR1:44.4. Lj.liltt►hY AND MUSEUM ASSOCIATION ;TL, tt e; undersi I..RS: J (0NA LOWRY • PAP1YORTY., HRS ( t ELIZABETH H WILLIAMS, J. C ISOi•1, R. L. DEAN, RANDALL ,CHASE, +'. B. F. WEITNER, JR., and W. A. LEi•T 3 R,, do hereby associate • ,rj • • ourselves together, for the purpose of forming,. a corporation, not for profit, 'under. Chapter 617, Flo ri da Statutes 1951, and ,adoptLtae'fol ^' x .r,.. lowing as the charter ter of said corporation, not fora profit t t a T r Y z : , i F }, 1 , �` } , AR'1•ICLE I. rc7 NA1!k. AND LCCATION • ' ` F4 � icy : t " Tire name of this corporation, not forprofit,;.i3 THE,: 2ENRY SEELTON :SANFORD;Mr"1.v:OBIAL LIB :Ai /Y: AND MUSEUM .ASSOCIATIQN sod place where it is to be located is Sanford, Semino }e County, Florida f l •+' • ARTICLE II . 4-4:;'.'":-" 2, ‘.- GENERAL NATUfRE u L r v. • • ` J f a J The general nature of the object this „corporation shall k” • af ; ' be to raise funds by public subscription for the purpose .here etate4 and to, provide. for their eecur and safe - keeping, to pla construct) for and :,ferect:a suitable memorial building at :a suitable 1oq,gtxon:i�n�,(41,y :Y the city of, Sanford,'Florida,: in honor of the late General': `Henry Sheltop Sanford, ..the founder of tie ; City of Sanford; rlorida, in which to �, ar. ,.,._ - :;. 4 , .... y AN [ J i tn. house his collection :of antique's, hooks, papers, painting's ;,andfsueh . other similier2.possessiona . Said buildin .shall beta fire pro9f or1 Rt fire resistant` building,. The. buildin and the contents thereof.ahall • be kept insured at all cL.es, as the Board of", Kanagefis Shall 'f 4irect : {t ' To f provide for. the operation o the memorial . 1ibritry , and museum and: to . acquire, own, hold, sell, lease, •` such real or personal property for the purposes of this .corperation.as ,the }mam bers thereof may. determine, but none of the antiquea,':.books, papers, • t�'• • ti psi tines, or any other sis,iliar possessions •as may-..be,received.`thro :J., the estate of. the late t,ei}eral Henry Shelton Sanford shall ;.be 'ever dis posed of, sold leased, or encumbered. • No part of the net earnings •of this corporation shall. inure •- to the benefit of any of its members, or any private ,individual, but a 1111 • 2 " JOUK t5 PAR all sue: oarnin,,s 81 i ;: , .wed to develop e ' improve the holdings of t::is ccrporatto:a and to defrc-, t!?.e necessary expenses to carry out the educational purposes of its incorporation, and no part of the activities of t :_is corporatioa s.-:.111 be 1'or the carryinis on of propa- canda or atte:n_ tint to influence 1c;;i31 .ticn. 1'i "'IJL� ICI. 1.11.1.0E0 The mea:berc .c11 ; e'' ..c: above named ::rs. June. Lowry Papworth, Err,. El'__at 9. Williams, J. C. riutel:ison, R. L. Dear., tandall Chase, 13. F. ':YJ i tncr, Jr., and W. A. Leffler; Jr., a c: such additional members as may be proposed in writing from 'time to tin:,, by a :nember, or members, of this cori,oratfon and as may be approved by at least two- thirds of the members. ARTICLE IV. LXIST:Ci1:E 1N Pi.';PSYUITY The torsi of the existanco of this corporation, not for profit, shall be perpetual. ARTICLE V. The names and residence of the subscribers of this cor- i..cration are as follows: 1.i ;. June. -Lowry Papw.•.)rth 318 Park Avenue Sanford, 1•'lorida Yrs. Elisabeth 1!. Williams 320 Owl: Aec:au^ Sanford, 1'loricia J. C. Hutchison Indian 1.`cund Vil)laCe Sanford, Florida 3. L. Dean Indian I ou ::d Vi? 1a�e . ianford, 1- Randall Chase 002 dal: Avenue Sanfori , iaorida. '.i: itner•, Jr., 702 Oak Avenue Sanford, 3'l orida W. A. Leffler, Jr., 411 ida soli_ L•: el:ve �auforc , i lorida • 3 • .• y y' . s y ( ` wwiitt ( 1 ` ; nODK ,3 PArt26 1 „A,dAJ11�'J v,'_'IC'Sh r t • The affairs of this corporation shall be'managed•by a... / .e x , Board of Lanagers consistin; of not less than five members of this.' . ` t , corporation The i corporation may increase • by a vote,.ef its members s � : cast. as the by- laws may direct, ti.o number of • its managers, but the t y'; 1 , number” shall not be less t!'an five. The managers sc�all be sleeted btY'.' ' by the members 'of tt a `corporation at the -`an .uah r`eeting of the scot`, ;. t , r * • poration which, shall be.• hold :on the third,.='uosday of ,January 1r '0f :; k.1.0 .. • •` :, 4 n - .7, f Ii each year. Each manaCer shall hold •office for .one year, ort -until i a successor is elected, and any vacancy. ma;r be filled, by the other` c ; ;.` . r.:ana�ers : pcndin� an by t'.:c corporation ,..barn x They Board .r*: + l.eA i, L o f Managers from tine to time t':all appoint, the officers, vv'?q :• ahallyw '';;i,y. be a president, vice - president,' secretary • and treasurer, siiich� two , w, 1,.1:;.,.,,c,,,4. , y y r • latter offices may be heldby ono persoaZ, ,oach officer to hold ' for one year, or until a successor is elected.; .' tw ,,,-1,•'.1)1--:-• • t 0r t ICERB' u IR::)T NAIL i F 1 ` p « r f .S --4' s *;14s, :: :11,,, , n A 4 t 0 J N ' The names of the • of flea who a r e 4to(manage alloflt t}s,i ' 1 . c orporation's`,affairs until the first eloction, or appgizttment�,, ,i t dam?' .ritk t ,r rtif w- this charter are' Juna Lowry i'apwort , Nrs Elizabeth 11, Jilliatps, ` , ' {- a R. , L .ricer. aind/ - .:.:::la11 Chase, as :the Board )den +, J, C Hutchi + :. i yy ' agars, r and J C :1UrC11 ..J14 as President, ROLLANA L DEAN -as Vice Pro ident, and'; t , ' ! • ' .11:I'nJL , ., Ja. a s 9ccretary' and F ? Treas, urer. >t t "' ARTICLE VIII. . `" t `!> , 1 • • ` . Tuis corporation's 14- lawns.. are to, be made, alteredi cinded by the corporation's mariucrs at any , annual . meeting, or at :a r »actin;; called by the Fre:Ado/It or the Board of 1.ianaLers. ' r , ARTICLE IX. ., 1, :EST I .. .ii• "lLliil`l Lt l S:i ` e , ,' t ?' :.•,•,‘,.. , The 'I a:aount of inciebteueie�s, or11abi1ity, t� whic this corporation may at any time subject - itself,', shall be, ;150;002.00 ' . AP.TICLE X Rc:AL ::STATE: , .JLi:IN:i ..1.•:.'..•' • . T amount in value of real estate which this. corporation • c . • ' • • 4 - r ., .,. _____ __ .. , 0 ' . • , .. . • t • • . :.. ' . ' •; ''',' ''' . ''' ,...'''' : 12. ''. 1 . • • • ..• . . ' '. '.. • .. . .,•.$:,;... '. '.;', '..... • • • ;' ' .7 :• , • „ . • ,■ ' • • . ' ....MY hold, subject a1w1.3 t, a te a:::.1..rovs.1 o ono of the Circuit . ' ' ' I ',',' ' • 1 .. f...'....1' '. ' .,.c.-,'..',,y of Seminole County, l'.'lori.la, shall be !".,13o,00p.op:,.... • ..,. ;....., -.,::. i. , t .. .!:.- • : ' • ' — • , IN WITNESS 'ffi.E,:a.',0:', ,the undersigned ;have hereunto: set ',t'nel • , . . .. . , • ' . • hands * th is . .1. :tit h day of January : , 1952 .7 .1::,'..'.'.;; c ." • '. ,...; , k ,..,t' , . ' ' •-:.• ,,, . ',.:. :. '::: '1; i :,-,'..... ; ',L :',:.',....:.:":%.".... ,. ;;;,..','.-;:',:; ;•.-. :*, .', -, i: .. '.';',. :. ..'. ':;" ': ' i: ...''' .,'''• •'''.: ' ; - ; :; • . , ■4 - ' ...4.‘,4 • .19 lid'. • r 3 ;-;••• ,. ...' , ,,..,.1...`.1':: ' • ''. 4' ; ...'..;'''.: •:. ' . ....' .%. ' l''..•+. ' , - --,,, . , , - ,•-,,;,.'..,". ' . -- , , , -„--..-_-;,--..?-,-- - •. / e_.........r- _. . ,... , •: ,, • ., . . . .., ;e •••\ . -1 ---:-''' r: ' , A '' - • .41,". ;•;•', : : 1, !., . • ' - i. ; 1 '': f k-... '.' '' '. ....1 t. ' - .• :' • \ () • • j -----.' 1-,y:i ' '::":;. ! •:,...: 4 .7-, ,..... '1 ,.,: t , , '...-.,‘.;, ;!.: :. ',... :, '. . ' ., ''`''''7 :-. '1 .L • ,i ...:;....„. •.-, ,:, : .7 ...,... r:_;.:4,: d ip / ' / .•:.:? - 4.. .*:2:,? .1: • : ..'.' . 4''..'i :: '.''.';';',. ": ''.'....' -';': '.-.'," - - ; . . ' . L'''' ' . / ' Aif '41 . .../ ...i .■Ar ' . ' ''''''''i.''.' , ,... ,. " ,, . . ..,. , , , , _ : ,,. ,, , : ; ..., •' ,,,. ,.... .-..,,...11,:....:i.;..,::,:;;i.,::.cf,','-t.,.',:;.4.1,...■,•;},".",;:S,,.:,;. ... • • , . • • . . . . . . . . . , . ... . . . . , • , , .. . , . . . . . , ' .. .. ' i '.',.. .:', - - '....,.' ....,' ' ' ... f '',. : :'/2#6 47 / C 7 ... '.... ',,‘;;•,'..' ' • . . ' , 1; '!'''' ' '-' .2: ' ' ii ',.`, ; ■ • Y .'''' ..' . ■ , ' • 4, .... ' ',..'''' : . ;!..J ,.; ) •',...,,.. ' 1,■: .{.... . ... STATE OF FLORIDA .. .•., • :: -' :, • E. ; . , , . ,, , . .'' ..,... ; ,..',,,,,,.:.‘„. ,....-1 '! COUNTY: OF.' SF2iii NOLL:: ..-," • . '. ..;:: • • .. , ...:... - .';',.1,:t.' , ... , ri.'4': , '.").;*;, r , ;.; ,..,.i .• -.;.' , .. • . .! ,, : .:',' ., ...:.,, •!...;,, c,i,,',..:'' BEFOra.. la, , the undo r,zig,ned , authoriy • -. • -,:, , ..• . 7•...4 .) ,.. ,., 1 . , , ,, '.-',..., :. . , . "j".', ..).-.r ... • . . '''' appear d'' Mr s . Juno." Lowr y '.t'apw or t',.1, .. Mrs ..'• EiXze.17!:) - ,..-.,. ,.t. .i. • .",'-s - :,1 4 1-Tut c 41 is on ,'.*: R.' L. ',Mean,. '; Randal I r Chase , B.::::F.'!fil1it .;:,„,,, .., ■• .„,■....;,....,,-, .; • - ,.. .1; ' '', . • - . '. - : • :. • • . , .- '...>:-..• ,:, ,..... ,..,..-; „ ?........:' L 4 * ' lei . ''.:-. Jr ,; ',,t to ;me well , known . and: known -t 'ple tiie;ipert!164 : • , : . •„.., ;,:.. e'', ; ,,..„,./..' !• v .. :-. - .., , -,, • : , : , i 4 ...:-.., ','.)tlfi i' 3Ub3crilsed f oregoing ...carter ofTi , :. , , .Liie3tOii:, ,. .: S ailford . Idemp ... ria/ c .i.. , • - . , Library and Museum As s o ci at ion, • and they a cknew1., dged t,ct executed . the , same • as their free act and deed - ro.r,;.the;.pc)P.pgi!.0frpiq.. ,. ; . .,. ,.. - . ...-.,....,.. , i,.. ,- !.,...:.....-.:•;.i,.:4 . -,7, ,:,.. r -....,.: ;; :1.7, .. -, ..,. -,..:., , ' , ....: 7 - '.' ,.. ;.... -.. ',: -..,... . ..:. : : , :. ,.,; , .. . , ....,. ;,.., :.:.,.:::: .\;; ,.., ;:',,',.•••••:;;,. ,,i a t at ed :',..- ".' ,....',... ' .,:::::, •„. . : • ' . L • ., ...... '•-. , . .', ;I: L„...:_!..... ,...-;-;: . :, . ", /..' 1 ',;',.., ' : ' ., ''''' ' :; .:/.':::`,:::' ' ...: :: . - :'. 2., . r . :.:'''''• IN . WI T N ES S IVill.:11F.:Oi, I ',.a v e Ile rodrkto sot my .... hand and of f i oi ' '. • ' . ' • 1 at Sanford, 1 or Ida , till 3 •:-.. day of .... • ,• :, .. 1 , = 9 • ' - •••• ' • , .... - .. .%'..\,:-..;..: r.:....-,..j' ", ,. p• 7 , ' / ' - - 4. '. '', ' Notary ' Pub).1 c ':',.2.)..t, §'''`. ' , • di... r mum. sr:. 04 , 01 .. uV l'rY C Or1111. 9 s i on:, expi,r,e.s,. , Ti.2,;:.0. ; .:.,...' ,.... • .• :.,...:, .. ;::.::•:, . .. . • .:.., .: - -' •-: ".•.;:',,,,::,.•••:-. •';'.,-;:;‘,•:,',..:*:..:::=,••_.:::.'.•.,,,..,;.;..-::. ; . . STE OF FLORIDA COUNTY OF SEMINOLE . ;..:-, t.:_o ,11. . .,:.10: . 1 all tb orit.y, .. tl,i,s - .. peraonal 1 7 1 . , . . • , . ., . ' appeared Mrs . Juna Lowry Papworth, 1:..r 3 . Elizabeth . .,H.' . :Will . iams, , • J ..,• .9..1. • , .riutobi son, E. L. Dean, Randall C: B. . F. W ,: Jr ; ..'. and W. 14....".. ' • . • , „ . • . . . . . . . . • • . . . - • ; • . •.. .. . .,.,. ... ,., .......,....:.,,:.....,..,.......„..,..,.,...,.....i•,,, . 5 L • . • ■ • Leffler,, Jr., who 1..e1• . ... , first' dui-. syn rn, :say that they: are .7 the subscribers of the f oroc,oinL charter of T, a Ile u Shelton Sanford • G1t L:emorial Library and :r.useura Association, and ` , hat they'have, read ea charter and kno: the Coate. "ts thereof, and that : it is iZ good, ' faith to carry, out the !nx+,)osce and'obJee$s sot "faith therein �� • 1 ' t t %t /— /u / /1t /. ' tr " f r o / F`l... ,;.. . ' Sworn'.to and subscribed before mo n � 110 77��-- 19 s. ! •' ; 1 this �63daY+o y , '� } j 1 ary Not ub c Notary Public. N o Foplop. . ( r 1 : t S te. Li y., Commission expir � aa+� ',.:;•,',,,,:::‘,.. .� • o e r a M t o , of m toss t 7 + + �"` '? '` t . flooded iCtY gyp.. vI N . :Y t J C' 'st � :i �y vt. j' ,f, , a . T• o „ford. oi :and attached proposed ; charter, 1 of 1T :pHi NFRX. i { : •, 4 1 . S.:LLTON ,SANFORD.1U J110RIAL L3:.WO - TY ,A +"L LSUSah'7a ASSOCIATION, aving,l)een . presented to me," and the same having been found.by me ; to be in proper, form and for.an. ~objeat aut!:orized by law,, is hereby appr and,3uch approval; accordingly 1s hereby endorsed upon •said chart n� ar lot .8 t: aereby ordored',that said• charter,'together thi$�'�iprov and be recorded in•,the office of the Clerk p the Circ �t o s C•tg ;in ' an. . Florida. ,i.,,:•:-; a `�+ ✓ ri ` ` ' r for Seminole County, , „Ir r t • " ;; ,, . ' Dated at Sanforc:, Florida, this 27t1 da gf'i , ■ •*Y is ./ 1953. . - ., � .; It ' At/ Jud;;e of the i cult Cou • t es Niatii Judicial Circuit in•and.:for . Seminole County, •.Florida.. :'.: ,JAN 1 7 1 ?53 ,. filed _f___ - • etb=_.o'dx and Recorded Cook No- g 3-- . -.P2C f•e_1Record Verified � � n � j :1 J U) ' • " cork CMxit Cow!. Seminole Comb. /loads r n r , 6 - - - • • • - - -----"'-"--- '-- 'IT:77 . t •••••,* • . ,, ..., .., .. 1.; :4 ".i , 4:::• • •• •:' .,:. 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'''' ' *.: ••• •. •-'!.••1 ••,•11 • tir , ■ 1 ,"'"4. - /,'"i•••'.4 , !:•:I r . 1. ,- ...pe,stl 911 A7,...,•!. 7 :1?"„liooTy41e 'toll § Ftp Ne4i1 '.Itip,rary . 4:1 4, i .,:„.,,,,T).• ,4',,.: 4:,.i'•, . .. 4 0 . : 4 ;. - ...;, i ,', , ,. . ' . . • '. .,' .! .. , . 4..; , .:,;,.. • .. , , • . .,..,... .' „.,... , :I OrOL il as a -.• ? °F. 4 , ... 4 ' P R, . r P P t . 'e ? ' : ', f : RK ,10 f:: •. :qp3pt,VT:,. '45 )(1_,.":1 4 11Priciii . §tatut eb 1951, for the pole purpow or . " .. ,., • • ..... • 1 i0i'''441;`•.',.% • *. .•:;*,‘.4 - i*,. ...•,.. — ,41;:14.94:41,1110111 teltAb).C.44 building at a suitab1 e looation is the .. .. . .... ' .. • • •' : •!. 1• • •4 91t3 , •;Pr , sctsippc , 41', F.1 hQ42P or the late General' Ilearyltoa. . .-... •(.. ,.' ''...';',:."4.kr . ;',...... - - • , , ..' • • ' ',' , • v• • . !,,;,::+1 . 1.4' ,,,,, :• ;...--;, ', , ,. ;,l• , i','. c■r4";'t . ttigi ' roe4 er. the City or .4a4Irur4, 41.01 ,whiold": to .hoeua:." -'•,• ,' . :,„",, ;;'..... 4 .! ; ,- , , ... , 4, , •,,•,:i , . -.. •• 9$. Lir ' ', b°°44 a 1044--'64'as 1P4143 P ,4 . * • ' ! 14 A ck .ei Lk , c4 , 4 . 4 ... -4 44•. 0 • 1 r,• 1 : 7 ',',V00 ••', . . .., ..;.:"..:4 • •• .'„.,..,•:',', . V ;.; ' ' • • • • kft: .P;4141-44r' PP4§.#4.941•',0•41' 041.b ect iy ;he Gherter or t,43.# 'porporatio4 a .., . •• ,•. . . • , ... , ..4.....,.4. - r - . 4 / • ••• • : ; - • .4.4.1i0.'!".C.4.4••• 71/7 ' ' ' , . , v. 4914.,.proyide"..lor! o . or aeid Jueinorihl bui).1 !o4c1 lo7 E.1 1:i,:1p114§ of eh pujither. such land or peraonel property ray Wie , ; .:., •. : . • “p,I.Frae... pf, ,914.4. porporAt %ow as the members thereof iaay detaradae, but . ' .. .. . p t i •,' , "..- 1 :, • ' ., ; .. ' ,.. • ' i • ' • • • ., ••• .'i"...:".1..? - •, ''•• `.4".■ :: .4 .. . ",• ... - . ' ' .... ..; - t, ' 4 ..4... ...• ....„., „ . . . .. • :,./- ,.. . ,, .. ., , . • , . . ' . • f!'":". t4q 7 '••. ;•':..- - .." :. • - ' . ' • • ' .14,1 ' 4 ...4 4 ',..., ift 4 .,,, • "..'1, ,‘.,,,' ,.-', • .4 .• ;: • . - • .."'.".,,;":.'":4.1'••);.:', 1 ; ......„ .,.. • ,• . . . — . , . • • • • . . • 1.1 ."' -. 'I'.' ' :,‘ ' __.-- - diambewlononw....,N. . __ 7 • , • „ ', ,o,;,' (.. i' .., : ....q..1 .!, ■,:' `:, , , . „ . : . „ . /... . • , , , , , • ; 1.i„ V ..,;•;,!V,! .0f \,..,;*? : 1 II '. '',,,',,. '1 • / ,, •, • ' • : • , • 7.:■st'kr..:- 4 ':. ('-•!• A i ;..: ';',;', t',.4 '• : • - ' i • . ■ '.-''-'• '":., •'. I. • 4 ; '.• • ' '''' ' ' ; • 1 I s .. , ...:,,,'•^ , ....t',,i. At..., ) .: v.i'• : - '■" .' .. % ' ''',` -;:,'• 4`,-'.,1 ,..';. z' A. ,.' '. •,.., • • . ' t ' l Lti';',i,ft,i',.Lifi.n,,,•;OT'llile", fintiquefi,.. boolce, kopere, puiptince pr any other almiler • . . ' '•..eP.F.`. 1 ',.4. , • ., ,..... .^",4 •• ,' , r , ,','.',...,,•' ' . . ,: *.•1:, . , I • ttiroug •pbg 4apg fl... of the late General ',. • ' Ap , ( , .,..... . ... , :.• : . , - , §04;ogd &lull ever, be di aldo gd - 01, .: gold, • letteed or 1 .,'•13":i -•.; •;•' •, ',. • , ' .,.",,'.,' • .t..r. ••:,-, t 0 , ' • ... • . •,! ' " • ••'n.. -....*- , . ,.•,:. , •• )' ' ' ,••• i'' ' , , :.s.„ . ....,;. , r . . .. .... ,.. • /,'4'. It•w,,,, ••••-,..1■4'. " ; .."-''•••••":.. ,.. • ' ; • ' „ • ' • . . :, • ^ ' • - ,.'• -, , . • .., . ; ) ' -• • : ';'1 • T. r . 1... ', :' i • . ' • • ,, ', . : . ' ,. . .,'... , ryfirt•pl . ... , ,..p..,--. ,... . -. - . , .., f ,! •., ....?,,,..,,,,, ; 1 ..^1 . ."..; . • "214-.11,41),4.tilti thg', oollteutix. 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' • ‘. •• . ! ; ? , . iii...iul' ....'''.,;'') .."....',....' • i' e!..■.-..., I .,• ....;i'df c • ' ; . ';'.‘r ' '-'''' ' .1 `..='',,•' , i .. 71'.. r .ek'F'r ., '..5 - ...1. ' ,... „....;.:,,,,. ,. ',:.. 1 0:,:'.e.:4;:t...p4!tal,!/.`.'"',-';.:-....,i.„',...:.-.•.:.•s.::;•.,,t.•'. i , -i---.--i , ;...."'••••'/?.- -mAN4qING orriogRs - :: , .,.,•,...,t,.....,..4.., • ..,-,q,...,... . ,..,. T ... , . '4 ' ' ,i ' ..' V.., q' ,.:''. ' • 4 :": •• ‘: . • . • , • :'. '' '' ''.':', ' *I. :ic; ',. , ''''.''' ., ' - ,: . •', ,... yim, t • • .,' •••• ' ''..i:lp . -'. .. ' , . ' ' : '',,,' , I. ' , '.',,.•,; 1.• -• •• '1`, : . • ' ,,.. .. •. !.r4):4.1•4'!''i4'..J5:: • : ,,.. A,,i"...1,:,i•:•h„,,aopttpil',14i Ti botii•O of - Lanagere' of .tP.i.l ae i oorporqtlop h.11 : •; .• :.$ A ).,.. ....1 fp...; '4 .77. ,''.,.. .' r: , :-. : . • ' , :''' ' .' ...•:". ' )1 , r i, !„:■.',, , ' ,) ,..• ' ,,,-,4- ' .7; .1 '.:,.1?i, .,.ogi4'aV p,r` ql,), 5 48 arfqira 1;lut may u4 a' gatlegemeht, ".'"..: r::: '': :','',.' ''..,',. • . •••••A•4 .•7•• . • .' '' i ; f 2, . .,,* : .i ' . ' , , • ' '', ...tf. '. " , ,:r . i . i'' 1 . !X",. -"•' - '''''..i'• 6' .' •,;:t i, ...VI t OR , p9pulatlag, pf pot lees that), three ;of ite 'to' •eot in :!,, ''' • ; f' 1.0.:•6 -."••• ••• ' '' '''' • ' ' ' '' ' ' . • . '• 1 ',..,'..■ • .1•• . !.; „ . •••.: the -.Mtpria ' meebinga of to Board, said goc4ittee'. .• ..,,, . . • • ,,: A'.1 . ... . , • .• ' . , . .. • •., 1/4 ''''• • •:,. ' .4 `..' ,: • ; '' -". • authgfity ee Bay be conferred upon rit . br•t!le: board 1 . 11 •::: '• ' ' .••••-•, .."•:•: . & " • . . • • •:.„. fli;', — .-, t ., Y , . . 4 e : ••••‘•;:It : c's . .... , ', '1' ,' .. ' . '. • , . . , . ... : i, '" , ,•"':•'•.;,.' • .‘ .. • •••••• ., . . . • ;1 ,': t'.', ' ••• ' , ■•;'', ‘t■' , • . . '• , • . • • ' . ... -... ...._....- ....,.— - - -.-...........-.,...,,,........,..........................-..................................-..... 8 I, ..... . .:, { 1 f . . .". „. 'f ", -• .',: ... t ..,. r ▪ -» "., or 1lansgera qt the t Loo of its up{,o inl Umur , ¢ r. ,e , 1 ! * . �F + ' ,. • • »y tt, r , � is , 4..". d • L � j•.•I . .{ • AItTI CI.h V a i ,. . g 341.# tit 1!!, • v '. M "1h1NGB t•' f t. . , • . {i{, 'C t. t i ,,r, we .. • 1 Seot1 n'1 Not ice of all mgetinga Q i t he r4ambaFa Px•' ,5, •,t'L i •t the corporation r r ,i tr t , • Y s" It ' • 1 ' a core at 1 4 fir, the. B ot'. M rn gera pbi 11 he; iv . br `s " - p P }4 j Secretary not leas than two days bkirorq t heS mgaPt aal t o t t ? •:,. in ►Yritinet and to ptato • the purpose or tho meeting r•' 'hi rq •- 7, .� • , 1'; f g4 .444],1 n apply to the annual meat1pg, oorparat on'Ae ' ,�i as provid its C harter. Notion o� puy u>,aeti • ';.,.`",,,k1 d t • . . .: .: .: . .. , a quorum is preent t . l ,, , 4 '' j {'. 1 • s......,...;.:.,4: - r i� ;�. . , . � � • ,,, Section 2. The presid or Vioe i'i dent O ; Ju4.j 4 � 1 t ' r J ; : qt the 440 of . ;the Poers1 of btana ere may '4a11.` e . e } ,m o i! t 't' 1 , t of the oar o ration s or Board of 4 ! 'a Ft' • ,• b y1,u�a d natist -•.. ,r ,;�; f which ahall'b .. .. � t': y1' H 4fX t ' -, 1 " ,,,W,) r 4' P c e given as above- prPQidad.) x,0 �, • il. . 1►d , ,:, r , ,1 ,�, n,', • 'a r 1. y .: , ,,� 0.S ;`.'� 5.7 T rt ,1 1�, . :i1 ' .. . » r AR r> t fi 4l "tf'�i» ',t � a : y S A.■ T c.' � RY a t' }, .1 t 1 1 ,1 tf -, f . i∎ It , ' J 1.% � 1 f 4 ' r r �' 1 ' , • �, Y q in 1 1 v 1 f ! i r r, y "1i r 'f . c f {r3 c r , •n kt t , ' r;.,;‘,-,1. r r ! 1 3, ' a ,yT C b I VTIE49 Ql r r , r L r cti \ err + `r T i� K � 1 • i.f f { tl lS ;! , 1; ;∎ t :,i'a� 'tr' �, r , A,{ Y , • t , i.+�,� tf,,, ', Yt , . }4.": s � 4 ;r y r. t 21 4. : trtb,I , ` ! , !Platt 1re eldent`'of thla 9P'ppr$t•i4 - 1d41,K3t a}�, r{,'`?' 7 i t t ,, ay4. c '' 5 ti! Y ▪ •�'e 1 dw;. >r7 * Et�: m eatin6 i o,t 1 flits. bepn ce t �hd pa P she l.1,4 prea pq 1 7 1 1 •ft meetings aqd 1 : he abaunoe Pt' 1 � 9th, Proaid ar$d ; Y�.4e r �Cga1�}e.at,a�'d , ?.' • ; :f rY ;1'..7..,: ., , •'. j t '.t'; < 1 , "'" , ' , '.0 , ..T.:,: , ,,..;; , '' r i • F' '`the m ambera:gt the, ,Boa bca rd or'naEars, a� ar}Y.Av+a Pr -. 4% 1 r �» shall e40 o n Q 4 1. their mejubprS to pr as}de t t t th9 91gting 1,......:...!-...... a ti t t ± Pia' ."eoretary of the corporation aha,).k ,I,4ap r e,a ;ol',fito' •,. each me and lie in hie poegeseion ali!rs�lordn: or thu 4orooratio0,: , which' a »all be :'• for /nape ak any t}me b�� an glempgr of tpu M* "'`'' , ,, r. , Y ` .•t 1 1 t 9 ti � • J t,, it ,/{ ,> , . ; <r 1 ,VL.: F ,t i 1 , h 4 .` } k i a ,..,99r pre LO A , n ; I . ., ? 't. t r1 4 1 5 The Treasurer or the oarporatiPq 1 2 04 1 JCeaP 0.1•; tiu 4r '.qt s x I'1 • the corporation and sign all chec(cs drawn therep4 '..1. . . All. obt♦oke drawn 1 ; '' op the funds of the corporation shall be oPuatarrbiline4 by. •ttf • Frgq4,dp0 • ' - or Vice President, or in their abaenoe, a {oeraber, or Board'ot ■ yam, ,i :; • t; • A quorum tor the trangaoti pa or anj businee ' ot • thp,'' ;1 : corporation 'ahall ; oonaiat of ten (1Q) momnbera ' , ot,,tt{q oor,Rofiati " • .,., ' ' at any meeting of the members Pr _ a Pit4jority of the Board OFWar;ager , '/: • • ,t ''+ 4.J ,LOir1,/y�, • .' rlh > ,, - 4, na y [. J�(��g , > r.. . .1 1 ' �. Y_!• : T"� -�`11 • T'a� .•,1lyy' +.'t• 9 r I • • , . . • .• • ., ,. , , .. e , • • . . . . .. .:: , . . .... .. . ,_ ..• • . . . . . ....... at any meeting of the Board of Managers. ■ r • ,. 4 ARTICLE V II 1 ( I ' h 4' ' ' i • ' POSITORY OF CORPORATION '+ `' '' a , , , A. . � ..,1 aha11 s „ riQa• •< ' A bank or banks in the Cit o Sanfor Pl ,;;, j`' ,. , {� • be designated as * a'depoaitory or depositories of the•oorporgtrioa� ,t ' O e or rl,�r.� which' all • fuel 'or •the corporation sba]lbe deposi4e -n a,. 4 , , frN ;, t b „ • e r b Lhe Pre�i / , d'�` the corporation may be'endorped fcc. deposit 7 ' dent, Vioe President, Secretary or 'j reasurer 'of ( the loar,porgtion� • , , 1' C Y . l/;I 1 1 .4I1 ' , 4 1. 1 ,.3 t d t I li 441,A4,.. y �-. ARTICLE VIII • : , >� , t r t �� ^ - COMPENSATION O F OFFICERS 1 • q 1 1;,...3- , ix ..,:i„..,,,%. i. � • ? r , ( 1 ,. r � . ' • • Neither the .President, Vioe President nor.Boarq lol `j• > �t' � 4 r , ' � �1 !2'.'! Managers ahe11 receive any oompensation for their • gerTioeei but ; � ;k : reasonable -, ' r �� ' the 3eoretary and Treasurer may reoeive such /oowpensaton4s ma { �,, , 4 .y lyY IS t O S` I,' • ..( prescribed by the • Board of Managers.' ' ( a " #� e ' `jy' 't '• • 1 - •• r i t 3' �, j t t i :; l t Y � ' � C I X . . 1 40 ; ' ' ' ' : : ` +y ` Y t ° "A^�''v i' I. . .r•.r. , .- � Th Tre of the o orp or ation`,shall fa h bohd` 1n y such amount as may be determined by the Board Of 14ulagers,4n4 !Itith 1�rSA , s a surety company. authorized to do businees State; o Y1S3rtd& , ' as' surety thereon,' said surety company to be app ; cued by the Board+ ,,; t of Lianagers.,, 1 . ;,,y, I • 'w } �'}'A + I II J 4" ' ' t ' ' . f r'''',,; -.ARTICLE IX : ' !,•,,i,,....... 4 f.lJ( i ' `, f , a `+rt+ r ;. , ,{ A • - I I .? 'r• ", {• t , .1%. .1 Iz n , 4i y , Q+ • ' 1 AISENDL,ENT OF BY 1 t•1w',t . A ; * i '' ��-4v ,t 'r+ ,.11 ,t'K =tr "'' laws may be amadded at •any annua me or,t y ,?i,t r IPhe p� Y , A k • r, " r , t ,., r.. , 7 , t yr: ' members of the corporation or at; any. epsoie�, meeting Pal lied • an,; •� ' held for that purpose, the notice, of any epsoi m+etieg�a9y�bJ p ,,, ..119 .! !t' • ' to consider the am ..; endment or amendments of the by-‘1aae.ahal1 brieflJ . stete the nature Of the proposed amendment,.Or 3' , pmendme �`ntaa.y7 4 ` � � N • ' t11, r ` ;: I ;q."''. t :i 11 ,1' i '.'` •;f t ''. d•{1 12 y 1 °d ' � ti} 1 1 ,r t o ) , 1f r r t I %� 1 l 1 1 J . 1 ' ' ' 1 i 'A t ' ' ,d ,f 1 i, i�•.f �� A tr 4. 't1 1'1 i,A t ', � .v t,, • . r ' ";',..::111. � , 1 } , � .k ();.i. , . I ` .1 Z ti , L. 1( NC • Imo+ 1. 1 h l4+ 1 ': D � i '� �.l. }, y. J � .: . A t,' . .� c5�,/. tft �� fiY(y )�i� �l,k � ft'�o �j. w . -„- \W� { ''ty "1 s YY I T '1..t d N .'u « 4ti o ,, -. J N ` '•• � 10 • CHARTER OF 111E HENRY S. SANEY)ID t ne AL LIBRARY AND tLISEIM ASSOCIATION 411/1 WE, the undersigned, 11LS. JUNA LOWRY PAPWCRTH, MS. ELIZABETH H. WILLIAMS, J. C. HUTCtHISON, R. L. DEAN; RANDALL CHASE, B. F. UHITNER, JR., and W. A. L FFIER, JR., do hereby associate ourselves together for L purpose of forming a corporation, not for profit, under Chapter 617, Florida Statutes 1951, and adopt the following as the charter of said corporation, not for profit: ARTICLE I. NAM AND LOCATION The name of this corporation, not for profit, is THE HENRY S. SANFOBD t1EU UAL LIBRARY AND tiUSEUt1 ASSOCIATION and the place where it is to be located is Sanford, Seminole County, Florida. ARTICLE II. GENERAL NATURE The general nature of the object of this corporation shall be to raise funds by public subcr'iption for the purpose herein stated and to provide for their security and safe - keeping; to plan construction for and erect a suitable nwerial building in honor of the late General Henry S. Sanford, the founder of the City of Sanford, Florida, in which Alp to house his collection of antiques, books, papers, paintings, and such other siwiliar possessions. Said building shall be a fireproof or fire - resistant building. the building and the contents thereof shall be kept insured at all times, as the Board of Managers shall direct. To provide for the operation of the manorial library and museum and to acquire, awn, hold, sell, lease, or encunber such real or personal property for the purposes of this corporation as the members thereof may determine, but none of the antiques, books, papers, paintings, or any other simili:r possessions as may be received through the estate of the late General Henry S. Sanford shall be ever disposed of, sold, leased, or encuubered. No part of the net earnints of this corporation shall enure to the benefit of any of its umbers, or any private individual, but all such • • 11 • • earnings shall be used to develop and improve the holdings of this cor- poration and to defray the necessary expenses to carry out the educa- j_ tiaual purposes of its incorporation, and no part of the activities of this corporation shall be for the carrying on of propaganda or atteapting to influence legislation. • ARTICLE III. MISERS The members shall consist of the above named HRS. JUN& LOWRY PAPWUKPH, MRS. ELIZABETH H. WLILIAi5, J. C. HUIC2hISION, R. L. DEAN, R NDALL CHASE, B. F. WHITHER, JR., W. A. LEFFLER, JR., and such addi- tional members as may be proposed in writing from time to time by a member, or members, of this corporation and as may be unanimously approved by the remaining members. • ARTICLE IV. CXISTAHCE IN PERPETUITY The term of the existance of this corporation, not for profit, shall be perpetual. ARTICLE V. SUBSCRIBERS The names and residences of the subscribers of this corporation • are as follows: ttrs. Juna Lowry Papworth 318 Park Avenue Sanford, Florida trrs. Eli ?aheth H. Williams 320 Oak Avenue Sanford, Florida J. C. Hutchison Indian Masud Village Sanford, Florida R. L. Dean Indian Hound Village Sanford, Florida Randall Close 902 Oak Avenue Sanford, Florida B. F. Whitner, Jr. 702 Oak Avenue Sanford, Florida • 12 W. A. Leffler, Jr. 411 Magnolia Avenue Sanford, Florida • ARPI(1E VI MANAGING OFFICERS The affairs of this corporation shall be managed by a Board of Managers consisting of not less than five umbers of this corporation, The corporation may increase by a vote of its members cast as the by- laws may direct, the number of its managers, but the number shall not be less than five. The manae,ers shall be elected by the members of the corporation at the annual meeting of the corporation which shall be held on the third 1Lesday of January of each year. Each manager shall hold office for one year, or until a auccessor is elected, and any vacancy may be filled by the other managers pending an election by the corporation members. The Board of Managers from time to time shall appoint the officers, who shall be a president, vice- president, secretary and treasurer, which two latter office may be held by one person; each officer to hold office for one year, or until a successor is elected. ARTICLE VII. OFFICERS FIRST WED The names of the officers who are to manage of this corpora- l" Lion's affairs until the first election, or appointment, under this charter are Mrs. Juna Lowry Papaorth, Hes. Elizabeth W. Williams, J. C. Hutchison, R. L. Dean, Randall Chase, B. F. timitner, Jr., W. A. Leffler, Jr., as the Board of Managers, J. C. Hutchison as President, Roland L. Dean as Vice - President, and W. S. Leffler, Jr. and Secretary and Treasurer. ARTICLE VIII. BY -LAWS This corporation's by-laws are to be made, altered, or rescinded by the corporation's members at any annual meeting, or at a meeting called by the President or the Board of Managers. • 13 • A u'ICU: IX. HIGHEST A EUNT OF INDEBTEDNESS The highest amount of indebtedness, or liability, to which this corporation may at any time subject itself, shall be $50,000.00. AKPICIE X. REAL ESTATE HOLDING The evict= in value of real estate which this corporation may told, subject always to the approval of one of the Circuit Judges of Seminole County, Florida, shall be $50,000.00. IN WITM•SS WHEREOF, the undersigned have hereunto set their hands this 16th day of January 1952. June Lawry Papworth Elizabeth H. Williams J. C. Hutchison R. L. Dean Randall Chase , B. F. Whither, Jr. W. A. Leffler, Jr. STATE OF FLORIDA COUNTY OF SEtaNOLE 111, BEFORE tE, the undersigned authority, this day personally appeared tire. Juna Larry Papworth, Mts. Elizabeth H. Williams, J. C. Hutchison, R. L. Dean, Randall Chase, B. F. lhitner, Jr., and W. A. Leffler, Jr., to me well known and known to me to be the parties who subscribed the foregoing charter of THE HENRY S. SANFO D M 2a .IAL LIBRARY AND WSE I~t ASSOCIATION, and they aclaowlydged to me that they executed the same es their free act and deed for the purposes therein stated. IN Wfl SS 412110F, I have hereunto set my hand and official seal at Sanford, Florida, the 16th day of January, 1953. Ralph A. Smith Notary Public Hy Ceuelssicn Expires: 14 STATE of FLORIDA COUNTY OF SFMD LE BEFORE ME, the undersigned authority, this day personally appeared Mrs. June Lowry Papworth, Mrs. Elizabeth H. Wil)aims, J. C. Hutchison, R. L. Deem, Randall Chase, B. F. Whitner, Jr., and W. A. Leffler, Jr., who being by me first duly sworn, say that they are the subscribers of the foregoing charter of THE HENRY S. SANFORD MEMORIAL LIBRARY AND di nali ASSOCIATION, and that they have read said charter and know the contents thereof, and that it is intended in good faith to carry out the purposes and objects set forth therein. June Lawry Papworth Elizabeth H. Williams J. C. Hutchison R. L. Dean Randall Chase B. F. Whitner,'Jr. W. A. Leffler, Jr. Shorn to and subscribed before me this 16th day of January, 1953. Ralph A. Smith Notary Public My Commission Expires The foregoing and attached proposed charter of THE HENRY S. SANFORD MEMORIAL LIBRARY AND MUSEUM ASSOCIATION, haveing been presented to me, • and the same having been found by me to be in proper form and for an object authorized by law, is hereby approved, and such approval accordingly is hereby endorsed upon said charter, and it is hereby ordered that said charter, together with this approval and order, be recorded in the office of the Clerk of the Circuit Court in and for Seminole County, Florida. Dated at Sanford, Florida, this 16th day of January, 1953. M. B. Smith Judge of the Circuit Court of the Ninth Judicial Circuit in and for Seminole County, Florida. • • 15 W .y �' t` �� �' '� 4 y?^I a ;SW k 1 t s r •qtr - , : fr ` f : ,fit ` ,' F Yy t C III : . • .A. ,.. • �f ASSIGNMENT & RELEASE WHEREAS, an Agreement, dated April 1 , 1955, has been executed by and between CAROLA SANFORD DOW, of Derby, Connecticut, as Donor, and CITY OF SANFORD,FLORIDA, a munic- ipal corporation, as Donee, for the transfer and conveyance "` "'""�' .hy-^Donor.. 9 - D940A_►bpd conditionQ � recitQd in id 4..rar e.. . went of the library, paintings, antiques, works of art, and manuscript collections of the late General Henry Shelton Sanford, and it is the intent and desire of the undersigned grandchildren of the said late General Henry Shelton Sanford that such Agree - went be confirmed and that any interest of the undersigned in the property referred to in such Agreement be fully vested und- er the Agreement in the City of Sanford, Florida; • HOW, THEREFORE, in consideration of the premises and of the undertakings on the part of the City as set forth in said Agreement, the undersigned do hereby confirm and rat - •• -21 y'' a td - AgrcdneRtrj - awd- • .10- a+u +thon•h,►roby-selesee' agci4n; transfer, and convey to the City of Sanford, Florida; all int» erest which the undersigned, or any of them, hate or Might have in and to the property described and referred to ip aaid . Agreement. t Dated this 7 -- day of 1955; • /// J% WI:Lill yLett t . • .......... - I _ • • • • c • • • • • • , • . • . . . . . . 1c _ .... -� • . ' • . —.... . A 0 R EEL a bi T THHIS AGRIX.LENT, Mode and anturud into in dapligate on this /-sr day of April, ... J. 1955, by and between C.ROLA. SANFORD D0;1 of Darby, Conneotiout, hereinsfter doalgnated au "DONOR ", and CITY OF SANFORD, FLOLI DA, a uunioipal ,corporation, hereinafter designated as "DONS$ ", WITNRS64m Th.1 ' ... . • WURRY:.S, Tho donor is the owner of the library, paintings, antiques, works of at and aianuaoript collootions or • the late OSNERAL 11NRY S'h .TON SANFORD, father of the donor and founder of the City of Sanford, Florida, the articles and objeota oowprising wild library, paintings, antiques and works of art being shown by an inventory thereof hereto attached, the menusoript oolleotions not being inventoried, and the donor desires to honor the aewory of her late father, the said General henry Shelton Sanford, by donating said library, paintings, antiques and work° of art sot forth in said inventory herotu attached, and menu- • $orlpt oollaotiona, to the donee, to be housed and maintained in - a fire proof or firo_reaiatant building to be orooted by Lbw donee in Fort laollon kart in said City of Sanford, F lorida , said building to be designated as "TlS h$NRY 411ILTON SANFORD ZAR140RIAL LISR..RY AND MUSEUie end *rooted 0000rding to a, design therefor prepared by Elton J. Y.ougbton, 4rohituot, of nford, Florida: NOW, 111EREFuRE, The donor and donee do hereby agree . .. tc and with eaoh othor.us follows: Ti.e donor will give to the donee the aforesaid library, paintings, ap works of art and Lnnusorlpt col - leotione of the late General henry ;xelton sanfcrd upon tbo follow- ing obn1itionel Tho donee will appropriate funds to be applied to c the erection of tho aforooaid library and museum building and . • 17 • will en4savor to secure additional funds to 4sfre7 the post of • said building, which it is eotiwatad will be approximately 430,000.00. Tho dcgaso will allot a,spaoo 15U root 4quaro 1A e suitable lunatics* in said Fort kellon Ptak op which said library and wuavuia building shall be araoted sad the apace•• *r9i4 4134 balid4Ag shall be laAdacaps4i4d pseutifie4.' Couatruotioa or sold building *hall bagiar s • • ecoa as praotioable. 0 Said library sad au souw building shall De araoted la sQoordanoe with plans and speoifioatious tharafor prepared by Elton J. Moudhtoa, arohlteQt, of Sanford, Florida, with the right to make minor alterations in said plane and spsoifications so long as the building retains fire proof or ra rasiataat qualities and ita design 1E in ksaping with good toot*, The oraation of the aforesaid bu1141ag *ball be completed in thirty -six months an4 paid ltbrary,•pa1AtJAgs,: rntiqu *s, wonky of art *ad uwausaript oolleatiop0 shrll•bc 40- • livered by the 4onor to tbo 4o0,s when said pu114146 to ooai-' pletsd, gad deposited la 0414 building and 4ppropristsly 0rrang$4 therein; provided, bawaver, if said building is tint ooapletely fialuhed witbi4 paid time, the donor, her heirs; "azecuto - re, or rdmlaisiratore, will gnat to the doors r reasonable exteneloA • of tips in which to Aomplote paid building so may Oa oon*1 *tent • With e=lating Qoaditio90 mad as the laws aa4 Qr4laa9030 wry re The oust of transporting the aforesaid llbrar', paintings, sat/goes, works of art 404 wanusoript oolleetioa• from Derby, Connecticut, to Sanford, Florida, 44411 be borhe by tbe'40Ase. • • 18 • If suid building is not completed within. the afore- said period or thirty-six menthe or extenelon or. time'Crantsd for its completion, this agreement *hall become null and void .and tbere shall be no further obligation oa the pert of the donor, her heirs, ezaoutore, admialetratore or designs. The donee shall keep the aforesaid-library, • paintings, antiques, works of art and manusoript oolleotions insured against theft and damage by fire and lightning in such sum as it may 6 9 SuQTd uOT SUP Henry Shelton • L gate the mane meeting with , 9 ;uauodi • the mnln entry S ALT0N SAIIFC.4 17 quaff E - Z Library and h'1 puv uc of General Sec Florida, dad f of aanford and 96Ed her rand ands sI maymoo exeouted in it seal hereunto J • vc. • B AH : %l r �and year first 1 4J j . 'Ai 1.1.1 Signed, sealed preseno 1 ,4..'1Y 11? ..e 'o mo a 61 - - -- w.RiiR/.l►i - t y Clerks • meribum a_e_J a o ty of :.en orc, 1' or • a. • • 19 • ,J •',. ., "A , . i . : aver, 4, ,.••. " .;, 4. r A r', t i:O 64;',''.i'At'*:th"44#41:f44s ; t ;3li.1 - . i;t+cuev].,l iFi.44. .144 • a14 41 ■ «.. :a j, t•G� i ri s, a,44 ,1& f +0,; 4 r 4 ; � r � 4 i S .a 47 y r 7 ; (G oa- c,• '''1":".,','"h >; 1' „ l . .t ' >•.:� 0';..., .c «.1'., is th ;;o.,•;jty - ,;aemcisa cr:a.r s. y 441, is .lit -1, :'; xivale laar._i, Florida, :1r• usual piL +* o�' , _ e 7 *, i .,.; ''t '' , ' 4, .;4"-7,'''j).''',": . m +ny of yid :1Jar•1. . � .. - � . �`S . „a r a,'l,1 , h •:.or 1t .6 l:hrlraan',if Present hoogra J obn 'w.Yuln CL.".raan, 4t- , Crmmis lone e, R,ak H.Clevelund,Jr., Attorney, J.L. , .,,, 4 ` ,e Ca a• , v ` with Han. 'd..C. and Y.A.Dyson, , r t,l Hohbyi Acriff, and i.. 1 , Herndcin,Clerk, in attendance. ` G fr Y t Commi.ri oner U.L.rourekre absent. '?"1- is Tta minutes of the regular meeting held or the 21st day of June,1955, were read ` 41 • ''' The B oard decided to meet as a Board and approved. , . P1 ` j 1 d of.Equalication at 2 o'clock P.M., July r • a b r ,+std 29th, 1955, and directed the Clerk to publish Notice ther *of. (Sea page w18 ... ; • ': * .L. h t d and advised the board Oat ho was having difficulty with a . Mr. Dyer appeared . .. t,i,, , drainage proplem on Orange boulevard. at Oregon Avenue. ComcSaaloner Maiseh to ,view. . yg, ! General Hutchison, Fred R. Nilson and Prank Evans ajlpeAred and advised the Beard �* a that the present t plane tor werethe , to opks' etc one room Lntil of the the building was General Sanford l Memorial?.'Library L� v x y 4 an d buseum, and q se k,.,' coscpeted.' he Board ' + `'� agreed � to the plan, provided the City would concur, and advised the above group that 1 , 0!: • r ;+ ::t the Cqunty would pay over it's appropriation if the City would do likewise. 1?. `S.'. Mr. J.E.Ritchie appeared and stated that he wanted a permit to put a gate across i . kk ' y the County road in of his house at Osceola. Referred to Commissioner Miller. Kr. W.A.Kratzert and A.C.Uoudney, Surveyors, appeared and advised the Board that � they had been using the County's Blue Print Machine, because of the inconvenience of t having to go to Orlando or somewhere else to get copies of plaits made, but that 0.P. a Herndon, Clerk, had stopped this practice. They requested the Board to permit them • . ? !, to use the machine in spite of the action taken by the Clerk. _ ty ,' �' The board, by unanimoue decieion, upheld the action of the Clerk and refused to ; £ j., r p the a bove p arties to use the machine. ,, • • ` ' Mr. P Knudsen appeared and presented a petition demanding tt)at a drainage ¢1 d '' flitch along Wiley Avenue running through Russell Bay be reopened. (See page 417). Referred to Commis8t ner Miller. 1 / ',:''''i rent boats N.r. hichardson appeared and reg4Ipted permisnlon to put'in a camp, , , . r Pt t4.''i ∎ j etc., at Mullet Lake Park. Mr. "Hichardvn was advised that the Park was under the j t �" a • -' ti(t T s uper laion oY the Seminole County Sportsman's Association, • "'%. t t '''• t !� + Ernest Parramor J one -half month's compensation + +4 4 , { f ar 4 4 � 3 ' The Board agreed to pay .'� a 4 >' the time he should have had a vacation. t . ' *. ^ .,f , 7 A ,; �: extra for the resson'that he worked during 1 !i' „4 , ., A letter was received from the Seminole County Zoning Commission advising of a , „, 'e ,4 A i } ” a 4k M aculation adopted relative to no construction,etc., on p right -of -way of 17 -92 � •r � + w .x �` . a from the Orange County line North to the intersection of French Avenue in Sanford. ' ,, d 4i , K a # a, 1) (Sea ,Page 419) y + L�* Motio}[ by Commte!ioner Dodd, seconded by C ommissioner Dyson, and carried, that r"t 1 / Court room in t Seminole County Court I ' ,r r this Board had a public hearing in th MM , n , '' , r on the 29th day of July. 1955, relative to Batting up 4' , : A ', ,, Rouse ut 7:3 o clock Y.M., • ht -of -wa of 17-92 t notice of said , and that � �„ r ! ' Zoning Regulations along the proposed rii% Y PPP, � k . c i f fp d r ' Jr ._ _:Y. u� ��__ n _ ��f�ltrtl,lS } e>.s14,iSFiiiai -- _ "�'-- •sit•• -� 1t_ ����, _ , 1 '4, 11 f r A r• r'. a.. " tt et f , rj ,•: v " • '.'.• 9 . "'RM 4 'lrli '71.47/11 ♦ 1t5tmit,' j r'4 6Y n {'ty d7 i S , ..i s. *Of i'IPMA''l , - - ,• . h• a t- n ;: fit, `4 , ., • 41 i c ` . 4 d 1. tk4f 4 4 ' 7t° - • O v i'. ♦ 4 ► '^ - i ♦ - -- - .' . . �'•..••- .".•' �' •." . -.. ., -w — (t •4•1. •� 1 --`.4„i; } 4 '' • Y` •... ,t i' -.• +,.fir . - . x - -,-.K !''' w ' �� , r ` t tt � ttf' .� . . � ` t i t • 1 `' '"g {3r $. will J01144401* ? ` r esesivM ,_A . ' - - - r±, 1 i ; r + Y " .,. • • 'I c"','. . ' PAN* 4440JF: .,0"tb 0; PII4 • vor* er4.r$ c$s elid of .§r • 1 7 11 9 , , x 'i... R• 1,/ 7,e .. _ a y . i P r , 1;14.41 1.M. q 7,.a � c f , £ . .,�: � • � •..r_t , } . r � . o , ... A111a ►e preeeate4 to the B4ar•4, audit:e4 by. the clar}c, were ordered' l• ,J. v 1 '} '" ii i. ( r4E �1u Aetaila;• ewer-warrant it 197 ee•t11ed in uGPP1iMenta1 *Nate Boat I'4), 4 , r , w. ' • ry m : 7 ' AV •)t4s p the board ad,�ourped. i', "...1.°!•..' ; 1 ''•;,::: 4 , ;,_ .. I. rnsn,floerd 'of aunty omr,lesionera i , , " t 5 , Sedinole County,Flori • (, ,, Y ' Atteet%: v ,. : +`�e,� 4 ' . r .. . / e. . . • 1/ *�. .w'►. 11 s7, w .. Y,f.4 +M, �. Santord,.('lorkda , K '• , • , . ` , s i ^ R .. . � July 39th,1955 • ,f The Board of County Corxaiaeioners of Seminole County, met,io }regular •eaalgp �• C ount Cosuniaslonera roost at the 4 : ♦ on • the 19th day;or 'July( at 9s30 6.H., ip, t ►,N1 Y , Court House in Seminole Count;, Florida, the usual place of meeting of said • Board. ,, " s ,.. ' : . Present Honorable John W.Meiech, Chairman, Honorable W.i1.Miller,Vice- chairman, - (1 -..c.' .• - and Hon. O.ir.Fourakre, and F.A.Dyyn, Compiesionera, Mack N.Cleveland,Jr. Attorney, 0.Q.0wene, Deputy Sheriff, and 0:P,Hurndon,Clerk, in attendance. e. I .,. The minutea of the regular meeting held on the 5th day of July, 1955, were read . ' P ( -- . i and approved. . . ■ Mrs, Menus, Mrs. D.B.Hughes and others appeared and complained about the con- . .1 ditton of the r oad between Little Bider Lake and Dib Boar. Lake. Goui9alonor Fourakre advised that he would investigate and take care of the matter as soon as possible, _ Mrs. Actor= also requested information relative to Zoning near Bear Lake. Com- . , • , miasipner Fourakre advised Mra Ancr.m that Zoning would be taken up in a short lime. . HF: BIDS 0H THUCKS. • I Proof or Publication publinhod in the Sanford Herald, Sanford, Florida,ca111nf,. • for bilo,r'eceived and filed. (See per, 433) • ' Pursuant to the above advertisement, the following bids' were received; • • 4. • '+ 1. Strickland- lvorrison, Inc:- For ($rde page bib) M y 2, Sa nford Motor Truck Co;' - GMC (See page 435 „ • 3, Seminole County Motors - Dodge (Sea page 436) • The various hide were studied and analyzed by the Board. ':quo[} by Commisaionor Dyeon,secondad ' by Corr' ?ourakre, and carried, • that the bid of Strickland- Morrignp,Inc.,Sanford,Florida, for two Yord Tr4cka,+Fa the L . , • nano appears **pas, 434,. at •4,010.52,be .accepted ' , •• t f. 1 r f . . • • .. �- • 5 ": Mr. Hicharifa9n appeared again relative to using Mullet Lake Park for•ranting ` • ti hvatf,etcrRfferred to Sport.aman'a Association. ••: • - 1 ' " . • Ar" a c r Mr. John McLaughlin appeared and requested the County to open, grade and pave a .� • Q ran d l► e n 4 . A ven ue at Lake Mary near bis proper ha Board determined that the road 1L_... f i ', a in quantum wan not a County Hoad,therefor• the Board had no authority in the matter. `' , ' ' �L, 1 ^ *•7,1 . f � i .k ti.i : �, • ` 2 i ■ a -Ix ;� r7— . 7. ' r d,f t k�,. ♦ 4.• .Js�. ' t A' t'' if7't4 ■f ,4., hn `,} 1 1. 12;1' A4, :ik .. y t „r ''", A :'.•- ',14. -Tr. .r..•' 2 �..y r - a s1.4""° 4 • � :.p 1 + 41' .. '' s • 3,4 e 4 i : • A �, .«!t " ,,'• ,..� ‘74...",,,,,"..7.7;'''.',',.. '"" .; ! .-. •f . k r + ! yy!r .v k• it s , 4. otir 7 ,•1 "4.,,t ;11, � : , N9t• r Cpllefesionar iouiefr.e, sseo(i]ele'd:by *.a !Leland,'" Dyson,an3''cerried, . • , • ±71, 1 +, 1++,4 D. Qrsr44rest lint o parry, - sow in otficiei record took 50 e r , � • rl �� . + ,Page 494,be •:� -. Yf, ..... f r >/- • ! r : ,. • " 1...inetonsr YQurakre announced that he did riot intend to request that ttte •8814 ,V "'i•1 , right- gf.war be ta,en ovor by the County at thin Liza, • • T (1. .f d ' • , y „ ` MQtipn by Comw.iseioner Fourakre, ascended by Lo r ri. ,si,oner 1•alier,and aa,rried, t ,; }fir_ ° 1, . thgt P...4, (rum H.S. Musselwhite,Jr.,and wife, for a cer right -of -way North of - ,n , , ,SCatp,Roed io.J,36 in 7-21-29,, and deed from A.L. Pickard and wife, also covering - contain land in 7-21-29, be accepted,filed and recorded. See U r yti ► ( Nb S L page 498,an4 7t ,,, bH8 5l on page _ . ' The Chairman excused Mack N 4tt urney, ao as to attend'U Legie- - •• ". •I',' " • • - • Deputy Sheriff Owen left end Sheriff Ilot,by appeared to attend the board meeting, # AO :h Eti;o Carcain Streate in Floridahavan. ~ ° r _ 1 • . • .4 letter was r from William A.I(catzert, F:ngineer,relative _to inspection ' • of streets wherein the ronat)I4ctlon was opproved,•wlth sketch attached. ( See pages -, , y • 437 and 438) �: Motion by Commieeioner Dyrpn, seconded by Cociniaaiuner kllller,and carried, that • •••ihe streets ire Ploridahaven covered In said report, be accepted and deaignatod se .• , , • � ourrty Roads, and that the report also he, accepted and filed, •r Mr, O,B.Hul;hee, by letter, offered the County 450.00 for lots 1 and 2 ,block 12, , / . • Cr•yv tat Lake Winter Hamm! Subdivision. f Motion by Conr.�tnsioner o rour :rucn; by Cuaniestoner Dodd, and carried, that 1.? atove offer be declined. • The board received ;3200,00 covering dish- ihution of State t4cing Fund, (Sea page 439). Deposited in lured and brilgc Fund. The board received a letter from the Sanford rest office, requesting that streets in Lockhart, area southwest of 18th Street be marked so that postal delivery aervice could be given to .that. urea, (See pbge 4391. Motion by Commissioner Fourakre;secocded by Comciesioner 1 :1)1er•and car4•ied that the said n be marked, The board received State cheek amounting to 41948.52 covering y4rplue gasoline • tax runts from May, which was deposited in the Hoad land bridge Fund, (See page 440) The board Directed that cnrtiflod copies of luaal bills be secured from the r r • $eeretary of State.. Sheriff Hobby requested and received permisdiun to sell the enlarging photograp- : hie outfit purchased for'$150.Q0, but not used by the Sheriff's office,fyr ;100,00. 111 4 • Motion by Co:amissioner Fourakre, seconded by Cornnisaigner Dyson, and carried, ' that the following plats, which had boon approved by M,C,Hagan, Surveyor, be approved • by this Board; to -wit: �, r Iowans lybdivialon - Amended Plat; ; � ' Secret ink, Subdivieion, and ;.. .Wolter S4b01vision , • t. 9 1. ) ., , a F. . - Late C.i (Uncharged' July 94 Sanatorlum,Orlendo,Plorida,Far Advanced, yt v ,t ,. ,- 4 Hordgua M 4 1111a11s,,scherged July 8th,1955,Inactive. ti, , - t µ ?ft,', ' '� J .t c 1 : '.fiTi �Y #4' 1t � �'f e , .....',.1.. . 1 i,r .~.4 .w r . . ' . . • .. . ... , • e 1. letter wee ru<:elvea : row :n ui W.lrv1.n, a..tars. r: veerel, l:v.a.r p..•te 7 • 4111 . :.,_.. : .., , . homeetead tvx exemption to i.uatwod a1:1 to wife; ccK•c.:ttee..cru: ay election Iuspector. (94e pages 442 and 443) i• A letter wei received from l;rrest lio4 +holier, C.;uney Ju3ge, r.:questae, cert,':n F. ' appruPriatiOne for the Juvenile Court as well as 424t0.1. pur year l;pr ale cold ' ' , 4uwlnih Ju to be•in a:jdi.tion to the present salary of 49,u00, per yeas, (For - • ■ Copy of letter sue pales 444 and 445 and 446), , . ,31e Board received check from Falls F,Lloyd,amounting to 45..1.0 covering sale . Of old discarded Jump Body, which was deposited in the goad and oridge,Fund. • 1 BE; 1955-6 Budget e •` The following requuat,certifir3ates, 'et.c. ryuuived. } For Home Demonstration Department. (See page t,1,7) • T • • Central and Southern Florida Flood Control District. (Soo pugs 448) _ Curt1!'icate with duucription, (Sou pages 449 d450 1 Resolution No. 42 (See page .451) Certificate (See page 452) • Renolttion :o.2431Sne'pe „e 45)), RE; 1 mill Tax Luvy. Certificate (See rage 454) - - Letter from the Florida board of Forestry indicating 43999. for farost Fire Contr.1 'unit. Moe page 455) . A l ' ' Woodlen'1 Management 1roject, joint with oranga- l.ak.•- :.aminole Counties. (See page 456) • • Letter fete; the ..t "rte Board of .1tr,ini:'.rntion advisin that It would rot to necessary to 1, an mill ,;e on the 19) t - sx roll for C.,nnty •co and orange &orris. (See pave *40 457) • • Certificate fror., Seminole County rehl 1= Hospltrrl,reAue :,ting a 3 mill levy on the ' 1955 tax roll, (See naa;e 457) ' certificate of il.F,suudnoy, Tax nuseaspr, nhowlne, est1m,t•,a of Totals Of lion exvypt • property, How:ate Ids and ACi;rP value,and the non-exempt value, 14 shuwn by 3. certificate, to be us ed ny the Clerk in prtparin,; the uudeet, (Sec page 458) • I' 1 _ e { O,P.lierr.lcn, Clerk of the Circuit Court, of S.:ninole Counr,y, Florida, and Ex- Officio County auditor , of said County, having tentatively ascertained the proposed 1 .Fiscal Policiee of the board of County Coru'iiasicn1ra of Seminole County, Florida, for ' f - r the Ensuing Fiscal Year, prepared and presented to the Board, Tentative budgets for + 1 2 G the Fiscal Year for Hach of the necessary funds provided for in Section 129.01 Florida i Statutes 1955, including all eotinated.receipts, reserves and balances to be carried ki over at the end of the year, and the said nuggets prepared and presented to the board ( of•County-Commiaaiopere on this the 19th day of July,1955, in accordance with the • ' provisions of Section, 129.03 (2), Florida Statutes of 1955, and said T4NTATIYE bUUU.TS 1 r having been prepared for presentation on July 13th,1955, (See pages 459 through 4b6 { 'I) 1 • Inclusive) ' • i - The Board, of County Commissionary of Seminole County, Florida, received the f • , S � , , " r ( _ __. F _ ,t '' i 1 i#1044�i y' ') f'.,, o..r !.,.e. -. , . prig. '.,. • , - .. ,,i.l.$d 1'k t e.a..4;/1. 1'w Wb i, it :• ..:f; '. 7 1 . J • t � . ' n ra' � v ' ' 4" i t ''''''''• ' ♦ • �;. b • !: v-P : ♦ r r ,4..,1 / q ' -• t' i • a y ,, ? ea •M. ''' . £ » i " ' r .. " .• ' !' : , ' J , 0 . ■ r4+ M ..,„ ♦ `. % . -,.... . -..... .-r,r ...« •.',"'",,r1F ..rL..• ,, •rm- a � f.: 4..." ' ' . ( J ` Vrir'_.+ F .a .�, .,"rw`7.4 --- 74' b a r- w'',", r + Cr t ...' f. rM +? '•. . i. .., CA,;,...,::,:' , h w r f i ea44 ! " , - !Mat' $;* *?I!! Ser of aM4 Ala 0.41ATteft :WI +each . . ' 1 f l ' W i f ',.. 1' 4,4J i a 1 t A' n � r r .,4 • 3 � [ � 9 ' ' � ! , r , � � 5a! � �.f o ° T ' ; ' !1 ° . Y � ; ��M{ = i ; , . ,a F,tii i,+j r * t : ' Zl1M » r4. Qf. Qo1Nrty clip pl oi C0 4f t , , ! B k p, . WWII ,, ♦,. k sr, .. . • y t ' •.# 61Fdte a we A',g 4tGO.-bytb! Glar'k, and after examinig4• tba( er+t.4tiv Sudgrta,.deter., 1 ' ,. ) ry � #; � al i.hat the Bald #udgets ani each or me ,tbo requ daof P9,4'141,;''''' lr �4144ole . r + " .,i1 +S::;i -1 ''' •' ; , y, Brt gloei Rfor the ... .lecel Year as stated, .,th.reupon,.4 non motion of Ceopuolsaioner rour*, . ' t d ,.! ., �� A krg, e b y. C Dyson, 4n4 uniii Jery carrfedi v.i et'the Tedis hill- d- . # o ne , � get tgir the „oenaral Fund;' for the toad and iir•i'ge Fund,and,for the N and Bar c .. ? , ¢ , ",r . ! ),4!Ce fund, 1' and the same arr? hereby approved and adopted .. 4 ` , . r. -.. The Hoard of oun Cpltuaisaionere or Seminole �ougty,Plpridq, t hen.:prepared - , - ..•:;,:f,„ 1. ; st ' <`Y, t 4.aLatamenG'PUmmarisinp of ;he Tentative Hud<;ets and upon motian: Posznleaionpr r ' . Fourakrp, eeoond.d. by..itigim#ssloner A ay unyntmouAll arryed, that th; Clerk be . r• � M d, 'R.i dipected to publish in the Sanf'rd . Natal&, 3anforil, Florida, the summary of sai4 • . r.. 1 5 s, • 3 4 ot4 a nd said 4upwnary le as fol,towe, Po- wait ;a j pages4,6?',46d. 469) �w Y , T t = ir,' - • 1 j;, The Board declifed'•to appropriate ny funds for ;State Nec,pfiilt'g'Bunda for 1 ; • ' Arthropod Control, as outlined by thq tiMiourd •• p1' Health. K4. -. 41 ., No 4Qn by Commissioner Vourakre, seconded by Comolsaioner M.111er,and carried, ' ” r that this hoard do now adjo to moat in r egular udjournetl seaaton at 2 o!cl,ck, P.ei. • July 29th, 195S, at which time s aid Board will meet of P heard of Tax £q>rallzatlon, I • • , . ' jv i) . ( i'• i •" s_ � i rmap,bOa ' ou o onare inolo County, i'1orlde h. Attest {* L•I' ➢ ,,...---4 0�_ - 1 , . ; L { E 1 - H - .'- . ,, ',t . • 'lori4a ' • A • r , i • s .. , July 29th,1955 ; w" v, t •The po ar d'or county Comminaionere of Seminole County, Florida, met in regular adjourn- y t „,•,."):•,,, e4 gag/stop qn the 29th clay of J11y 195» at 2 o'clock' Q.N., in the Cowell Commission- • ¢ ta ii »r� , are rQ01� Oa � spurt if,uai In Sanford, Seminolo County Fl , ort4 , the usual p acs of t ? . n • a • aee pt paid Hoard. • : # , ;� � 1 ..-kA::' , ,::: ,, .. - Preson ` Honorable dohn W Melech, Chairman, ifonoreble W.A.Miller,V1'ce- 'j ti r, ` ' r. `'' .y. + l` ' }nri ti ti 0011'141V ',g14 Ngit.: rerY?4rakro 0..909 apt P. A. py4on, Sack N,• : , ar f� •i'1 `, ,fir ` ` °h Oltyel,4rrd + „Attprn .la ' 4 .Hobby, ,ghe ' r1 , ant, Q.P.Horn in atenden I ' '; ` i } � i � 4 ', f 4'ttl,P14Ql►s. Tex, M4) Qri Ma4,Rrosopt 1 4 er@twapd:Ph‘ Twx t . ll ' . 1 i tx 4 i ,4t .4, ,}r+ , 1,,, , `• ' PrAPI' ' p( Pub o N ot1Ge Qf f9401twAP4.on 14petlnici publi01Q in th+ yx .- • 4 I , �° ^ l T ' ' r s #ie1'P7t, NtAror4j' iflQr}d4, d . 4th , ? 1'0 a , 141 , 13th, .9 w4 4 • ll1v, ' „ 1 • 8'`w s e .. s �b , ci ,, r ' 4 � QR cre ho /a CQuAtli,Blp�'i9a 'it w : . :' ,l c >. a , i A Coup Co o pori a4 , • � � • • `�� }' ° Ri { gyp H , yil P fi 90PrC� • 9 �'quP }t st on, haYlna hPrltyfore 40100;40 4q . pR4t on ' . � r vy ` ': o ) 4 a t y.s. , ,j y s ( - ''tiher,Mpoo reeo ! nGp ! pp* d g • ' 99144ty FQlooilePi9,01Fe #eet&M . +R u }” p 5- - � . f . r i�+- V ifif . 7 r 41; ! 7t � �1 �Rfi'?1' ` _�,rr � 'V! a r rn � r a � � 5 !s. r tr Y � ,� !br p a Y,�. i � , > .. � L � , � 31 � � 7 � , t t ' r `:r ,i , f '-a :J ai , s X h � , A m i '� i �. `�`% 'i �7 a , ' '"}+i > 'Ir � ai TM t * 01,04 a !) � � 1 k � � � f 1 . , x -t.,, 5 S t . r .r •. . - 9 . J t � e w : ; ' `'t t z he :t e„ t 4 . . .;,, , +1 r Aft , ; . € `"; i } ,` 't itr w• a " M .r , { e lf :. 2 s . e . , ..-..•. farvisiallMNLbStal .Y6fladyitll,:dil:d.y" W_ . _ - .. i•.: - {.. t'Y, ! f „II , • ' . 0 9 / • , . Sal.forl, kieri.:11. . . Ju..• 14, IV:: . . :1010r-etc C. i . iierr der. Clerk or .,cli..1.r.olk• Couhty Stlord, floride bear Sir: , . Mr. Fred II. V.ilson and I, represehtinz The ilenry .'..'. Memorial Library ar.d ..useara issocitatiori, apeenr../11 before the City Commission on •Tu ly 11 with the P.S3oet3tiat, proposal , tit,* rne library room be built ..iti runes allocated by the City and County last yanr, so that ierieral t;ariferd's librerY and relics could be bro.le'rit her and aaeluatelY bowe, , -' •• • . One of the Comnissiopers stated that he dicin t 1:ne .11 etl.er he would vote to start the buildir.,-, until surf:icier t furds • , . wore available to complete the ntire building. Potion was postponed until the next meeting or the City • • . , • Commission4on July 25 when the Coromittee will ape)ear• before the Commission with the plane of the buildihg. ''e will report to you the' notion taken by the City Commissio I following the meeting. 1 The Committee ruiderstal.ds thra $3,500,00 was in laat year's • City's budget and the remainder or 4.4,000.00, of a $7,500,00 pledge, would be divided between the next t'':0 ye4ris Ludt. • • . • Your very. truly, , . THE 1112.H? f."., C411.1 '...1..011.II.L LIBItARY 4 1.:1SEITAI ASSoCIAT1(k. , ... • (,) • ,... • ' , J C . Fliferirson, Presi.derri ,'T''',.''•,'‘'''. + IV,' - , - , ',•t.',,C1"!7,fr' . • ... .. i P3J4-•%-,-r . .;'” " ', • . . • ' ;; • • , • , • . - . ,f , At • . . e ,• -11,444t 4,-, , _. , , . , ..., . . • ..,,..;-: , - .•:: ; :. ,,,)„ . 0. 1 4 . 4 : ,".'41 ,., ..,-: ... . . 4 - ,4 .. • " .4.: - - .. , - • • 4 te • . . . ,. • ..-•* , . ' . . . f • • • . - . l • • • • . • s • • • • 1 • i 0, • 0 , I i * , • , -- ..' • . • ' 2 5 • ; ; ' ' e'''' .0 •• '' ^;'-k,1 . • '--- '" 4 1 ' - '; •■ . r , — i'l • 0 .2' - 4 , ...,,,, ,` - 4-4' ' - . 4,, , t .,f1° i i.,''... •,24 •-•••. ,,,47, 4 . - .....• „,,,,.. -:& - ..,, . •",, • ' , 1 - 44sei.... ' .„ j ,,,,,, , '').. 4.. ,V. ;It* yr-1.: _. 4 ',,,,, .4. i :' _, .: t '" • fAr - s 't'-4 , )'„,q,.%.- ,, .."'' ,:. 0 .; r - "W' 4' '' .`,' k , • i.A. f. ' r.C .3 * ;' ' - " `. . ...1'' ' ' 44 4 : ' * ' ti ° 4 i 1 '1 '" • . • . ,,,, -- . . , — . . . . . ... ---_, _ _ —__ ' MI'N 423 FTES City Commission, Sanford, brldo, Julr 25, at 8 P. N. 1955 — --- , • The City Commission of the City of Sanford, Florida, met in regular session at the City ' Hall in the City of Sanford, Florida, at 8:00 o'olook P. M. July 25, 1955. I I, Present: Commissioner J. D. Cordell, Mayor Earl Higginbotham s John B. Crider, 8r., e Jaok R•tigan N F, D. Boott ' ! Oity Attorney A. Edwin 8hinholser City Clerk H. N. Bayer City Manager M. E. Cnovles Chief ot Polio, R. G. Williams Meeting called to order by the Chairman. The following letter ot recommendations next submitted from the Zoning and Planning Board: July 22, 1955 i Honorable City Commission City Hall Sanford, Florid *. Gentlemen: The Zoning and Planning board, herewith, submits the following roman - mendatione, which were made at their regular meetings on April 21st and July 21st, 1955, for your approval and adoption. • 1 - It is recommended to the City Commission that since Stu owners of the area involved do not objeot, but desire, the rezoning of Lots 5, 6, 7, 12, 13, 14 and 19 of Edge - wood Bub - division, that said lots be rezoned from an R -1A district to • 0 -N (neighborhood shopping) district. • 2 - It is recommended to the City Commission that they authorize the Building Inapeotor to grant to Mr. Ralph Dean • permit to erect a duplex on Lots 31 and 33 ot Lane's Addition. • The reason for this recommendation by the Zoning and Plan- , ning Board in so recommending is due to their working on a ohsnge dilk MP in the Zoning Ordinance in the near future that would allow such • duplex to be built. The urgency tor the dwelling space we believe warrants this present request. ' It is understood that this request does not establish a precedent and pertains only to this one partioular request pending the actual amendment to the ordinance that would grant legal authority for allowing construction ot duplex building. 3 - It is recommended to the City Commission that all of Block 1? Chapman & Tuoker's Addition and that part of Rook 19, Neat of Pump Branch Creek and North of 4th Street be changed from an R -1 district to • 0 -1 district. • Very truly yours, . e/ A. L. Wilson, Boo. Zoning & Planning Pd. After careful consideration Commissioner Higginbotham moved that • public hearing be held at 8;00 o'clock P. M., Auguat 22, 1955 to consider rezoning the property described in 1tfem. 1 and 3, in accordance with the foregoing recommendations of the Zoning and Planning Board, and that Item 2 be referred back to said board tor further study and reoommeadabon. Seconded by Commissioner Scott, and carried. Jim,p.rp rWINF 7 lfd irsOt "otetheRenrethe `torrilantord•Nemorialr.ibrsry 11 M non t :e"dimenston,lo"t0"19'8sx26'10• " the 'estimated''oonetram:lon»oo♦t bsiag49;900':00"' taradommmeespasie,4a4444440,1444g. rMeseAutahiaon. m .sWtin.ths3mthtw-tlemorisl 1 . reum"'Oommitteswwould accepC" the'reeponslbtllaytorwareoting4he= iwerrMMcsemse L a"ss 110007 ase4it�trand auntpaOMehays°on hand"'are"`turna ac eryfo- -:heat • I eo 3 _.She -plant, losurtesloner Higg'1 s •►,. ante gasb agreemeittlswilhgtha= Mile" T ot s i lennsara W0,s i owatd'sreoiiag . a t orke 'pr" art; e�tY.7- -and agia f -44 L p #a 2 6 aaintai ommiaaias>atollOw-ou u and 144 - ^t oald� *al*ntl ?i ""rn1Olk *atOrient'rLlara'rrillt ANISOUm Om. .Sgiaerilii4und• 1n -: sun '01°13;500100'ttu Yty noiv'Ii ebn* hand o`"bsi`ausel.t►y . F 424 MINUTLS City Commuon, Sanford, Florldo \. July 25 at 8 P. M. 19.. 55 _ _ a =• ac tor dsnoi- wtshfftbt- 'piane=-and+rlf-pee*Oto sAws e ..t,izz.n s ntimi b eneiggAmmta •baadganrrand"earriedoa L. H. Holcomb, Jr., Contractor, of Clearwater, Florida, who performed the construction work of Projeot 4 end Contrsot Ho. 3 of the water and sewer iaprovsmsnts program, next ap- peered and advised that be had submitted the low bid on a large contr•ot for PSnellos County, Florida, whioh is now being evaluated, and that he would like a letter from the City to the Board of County Commissioners of said County, stating that be had completed his oontraot• with the City of Sanford, that the work was accepted as satisfactory; end that he bad been paid in full. Thereupon Commissioner Higginbotham moved that the City Manager be authorised and di- ; rooted to writs a letter to the Board of County Commissioners of Pinellas County, advising .J that E. H. Holcomb, Jr., tad completed his water and sewer contracts in accordance with the plans and specifications without palling on the bonding company; that his work was accepted as satisfactory by the Oity'e engineer"; that he had been paid in full; and that es far ea this Commission le concerned, the privilege of bidding on any future business will be ex- tended to Mr. Holooab. Ssoondsd by Coamiseioner Krider and parried. Herman Jecobeon and W. H. Stomper, together with Forrest 8reokenrtdge as spokesman, rep- resenting the Chamber of Commerce Industrial Committee, Sanford Industrial Board end bantord Industries, Inc., next appeared and outlined the plans of Mr. Hyman Meltzer to expand his garment menutaoturing plant which he 1e now operating at 400 Sanford Avenue. Mr. Breckenridge advised that Mr. )(sitter is now employing 60 people and plans to expand his plant so as to ploy at least 100, and since there 1a no other building available, they were endeavoring to ..wish him in working out financial arrangements to erect • building. He further advised that Mr. Meltzer proposes to erect a concrete block building, else 75'x150', and would need • sits with frontage of 150'x200' deptb,.and additional land of approximately the same si=e for future expansion. He then requested the Commission to sell Mr. Meltzer the City owned property at northeast corner of First Btreet and Poplar Avenue for • very nominal sus Col' the plant site. Thereupon after considerable discussion, and on motion of Commissioner Ratlgan, seconded by Commissioner Higginbotham and carried, the Commission granted Mr. Meltser an option for 120 days to purchase 150 ft frontage on First Btreet, with depth of 200 ft., of the property lo- coated at northeast corner of First Street and Poplar Avenue, at -a price of with stipu- lation that a reverter clause be embodied In the deed of oonveyence that "aid property will revert to the City if a building with not lees than 10,000 square feet of floor area Is not sreoted thereon and used for manufacturing purpose within one year from date of conveyance. Also, an option to purchase an additional 150'x150' lot lying adjacent and north of the afore- said property at a prior of 1300,00, conditioned that the building is erected on the fire% J lot, expanded and used for same or •llied,purpose•. M Mr. H. 8, Brown of Kingstree, B. C., next appeared before the Board and submitted ap- di plloation to purohsse • lot in Lb* munioipal cemetery for the purpose of erecting and main- taining f o oommunity mausoleum, and after careful oonaidersLion Commissioner Higginbotham moved f that his offer be dsolined. Ssoonded by Commissioner Ratigan and carried. ?be Chairman l.next announced that the 0ommiselon would oonduot a public hearing on the "* r eopo"ed` off- street parking ordinance at this time. �• y ?hers being no objections registered, Commissioner Crider moved that the proposed Or- dtnence be prepared in accordance with the reoommsndationa of the Zoning and Planning board. 8soond ed by Ooamtssioner Ratigen end carried. 2 ?hs Chairman next announoed that the Commission would oonduot a public hearing on the proposed sub- Olvtston ordinance at this lime. MINUTES 42 5 City Commission, Sonfold „Fbrido, Jplx....2. j 8 P. N. 19 53 After discussion, and there being no objections registered, Commisaioner Ratigan moved that the proposed ordinance be prepared for adoption. Seconded by Commissioner Higgin- botham and carried. David K. Newman, Chief Inspeotor for Robert M. Angas A Associates, Consulting Engineers, next submitted a statement of an analysis of the Water A Sewer Construction Fund, showing an anticipated balanoe of $1,241.22 after completion of Contract No. 10. He also advised that there should be a small savings in the coot of Contract No. 10, which would inoreais this balance. t Letter next submitted from Nips Dorothy Powell requesting the City to vacate and abandon Cool Avenue between Clinton 404 Linooln Streets, which is located in Cottage Hill Subdivision. •• After discussion, and on motion duly adopted, action was deferred, pending further in- forisation es to the reason for the aforesaid request. On potion of Commissioner Ratigan, seconded by Commissioner !Crider and oarried, the Commission next re- appointed Hoy Holler as a member of the Civil Service Board fora term of ..• two years, in a000rdanoe with the provisions of Section 7-28 of the Code of the City of. Sanford, as amended. The plats of Castle Brewer Court, William Clark Court, end Higgins Tsrrsos, as prepared by Frederick H. Williams, Registered Land Surveyor, next submitted by Sanford Housing Authority. Alter careful study of the aforesaid Plats, Commissioner Ratigan moved that they be Op- proved by the City Commission. Seconded by Commissioner Higginbotham and carried. Commissioner Higginbotham next introduced Ordinanoe 558, entitled: AN ORDINANCE. OF THE OITY OF B ANFORD, FLORIDA, ABOLIBHINO THE DEPARTMENTS OF STREETS, REFUSE, SHOP, PARKS, SWIMMING POOL, 100 CEMETERY, MAINTENANCE, ENGINEERING, STREET LIGHTS, WATER, AND SEWER AS PRESENTLY EXISTING IN SAID CITY; CREATING A DEPART- MENT OF PUBLIC WORKS AND A DEPARTMENT OF PUBLIC UTILITIES, PRO- VIDING FOR APPOINTMENT OF THE HEADS OF SUCH DEPARTMENTS, AND FOR THE METHOD BY WHICH INTERNAL ORGANIZATION OF SUCH DEPART- MENTS SHALL BE•EBTABL.ISHED AND CHANGED FROM TIME TO TINS. and same was placed on first reading and read in full. Commissioner Xrider next gave s report on status of the Colored Recreation Park In Goldsboro, in which . he advised that the Committee would have a blue print of the proposed development plans for presentation within a very short time. There being no further business the meeting adjourned. • A 0 ATTEB ?: Ag/' 1 44 ity Cler' 8m • 28 • n • • ' July 28# 190 • . The admitu of the meeting at the membership of The Henry Shelton 4auford Memorial Library and Humus lieWietiOA bead at th. ,01440**0 of MOS. Iltlebsith Ho wallop, at 4430 P.144. ;47 aal 190. , The meeting was called to order by the President, J C Hutchison. The following members were presents Mrs. Elisabeth H. 0.1 Kr, Randall Chase, Mr40;44, Whitner, Jr., Mro W. A. Leffler, Jr., Mr. 3, Co Hutchison, 110. Fred R. Wilson and Mr. R. W. Boalla , 4ao Mn. u W, Bucker, mrs, L. P, uagaa and Mrle.Co Stuart Browns Upon motion duly made, seconded and aarried, Mrs.. H. W. Rucker, MTS. L. P. Hagan GO iiro Cs Stuart Brown 'ors elected members et the As000totloos - • Mr, Fred R. Wilms requested a delay sista' leter iseettng to *40 s mon oo tbo 4rott4g Of byalaws. Mr. Fred R. Wilson and Mr, J. C. Hutchison reported that they had met with both the Seminal* County COMAie$1011 and with the City COMMieel0, ' offertng the services of the Association as designated organization to.• receive funds and construct a suitable building for the purpose ,of housing .the libraby and museum. The County Commisston at their regular July meeting agreed to match funds appropriated for the purpose by 00. city Commission. The City Commission after conferring with the committee at their fleeting of July 18, delayed their decision for one week, toiitudy some aspects at 'the proposition.- At their OoetioS H July 25, the Commissioners agreed to tallish $7,500,00. Both 0=0'. Commission and City Commission authorised the. Assoolatiou to'procest. with the buildtagi All of the mousy will'not,becoras available from either COM4144104 until tax collections *nor Nom*); 1955, eccue414440 It was the opinion however that sufficient could be made presently available to immediately proceed with the work. The Committee tilt that Probably voopecoo could be gotten now and $11,500.00 by some time 14 Wovember. the estimated 000 of the batIdtng is' $9000.00 end negativity • fh Oasf ' • ..198-f- 77,,(240: !here was considerable discussion about enlarging the meMbershiP of tho Association, /limy suggestions were made, among them the follawiags (1) ?het an invitation be extended to the previous Historical Society pembers whioh had taken ,the initiative ia starting the present project, A2) That an iovitatioa for membership be extended to intereSted orgeale maims, as suoh, the organisations designating veQber orisepbers to sttn4 and toko_POO 111'41MiA11901.4tionAO0t*Pgos (3 ) That tb0r0 449444.40 more t aus 444 9.1401034 oW 40, • 29• * I - �, _ _ + Pep Two • it • : . It was moved by Mr. Randall Chase. seaonded by Mr. R, W. Deans and 01Y oarr$aid that the President appoint a Membersbwt“o, ,ttt#s_ R . •t ► •tbs` msttsr and report at the nest M.t, ,,8 president Hutchison suggested that probebL s Dul Committee and s Mom m Committee 110 4.14 hs 4040404. It was moved. by Mr.. leadall Chase, seconded' b Mr. R. W. Deans 044 4.. gani►od tbet the President appoint s. 8ui inn. ,C�uaittcs. • Air Fred R. Wilson moved Mrs. H. W, Rucker seconded And it was dt :'carried that the contrac submitted by the Arahiteat, Mr. ,ten .141. ton be submitted to tbe' Building Committee toy study,' Mr. Randall Chase moved. Mr. R. W. Deane seconded and it was 444 serried that the . Pzcestdeat appoint s Firaaae CaM loco. President Hutchison stated that Mr. Prank Evens will soon visit Connecticut. He and Mr. Fred R. Wilson told the Association that Mr*. ' Evans will visit Mrs. DoWto obtain additional information about the. material given for the library and museum. He has been asked to 4 7,44. . for photographs of the library in the hose of General Sanford. in sufficient detail to enable the Architect to reproduce it u nearly s • ,possible ,in the bu 34ing to be , soagtruoted by the; ,Associatic n. 1. President Hutchison acknowledged with thanks a sum of money. handed WA by Mrs. C. Stuart Brown. representing 4oustions made to the reviow1 asationed Historical Society. which was never incorporated. Fo1 is a list of tbs donors: Gwieral J. C. Butohison • $2.50 Mrs. L. P. Hagan 0 $2.50 Mrs. C. Stuart 7Brou • $2.50 trail. M. Roumilat + $2.50, Mrs. Fred T. Williams • $x.50 Mr. Randall Chase '. $1.00 firs. W. T. . . Twanitlifte • $5,00 Mrs. C. R. Dawson $2.501 Mrs. H. J. �,ehataa m $1,00 Mr. R. F. Dena. �► $2.50 Mr. T. W. Lawton + x..00. Mr Bib Cassq ' , 4 2 8 9 0 9 . . • ire bed ,4o ;Bethel best the sisiti441 44119% 144• B. F. Whiter, Jr. $egr■ 411 30 . • i June 30, 1955 THE MINUTES OF THE MEETING OF THE MEMBERSHIP OF THE HENRY SHELTON SANFORD MEMORIAL LIBRARY & MUSEUM ASSOCIATION HELD IN THE OFFICE OF FRED R. WILSON AT 2 PM, JUNE 30, 1955. � I The meeting was called to order by the President, J. C. Hutchison. The following members were present: Mrs. Elizabeth H. Williams, Mr. Randall Chase, Mr. B. F. Whitner, Jr., Mr. W. A. Leffler, Jr., Mr. J. C. Hutchison. Also present were Fred R. Wilson and R. W. Deane. Upon motion duly made, seconded and carried, Fred R. Wilson and R. W. Deane and Frank Evans were elected members of the Association. The following officers were elected to serve for one year or until their successors were elected: J. C. Hutchison, president; Randall Chase, Vice- President; B. F. Whitner, Jr., Secretary; R. W. Deane, Treasurer. Upon suggestion of Mr. Chase the Chair appointed Fred R. Wilson a committee of one to draft by -laws for the Association. Mr. Wilson stated that he thought it highly important that suitab e housing be constructed for General Sanford's library and must` as quickly as possible so that said library and museum could be brought to Sanford as soon as possible. He stated that although funds were not available to complete the library, that the County Commissioners and City Commissioners had made available sufficient funds to con- struct one room of the proposed library that wouklpL for the housing of General Sanford's library and mug6a, a recommended that a committee be appointed to appear before both Commissions and recommend that such a room be built, the building being completed when other sufficient funds were available. Mr. Wilson moved, Mr. Chase seconded, that the Chair appoint a committee to meet with the County Commissioners and the City Commission- ers to discuss this matter with them and to recommend that the library room be built and to state to the Commissions that, if they so desire, the Association would undertake the construction of the building as the ` --" funds were made available if satisfactory to the County and City Commissions, Carried. Upon suggestions from the floor, J. C. Hutchison and Fred R. Wilson volunteered as a committee to present this matter to the two commissions. It was moved, seconded and carried, that the Florida State Bank and the Sanford Atlantic National Bank be the authorized depositories for funds turned over to the Association. 31 \ Page Two • (C It was moved, seconded and carried, that in the disbursements ,for funds would be signed by the Treasurer and counter- signed by the President or Vice - President: that contracts were to be signed by the Secretary and the President or Vice - President. It was moved, seconded and carried, that the Board of Managers be increased to nine. The members as follows: Randall Chase, Mrs. Elizabeth H. Williams, B. F. Whitner, Jr., W. A. Leffler, Jr., Fred R. Wilson, R. W. Deane, Mrs. Juna Lowry Papworth, Frank Evans, and J. C. Hutchison. It was suggested that thought be given to increasing the membership of the Association and this matter be discussed at the next meeting. There being no other business, the meeting was adjourned. B. F. Whither, Jr. Secretary • • 32 • July 28, 1955 The Minutes of the meeting of the membership of the Henry Shelton Sanford Memorial Library and Museum Association held at the residence of Mrs. Elizabeth H. Williams at 4:30 P.M., July 28, 1955. The meeting was called to order by the President, J. C. Hutchison. The following members were present: Mrs. Elizabeth H. Williams, Mr. Randall Chase, Mr. B. F. Whitner, Jr., Mr. W. A. Leffler, Mr. J. C. Hutchison, Mr. Fred R. Wilson and Mr. R. W. Deane. Also Mrs. H. W. Rucker, Mrs. L. P. Hagan and Mrs. C. Stuart Brown. Upon motion duly made, seconded and carried, Mrs. H. W. Rucker, Mrs. L. P. Hagan and Mrs. C. Stuart Brown were elected members of , the Association. Mr. Fred R. Wilson requested a delay until a later meeting to make a report on the drafting of by -laws. Mr. Fred R. Wilson and Mr. J. C. Hutchison reported that they had met with both the Seminole County Commission and with the City Commission, offering the services of the Association as designated organization to receive funds and construct a suitable building for the purpose of housing the library and museum. The County Commission at their regular July meeting agreed to match funds appropriated for the purpose by the City Commission. The it Commission after con- ferring with the Committee at their meeting of July 1$, delayed their decision for one week, to study some aspects of the proposition. At their meeting held July 25, the Commissioners agreed to furnish $7,500.00. Both County Commission and City Commission authorized the Association to proceed with the building. All of the money will not become available from either Commission until tax collections ., after November 1955, accumulate. It was the opinion however, that sufficient could be made presently available to immediately proceed with the work. The Committee felt that probably $7,000.00 could be gotten now and $11,500.00 by tome time in November. The estimated cost of the building is $9,000.00 and necessary shelving $2,500.00. There was considerable discussion about enlarging the membership of the Association. Many suggestions were made, among them the following: (1) That an invitation be extended to the previous Historical Society members which had taken the initiative in starting the present project. (2) Than an invitation for membership be extended to interested organizations, as such, the organizations designating a member or members to attend and take part in the Association meetings. (3) That perhaps there should be more than one classification of membership. 33 Page (2) July 28, 1955 • It was moved by Mr. Randall Chase, seconded by Mr. R. W. Deane and duly carried that the President appoint a Membership Committee to study the matter and report at the next meeting. President Hutchison suggested that probably a Building Committee and a Finance Committee would be needed. It was moved by Mr. Randall Chase, seconded by Mr. R. W. Deane, and duly carried that the President appoint a Building Committee. Mr. Fred R. Wilson moved, Mrs. H. W. Rucker seconded and it was duly carried that the contract submitted by the Architect, Mr. Elton J. Moughton, be submitted to the Building Committee for study. Mr. Randall Chase, moved, Mr. R. W. Deane seconded and it was duly carried that the President appoint a Finance Committee. President Hutchison stated that Mr. Frank Evans ''ill soon visit Connecticut. He and Mr. Fred R. Wilson told the Association that Mr. Evans will visit Mrs. Doxv to obtain additional information about the material g iven for the library and museum. He has been asked to arrange for photographs of the library in the home of General Sanford in sufficient detail to enable the Architect to reproduce it as negrly as possible in the building to be constructed by the Association. President Hutchison acknov'ledged with thanks a sum of money, handed him by Mrs. C. Stuart Brown, representing donations made to the previously mentioned Historical Society, which was never incorporated. Following is a list of the donors: General J. C. Hutchison - $2.50, Mrs. L. P. Hagan - $2.50, Mrs. C. Stuart Brown - $2.50, Mrs. F. E. Roumilat - $2.50, Mrs. Fred T. Williams - $2.50, Mr. Randall Chase - $1.00, Mrs. W. T. Tunnidliffe - $5.00, Mrs. C. R. Dawson - $2.50, Mrs. H. J. Lehman - $1.00, Mr. R. F. Dean - $2.50, Mr. T. W. Lawton - $1.00, Mr. Hibbard Casselbury - $2.50, a total of $28.00. There being no further business the meeting was adjourned. B. F. Whitner, Jr. Secretary • 34 August 8, 1955 - • The Minutes of the meeting of the Henry Shelton Sanford Memorial Library and Museum Association held at the residence of Mrs. Elizabeth H. Williams at 4 :30 P.M., August 8, 1955. The meeting was called to order by the President, J. C. Hutchison. Several attend, for the first time, a meeting of the Association. Upon a motion duly made, seconded and carried, all of them were elected members. Those present were: President J. C. Hutchison Mrs. L. P. Hagan Mrs. C. R. Dawson Rev. J. B. Root Mr. E. J. Moughton, Jr. Mrs. W.H. Tunnicliffe Mr. Randall Chase Mr. H. B. Pope Mrs. Roy Tillis Mr. W. B. Miller Mr. R. J. Bauman Mr. J.M. Stinecipher Mr. 0. E. Fouraker Mrs. Elizabeth H. Williams Mr. J. Marion Mr. R. W. Deane Mr. Fred R. Wilson Harmon, Sr. Mr. John W. Meisch Mrs. Francis E. Bolz Mr. B.F. Whitner, Jr. Mr. C. R. Dawson Mrs. A. R. Key President Hutchison announced the appointment of the following Committees, as authorized at the previous meeting: Illo (1) Building Committee: Mr. H. B. Pope, Chairman Rev. J. B. Root Mr. J. Martin Stinecipher Mr. Frederick H. Williams (2) Finance Committe: Mr. R. J. Bauman, Chairman Mr. Frank Evans Mr. G. A. Speer, Jr. (\ Mr. George Touhy Mr. T. E. Tucker CAA.6. (3) Membership Committee: Mr. A. B. Peterson, Chairman Mr. Peterson will select any others. Mr. H. B. Pope, reporting for the Building Committee, stated that: - (1) The proposed contract between the Architect and the Association was the usual and accepted form. (2) The Architect will charge 6% instead of the usual 10 %, donating the remaining 4%. (3) Photographs and details of the library in General Sanford's Connecticut home are needed by the Architect. 35 i (4) Asked authority to contact a Connecticut architect and arrange for the photographs and details to be gotten, if Mr. Evans, now in New England and ill, is unable to perform that service. Mr. Pope was advised by President Hutchison that, as Building Committee Chairman, such authority was his. It was moved by Mr. H. B. Pope, seconded by Mr. Randall Chase and carried, that the aforesaid contract be executed. President Hutchison, reporting for Mr. A. B. Peterson, Chairman of the Membership Committee, suggested that the Association choose between (1) a small exclusive membership and a substantial yearly fee, or (2) open membership to all interested persons at a nominal fee. Mrs. C. R. Dawson moved and Mrs. A. R. Key seconded, that the Association membership be open to all interested. They accepted an amendment offered by Mr. H. B. Pope to the motion that the yearly fee be one dollar. The motion as amended was carried. The Reverend J. B. Root suggested that Rollins College and Stetson University be invited to become members as organizations. It was also suggested that Mr. and Mrs. R. L. Dean and Dr. and Mrs. Fred Hannah be so invited. President Hutchison suggested that a Publicity Committee would be of value i in promoting membership and financing. Mrs. A. R. Key moved, the Rev. J. B. Root seconded, and it was duly carried that the Chair appoint a Publicity Committee. A period of discussion followed covering several subjects of interest. No action resulted. There being no further business the meeting was adjourned. B. F. Whitner, Jr. Secretary • • 36 • November 28, 1955 The Minutes of the meeting of the Henry Shelton Sanford Memorial Library and Museum Association held in the auditorium of the Educational Building at 4:00 P.M., November 28, 1955. The meeting was called to order by the President, J. C. Hutchison. The Minutes of the meeting of August 8 were read and approved. ~President Hutchison stated that the primary reason for calling the meeting was to hear a report of the Building Committee. Mr. H. B. Pope, Chairman of the Building Committee, reported that the Committee recommended that as far as possible the interior of the library room be a repli- cate of the library in General Sanfordis home, but that the floor measurements be increased by two feet, both in length and breadth, provided money is available and that the cost does not exceed $15,000. Mr. Frank Evans stated that he had phoned Mrs. Dow, General Sanford's daughter, asking her approval of the change in dimensions. Mrs. Elizabeth H. Williams read a telegram from Mrs. Dow, addressed to her after the above phone conversation occurred. Mrs. Dow asked that there be no change • in the dimensions of the library room. Mr. H. B. Pope stated that the Building Committee had given thought to two locations for the library, both in Ft. Mellon Park. They were: 1. At the corner of Sanford Avenue and Lakeshore Boulevard. 2. On First Street and backing up to the small lake in the Park. City Commissioner, F. D. Scott, reported that any site selected will be acceptable to the City Commission. Mrs. Elizabeth H. Williams suggested that the afore- mentioned lake be named for Mrs. Dow, "Lake Carole." She stated that the suggestion had originated with Mrs. H. J. Lehman of Winter Park, and asked Mra. C. R. Dawson to read a letter from Mrs. Lehman, making the suggestion. President Hutchison called for suggestions from the floor. Mrs. Elizabeth H. Williams suggested that the building be so located that the lake could be featured, especially if it were named for Mrs. Dow. She also stated that she had assured Mrs. Dow that she would personally undertake the beautification of the library grounds, using pink camellias. This particular plant was chosen because of some introduced by General Sanford, one of which still survives on the Belair property where he had planned to build his permanent • home. 3'7 • Page (2) November 28, 1955 Mr. Frank Evans urged selection of the First Street location. Mrs. H. W. Rucker and Mrs. Elizabeth H. Williams expressed the same opinion. It was moved by Mrs. Elizabeth H. Williams and seconded by Mr. Frank Evans that the City Commission be asked to name the park lake, 'Lake Carole.'. Carried. It was moved by Mr. Frank Evans and seconded by Mrs. H. W. Rucker that the City Commission be asked to net aside' a. .strip of land, 250 feet wide and extend- ing from First Street to Lakeshore Boulevard, for the library building and grounds. Carried. Mr. H. B. Pope suggested that a careful study be made of the location'in reference to the present small park building on First Street and the shuffle board courts. The membership of the Association, remaining in their seats, then temporarily recessed, while the Building Committee opened and discussed the matter of size of the library room, after which the general meeting was resumed. Mrs. F. E. Roumtllat, a member of the Building Committee, then moved that the Association build a replicate of General Sanford's home library, unless Mrs.. Dow Agrees to an increase in size up to what is possible, not to exceed $15,000 in coat. The motion was seconded by Mrs. A. R. Key and carried. Mr. H. B. Pope requested. Mrs. Elizabeth H. Williams write Mrs. Dow in answer • to her wire in regard to the size of the library room. President Hutchison requested a discussion of the state of available finances. Mr. F. D. Scott and Mr. Jno. W. Meiach stated that the City and County each have $6000 available at this time a total of $12,000. President Hutchison requested Mr. R. J. Bauman, Chairman of the Finance Committee, to begin considering ways and means of raising some $30,000 for completion of the presently projected museum, to be part and parcel of the Memorial Library I and Museum. Mrs. Roumillat reported a very interesting visit with Mrs. Dow during recent months. Mr. Frank Evans reported that there will be no taxes due on the material that Mrs. Dow has contracted to give to the City of Sanford. A vote of thanks was given Mr. Frank Evans for his work in getting necessary information and pictures of the General Sanford home library, and for his generosity in defraying all costs of same, together with cost of wires and telephone conversations. • 38 • Page (3) November 28, 1955 It was moved by Mrs. F. E. Roumillat and seconded by Mrs. F. E. Bolz that the Association authorize Mrs. Elizabeth H. Williams to inform Mrs. Dow that the , Association will pay packing charges up to $150, incurred in preparation of material for shipment to Sanford. ( Mr. H. B. Pope requested that Mrs. Elizabeth H. Williams and Mrs. F. E. Roumillat be additional members of the Building Committee. There being no further business the meeting was adjourned. B. F. Whitner, Jr. Secretary • s ( '. • 39 • April 3, 1956 • The Minutes of the meeting of the Henry Shelton Sanford Memorial Library and Museum Association held in the auditorium of the Educational Building at 4 :30 P.M., April 3, 1956. The meeting was called to order by the President, J. C. Hutchison. L The Minutes of the last meeting were read. Approved after correction. To the resolution of appreciation to Mr. Trask Evans for his service to the Association in his contacts with Mrs. Dow and obtaining necessary pictures and information, were added the names of Mr. and Mrs. 1. E. Roumillat and Mrs. Elisabeth H. Williams who, likewise, contributed generously and effectively of their time and efforts to the same end. Mr. H. B. Pope reported to the Association that the City Commission had graciously complied with their request to name the small lake in Ft. Melton Park, "Lake Carole ", in honor of Mrs. Dow. Mr. H. B. Pope, Chairman of the Building Committee, reported that plans for the first library unit for the Henry Shelton Sanford Memorial Library and Museum had been completed; and bids had been received. He recommended acceptance of the low bid: that of Mr. A. K. Shoemaker, Jr., the amount being $16,192.00. Mr. R. W. Deane, Treasurer, reported a balance of $11,022.00 on hand, $6,000.00 • from Seminole County, $3,500.00 from the City of Sanford, and the rest from private contributions. He reported $3,500.00 additional due from the City and $1,000.00 from the County to match the City's appropriation. Mr. Randall Chase reported that an additional $2,000 is assured from private sources. Mr. R. W. Deane told the Association that there may be a gift of another $1,000.00 from the Sanford Estate, provided it can be deducted for income tax purposes. It was moved by Mr. H. B. Pope and seconded by Mr. Randall Chase that the Association instruct the President and Secretary to complete a contract with Mr. A. K. Shoemaker, Jr. to build the contemplated first unit for $16,192.00. President Hutchison invited a discussion for ground breaking ceremonies. He suggested that April 10, Mrs. Dow's birthday, be considered as a most suitable time. It was moved by Mr. Randall Chase and seconded by Mrs. 7. E. Roumillat that the Chair appoint a committee to arrange for ground breaking ceremonies. Carried. President Hutchison appointed Mr. Randall Chase, Chairman, Mr. Prank Evans, Mrs. Elisabeth H. Williams, Mrs. H. W. Rucker, and Mrs. 7. E. Roumillat to serve as the Committee. • 40 • • Page (2) April 3, 1956 A short discussion resulted in the approval of April 10 as the date for ground breaking unless developments made a change desirable. There being no further business, the meeting was adjourned. B. 7. Whitner, Jr. • Secretary • • • { • 41 • • THE STANDARD FORM OF AGREEMENT BETWEEN CONTRACTOR AND OWNER FOR CONSTRUCTION OF BUILDINGS ISSUED BY THE AMERICAN INSTITUTE OF ARCHITECTS FOR USE WHEN A STIPULATED SUM FORMS THE BASIS OF PAYMENT THE SIXTH EDITION OF THIS FORM HAS RECEIVED THE APPROVAL OF THE ASSOCIATED GENERAL CONTRACTORS OF AMERICA; THE CONTRACTING PLASTERERS' INTERNATIONAL ASSOCIATION; THE NATIONAL BUILDING GRANITE QUARRIES ASSOCIATION, INC.; THE NATIONAL ELECTRICAL CONTRACTORS ASSOCIATION; THE PAINTING AND DECORATING CONTRACTORS OF AMERICA AND THE PRODUCERS' COUNCIL, INC. COPYRIGHT 1915-1912- 1925-1937 BY THE AMERICAN INSTITUTE of ARCHITECTS, THE OCTAGON, WASHING- TON, D. C. REPRODUCTION OF THE MATERIAL HEREIN OR SUBSTANTIAL QUOTATION OF ITS PROVISIONS WITHOUT PERMISSION OF THE AMERICAN INSTITUTE OF ARCHITECTS VIOLATES THE COPYRIGHT • LAWA OF THE UNITED STATES AND WILL BE SUBJECT TO LEGAL PROSECUTION. THIS FORM I8 TO BB USED ONLY WITH THE STANDARD GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION OF BUILDINGS. THIS AGREEMENT made the S h day of A .Pril in the year Nineteen Hundred and .fifty:: .six • by and between A. K. Shoemaker, Jr. hereinafter called the Contractor, and The General Henry S. Sanford Library and Museum Association hereinafter called the Owner, WITNESSETH, that the Contractor and the Owner for the considerations hereinafter named agree as follows : Article 1. Scope of the Work — The Contractor shall furnish all of the materials and per- form all of the work shown on the Drawings and described in the Specifications entitled BUILDING FOR TILA GE`�Ii .' 'Y S. SANFORD MNN+NORIAL LIBRARY, SANFORD, FLORIDA • (Here insert the caption descriptive of the work as used on the Drawings and in the other Contract Documents) prepared by Burton & Rogers - -Jas. Gamble Rogers II, Architect, Sanford, Florida acting as and in these Contract Documents entitled the Architect; and shall do every- thing required by this Agreement, the General Conditions of the Contract, the Speci- fications and the Drawings. • Agreement Between Contractor and Owner. Sixth Edition — Five Pages — Page 1. R 42 • Article 2. Time of P Completion work to be performed under this Contract shall be P commenced at once and shall be substantially completed within 55 days from date of contract. (Here insert stipulation as to liquidated damages, if any.) Article 3. The Contract Sum — The Owner shall pay the Contractor for the performance • of the Contract, subject to additions and deductions provided therein, in current funds as follows : (State here the lump sum amount, unit prices, or both, as desired in individual cases.) Sixteen Thousand One Hundred and Ninety -two and no /100 Dollars ($16,192.00) Where the quantities originally contemplated are so changed that application of the agreed unit price to the quantity of work performed is shown to create a hardship to the Owner or the Contractor, there shall be an equitable adjustment of the Contract to prevent such hardship. • Agreement Between Contractor and Owner. Sixth Edition — Five Pages — Page 2. 43 • Article 4. Progress Payments —The Owner shall make payments on account of the Contract as provided therein, as follows : On or about the day of each month ;41.11.9...Y. (9 per cent of the value, based on the Contract prices of labor and materials incorporated in the work and of materials suitably stored at the site thereof up to the first day of that month, as estimated by the Architect, less the aggregate of previous payments; and upon substantial completion of the entire work, a sum sufficient to increase the total payments to -- per cent of the Contract price (Insert here any provision made for limiting or reducing the amount retained after the work reaches a certain stage of completion.) ■ Article 5. Acceptance and Final Payment —Final payment shall be due -z- days after substantial completion of the work provided the work be then fully completed and • the contract fully performed, and accepted by the Owner and the Architect. Upon receipt of written notice that the work is ready for final inspection and acceptance, the Architect shall promptly make such inspection, and when he finds the work accept- able under the Contract and the Contract fully performed he shall promptly issue a final Certificate, over his own signature, stating that the work provided for in this Contract has been completed and is accepted by him under the terms and conditions thereof, and that the entire balance found to be due the Contractor, and noted in said final certificate, is due and payable. Before issuance of final certificate the Contractor shall submit evidence satisfactory to the Architect that all payrolls, material bills, and other indebtedness connected with the work have been paid. If after the work has been substantially completed, full completion thereof is materially delayed through no fault of the Contractor, and the Architect so certifies, the Owner ' shall, upon certificate of the Architect, and without terminating the Contract, make pay- ment of the balance due for that portion of the work fully completed and accepted. Such payment shall be made under the terms and conditions governing final payment, except that it shall not constitute a waiver of claims. Agreement Between Contractor and Owner. Sixth Edition — Five Pages — Page 3. 44 i • • 10 Article 6. The Contract Documents —The General Conditions of the Contract, the Spec- ifications and the Drawings, together with this Agreement, form the Contract, and they are as fully a part of the Contract as if hereto attached or herein repeated. The follow- ing is an enumeration of the Specifications and Drawings: AS TO SPECIFICATIONS, dated. March 2, 1956 PaEe No. Item a. Index b, Advertisement for Bids 1 -1. Instructions to bidders 2 -1. General Conditions 3 -1. 'earthwork 4 -1. Concrete 5 -1. Masonry 6 -1. Structural and Miscellaneous Metals 7 -1, Stucco 8 -1. Ceramic Tile 9 -1. Roofing and Sheetmetal 10 -1. Metal Toilet Partition 11 -1. Lath and Plaster 12 -1. Carpentry and Millwork 13 -1. Composition Tile Flooring 14-1. Glass and Glazing 15 -1. Finish Hardware 16 -1. Painting 17 -1. Caulking 18 -1. Plumbing 19 -1. Heating 20 -1. Electrical Work Addendum 1[o. 1, dated March 21, 1956 AS TO DRAWINGS, dated March 2, 1956; consisting of Sheets 1, 2 and 3, Agreement Between Contractor and Owner. Sixth Edition — Five Pages — Page 4. 45 • • • IN WITNESS WHEREOF the parties hereto have executed this Agreement, the day and year first above written. ‘.11,eAri A. K. SHQEMAK3t, CONTRACTOR THB G}IERAL AIRY S. SANFORD LIBRARY AND MUSS Th1 ASSOCIATION B Mad - AL i i r - C. Hutchison, President By i }-/ ; WI La 1 B. F. Whither, Jr., �retary Agreement Between Contractor and Owner. Sixth Edition — Five Pages — Page 5. 46 1 o ti . Ilk , .r a THE ST4NDAI�.D FORM OF AGREEMENT BETWEEN R i OWNER AND ARCHITECT OWED BY THE AMERICAN DESTITUTE OF ARCHITECTS FOE ME WHEN ♦ - pERCENTAGB OF TUB COST OF THE WORE FORME THE /AM OF PAYMENT, AND INGESTIBLE' FEES AIEE INCLUDED IN THE ARCHITECT'S FEE. Erns BDnlON COPYRIGHT 1948-1951: or THE AMERICAN INSTITUTE OF ARCHITECTS, WASHINGTON, D. C. THIS AGREEMENT made the day of in the year Nineteen Hundred and between 4 14 A X. t_W. .X %/7..6.1411 ! I A , �1a byandbe tw . , ,:. ,.. . 7 hereinafter called the Owner and #14* i..$ " _ hereinafter called the Architect, • i , • WIT,NESSETH, that whereas the Owner intends to erect liar r mm r.• . a picro ►. t - 1m1_ -'_ ► rc hereinafter called the Work, NOW, THEREFORE, the Owner and the Architect, for the considerations hereinafter named, agree as follows } The Architect agrees to perform, for the above -named Work, professional serv- ices as hereinafter set for ' The Owner agrees to pay the Architect for such services a fee of pr cent of the cost of the Work, with other payments and reimbursements as herein- after provided, the said percentage being hereinafter called the Basic Rate. ;.gar .ii .. . 1.14. 33 Ilk, x;. 7 ? • O ` c • . a ... .. N E 47. I ; to na B -102 • The parties hereto further agree to the following From time to time during the execution of work conditions; - and in proportion to the amount of service ren- I. The Architect's Services. —The Architect's dered by the Architect, `payments shall be made , professional services consist of the .necessary con- anti}. the aggregate of all payments made on ac- ferences, the preparation of preliminary studies,. count of the fee under this Article, but not in- working drawings, specifications, large scale and cluding any covered by the provisions of Article 4, full size detail drawings, for architectural, struc shall be a sum equal to the rate or rates of com- tural, plumbing, heating, electrical and other mission arising from this agreement, computed upon mechanical work; assistance in the drafting of " the final cost of the Work. forms of proposals and contracts; the issuance of Payments to the Architect, other than those on certificates of payment • the keeping of accounts, his fee, fall due from time to time as his work is the general administration' of 'the business 'a,nd) Slone or as costs a ;e, incurred. ' 'supervision of the Work. - - - - -- - 4 :, , 1 : % ,` ` , No deductions shah be made from the Archi- 2. Reimbursements. : Owner is to reim- tect's fee on account' of penalty, liquidated dam- ' burse the Architect the costs of transportation and . ages, or other sums_ withheld from payments to 'living 'incurred 1 r-him '‘and phis'' ; assistants'. while': , contractor€. ,. , '..1 traveling in discharge of duties connected . with the 6. Survey, Boripgs and Tests. — The Owner Wori, .. th?e' cost.' of all reproductions' of drawings, ,.shall, so. far ,as ,the .ysorlc under this agreement may the cost of any special consultants other 'than fbr require, furnish the Architect with the following normal plumbing, heating, electrical, and other information: A complete and accurate survey of mechanical- work, • and = other - disbursements.. on . his . the building site, giving the grades and lines of account approved by the Owner. , . , ,streets, pavements, and adjoining properties; the rights, easements, 'boundaries, and hts, restrictions, : A. $epara�.e CQntS�eta,� - T s he ,B�a�c Rate ap , g plies to work let under a single contract: - For an " contours of the building site; and full information portions of the Work let under separate contracts, as to sewer, water, gas and electrical service. The on account .of,. extra.- sexxice.:thereby_: required,.. the Owner is to pay for - borings or test' pits and for rate shall be four per cent greater, and if substan- chemical, mechanical, - or other tests when re- tially all the Work is so let the higher rate shall quired. apply' to the entire Work; but there shall be no - 7. Supervision of the Work. The Architect • such increase on the plumbing, heating, electrical will endeavor by general supervision to guard the And.. other mechanical work or on any contracts Owner against defects and deficiencies in the work in connection with which the Owner reimburses of contractors, but he does not guarantee the per - special consultants' fees to the Architect, or for formance of their contracts. The general super - articles not designed by the Architect but pur- vision of the Architect is to be distinguished from chased under his direction. the continuous on -site inspection of a clerk-of-this- 4. Extra Services and Special Cases. — If the works. • Architect is caused extra drafting or other expense " When authorized by the Owner, a clerk -of -the- . due to changes ordered by the Owner, or due to works acceptable to both Owner and Architect the delinquency ` or insolvency of the Owner or shall be engaged by the Architect at a salary Contractor, or as a result of damage by fire, he satisfactory to the Owner and paid by the Owner, shall be equitably paid for such extra ,expense and upon presentation , of the Architect's monthly the service involved. ' ' `' ` ' statements. Work let on any cost -plus basis shall be the 8. preliminary Estimates. —When requested subject of a special charge in accord with the to do so the Architect will furnish preliminary es- special service required, timates on the cost of the .Work, but he does not If any work designed or specified by the Arclu- ' guarantee such estimates:' ' ' ' tect is abandoned or suspended, in whole or in g. Definition of the Cost of the Work. — part, the Architect is to be paid for the service The cost of the Work, as herein referred to, means rendered on account of it the cost to the Owner but such cost shall not in- account Payments. his fe e'shall be made ashfol ows, subject , o = t OZ' or thc *d Consultants' a clerk-of• to the provisions of Article 4: : , : , worlr�.• ` ;, = J. ;; Upon completion of the preliminary studies, a When labor or material i s furnished by the sum equal to 25% of the basic rate computed upo Owner below its market cost the cost of the work a' reasonable estimated cost. shall be computed upon such market cost. During the period of preparation of specifics 10. Ownership of Documents. Drawings bons and general working drawings monthly pay-' and specifications as instruments of service are the menu aggregating at the completion thereof a ' sum sufficient to increase payments to 75% of the rate property of the Architect whether the work for or rates of commission arising from this agreement, which they are made be executed or not, and are computed upon a reasonable cost estimated on such not to be used on other work except by agreement • P completed specifications and drawings, or if bids with the Architect. P have been received, then computed upon the lowest 11. Successors and Assignments. — The bona fide bid or bids. Owner and the Architect, each binds himself, his 48 , n L Form B -102 • partners, successors, legal representatives, and assigns in this agreement without the written consent of to the other party to this agreement, and to the the other. partners, successors, legal representatives and assigns 12. Arbitration. —All questions in dispute . of such other party in respect of all covenants of under this agreement shall be submitted to arbitra- this agreement. tion at the choice of either party, in accordance with the provisions, then obtaining, of the Standard Form Except as above, neither the Owner nor the of Arbitration Procedure of the American Institute Architect shall assign, sublet or transfer his interest of Architects. l). Owaszr shall furnish the Arabitest the following dates a.. A sui'tiaieat sambas of photographs. takoa br soueoas versed la a asabitestuxs1 pbstogrspbr, of each side and ends of General Santoxdts preseat library roes. tae photographs sbou .d give a complete pietts». is detail, of all aihxoa�ic,, oassw>c ,, ltr#>ag� room tla ish� tireplao# sad andel. eta. b, 1a sash photograph there should be jacitztileteor 7s dstiolra fastened agalast shelving, aaatel. etc., vortiaally sod bort- io*tall r, so that proper seals awl diaaasisaft sM bar dotarataei. e. ?he photographs *ball be la sharp to a and Oa prints shall tsar ea slow, zoom The Owner and the Architect hereby agree to the full performance of the cove- nants contained herein, IN WITNESS WHEREOF they have executed this agreement, the day and year first above written. UM = UAL mu 8. 8A18ORD =ART AD MOM 48800112I01 • ? 71744; " "7 ? -- 2g • Owner ......... ........._- .....__ _- _._..___ _.. _--__— ._....._ Architect__ ��![� _�.._ –._._ ._- .___.__ .. J. noughtea 49 July 23, 1956 The minutes of the meeting of the Board of Managers of the Henry Shelton Sanford Memorial Library and Museum Association, held in the Directors room of the Sanford Atlantic National Bank, 5:30 P.M., July 23, 1956. The meeting was called to order by the President, J. C. Hutchison. The following members were present: J. C. Hutchison, Mrs. Elizabeth H. Williams. R. W. Deane, Randall Chase, W. A. Seffler, Jr., and B. F. Whitner, Jr. President Hutchison reported that he and Mr. Chase, together with Mrs. Williams, Mrs. Bolz, Mr. Evans,Mrs. Dawson and Mrs. Roumillat appeared before the County Commissioners of Seminole County at their previous meeting. He said they requested financial support, if matched by the City of Sanford, for the completion of the Library and Museum building, suggesting a continuing appropriation of $3500 for a period of five years. The Commissioners reacted favorably, but as an out -going body as of January 1, 1957, felt that the concurrence of the members to be seated, at that time, would be necessary. It was moved by Mrs. Williams and seconded by Mr. Deane that the Board approve the action of the committee in approaching the County Commission and requesting the President to arrange for approaching the City Commission. President Hutchison appointed all present as the committee to present the matter to the City Commission, he and Mr. Chase agreeing to be spokesmen. The matter of arranging for a Librarian was brought before the Board by the President. Considerable discussion followed. It was moved by Mr. Chase and seconded by Mr. Deane that the before -named committee request the City Commission to appoint Dr. J. Bernard Root, Librarian, and that the appointment become effective at Dr. Roots earliest convenience. Carried. The matter of insurance was discussed. It was the cencensus of opinion that since the building and its contents is and will be the property of the City of Sanford, the City will make appropriate arrangements. President Hutchison reported that Mr. R. B. Monroe is preparing a planting plan for 1 the beautification of the grounds of the Library building, as his contribution to the project. There being no further business to come before the Board, the meeting was adjourned. B. F. Whitner, Jr. Secretary • 50 August 6, 1956 • The minutes of the meeting of the Board of Managers of the Henry Shelton Sanford Memorial Library and Museum Association, held in the office of Burton and Rogers, architects, Sanford Atlantic National Bank Building, 1 :30 P. M. August 6, 1956. The meeting was called to order by the President, J. C. Hutchison. L President Hutchison reported that the committee appointed on July 23 to appear before the City Commission had done so on the evening of July 23. He stated that the City Commission suggested a joint meeting of City and County Commission, present members and members elect to consider an agreement for the joint financing necessary for completing of the Museum addition to the present Library building. The commissioners requested that the Association decide on building plans desires.. Also to be able to give a comprehensive report including a good estimate of the cost. Mr. Burton showed the Board the plans as originally conceived and alternate plans that had been drawn up. A lengthy discussion followed. Mr. Chase moved and Mr. Evans seconded the motion, that building, as originally planned, be built. Carried. There being no further business, the meeting was adjourned. • • • • • 51 • August 8, 1956 The minutes of the meeting of the Board of Managers of the Henry Shelton Sanford Memorial Library and Museum Association, held in the office of the President, J. C. Hutchison, Sanford Atlantic National Bank Building, 1:30 P.M., August 8, 1956. President Hutchison reported to the Board that unofficially the City proposes that a larger sum of money than had been planned for the completion of the expected Museum Building, be arranged, and that the Municipal Library be incorporated with it. The entire project would be under the direction of the Association. There was much discussion. Mr. Wilson suggested that the architect provide the association, the City, and the County a schematic sketch. It was moved by Mr. Evans and seconded by Mr. Wilson that.the association accept in pri suggestion that it provide facilities to take care of the Sanford Public w he project of the Henry Shelton Sanford Memorial Library and Museum. Carried. President Hutchison stated that he would be out of the city for some time and that he would therefore, turn the administration of the association over to the Vice - President, Randall Chase. President Hutchison stated that he would write Mrs. Dow that Mr. Frank Evans will be in Connecticut in two or three weeks and will contact her about moving the • Library material. There being no further business, the meeting adjourned. 4 B. F. Whitney, Jr. Secretary • 4 • 52 The Minutes of the meeting of the Henry Shelton Sanford Memorial 410 Library and Museum Association, held in the Sanford Atlantic Bank Building, Sanford, Florida, 5 PM, September 4, 1956. Present: Randall Chase Mrs. Elizabeth H. Williams R. W. Deane Mrs. H. W. Rucker Frank Evans Mrs. A. R. Key Fred R. Wilson Mrs. L. P. Hagan Jack Greene Mrs. C. R. Dawson H. B. Pope Mrs. Toy Tillis D. R. Dawson Miss Maude Ramsey Dr. J. Bernard Root J. M. Stinecipher W. B. Miller. The meeting was called to order by Mr. Randall Chase, in the absence of the President, J. C. Hutchison. A quorum was declared present. In the absence of Mr. B. F. Whither Jr., Secretary, Miss Maude Ramsey served as Acting Secretary. Minutes of the meeting of April 3, 1956 were read and approved. The Chairman stated that the purpose of the meeting was to adopt By -Laws. The proposed by -laws, prepared by Mr. Fred R. Wilson, were read and discussed. Mr. H. B. Pope moved that the proposed 410 by -laws be amended to specify that a minimum of 10 members would constitute a quorum for Membership Meetings, and a majority of the Board Members would constitute a quorum, and that the proposed by -laws be adopted, with that amen dnent. This motion was seconded by Mrs. A. R. Key, and it was unanimously carried that the by -laws be adopted as amended. The Chairman stated that the Association had been offered a con- tribution provided it would quality as a tax - exempt donation, and they were then in the process of getting the Association so classified by the Department of Internal Revenue, one of steps for qualifying being the adoption of by -laws. Mr. R. W. Deane inquired of Mr. Chase as to whether he thought the other requirements of the Internal Revenue Department for qualifying contributions ala tax deduction could be met, inasmuch as there had been no contract signed with the City of Sanford. This was discussed and it seemed to be a detail which would have to be worked out; however, it was in order to assure the Revenue Department that the Association had no dues and no admission would be charged to the Museum. Mr. Jack Greene expressed the opinion that inasmuch as it would be operated by public funds, with no admission charge, the Association should be able to meet the qualifications and have contributions become tax- exempt. 410 Minutes of the Meeting of September 4, 1956 (Coat' d. ) The Chairman read a letter from Mrs. C. S. Dow about a list of additional books which she thought the Museum might like to re- ceive. Dr. J. Bernard Root said he was very sure that almost anything of that nature would be desirable. Mr. Frank Evans moved that the Association gratefully accept the books. This motion was seconded by Dr. Root, and Unanimously carried. The Secretary was to be instructed to so write Mrs. Dow. The Chairman stated that the City had appropriated the amount they were supposed to, and other sums had come in; however, the $1,000. from the member of the Sanford family had not come in, probably because the tax- exempt feature had not yet been fully met. Mrs. C. R. Dawson said that at the last meeting of the Womens Club there was some objection raised to the continued use of the Club house for the storage of various pieces of the General Sanford collection. The Chairman stated that the puns for the additional housing in the Museum wEre being worked on to take care of that. Mrs. H. W. Rucker proposed that a letter be sent to the Womens Club thanking them for their valuable assistance and co- operation, and asking that they continue to cooperate until such time as the building is available. Dr. Root agreed to phrase such a letter, to be written by the Secretary. Mrs. A. R. Key inquired about finances. Mr. R. W. Deans reported that the Association still was due Mr. Shoemaker f=1149.92, and the architect $115.82, with a very nominal amount in the treasury. Mrs. Key referred to the contribution which the D.A.R.ts were • expecting to make, and was told that a check from them would be very acceptable. Mr. H. B. Pope reported on the progress of the building, that Mr. Burton and he had made an inspection about two weeks previously and found a few minor items, and odds and ends, to be taken care of, but with that exception the work was completed - but inasmuch as the funds in the treasury were so low he did not see much point in pushing the final completion of the work. Mrs. H. W. Rucker inquired as to whether or not the building was open, so it might be inspected by the members. She was told by Mr. H. B. Pope that the building was locked, and necessarily so, but he suggested that a group get together, get the key from Mr. Burton, and look over the building. Shelves for the books are a part of the built -in equipment in the building. Mr. Frank Evans asked if the books should be sent down ahead of other things. He wished to be fully informed as he expected to see Mrs. Dow, in Connecticut, next week. It was the concensus of opinion that if she would not send the furniture down until the other wing is ready f or its occupancy that the Association would be glad to accept the books now, and wait for the other things. 54 Minutes of the Meeting of September 4, 1956 • Mrs. H. W. Rucker express6d the thought that if the books were actually received here, it might help to create additional in- terest, and we could work towards getting the other things later There being no further business to come before the meeting, it was moved by Mr. R. W. Deane, seconded by Mr. Frank Evans, and unanimously carried that the meeting adjourn. Maude Ramsey, Acting Secretary • • • 55 • r l t+t r tt r4'f. ty 3. " Y �, „; ^ t • ti. ,F.'+ ' . :++ i�S t ”; .r , 1,, (. i ,-,f,...,':,: T: . '.':','1 BY— LA:'IS • • 7• H'5 . ,: , , ,. ..',"': ','''' : :..< ',:',••.:7,4'','•- - ' .• - :,:. •;:, -,":,:,•• ,, . • -''-; . • I ,.., s kp f L; i,, ' N - d . f "r ` I1RNR $13IIL SANFORD 4 0 RIAL 7.IBRAItX " °' Jb'i ASSOCIATION .t E: R • � . z F ed ; r • ' ti a,! . z ARTICLE I fr a r , Sep o z 1, The principal office of THE HENRY SIiELTON ,,,, ;pi ,4N7 , QRD, t .9 dI.^ J1,15 �#2Y AItD MIJSBVbt ASSUCIATION,, oorporati not, • 4 ' J ' �4 �i pnt.. o ; a n d exi at I . g un der Ohapter ,617 F1or, , ?� 95.., .. ' l 1 , T ae i g. T1 Henry Shelto Sanford 1 emorial Library 'and r � I 3(uae um .l apciation building in Fort aiellon Park, ,9ppigrd F1oriAet: , 1 r r i S e t ., . �? ° ,, f `f 'Sectigr} ,d .. `All business meetings for, the traneao o f z 2 a L #e b e Ole a: of ;. ,c orporation shall be held in t1 a princi : office ^'t t he gorp tio desig 1i Ssotlon 1 of thia t i ■4 F Y p , y , ''7 �" - ..,, , ,,:.‘,..y : „. i „§action All rec of the corporatSon shall be de- 4 i � '; ; ;' 111 T ,,, . ,?04 z f , t r i : nd,Jk, t'4t the . p r incipal `office of t h e n 9rporati on deaig • * s t4Sl A Ag.Gtipn ,i o,# Chi 'Art . e _. f >- , 0 ���> G' a ARTICLi� II 1 i - k`' a 4 ` w3 '. k'AN#'0S$ OF CQRPORATION .�, +e �j � ▪ l 0- n . The Henry Shelton Sarr;ar Memorial Dibrary a • '''Y'''. id,. p ' ;V•••;',777.•• � Apr t a. ` . , ".. • F9d Aaagg4ation` 4a } a YscrT.,�.. �r been or as a • carporaion not'for profit • '1!du ei. P414�r; 6 77, lo , Frida Statutes 1951, for the sole purpose of . a { . ▪ suitable:me�Qrial building at a suitable location in the y 0`1,"'.,"" f Santprd, Fiorida,:;in honor of the late General Henryl Qit 14:'''''''' 4 anf�rd t13e the City of .Sanford, • Flor in'pthioh to house . + � 'hia oal p Q t i �q as u , of anti } , boo papora, paint ings aaQ, -i ..,w s . h urilar os i gns•..asperao ribed by the Charter of this oorporation • a4 progide ,for tk}e operati of said memorial building and to: ' ac q u ire, , givn, se]1, 1paSa or encumber such land or personal property for the oa;Qf this corporation as the members thereof may determine, but • , . • 41, , ____- - 56 f'R r3 I` n 3w f a ;' ngna o1 the; ant,siues, books, papers, paintings or any other similar � .pax" s r • fi ;. 3 * g��sp o a;ae u�a Abe received, through the Estate' of the late General ' ,x " @Rry ton qa or shall -ever be disposed of, sold, leased or , • r fi e , and the contents thereof :shall be kejpt in ` u ;e�l.a { # �� t ePt aid vandaliam at al/ times at the Hoard of ' : .f t t �� k lagflr81a� (}ir @pt t r , t } lr,c E1t is,hIysY I „crr s ” rt a}11{Aoaeye received' by the carp oretI on' Esha,t], bO ;used e: r ef' ' k t ax i Y; Y "' �q ju$tVe?. 3 the; objects thereof as set forth in :tbC'Charter `. ' he ppr oratio:: , � a a 4 b ove stated and no par.V. t of ',:thei tunda of ' h8 g9yp.o ,t 4,pn shall inure . to the benecit of any .pS 1,ta members or z. • and no part of the aRtivitj a of'thie oor 1n a ' y# s .a t a 4 •49 2 '4404:1144.1, be 'pr the carrying on of propagandaor attempting to 'lit 'lt1,d,Zloa f ti GA. / , s �.. , i.. r r � r • • y ( g ( ET �a yya {i jy� f . -1 %�t »ilT�'r'� � +� raA�'#'f�i�c'rK{�r�i•���f "'�� �TI�iZ.$r'; III i�. ��7` rs �KF ra. inf' r v nt ; r 5 �* b fi u f a y � t � � rep a b ERa OF., CORPORATION mr . `, t z4 Aces I.1embers oS +t#ie corporation shall be those persons deli Charter .of the corporation and suohadditiona' ryk i 'r i , �'� . • r r . • s q�tna ay hR < oppsed In writing from` time to .. .time!, by a member • +71' aq bpr th epprporation and as may be approved by at least *o th tk,c saeabers. ' { '}} 3 �y @ ARTICI.:3 IV ftL� /step 5 L �� ! �y Jf q 7 ,� ih I �✓` ' • ! MANAGING OFFICERS " t rt k,•(� ^t .d poplon 1 The Board of Lanagere of this oorppration shall' f r7 ( �' S , _ - "• +, _. i a.' ye oc�nt'QI pt 414:.;.54. its affairs but may appoint ' a Management: +Oort Rlttee ponslating pf not leas than three of its members to sot in K th Aterim .between r egular meetings of the Board,' said oommittee' , phd11.'hav6 such authority as may be conferred upon' it by the Board r, s • • 5'7 • • of Managers at the time of its appointment. n ARTICLE V l� r. ML3 TINGS , ' ,`. _� 4 t i s Section 1. Notice of all meetings 04`, the members pi'. the corporation 'or the. Board of Managers shall ° ,tie - give by ttaile • Secretary not less than two days before the'•neetin*, said laotioe to bQ in writing and to state the purpose of the meeting.. rer- 4 „, as quirement, shall.: not apply to the annual meeting of. the._•corporationi r ,ki.. as provided in its Charter. Notice of any aeetin$`wa be, waived a quorum is present. ;ls” : Section 2. The. President or Vioa President or.' tmaor1 ' ,! ;,y' of the membere of, -the Board of Managers may ball af speel44.4,at@eT,.in ikii, + rlY of the corporation' or Board of lagers at;ar�y t1u►ede�ired � nptioe),�,, i r, yy r p i of which shall 'be .given as above xovided 3 J' . • • • • . r . . • ARTICLE VI � yr , r pp "1' keg" P ITTIES Ole OFFICERS = d {ti t T. ".,_ S Y : " ri'l { + • The President 'of this corporation.; shall4reside4 0 all. " ` , t Fi y� " w l tt i t .meetings but, p his absence the Vioe President shall pr!atd�'aat':aaob►� • r 'meetings, e d in-the absence of both President arui Pioe Presid ` ▪ �` the members :or the, ,Board of Managers, at anyipeeting or ;till,.� 1A0ord; ' shwa 'elect.`one of. their membe to res • p id at • •the gteeti The Secretary of the corporationsshall'k,eep minutes each meeting. and :keep in his possession all' records; of the norparation;.' which shall be open for inspection "a£ any time by any member of the y corporation. The Treasurer of the corporation shall keep alJ,funde of the corporation 'and sign all checks drawn thereon.' All .oheok@.drawzit on the funds of the corporation shall be countersigned by,;,the President or Vice President, or in their absence, a member. of the Board; of Managers. A quorum for the transaction of any business 'of the, „ e ., corporation shall.: consist of ten (10) members ' the • corporation 411 at any meeting of the members or a majority of the Board of 11ena 58 • - r at any meeting of the Board of Manage ARTICLE VII I r DEPOSITORY OF CORPORATION , � s pas A bank or banks in the City of Sanford; Fl or dad shall ', " fl 'be'deeignated as a depository or depositories of the oorpor a s g t ioaii4 which all funds of the corporation ebenbe . depoaiteSi - drafts of the oorporation may be endorsed fc depogi br One Xrat}1 ' • dent, Vice President, Seoretary or Treasurer of the,00r l�Dtt f ARTICLE VIII tr • " h COMPENSATION OF OFFICERS , { f I�ti t T4 Neither the President Vies President nor- -Board o! ra} Managers shall receive any compensation for their`gervioesl reasonabl the Secretary and Treasurer may receive such /compensation; qa syij bf►t, ti r 4 C prescribed by the Board of Managers. • Tl�eTreasurar of the corporation shall "fur bond fissa such amount as may be de termined by r the Hoard oif� • a surety company authorized to do businessA�tha`, g ot � F14�r14�, as surety thereon, said surety company to be appr oved br to ,$Rard ! T , i l l of Managers. • 9 v a ` - ARTICLE II' .c AtvIENDIaNT OF BY -LAWS j .} 9 „ 3 ,r 44,01 ,The by -laws may be amended at any eunl1al mee i,aB, 44 tlu , :'' members of the corporation or at +any speols7 meetin¢ gelled qu v y ,. held for that purpose, the notice of any *pasta], "meetriaftr 9 "' to consider the amendment or amendments of the by- laws 81ba.U. briefl,, state the nature of the proposed amendment or amendments, • � l f { 5 59 • October 11, 1956 The minutes of the meeting of the Board of Managers of the Henry Shelton Sanford. Memorial Library and Museum Association, held in the office of the President, J. C. Hutchison, Sanford Atlantic National Bank Building, 5:00 PM, Octo bar 11, 1956. Present: J. C. Hutchison H. B. Pope, Chairman Building Committee Fred R. Wilson Randall Chase Mrs. Elizabeth H. Williams B. F. Whitner, Jr. There was a discussion of correspondence between Mrs. Abbot Low Dow and officers of the Association, the Board of Managers, Chaim an of the Building Committee and architect. There being no further business the meeting adjourned. B.F. Whitner, Jr. • Secretary • 60 • • October 25, 1956 r The minutes of the meeting of the Board of Managers of the Henry Shelton Sanford. ` -- Memorial Library and Museum Association, held in the office of the President, J. C. Hutchison, Sanford. Atlantic National Bank Building, 5:00 PM, October 25, 1956. Pf'esent: J. C. Hutchison H. B. Pope, Chrm. Bldg. Com. Mrs. Elizabeth H. Williams B. P. Whitner, Jr. Randall Chase Fred R. Wilson There was much discussion and a letter agreed upon, carrying with it a detailed report, answering inquiries from Mrs. Abbot Low Dow. Mr. Frank Evans called from Rhode Island. There being no further business, the meeting adjourned. • r , • 61 MIN[TTES - - -' 12 -13 -56 Called Meeting of General Henry Shelton Sanford Memorial Library Association. Field in the Educational Building. Presiding: General J. C. Hutchison, the meeting was called to order by G J. C. Hutchison at 4:30 PM. Secretary: Due to absence of Secretary Ben Whitner, the Chair appointed C.R. Dawson to act as secretary for this meeting. Treasurer: Due to absence of treasurer, Gen. Hutchison said there could not be a treasurers report, but he was able to state that all bills had been paid. General Hutchsion reported on efforts to obtain a ruling for tax exemption on the $1,000.00 donation by General Sanfordls family. General Hutchison informed the meeting that the approximate date of January 21, 1957 had been set to ship the books and arrangements had been made for City labor to unload fron van, and. the association would need to furnish inspectors. Volunteers for this work were Mrs. Roumillat and Mrs. F. Williams and C.R. Dawson. Discussion followed on what to plan to do with the books upon arrival. No definite action was taken but the discussion followed the General idea of getting the books into•the building in some kind of order to avoid confusing at time of unpacking and orderly grouping and assembly into the proper shelves so that subsequent work of cataloguing by a librarian would be less complicated. The subject of cataloguing was discussed and, Mrs. Roumillat suggested • there be volunteers to help in the cataloguing work andsome of the names mentioned. were: Dr. Root, Mrs. Cogburn, Dr. Hanna, and Mr. Milwee. Librarian: Gen. Hutchison announced that the City was going to pay the salary of the Librarian and has asked the Association to locate the proper person for this important position. The City is also going to pay for the upkeep of the building and ground s. Ways and Means Committee: Motion by Randall Chase and 2nd by H.B. Pope - "There be a committee appointed to work This motion was passed. and details cataloguing." and theChair called for volunteers Those answering this call were C.R. Dawson, Randall Chase, Dr. Root. and Frank Evans. The Chair made the appointment. Hours of Librarian: After some discussion of salary, qualifications of librarian it was the consenus of opinion the hours of the librarian should be from 2 :00 to 5:00 PM with other times by appointment only. Other Librarians: and Stetson o n Universit into adviseswithtthes College Association , and Stetson • Arch: H.B. Pope reminded the members that the building had not been completed in at least one detail - that of the arch. G2 page 2, 12 -13 -56 Exec. Committee: • Motion by Mrs. Roumillat and 2nd by Randall Chase that the Ways and. Means Committee appointed from volunteers at this meeting by to the Executive Committee rather than to the Association as a whole. This motion was passed. Program Progra Committee: Motsion by Randall Chase and 2nd by Frank Evans that a Founders Day Program Committee be appointed by the Chair. Thos motion was passed. The Chair appointed Dr. Root, Mr. Stinecipher and Mrs. C.B. Dawson. Expansion: The possibility of extending the building in such a way as to lot in- terfere with the landscaping should be kept in mind was voiced by Mra. Fred Williams. Garden Club: Mrs. C. R. Dawson suggested Mrs. Gasan, Pres. of the Garden Club might aid in the landscaping. Plants: Mrs. Williams said she had a cinnamon tree among many other plants she would give and bad promised Mrs. Dow that she would see that some pink camellias were included.. Mrs. Tunnicliff said she would be glad to donate any of her many plants. Founders Day and Dedication: It was brought out that Mrs. Dow wants the dedication of the library to take place on Foundere Day which is February 8, 1957. At that em • bers of the Gen. Sanford family could be on band and pa pa t ceremony. The program committee took note of Mrs. Dow's wish and there was discussion of just how ready the library will be at that time. The date of Feb. 8th, 1957 was settled upon. Adjournment: Motion to adjourn by Randall Chase at 5:30 PM. Those present: Mrs. Tunnicliff Mrs. Roumillat Mrs. Elizabeth H. Williams Mr. J. M. Stinecipher Mr. Frank Evans Mr. Brown Miller Dr. J. B. Root Mr. Fred Wilson 63 111 WAYS and MEANS COMMITTEE Minutes 12 -13 -56 The committee convened as soon as the Association's meeting adjourned. Its membership was General J. C. Hutchison, ex officio, Randall Chase, Frank Evans, Dr. Root and C. R. Dawson. C. R. Dawson was selected to act as Chairman. It was decided that Dr. Root was to see Dr. Hanna, Tuesday 12 - - to confer on the dedication ceremony and setting up of the library. It was decided to have a tape recording should be made of the dedication ceremony so that the tape might be presented to Mrs. Dow. Motion by Frank Evans and 2nd by Dawson that Dr. Root be appointed Publicity Chairman for theV,.c- a-ociatien. Motion carried. The first item for publicity to be expected arrival of the books late in January. Adjournment at 6:00 P.M. • \ t' 4 64 • �, 1 January 11, 1957 The minutes of the meeting of the Henry Shelton Memorial Library and Museum Association held in the auditorium of the Educational Building, 4 :30 P.M., January 11, 1957. The meeting was called to order by President, J. C. Hutchison. The minutes of the previous meeting were read and with minor' corrections approved. Mr. Randall Chase reported that $3500 of county money is available. President Hutchison reported that money appropriated by the City is also available. Mr. H. B. Pope, Chairman of the Building Committee advised the meeting that the shelves to be altered, to accomodate the two large pictures of General and Mrs. Sanford would be attended to before the arrival of the material from Derby, Conn. President Hutchison asked and received a vote of approval that the architect authorize the installation of the arch over the doorway. • Pres. Hutchison furnished tux Mr. C. R. Dawson, Chairman of the Ways and Means Committee lists identifying boxes in which books will be shipped. This is to enable Y g PP the committee to properly check the material upon its arrival. Mr. Dawson read a report of the Program committee. Dr. J. B. Root reported that he had consulted with Dr. Hanna in regard to librarian aid which would be necessary. It was moved by C.R. Damson, seconded by Randall Chase and carried that the Library Dedication be set for 4:oo P.M., Friday, Feb. 8th, 1957. Bt. J. B. Root told the association of some of the details of the program planned for the dedication. It was moved by Frank Evans, seconded by C.R. Dawson and carried that the Garden Club be asked to assume responsibility for landscaping the Library grounds. Mayor Gatchel agreed that the City should render the Garden Club such assistance as it could, probably furnishing necessary peat and assuming care of the grounds. Pres. Hutchison reported that Mrs. Dow suggests placing of iron bars at windows and installing burglar alarm. It was moved by C.R. Dawson seconded by Randall Chase and carried that the matter • be referred to the Building Committee for immediate action. 85 Page 2, January 11, 1957 • The matter of insurance on the books was discussed. Mayor Gatchel suggested that the matter be laid before the City Commission. There being no further business, the meeting was adjourned. B. F. Whither, Jr. Secretary • • • 66 ch 26, 1 Max 1957 • The minutes of the meeting of the Board of Managers of the Henry Shelton Memorial Library and Museum Association, held in the Directors Room of the Sanford Atlantic National Bank, 5 :00 P.M., March 26, 1957. The meeting was called to order by President, J. C. Hutchison. 'Those present were: R. Chase, R. W. Deane, Fred Wilson, B. 7. Whitner, Jr., C. J. Hutchison, Dr. J. B. Root, Mrs. Elizabeth Williams. President Hutchison stated that it was the will of the City Commission that the Association arrange for and pay for the catalogueing of the material in the library from funds advanced by the City. President Hutchison appointed an "Activation Committee" composed of the following: Dr. J. B. Hoot, Chairman, Miss Edna,Chittenden, Mrs. Edson Goit, Mrs. S. ). Chase, Jr. Dr. Root reported that the following persons had expressed willingness to undertake "- -the-work of catalogueing at compensation noted. (1) Dr. Charles Ironaides - $4200 per year. This for full time employment. Dr. Ironaides is an accomplished linguist, competent in six languages. (2) Mrs. Ward Murr of DeBary - $200 per month. This for five hours per day. Mrs. • Murr is not a linguist. (3) Miss Francine Flanagan, DeLand - $35 per week. This for 3 hours per day, days per week. Miss Flanagan holds a Masters Degree y 5 competent in four languages.' grea in Library Science and is Pres. Hutchison stated that City officials and Superintendent of Instruction, Milwee had spoken favorably of Miss Flanagan. Also that Mr. Milwee stated that the School system might be able to give her part time employment. Dr. Root discussed the procedures of catalogueing. It was suggested by Mr. Chase and Dr. Root, that a librarian from Rollins College be asked to meet with the "Activation Committee: It was moved by Mr. Chase, seconded by Mr. Deane, and carried, that Miss Flanagan be employed., subject to the approval of the "Activation Committee." Jt was moved by Mr. Chase, Seconded by Mr. Wilson and carried that the "Activation Committee" be authorized toj incur normal expenses for items necessary to begin catalogueing work. It was moved by Mr. Chase, seconded by Mrs. Williams and carried, that the "Activation Committee" be authorized to arrange for the library to be opened to the public at such times as they might judge adviseable. • 6'7 • • Page 2, March 26, 1957 The secretary was instructed to notify Dr. Ironsides and Mrs. Murr that employment of a person for the catalogueing work had been authorized.. There being no further business the meeting was adjourned.. B. B. Whitner, Jr. Secretary • 68 • The Minutes of the Meeting of the Henry Shelton Sanford Memorial Library and Museum Association, held in the Commissioners Room, City Hall, Sanford, Florida, i P.M. July 30, 1957. The meeting was called to or der by President, J. C. Hutchison.. The minutes of the previous meeting were read and approved. Mr. H. B. Pope, Chairman of the Building Committee, reported that the Library building has been. protected by a burglar alarm system connected directly by . a line to the Police Department. He reported also that a large fan has been bought and installed. Mr. Pope also reported poor drainage conditions of area including the Library, the Dodge Garage and the Winn -Dixie Market. President Hutchison stated that the problem would be taken up with the City Commission by a committee appointed to confer on other matters. Mr. R. W. Deane, Treasurer, gave a full report of • income and expenditures. A copy will be filed with these minutes. It was moved, seconded and carried that the report be accepted. President Hutchison reported that the City had request- ed the Association to assume necessary expenditures until they could be provided for in the next year's budget. President Hutchison reported that an "Activation" Committee had been appointed to undertake catalogueing of books and preparation for opening of the Library to the public. The members were: Dr. J. B. Root, Chairman, Miss Edna Chittenden, Mrs. Edson. Goit and Mrs. S. 0. Chase Jr. A written report of Dr. Root was read, because of his forced absence. Several suggestions were made. The report is filed with these minutes. It was moved, seconded and carried that the Activation Committee be instructed to have constructed certain shelving, in the service room of the Library Building, requested in the report. President Hutchison brought up the question of elect- ion of officers for the ensuing year. It was moved, seconded and carried that the President appoint a Nomination Committee. President Hutchison appointed: • Mr. Randall Chase • Mr. H. B. Pope Mrs. A. R. Key. 69 Minutes of Meeting of July 30, 1957. • The Nomination Committee presented the following slate: President Mr. Frank Evans Vice President Mr. Randall Chase Treasurer Mr. R. W. Deane Secretary Mtn. B. F. Whitner Jr. Board of Managers. Gen. J. C. Hutchison, Chairman Mrs. Elizabeth H. Williams Mr. Fred R. Wilson Mrs. F. E. Roumillat Dr. J. B. Root I ), 24 Mr. H. B. Pope Mr. C. R. Dawson ' 21w Mrs. A. R., Key /\ (Z,he officers are ex- officio member . ) It was moved, seconded and carried that nominations be closed, and that the Secretary be instructed to cast a unanimous ballot for the slate. Mr. Frank Evans was installed as President. Mr. Evans 411 expressed appreciation of the honor conferred on him. A rising vote of thanks was given retiring President Hutchison for his hard and faithful work. Presidentivans reappointed the members of the Finance Committee: Mr. J. C. Hutchison, c = m •■ _ ' ' Mr. Randall Chase Ul...gAlitoaNA.- rt -€444-4 Mr. R. J. Baughman Mr. Frank Evans Mr. G. A. Speer Jr. Mr.'Geo. Touhy Mr. T. E. Tucker Other Committees will be appointed at a later date. In the meantime previous appointments continue active. It was moved, seconded and carried that, as requested by Dr. Root, the figures of expenditures given in his report be corrected by reference to the Treasurer's report herewith filed, and the Secretary be so instructed. Dr. Root's figures were given from memory after leaving Sanford. • It was moved by Mrs. A. R. Key, seconded by Gen. J. C. Hutchison and carried, that the D. A. R. be authorized to prepare and hang in the Library, a group picture centered around Mrs. Dow, and including many active in the work of bringing the Library project to realization. Minutes of Meeting of July 30, 1957 • Mr. Randall Chase reported that an agreement had been executed with Rollins College to hold and care for a collection of valuable papers, until such time as the Association could arrange for space and their care in the Library. President Evans designated the Finance Committee as the Agent for contact with the City Commission and the County Commission. General Hutchison urged that this Committee give very active and prompt consideration of operating budget needs of the Library and of financing a building fund providing for the build- ing of the Museum addition. He pointed out that both City and County are now discussing and formulating budgets for the coming year. There being no further business, the meeting adjourned. B. F. Whitner, Jr. Secretary • • 7.1 LINUTES OF I'_: ;.: TING OF G`;id aAL St_:;FORD 1 :0RIAL Liile,RY IAJSECJII ASSOCIATION OCT0321P, 31,1957 4:00 P.fl. • I•Ieeting was called to order by the Chairman, Gen,Jos.C.Hutchison i- ir,Frank Evans,President,stated the purpose of the meeting was to discuss formal opening of the Library, plans to raise money, etc. Dr.Root gave a detailed report on the meeting of his committee and the following recommendations were made by the Committee: The Library was badly in need of heat and one concern he contacted stated they could install heater with outside -above the ground tank for approximately ;!50.00 Another Gas Company was contacted relative to placing tanks under ground instead of above ground but the committee were advised against this due to water level. Due to the fact that a large number of old and valuable uagazines,etc were stacked on Library floor a s np shelves were available, the Com- mittee recommended that proper shelving be installed in small room near the entrance. A shelving plan sketched by A.K.Shoernaker,Builder was submitted with a price of '3523.40 for Walnut shelves and $398.40 other wood such as pine, etc. The Committee made several recommendations relative to Open House day and suggested that 1•rs.Williams and 1 rs.Rournillat act as hostesses and fr.vans,Gen. Hutchison and Miss Flanagan act with them and that Dr. ntzndnger be in charge of publicity Reconrnended a part time janitor- chain lock on front door - repaint front of bui]ding - none under age :of sophomore class of High School be permitted to use the Library - commended fliss Flanagan for the long hours whe has devoted to catalogueing,etc Final recommendation was that he and his committee be dissolved after official opening day • It was regularly moved, 2nd and passed that we have gas heater installed in Library with outside tank costing approximately X50.00 It was regularly moved, 2nd and passed that Dr.Root and his Committee continue to function until opening day and heater and new shelving are fully installed T :owed 2nd and passed that new shelving be installed by I;r.Shoemaker to take care of old magazines, etc. as recommended by Committee in wood other 1110 than Walnut at a cost of x398.40 It. was agreed to have open house at a convenient date to be set by Dr. Root and his coitittee - Dr. .&1'. itminger to be in charge of Publicity- 72 - Sheet tf2. Library Association Leeting Oct.31,1957• 4:00 P.L. , Ers.Williams and Iss. Roumillat to act as hostesses and they to select other members to assist them — 1r.Evans, Ilr. Chase and the Ilayor of Sanford and Chairman of County Commissioners to act of reception Committee ani they to select other members to act with them if they so desire IIr.I'cNab of the Credit Bureau of Sanford, was called before the meeting to give his recommendations regarding listing all books,etc. for all colleged and universities in the State It was moved, 2nd and passed that i'.r.P:cNab memograph a list of all books etc. for the colleges and universities in this State and that Niss Flanagan and 1.r.NcNab work out a plan for the work It was moved, 2nd and passed that the President appoint a Committee to work up a set of rules and regulations for the operation of the Library and submit their recommendations to next meeting with a suggestion that no one under sophomore Class Iligh School be permitted tit' use the ]Library It was moved, 2nd and passed that we pospone for one (1) year the painting of front of building and we endeavor to have janitor to wash off the front • The matter of hiring a janitor and washing of front of building was left to Ir. Evans, President It was moved, 2nd and passed that the I:ayor of the City of Sanford and the Chairman of the Board of County Commissioners be made ex— officio members of the Board of Governors be permitted It was moved, 2nd and passed that the D.A.R. /have their Annual Silver Tea in the Library and City building nearby The Chairman reported that the City had budgeted 2,500.00 for the annual operation of the Library There being no further business,the meeting adjourned R.W.Deane Acting Secretary. II • 73 f I r l • March 12, 1958 The minutes of the meeting of the Board of Managers of the Henry Shelton Sanford Memorial Library and Museum Association, held in the Directors Room of the Sanford Atlantic National Bank, 4:30 P.M., March 12, 1958. The meeting was called to order by Chairman of the Board, J. C. Hutchinson. t 1 Those present were: Frank Evans, Mrs. Elizabeth H. Williams, Dr. J. B. Root, Mrs. C. R. Dawson, Randall Chase, C. R. Dawson, Mrs. A. R. Key, Dr. Fred Entzminger, J. C. Hutchison, H. B. Pope, Fred R. Wilson, B. F. Whitner, Jr. Mr. Frank Evans, President of the Association stated•that the meeting had been called to discuss the matter of the Librarian. He stated that only slightly more than $1600.00 remained in the treasury. There was much discussion of various phases of the situation. It was moved by H. B. Pope, seconded by Randall Chase and carried that; the services of Miss Francine Flanagan, Librarian, be terminated as of Saturday, March 15, 1958, with two weeks additional salary as severance pay. It was moved by Mrs. A. R. Key, seconded by Randall Chase and carried, that; • The Secretary of the Association be instructed to write a letter to Miss Flanagan expressing the appreciation of the Board of Managers and of the Association for her very fine work in catalogueing the books and other publications now contained in the library, and in assembling that information in a catalogue for mailing to proper parties , upon request. It was moved by Randall Chase seconded by Frank Evans and carried that; Dr. Fred Entzminger be employed to keep the library open Tuesday, Thursday, and Saturday mornings from 9 A.M. till noon, beginning at the termination of Miss Flanagans services. Dr. Root, J. C. Hutchison and Frank Evans were appointed as a committee to determine the compensation to be received by Dr. Entzminger, action on their part was not necessary however, as Dr. Entzminger offered to render his services for $5.00 per day. Dr. Entzminger made it plain to the Association that his services would be available only until sometime in May of this year. ( The opinion was expressed that Miss Flanagan should make a formal written re• port to the Association, of the work done by her. At the request of H. B. Pope a motion was carried, authorizing the Building Committee to determine whether termites are present in the library building, and if so, to take the necessary steps to preserve the property. 110 74 • • March 12, 1958 - 2 - A motion was carried authorizing the Building Committee to install a screen door at the entrance to the library room. A motion was carried to incorporate into the minutes of the Association a copy of a letter from Frank Evans to Dr. A. J. Hanna, Vice- President, Rollins College, concerning the arranging for catalogueing of the papers now temporarily held by Rollins College for the Association. The letter was read at the meeting as was also one from Mack N. Cleveland, Attorney for the Board of County Commissioners, outlining why the county could not offer financial support to the library. H. B. Pope reported that Architect John Burton has begun preliminary plans for the proposed wing to the library for housing the museum. There being no further business the meeting adjourned. B. F. Whitner , Jr. Secretary • • 75 ' SLATE E NT OF RECEIPTS & DISBURSEMENTS 'GENERAL MEMORIAL LIBRARY & MUSEUM ASSOCIATION For ygar 1960. RECEIPTS Balance in Bank 12/31/59. $ 1,578.89 Donations by City of Sanford 1,153.96 (Plus amt. City paid for Insurance) Donation (Chase Groves) 500.00 Biographies sold 2.0 • Total 0 3,235.35 • DI SBURSIIENTS Gas for heating 20.00 Telephone Co. for Alarm 38.07 Social Security Tax 40.40 Lights 16.10 Salaries Paid Fred Ensminger 0 397.50 • C.R.Dawson 220.00 Dr.Ruprecht 40.00 657.50 Car mileage- F.Entzminger L 71.68 y Miscellaneous Expense 7.82 Alarm (Burglar) inspection and repairs 19.00 870.57 ' Balance in Batik 12 -31 -60 0 2,364.78 • Balance in Bank 4 -10-61 $ 2,109.73 Less donations being held not to be " used for other than addition to bldg. 2,000.00 Ba1.operating fund 109.73 • Certified to be correct. 76 • • . , . „ • • I ! . • april 10, 1961 meeting of the general Henry S. Sanford Memorial Library Aomocistion. bold 4444 RE at the /rivet federal, ikovi4Ige 411 Call to orderil . 2. Reeding of minutes - Approval. 3. Report of nominating committee. 4. Blection. • ; , . O. New Officers take over. 4, Report of Vice 'resident. 7, Report of Treaauror. . , . e. • ApprovaAction of Board of Managers and Ogicere . 9, Report og, Doctor gnominger .Daweon,, . ' • ' . • 10, Request of City to provide ,funds needed for shipment of paper* ' And microfilms to Florida, cabinet* for storage, end cost Q 411 making pot' e copies. 11. ,Exprossign of appreciation to Nr. Cochran and .Doctor Hanna for , their invaluable assistance in securing the wipers, and arranging with the Seaford heirs for the ceteloging end microfilming. 12 Expression of Appreciation to Doctor insminger ia4.04x# Paw,P4 , for keeping the Library open. 13. Expression of eppreciation. to Mr. Touhy 4cOr ule of the room, 14. Kiourn, • . , 411 . • . , \ / - • The Minutes of the Meeting of the Henry Shelton Sanford Memorial Library and Museum Association, held in the Caucus Room of the First Federal Savings • and Loan Association of Seminole County, 4:30 P.M., April 10, 1961. The meeting was called to order by Vice - President Randall Chase. Present were: Rev. Fred Ensminger, Mrs. Elizabeth H. Williams, A. E. Shinholser, R. T. Milwee, W. E. Knowles, R. W. Deane, H. B. Pope, R. Chase, D. Stenstrom, B. F. Whitner, Jr., Mrs. F. E. Roumillat, Mrs. A. R. Key, J. B. Baker. Mr. Chase stated that the first order of business would be the election of officers for the ensuing year. Gen. Hutchison, Chairman of the Nominating Committee, offered the following slate: President Douglas Senstrom Vice - President Randall Chase Treasurer R. W. Deane Secretary A. H. Beckwith, Jr. Board of Managers Gen. J. C. Hutchison, Chairman Mrs. Elizabeth H. Williams Fred R. Wilson • Mrs. F. E. Roumillat B. F. Whitner, Jr. H. B. Pope T. E. Tucker C. R. Dawson A. E. Shinholser Rev. Fred Ensminger (The officers are ex- officio members) It was moved by Mr. Evans, seconded by Mr. Milwee and carried that nominations be closed and the secretary be instructed to cast an unanimous ballot for the slate. .�� C-nAs<, su.zae.vpere.0 144. 1)14 '+" IC) 44 P orn J* - �µ�'"��` Thenewly elected secretary being not present, the Ch requested the retiring secretary to write the minutes of the remainder of the meeting. A written report re the actions taken since the last meeting, was distributed to all present and explained by Mr. Chase. A copy of this report is attached to become a part of these minutes. It was moved, seconded and unanimously carried that the offer of the Florida State Bank, as outlined in Mr. Chase's report, be gratefully accepted. Mr. Deane, Treasurer, read a detailed report of the finances of the Association. His report was accepted and ordered filed as a portion of these • minutes. '7S Minutes of Meeting of April 10, 1961 • Much discussion was engendered by the reports rendered by Mr. Chase and the Treasurer. Mr. Shinholser moved and Mr. Dawson seconded a motion that the Asso- ciation purchase a positive copy of the microfilm of the Sanford Papers and a cabinet for them, (as outlined in the Chase report) as money is available. The motion was unanimously carried. Gen. Hutchison moved and Mrs. Key s the officers of the Association give careful study as to the amount of money to implement the pre- ceding motion, and take steps to arrange for it. The motion was unanimously carried. Dr. Ensminger gave an interesting report on the work carried on by himself and Mr. Dawson at the Library. He stressed his opinion that children should be encouraged to become acquainted with the Library for the sake of the ' inspiration it gives them. He also told of his strict economies and plead that the Association use every endeavor to proceed with the building of the Museum addition which will house the art antiques, and other very valuable property available to the Association. Mr. Dawson and Mrs. Williams made talks supporting Dr. Ensminger. Mr. Chase moved, and Mrs. Roumillat seconded same, that a small keg, • given for the purpose, be placed by the register in the Library to receive contributions and that Dr. Ensminger be authorized to receive donations. The motion was carried. Mr. Pope moved and Mr. Chase seconded a motion that Dr. Ensminger and Mr. Dawson be authorized to determine who may use the Library. (See recommen- dations in the Chase report). The motion was carried. The Chair announced that the appreciation of the Board of Managers and of the Association would be conveyed to Mr. Gifford Cochran and to Dr. Hanna, Vice - President of Rollins College, for their invaluable help in making possible the work that has been accomplished by the Association. There being no further business the meeting adjourned. B. F. Whither, Jr. ( Secretary • 79 . + SS STATER ENT OF RECEIPTS & DISBURSEMENTS r 1 1 • GENERAL SANFORD MEMORIAL LIBRARY & MUSEUM ABS0CIA1T ON SPECIAL. ACCOUNT • r Period March 17,1959 thru April 10,1961 RECEIPTS Stephen Sanford $ 2,500.00 • Mrs.Jane Fanza 2,500.00 v 5,000.00 il l DISBURSD-MENTS • Expenses trip of rlrs.Harriet Owsley From Nashville,Tenn. to Rollins College $ 73.64 Supplied purchased 27907 . Express on Sanford Papers to Nashville 87.24 1 Catalogueing papers, etc. 0 $1.50 per hour 3,976.16 Tennessee State Library for printing 1500 • copies of Sanford Papers Register 514.55 4,930.66 Balance in Bank 4 -10-61 $ 69.34 • Certified to be correct. • Treasurer. • 80 I � • 10 April 1961 • • To the Meabsrs or the General 9enry O. Sanford / $wwriel Library Aasociationi • • Since our last mooting the invaluable pavers of General Sanford have been given to the and shipped to dlorida. Because Sanford lacked suitable storage space, Doctor Hanna, of Rollins Co}lege. agreed to receive them sad keep them stored in the fire- proof Mills Memorial Library. Mr. Gifford Cochran was most help- ful in securing shipment of the papers. In fact without his services they might still bs itviO4 with the Ccnawvticut Uistorical (society, at Martford. . Ia order to make it possible for the papers to be used it was necessary to have them cataloged and microfilmed. The work wee done at the Tennessee State Library and Archives, mashville, Tennessee, under the supervision of Mrs. Prank L. Qwsley, Senior Archivist. Mrs, owaley is a historian in her aria rivets, ha* • - taken a great interest and bas done a most excellent piece of work. The City of Sanford and the Memorial Libr+.ry are most fortunate to have had this work done for them. They the untiring efforts of Mr. Gifford Cochran, the Sanford heirs took Cars of %. Wass of cataloging o 4 the ori�gipal qpicro ,ila. . - �. Recent information from Mrs. Owslsy, in btashvills, advises that the microfilming has all been completed, the papers are being recbecklld and placed in boxes preparatory to reshipping to tiPFidh. It is planned tQ hays these moved by express Collect. Since there is pot sufficient room in the Memorial Library building for the proper storage of the papers no for the use pf tbs m►1cro� films, Mr. Tucker. President of the Florida State Sank, has most generously offered to *tors the papers in.tbe new vaults, sad to . make space available for interested parties to use the microfilms ih the dank under their supervision. The original paper* Ire to b, kept to the vault and sateggarde4 in every way freeible. • PuMber of inquiries have been received, both by the Tenaesss. Brats Library and by your Library Association here. f ;0111 hiatoriaps, $t44ents. and other interested people who are 094A(s aw`+sQp MWk 4A woo subjects. • I have taken the liberty of asking Doctor Hanna. and Professor Ranson, Librarian at Rollins, to give is an sppropriats outline for the proper handling of such requests, the care of the films. • Ytq. Below j rtluots their rscowmsndACiQAS, sad aH99004. t.Olt be adopted. RECOMMENDATIOMS OM TUB CARE AO 005 or TUB ur SHELTOII WiUQRD WWW. 1'. �'- !, ' A9auiii99. • 111 That copies of parts or all microfilm of the Sanford Pipers be sold librarisa or individuals of vsga4i0a tioncwhicb wish to puscbas* them. • Z.. That the negative copy of the 'spore be stored with the Tennessee State Library and Archive*. Maseville, Tsnngsaee. and * Contrf l4 ilhds. ait4i osder0 4 bOe'per 'pool. N • 81 • • • 3. That the Tennessee State Library and Archives not be allowed to fill any orders not specifically placed by the committee of the Sanford Papery: • 4. That a charge of ,f10 per real (100 ft.) be made 04 all purchases. p. 2312 6 1 .4111201 LARALit 4, That temporarily the Sanford Papers be located in the • bank vault and no access whatever given to them. A scholar can get from the microfilm all the information he will need without having to disturb the Papers. . C. gssal Nic$o#ila is gan19r4 l• Purchase positive copy of microfilm of the Sanford Papers (5600 or $700). plus Recordak Reading Machine, 35 am., at approximately $525, plus federal tax. 2. Purchase also a Yawman 4 Ube Mfg. Co. microfilm cabinet (9 drawer capacity, 612 reels) at $260, plus federal tax, as recommended by Mrs, Owaley. We note that George Stuart (Office Supplies) iq Orlando, sells a l4 drawer , microfilm cabinet, *24144 SO; $69.95. 34 Appoint a trained and exxeriena.d staff member of the bank to be responsible to servicing the reader and the microfilm for use by visiting Scholars and others. A dark room is desirable. Servicing Will entail putting the microfilm on the reader which is called "loading,* and after it has been used, rewinding and replacing the spool in the case. The staff *amber should inspect the microfilm carefully before the user departs. In case there is damage done, the amount of it 04 4414 be collect - ed immediately. U. Gen9ra} jtecommendation4 .l. Ws support Mrs. Owsley'o suggestion that she coma to Sanford to supervise the final arrangements for the storage of the Papers and the organisation of planq for tile use of the microfilm. 3. About 750 copis. of the Register of Index to the Sanford Papers will be sent down by Mrs. Owsley, she having distributed free approximately that same number. It is recommended that these Regi,itere be sold at $2 mach. Respectfully pub fitted. Randall Masao • 82 • • Minutes of the meeting of the Henry Shelton Sanford Memorial Library and Museum Association held in the Caucus Room of the First Federal Savings and Loan Association, Sanford, • Florida, 4:00 P. M. , January 23, 1963 The meeting was called to order by Mr. Douglas Stenstrom, president. Those present included: Mr. Stenstrom, Mr. Randall Chase, Mr. A. Edwin Shinholser, Mr. G. Andrew Speer, Mr. A. H. Beckwith, Jr. , Mr. B. F. Whitner, Jr., and Rev. Fred Ensminger. Minutes of the April 10, 1961, meeting were read and approved. Mr. Stenstrom reported that microfilms of the Gen. Sanford papers have been secured and placed in the vault at the Florida State Bank, Sanford. Mr. Stenstrom praised the co- operation of Mrs. Patricia Gatchel, staff member of the Florida State Bank, for her help and efforts in supervising the use of the film. Mr. Stenstro, outlined problems on securing an income tax exemption certificate fog Lhe Library and Museum. Mr. Stenstrom stated that there is every reason to believe that the certificate will be forthcoming shortly. A resolution relative to the death of Mrs. Carola Sanford Dow was read. Motion by Mr. Shinholser, seconded by Mr. Speer and carried, that • the resolution be adopted. A copy of the resolution attached and becomes a part of the records of the association. Mr. Chase made the report for the committee on nominations. The report included the following: President - G. Andrew Speer Vice President - Douglas Stenstrom Secretary - Arthur H. Beckwith, Jr. Treasurer - R. R. Wright Mr. Stenstrom surrendered the chair to Mr. Shinholser. Motion by Mr. Chase, seconded by Mr. Whitner and carried, that nominations close and the secretary be instructed to cast a unanimous ballot for those nominated. Mr. Speer was seated as president. The committee on nominations presented the following for Board of Managers: • 83 Gen. J. C. Hutchison, Chair n Mrs. Elizabeth Williams Mrs. F. E. Roumillat Mr. A. E. Shinholser • Mrs. A. R. Key Rev. Fred Ensminger Motion by Mr. Chase, seconded by Mr. Shinholser and carried, that nominations close and the secretary be instructed to cast a unanimous ballot for those nominated. Mr. Stenstrom welcomed Mr. Speer as the new president, saying that Mr. Speer will bring new interests to the Association. Mr. Stenstrom pointed out that he has enjoyed the work as president of the association and will be happy to continue in working with and for the Association. The group discussed Article 8 of the last will and testament of Carola Sanford Dow, who left numerous items of personal property to the library. It was reported that an inventory of the items on hand had been forwarded to the administrator of the estate. Mr. Shinholser suggested that correspondence with the administrator be continued to determine disposition of the items. Rev. Ensminger reported that 472 persons had registered in the guest book at the library in the past year. He pointed out that there are but 30 books on the bigraphy of Gen. Sanford remaining at the library. • It was agreed that no more of these biographies be sold, but those remaining copies be available for lending purposes only. There being no further business, the meeting adjourned at 5:10 P. M. Respectfully submitted, Arthur H. Beckwith, Jr. IP 84 • MINUTES OF MEETING OF BOARD OF MANAGERS OF THE HENRY SHELTON SANFORD MEMORIAL LIBRARY AND MUSEUM ASSOCIATION, Pursuant to due notice thereof, a special meeting of the Board of Managers of The Henry Shelton Sanford Memorial Library and Museum Association was held in the Caucus Room of First Federal Building, Sanford, Florida, December 3, 1963, at 4:00 P.M. The meeting was called to order by General J. C. Hutchison, Chairman of the Board. A resolution was presented to change the Charter of the Association to provide that in event of dissolution of the Association, its assets should pass to the City of Sanford, Florida. Upon motion by Mrs. A. R. Key, seconded by Rev. Fred • Ensminger, and unanimously carried, such Resolution was approved and adopted by the Board and recommended to the Members of the Association for adoption. Copy of such resolution hereto appended. There being no further business, the meeting was adjourned. !17, or -tom A. E win B inholser, Secretary Pro Tem • 85 • • `' RRdQ�+N= 44444.44, the Iootd 9t daimon pt Thy Hwy Sbeltoo iaotor4 Nssosisl Library mod iwsovw a4f cL$tia► dssiro to ow.nd ibs Cbastsp 9t os44 asroolat4oa to for purpois of wakia4 p� V1pia► S9t tbo distribvtioa of tbs assts of the oss4Si4tUaa lA tbs sysot qt CM dis'alutLao of tbs aaW9iatiom, stbss w1i - t 7 40; iavoluotasy, sad, • WWiR14 , such provisiao is ssqul.rsd by Ssotiao SO1(o�(3) 1(b)(4) of tps Iotssaal iisvpw+q Coda o! 1 954 i o os to Donor.•. aliiibls for lwmptioo trove Wets/ IWagr T.m N so orMsaisscLoo • 004164brd La sisctio► SOZ(e)(a) of tbs Iotsruil Amato Cads of NOW, 2444S/O4K• U iT MOPS by the tourd of 044$01rs of The Mousy Sbsltoa 4satosd Nasorisl Library oo4 ilwsws dasocis- tLao tb4i 4044 hoard d0000 it 4dvIsabLo surd booby dsclsroa tt • advisably tbat Article IV. of tbs Chest's of o4L4 #01001440 bs spipdsd 04444, and altarod so as to roo4 If t&Uows; ARTIGL$ IV. I4147Z14C4 U PS&P8TUITY The tarn of the existence of this aorporatiaR• not for profit, shall be perpetual. In Was avant, bowsysr, of tbs dissolution of this corporation, not for profit. by tbs voluntary action of td airabars bsraof. or by oparatioa of law, or by say other wanner or proceeding, voluntary or involuntary, the asesta of this corporation shall be distributed to the City of Sanford in tbs State of tlorida to be uas4 • by the paid City of Sanford in Oa Stan of Y10444 ;at public }Jksq aqd a pyrpoO 86 • • is ;T NAM' 03.VW, by 0041 loud 0 Nerd, tkot • a w00141 watt% a; Om maker. ad record a; tbi awwaaiatto' pa, mad tin millo l0 asssby wlIod to ba b..4 1p ;bop Colima Aoos o! The viva; Fedoras davla;a sod Wow Aosaa3atiap al *sotools Gayaty, Xlarld4, Dscsabsr 3, 1063, a; 4:00 o'clock is taw .harm oo, ADQVPD tads 34 doy at Dksobsr, ♦, O,, 103, Ps Hurt WALTON &WO= ligiO& LL "WAIT Ali 1W$W$ MOQCZ om >n: ,�i n�/1 4,4‘,160 • • . • L i .3. • • • 87 �.. .• i' /� CFRTIn;CATE Or AM !lNT of • .CHARTER Or , .. .. . . . . .. • . 1 1 THE WARY SHBLTOii SM;Q►P 4401J. WRARY ANP 1146E{14 ASSOGIAT;Oq, 4 ;lortd4 aoa- profit corporstioa, fader Om band 4 its Aresid•at, GEORGE MAW SPEER, $ad SecrRta A h.. PNCIDaTO, JR,, booby cart }fin/ M4 ; i Tba Aoard of Naaager4 of laid 09114440,00 4; 4 NOtia& (' called 04 held ea December 3, • i903, adopted the tollowiag R~4olwtiPn: y ytAg the board .uf`Maa4Ser, 01 411. fiend► Shaltoa Seaford Mewo441 Library sad 2u+aeu4 4440c3.44o4 44044 to emend the Charter of said associatioa•tor the 4a AAQ pt makiaS pro- vision tog the diatributioa of the as/4t4 Qt ;h4 aclocl4tiQQ,14 . the swat of OA dissoliutioa of the aseociat4oa, sitter volya- t4ry or iavoluatery, sad, . WIAUS, ouch provision i4 sggtiiisrd by Aectioa S01(c)(3) • • 1(b)(4) of the /await/ Revepue Code of 1954 ip osdsr to bpcQma wliSible for exemption fro* Padosal ipcogM TAN AS 'aa or ;aaiiat }op door/bed is Sactioa 501(c)(3) of th4 /49;401 Weave God. of 1954. \ 1, 010M, TRE,REPOAg, SS IT RESOLVED by tbA IPSO of M4444e411 of The Wary S Sanford *aortal Libros) and *moo Aaapci4- tios, th4t mad board does it advisable 04 hereby 0 it advisable that Article ;y. of the C44rter of 400 4e4044t444 bs 4040400, 40406e4, awl sltered so ea to re44 44 fo }lows; ARTICLE IV. L UTSTSSCS 111 PEW'STNITY ' The terry of the existence of this corpor4tioq, sot for profit, shall be impoil44. ill the I I I ill . 1 1 88 • event, however, of the dissolution of this corporation, not for profit, by the voluntary 410— action of the nrsibers hereof, or by operation of law, or by any tuber seams or procesdin&, voluntary or involuntary, the asset, of this corporatioq shall be distributed to the City . of Sanford in the State of Florida to b. uso4 by the said City of Sanford in the State of lloride for pulpits tibrsry sad moss o psp.su. OS tT 1WiT * FiiSOi.YSD, by oot4 Usti q#,gepeg.rp, thou • ap.ciol *setts* of mho ossbers of raaor4 of the aeoociecion b., pw4 th, MGM lS hereby toll$ to bs bsl4 la tM Cwaw loos o4 The W.i tedsroi gsvioso ood Law Aoia4atton of 6044010 G0449', tlortdo, DooNbor 3, 1969, at '4t W o'ttoak to 09 ott!i . It, • Tbo matt% of iho *mho, a! the aorparotivp WAS Oy the $ai of Moers N atoreso44 Woo bai4 on December 34 19631 awl at *Ad special (jibs 044 tleWb4!f, o�i4 swndasat of the Gloster wo Ooly 'Opted by Ea mmottsosi vets • od at/ Moo osobsvp id dITWW$ VIW Q1. o44 sommttoo k0 oasoo4. W4i Gartuioate to bs steed is ice moo by tt4 rtsot4sot oo4 ttpp • or ice $evretay, ib*4 44 4+y of Dea,obor, 11631 TVs ueSIX SSSiTOM SAM= SSNDitlAS, ft 4110111 gF� 1 hid pC � ,AMTUUR N. 114DiT 416, gear, .3. • 89 • .4. • • . • • • • OTag QV •VIAOIDA ) • : ' .• • . . CAPiTt Of 101.10 US • . , Oa tPa 447 1 441 OstQff thi 11940P •41144 offOcar 4uty autharO04 by k s Zaval uf ON Otogo of " flact0 to ;aka ackaual44wa1ca of 4040, %OKA .408ial Ofgroil, frasidaat 0 Tbs. 41y 61401Pau 5ahicat 14044 lAbrarl *400 4a0cJatica, a florid* ova-profit COVP9retiOP. 0414 11C4Swowl• •de4 Oat ha executed Lbs 04)0 04 forapiag Certi:/c4it, of amaadmout ouch ilfttcar for 04 oa 140444 9t #44 corioaticig oto; ot% beau duly authaCtaa4 poi tiit 49? • iii.tu000 ay Mad 94 offictel seal • Sottur41 14tiOhol• • • Guuuty /19444, t14. chi 4 144y Qt peci•41,9F . Notary Public 8410 uf flu 0 .t TAW Cwasteitcla Afirees, / • . . • • . . C.. -3. • .• . . . _, • - 30 • :' r 1 , , ,,,,, , ,_ ..„,.., _____, . , , Office of<Secf,et iTfif{S dt -' . k 0 \ bo irst rertifEht44949,49d,hwpe;op)a-InveanAkrisolel?‘,, CERTIFICATE OF AMENDMENT TO CERTIFICATE OF INCORPORATION OF P44" sviELTON SANFORD MEMORIAL LIBRARY AND MUSEUM ASSOCIATION d corporation not for profit, organized zed existcharter i 1 nd r the Laws f the State of Florida, having been filed in the Circuit Court oof g lccCouing i Florida on the 27th day of January, r to documents filed in this office, - filed in the Office . of the Secretary of State on the 16th day of December, ;.� �J, A. D,, 1963 as shown by the records of this : office. i 1 .' reFewide-r-4 G[iYVZGKT/ 1 _1$11-- — / n, cemhP r — • is. — - Secretaryol. a(r ( i • 91 Minutes of the meeting of the Henry Shelton Sanford Memorial Libra and Museum Association held in the Cuucus Room of the First Federal Savings and Loan Assn., Sanford, Florida, 3 :00 P.M. July 16,1963 The meeting was called to order by Gen. J. C. Hutchison, chaiman of the Board of Managers. Those present included: Mr. Hutchison, Mr. G. Andrew Speer, Mr. C. R. Dawson, Mrs. Elizabeth Williams, Mrs. F. E. Roumillat, firs. Audrey Speer, 4 4. Randall Chase, Mr. Douglas Stenstrom, Mr. George Touhy and Mrs. A. R. Key and Arthur H. Beckwith, Jr. Mr. Speer reported on his recent trip to Connecticut to inspect certain items of property in the Sanford estate. Mr. Speer reported that it is his belief that the Association is entitled to a number of items now contained in the Derby, Conn. home of Gen. Sanford. Mr. Speer indicated that there are approximately 10 items of furniture available to the Association in addition to numerous books, pictures, papers and miscellaneuos items. Mrs. Roumillat said that it is her opinion that an additional building should be constructed adjacent to the present library and museum in Ft. Mellon Park where all these items could be placed. Mr. Shinholser outlined the necessity to reconcile the desires of the Association with the funds available. He also pointed out that speedy action is mandatory. If we can get no immediate commitment from the City of Sanford and the Commissiioners of Seminole Countyi.Zor a sizeable contribution, we have no choice but to authorize • the sale of all these articles, he emphacised. Mr. Stenstrom said that he would lime to see all the items brought to Sanford and stored until suitable spaces for display can be provided. Motion by Mr. Shinholser seconded by Mrs. Roumillat and carried that Mr. Speer and anyone that he might desire be appointed as committeemen to approach the City Commissioners of Sanford and the Seminole County Commissioners in effort to secure funds for adequate library and or museum to house these articles available and that funds to transport them to Sanford, Florida also be requested. Motion by Mr. Shinholser seconded by Mr. Chase and carried that if no monies are available to the president within 48 hours following contacts with the City et Sanford and the County Commissioners, that Mr. Speer be authorized to contact the executor of the estate and authorize the sale of the items. There being no further business, the meeting adjourned at 4:20 P.M. this same day. Respectfully submitted, Arthur H. Beckwith, Jr. secretary 110 95 1 111 MINUTES OF MEETING OF MEMBERS OF THE HENRY SHELTON SANFORD MEMORIAL LIBRARY AND MUSEUM ASSOCIATION • Pursuant to due notice thereof, The Henry Shelton Sanford Memorial Library and Museum Association held a special meeting in the Caucus Room of First Federal Building, Sanford, Florida, December 3, 1963, at 4 :00 P.M. • There were present, President, G. Andrew Speer, General J. C. Hutchison, The Rev. Fred E nsminger, Mrs. A. R. Key, Douglas Stenstrom, George Touhy, City Manager, Warren E. Knowles, Frank Evans, A. E. Shinholser and R. T. Milwee. President G. Andrew Speer called the meeting to order and call- • ed on Douglas Stenstrom to report on the principal matter to be con- sidered. Mr. Stenstrom reported that the information heretofore furnish- ed the Internal Revenue Service for exemption had been declared by the Service by letter of July 30, 1963, to be inadequate for ex- emption in that the Charter failed to provide that in event of dissolution of the corporation the assets should pass to an agency and for a purpose exempt under the Internal Revenue Laws. He then stated that he felt that provision should be made that all assets of the organization should pass to the City of Sanford, if the organization were dissolved. George Touhy moved the adoption of the resolution, making such provision as approved and recommended by the Board of Managers, of which a copy is appended to these Minutes and • 92 J . hereby made part hereof and R. T. Milwee seconded. The motion was unanimously carried. President Speer then gave a report on the financial condition \ -. of the Association. He advised that the Association was omitted from the 1962 and 1963 City of Sanford Budgets, although the City did advance monies for insurance in the amount of $259.00 per year. Due to lack of City funds the Association began operating on its own funds originally given for building purposes. The City and County did agree to divide the cost of bringing down books and museum items from Connecticut, which was divided $260.67 County and $260.68 City, but bills have not yet been presented to the City and • County, the Association having paid the initial bills. A balance of $1480.22 was left as of October 31, 1963 of the $3,000.00 building fund, which with approval of donor was used for operating. Discussion was had as to possible sources of funds and as to the possibility of having the City reinstate its appropriations. It was pointed out that all the property belongs to the City and that the Association only manages operation for the City. President Speer reported that the City had now received all property to come from the Sanford and Dow Estates, except possibly a bust or portrait of General Sanford. The president also stated that he, Dr. En.s_minger and any other interested members would appear before the City Commission at its meeting on December 9, to seek City assistance on financing. 411 93 - 2 - • The president reported on shipment of articles from the estate of Carola Sanford Dow and that all arrived safely. There being no further business, the meeting was adjourned. / .win nholser, Secretary Pro "Tem • • 94 - 3 - CHASE & COMPANY • DISTRIBUTORS CITRUS FRUITS AND VEGETABLES SANFORD, FLORIDA January 21, 1964 Mr. G. Andrew Speer, President Henry Shelton Sanford Memorial Library 1081 S. Park Ave. Sanford, Florida Dear Mr. Speer: Acting as chairman of the nominating committee, I beg to submit the following names for members of the Board of Managers: Mrs. F. E. Roumillat Mr. J. F. Bolt III Mr. Sylvan J. Davis, Jr. Mr. C. R. Dawson Rev. Fred Ensminger Mrs. A. R. Key Mr. W. E. Knowles Mr. A. E. Shinholser Mrs. Elizabeth Williams Mayor A. jL. Wilson For officers, I beg to submit the names of: Mr. Sylvan J. (Joe) Davis, Jr. - President Mr. G. Andrew Speer - Vice President Mr. Arthur Beckwith, Jr. - Secretary Mr. R. R. Wright - Treasurer Yours very truly, 1 . / ar TAW h Minutes of the meeting of the Henry Shelton Sanford - Memorial Library and Museum Association held in the Caucus Roam of the First Federal Savings and Loan Association, Sanford, Florida , 4 :00 P. M. Jan. 21, 1964 The meeting was called to order by President G. Andrew Speer. Those present included: President Speer, C. R. Dawson, Rev. Fred Ensminger, R. T. Milwee, Mrs. F. B. Roumillat, A. S. Shinholaer, J. F. Bolt, S. J. Davis, Jr. and Arthur H. Beckwith, Jr. ( Minutes of the Board of Manager and Association held Dec. 3, 1963 were read and approved. Mr. Speer thanked Attorney Douglas Stenatrom for his work in connection with securing tax exeapt status for the Association and for aeouring the certificate of exemption. Mr. Speer stated that the oertifioate is here and has been forwarded to Mr. Jack Green, who is Working on the books and tax problems for the Association. A letter from Mr. Edward Madden, co- executor for the gybed estate was read by Mr. Speer. The letter indicated financial help from the Association may be needed by the Sanford estate. Motion by Mr. Dawson, seconded by Mr. Milwee and carried that the President write to Mr. Edward Madden to express the feeling that the Association is at a loss as to why items were released and now the executors assert claims against them. The letter to Mr. Madden is to explain the financial status • of the Association. The President informed the Association that the Florida State Bank would like to be released from liability on shipment of file copies to areas where insurance on mailed items is not available. He said that requests for information and copies is increasing. Florida State Bank is willing to do the work on hs1v the film and copies, but wants a release from the responsibility as to delivery of the film oppies, if uninsurable. Motion by Mr. Shinholeer, seconded by Mr. Dawson and carried, that the President be authorized to secure release from parties to whom items are being shipped and are uninsurable. Further, that the Association will not be responsible for any uninsurable *ten. The thesis " The American Life of Henry Shelton Sanford" by Richard J. Amundson presented to the Association by Mr. T. E. Tucker, president of the Florida State Bank, Sanford, Florida, was shown to the members present. Motion by Mr. Milwee, seconded by Mr. Dawson and carried, that the Association buy a copy of the thesis, not to exceed $50.00. Further that the present copy of the thesis not be allowed from the Museum and Library until the second copy is received and then only at the discretion of the librarians. The president reported that the Association has been reinstated into the 411 Budget of the City of Sanford for the 1963 -1964 year in the amount of $1500.00 to include approximately $260.00 shipping charges on certain items received from the Sanford estate. 97 1 Financial report showing $2217.37 cash on hand as of 12-21.43 received and filed. • Copy of the report of the nominating committee for Board of Managers and for officers for 1964 received, filed and attached. Motion by Mr. Shinholser, seconded by Mr. Dawson and carried, that the secretary be authorized to cast a unanimous ballot for the Board of man as follows: Mrs. F. E. Raumillat, J. F. Bolt, S. 3. I v Jr., C. R. Dawson, Rev. Fred Ensminger, Mrs. A. R. Hey, l E. Shinholser, Mrs. Elizabeth and A. L. Wilson. Motion by Mr. Shinholser, seconded by Mr. Dawson and carried that the secretary be authorized to cast a unanimous ballot for the officers as follows: S. J. Davis, Jr, president; G. Andrew Speer, vice president; Artlwr 13. Beckwith, Jr., secretary and R. RI Wright, treasurer. Mr. Davis was seated as president. Mr. Davis assured the board of Managers that he will be happy to work with them in the coming year and that he is happy to serve and work with the organization as its president for 1964. Mr. Dawson reported that the windows in the library building in Ft. Mellon park are leaking, in serious condition and need repair. There being no further business, the meting adjourned at 5 :30 P. M. this Same day. • Respectfully submitted. Arthur 11. Beckwith, Jr., secretary • 98 0 The Minutes of the Meeting of the Henry Shelton Sanford Memorial Library and Museum Association, held in the Caucus Room of the First Federal Savings & Loan Association of Seminole County, 4:00 P.M. on July 7, 1964. The Meeting was held pursuant to Notice, a copy of which is hereto attached and made a part of these Minutes. Those present were: C. R. Dawson, Dr. Fred D. Ensminger, F. E. Roumillat, W. E. Knowles, A. L. Wilson, S. Joseph Davis, Jr., and Mrs. A. R. Key. The meeting was called to order by S. Joseph Davis, Jr., President. 4. The President advised the membership present that the meeting was called to consider the request of Mrs. Frank L. Owsley, Senior Archivist, Manuscript Section of the Tennessee State Library and Archives, Nashville, Tennessee, for shipping e rn° of certain original papers of General Sanford to Tennessee. 0' After considerable discussion, a motion was made, second- ed and carried that the policy prohibiting original documents u from being removed from the vault in the Florida State Bank of Sanford shall continue in force and that examination of original documents may be conducted only in the Bank with permission of the Association. This motion was unanimously adopted. The Presi- dent was instructed to advise Mrs. Frank L. Owsley of the afore- () said policy. aa A motion was made, seconded and carried that the Presi- dent submit a budget request to the City of Sanford for the next fiscal year. Mr. W. E. Knowles was advised of certain necessary repairs to the Library building. He was also advised as to the termite menace. Mr. Knowles said that the minor re- pairs and termite problem would be corrected. Dr. Fred Ensminger brought up the question of a sign being placed on Seminole Boulevard pointing out the Library building as being located on First Street. In the past visitors, when driving along Seminole Boulevard, were unable to locate the • 99 tz • Library. Mayor A. L. Wilson and Mr. W. E. Knowles of the City of Sanford stated they would look into this matter and LIJ place an appropriate sign on Seminole Boulevard. 0) There being no further business to come before the a „ meeting, it was duly adjourned. Z) 0 0 E3 Secretary APPROVED: / ( President I o ,,?., CJ __a L ,1 .. i .. z n i M .:] -2- 100 I y 111 4 - ( : \ iv -filo �� h.t �anar �� , � f � . _, �, ,Al1a>I fi1x l`(;atonal 33 AFFILIATED WITH THE ATLANTIC NATIONAL BANK OF JACKSONVILLE SANFORD, FLORIDA GENERAL 3.,I IFuRJ NLkOR I : vL LIBRARY S. MUSEUM AS3OC I AT I ON YEAR ENDING JECEMB,=R 31 , 1 964 RECEIPTS: BALANCE IN B,NK 12/31/63 ; 4. $2,271.37 SEMINOLE COUNTY 260.67 STANFORD UNIVERSITY 100.00 • SALE OF BIOGRAPHIES MISCELLANEOUS GIFTS 8.66 $2,640.70 J I SBURSMENTS : SAL: R I ES : FRED ENSM NGER $55.00 C.R. DA,ISON 5.00 ELDRED JLEJ fl SON 165.00 $ 725.00 UTILITIES 51.97 M I LAG- - - - ENSM I NG_R 100.36 D- :130N 1.80 - - - 102.16 SOCIAL SECURITY TAX 58.39 MISCELLANEOUS EXPIENJE: FL, ST ,T.... 3,,IK 90.00 POJELLS C- 1= I C _ sUI I LY 2.58 - - - - 92.58 $1,030.10 BALANCE I N B.,iNK 12/31/64 $1.610.60 III $2,640.70 BALANCE IN SPECIAL CHIEC,:I NG ,- �.,CUHT 12/31/64 $59.34 ///(. / ," zi 10.1 yl, �c[ anf vr Attanticll afiional Bonk AFFILIATED WITH THE ATLANTIC NATIONAL BANK OF JACKSONVILLE SANFORD, FLORIDA GENERAL SANFORD MEMORIAL LIBRARY & MUSEUM ASSOCIATION 12/31/64 To 3/15/65 • RECEIPTS: BALANCE IN BANK 12/31/64 $1,610.60 MISCELLANEOUS GIFTS 6.45 $ 1,617.05 DISSURSMENTS: • SALARIES: FRED ENSHINGER $ 195.00 M I LAGS " 35.88 UTILITIES 13.25 SOCIAL SECURITY TAX (4TH QTR 1964) 9.52 T 253.65 BALANCE IN BANK 3 /15/65 $1,363.40 1,617.05 %, TREaSURcR • 102 • STENSTROM. DAVIS & MCINTOSH LAW OFFICES EDWARDS WILDING SANFORD. FLORIDA DOUGLAS STENSTROM POST OFFICE DRAWER 1 330 8. JOSEPH DAVIS. JR. March 6 1965 TELEPHONE FAIRFAX 2 -2171 KENNETH W. MCINTOSH Mr. Arthur H. Beckwith, Jr. Clerk of Circuit Court Seminole County Courthouse Sanford, Florida, 32771 Dear Art: Please send out the Notices of meeting of the Henry Shelton Sanford Memorial Library and Museum Association to be held on Tuesday, March 16th at 4 p.m., at the First Federal Savings & Loan Association building. This will be the annual meeting and elec- tion of the Board of Managers and any other business to come before the meeting will be transacted. Most sincerely, HENRY SHELTON SANFORD MEMORIAL LIBRARY a D MUSEUM ASSOCIATION .41 S. J. :ph Davis, Jr. SJDjr:rmp • 103 ARTHUR H. BECKWITH, )R. ( 4 j , °+ C/erb Circuit Court • ,6%� SEMINOLE COUNTY • P. O. BOX 661 • SANFORD, FLORIDA °vows March 15, 1965 Mr. S. J. Davis, Jr., President Henry Shelton Sanford Memorial Library Association Sanford, Florida Res Report of nominating committee Dear Sirs For the nominating committee, I respectfully submit the following names as members of the Board of Managers for the ssociations • 'James R 1 Crapps firs. F. E. Roumillat -A. L. Wilson - Arthur H. Beckwith, Jr. :61 C b rd s - Randall Chase -J. F. Bolt A. E. Shinholser -S. J. Davis, Jr. 1 0 Mrs. A. R. Key ' G. Andrew Speer '.James Talmadge - A.. B. Peterson, Jr. -C. R. Dawson Mrs. S. 0. Chase, Jr. Rev. Fred Ensminger -R. R. Wright • For officers, I respectfully submits S. J. Davis, Jr., President G. Andrew Speer, Vice President J. F. Bolt, Secretary R. R. Wright, Treasurer fr truly yours, hur H. Beckwith! J • 104 °('0t %'IY OP GIIACIOI'Y LIVING" Minutes of the meeting of the Henry Shelton Sanford Memorial Library and Muesum Association held in the Caucus Room of First Federal Savings and Loan Association, Sanford, Florida at 4 :00 P. M. on March 16, 1965. The meeting was called to order by the president, Mr. S. J. Davis, Jr. Those present included: Mr. A. E. Shinholser, Mr. A. L. Wilson, Mrs. S. 0. Chase, Jr., Mr. Randall Chase, Mr. W. E. Knowles, Mrs. A. R. Ke, Mr. J. F. Bolt, Mr. A. B. Peterson, Jr., Rev. Fred Ensminger, Mr. Eldred Jennison, Mr. A. H. Beckwith, Jr. and Mr. Davis. Minutes of the meetings of 7 -7-64 and 1 -21-64 were read and approved. \._. Financial report for the period ending December 31, 1964 received and filed. Motion by Mr. Chase, seconded by Mr. Knowles and carried that the financial report be approved and the president directed to request of the City of Sanford an appropriation of $500.00 which is now available to the Association. Mr. Bolt presented the report from the nominating committee - original attached and becomes a part of the minutes. Motion by Mr. Knowles, seconded by Mr. Chase and carried that the report of the nominating committee as to Board of Managers be approved. Those elected include: Mr. J. H. Crapps, A. L. Wilson, Randall Chase, James Talmage, Rev. Fred Ensminger, C. R. Dawson, A. E. Shinholser, Arthur H. Beckwith, Jr., J. F. Bolt, S. J. Davis, Jr., G. Andrew Speer, A. B. Peterson, Jr., R. R. Wright and Mmes. A. R. Keys, Mrs. F. E. Roumillat, and S. 0. Chase, Jr. `i Mr. Davis surrendered the chair for the purpose of eleetion of officers. Mr. Bolt reported the following names as being submitted from the nominating committees S. J. Davis, Jr., President; G. Andrew Speer, Vice President; J. F. Bolt, Secretary and R. R. Wright, Treasurer Mr. Shinholser called for nominations from the floor. There were none. Motion by Mr. Chase, seconded by Mr. Wilson and carried that these submitted as the slate of officers by the nominating be elected unanimously. Mr. Davis expressed appreciation for the privilege of having served as president of the Association for the past year and is looking forward to working with the organization in the coning one. A A discussion followed on a request from Mrs. Owsley, who has been commissioned by the H. S. Sanford heirs to write a biography of the General, to use several boxes of the original letters and papers of General Sanford. The papers requested are stored in the Florida State Bank vault. Motion by Mr. Chase, seconded by Mrs. Key and carried that necessary steps be made to send three boxes of papers to Mrs. Owsley for her use in the preparation of the Gen. Sanford biography. Mr. Knowles and Mr. Beckwith voted net. Mr. Shinholser suggsted that the president notify Mrs. Owsley that the • Association will not be held responsibile for damage or loss to papers and journals released for her use. 105 Motion by Mr. Wilson, seconded by Mr. Chase and carried that the Board is not changing policy relative to release and shipment of original papers held by the Association, but is granting this request under the exceptional circumstances. age 2 - -- Meeting of 3 -16-65 Motion by Mr. Shinholser, seconded by Mr. Knowles and approved, that John Y. Simon of the U. S. Grant Association of Southern Illinois Univ. be granted the right to use excerpts from certain of the Gen. Sanford papers . Mr. Simon has microfilmed copies of the papers desired. Mr. Simon will be notified of this action by the president, who will intercede to secure a copy of Mr. Simon's work for the library, And secure proper credit for use of the excerpts. Motion by Mr. Wilson, seconded by Mr. Shinholaer and approved that Mr. William Harris be premitted to photograph and use photos of a map in the Sanford papers stored in the Balk. Motion by Mr. Shinholder, seconded by Mr. Knowles and carried that policy be established that the president be given authority to authorize use of the Sanford papers for publication as long as proper credit be given as to the source of the materials used. The president is to negotiate to receive a copy of article in which the material is used. Mr. Davis expressed appreciation to the City of Sanford for placing signs to indicate the location of the library. There being no further business, the meeting adjourned at 5:05 P. M. this same day. ctfully submitted, • Art H. Beckwith, 7r. • 106 • March 22, 1966 Mr. S. J. Davis, Jr., President Henry Shelton Sanford Memorial Library Association Sanford, Florida Re: Report of nominating committee Dear Sir: For the nominating committee, I respectfully submit the following names as members of the Board of Managers for the Association: James H. Crapps Mrs. F. E. Roumillat A. L. Wilson Arthur H. Beckwith,Jr. • Randall Chase J. F. Bolt A. E. Shinholser S. J. Davis, Jr. Mrs. A. R. Kay G. Andrew Speer James Talmadge A. B. Peterson, Jr. C. R. Dawson Mrs. S. 0. Chase, Jr. Rev. Fred Ensminger R. R. Wright W. Iq • K Nowc c L For officers, I respectfully submit: J. F. Bolt, President Mrs. S. 0. Chase, Jr., Vice President A. B. Peterson, Jr., Secretary R. R. Wright, Treasurer Very truly yours, li;L/ Arthur H. Beckwith, Jr. • 107 • ��i��he S if i r4At ! ii ;fi c lat o ;1' man f AFFILIATED WITH THE ATLANTIC NATIONAL BANK OF JACKSONVILLE L . SANFORD, FLORIDA R. R. WRIGHT, JR. FEBRUARY 28, 1966 ASSISTANT CASHIER FINANCIAL STATEMENT GENERAL SANFORD MEMORIAL LIBRARY AN MUSEUM ASSOCIATION DECEMBER 31, 1965 RECEIPTS; BALANCE IN BANK 12/31/64 $1,610.60 SALE OF BIOGRAPHIES & MISCELLANEOUS GIFTS 12.54 $1,623.14 DISBURSEMENTS: SALARY - MR. ENSMINGER $605.00 MR. JENNISON 150.00 755.00 MILAGE MR. ENSMINGER 102.06 UTILITIES 53.65 SOCIAL SECURITY TAX 50.13 MISCELLANEOUS EXPENSE: POWELL'S OFFICE SUPPLY 2.58 $ 963.42 BALANCE IN BANK 12 659.72 $1, AC L E COUNT 12/31/65AL CHECKING $59.34 • , //. R.R. WRIGHT,,JR- TREASURER 108 MINUTES OF THE ANNUAL MEETING OF THE HENRY SHELTON SANFORD MEMORIAL LIBRARY do MUSEUM ASSOCIATION. The meeting was called to order by Chairman Davis at 4:00 P.M., March 16, 1966, at the First Federal Savings and Loan Association Conference Room. The first order of business was the election of new members and officers. The following were unanimously elected: President John F. Bolt Secretary A.S. Peterson, Jr. Treasurer Roy R. Wright, Jr. New members elected to the Board were; James Talmadge, A.B. Peterson, Jr. The financial report was read and approved. .Under items of old business there was a brief discussion of microfilm and the use of microfilms, and of policy concerning the use of General Sanford's papers. It was the unanimous decision of the Board that the papers were to remain in the custody'of the Library at all times, and that except for requests for copies of microfilms which may be obtained from the processor in Memphis, Tennessee, the microfilms were to remain in safe keeping. Under new business there was a discussion of a scholarship aid to college • students interested in writings of historical events in the Sanford area It which would entail the use of the facilities of the library and museum. was approved by the Board that $100.00 could be awarded to worthy students for such purposes, and the President was instructed to so inform those he considered interested parties. There being no further business the meeting was adjourned at 5:08 P.M. Respectfully submitted,,, Secretary • • .. 109 Minutes of the meeting of the Henry Shelton Sanford Memorial Library and Museum Association. 4 :10 P.M. March 22, 1966. • The meeting was called to order in the Caucus Room of the First Federal Savings and Loan Association by the President, Mr. S. J. Davis, Jr. Persons present were: S. J. Davis, Jr., Randall Chase, Mrs. A. R. Key, James Talmadge, Dr. Fred Ensminger, Arthur H. Beckwith,Jr., J. F. Bolt, G. Andrew Speer, A. B. Peterson, Jr., and Eldred Jennison. V t The minutes were read and corrected by inserting the following into paragraph 13 after the words request from: Mr. Gifford Cochran, with his personal acceptance of responsibility, on behalf of Mrs. Frank L. Owsley. The minutes were approved as corrected. The Financial Report dated February 28, 1966, was read by the President. Mr. Chase moved that the Financial Report be approved. The motion was seconded by Mr. Speer. The motion was passed as appended to the minutes. Mr. A. H. Beckwith,Jr. read the report of the nominating committee. Mr. Randall Chase moved that the nomination be accepted and the the Secretary be instructed to cast • a unanimous ballot. Mrs. Key seconded the motion. The motion was unanimously passed. Those elected were: Board of Managers: James H. Crapps Mrs. F. E. Roumillat A. L. Wilson Arthur H. Beckwith, Jr. Randall Chase J. F. Bolt A. E. Shinholser S. J. Davis, Jr. Mrs. A. R. Key G. Andrew Speer James Talmadge A. B. Peterson, Jr. C. R. Dawson Mrs. S. 0. Chase, Jr. Rev. Fred Ensminger R. R. Wright W. A. Knowles Officers: J. F. Bolt, President Mrs. S. 0. Chase, Jr., Vice President A. B. Peterson, Jr., Secretary R. R. Wright, Treasurer Dr. Fred Ensminger reported the condition of the library building, that attendence was steadily increasing, and that no other business required the attention or author- 4111 ity of the Board. 110 111, Page "2" Minutes March 22 h , 1966 Mrs. A. R. Key donated y a copy of the Ansonia Chronicle of Ansonia, Conneticut, relating the obituary and eulogy of Carola Sanford Dow to the Museum. Mr. A. B. Peterson, Jr. moved that an annual thesis grant of $100.00 be appropriated to a student working toward a graduate degree at an accredited college or university who shall have as the subject matter of his thesis the life of General Sanford or the early history of the City of Sanford and that such recipient student be selected by the officers of the Association. Mr. Talmadge seconded the motion which was unanimously passed. Mr. Knowles moved that a bulletin be mailed annually to all the accredited colleges and universities of Florida explaining the General Sanford thesis grant and out- lining the material available through this Association. Mr. A. B. Peterson , Jr. seconded the motion which was • unanimously passed. The meeting was adjourned at 5:15 P.M. Respectfully submitted, Oro-- . F. Bolt Secretary 111 • 411P._ , BOARD MEMBERS OF THE 4E. SANFORD MEMORIAL LIBRARY ASS. 1967 41) 1/ i AP oumilat President Mrs, F . S . R 1 , P(' Mr. John F. Bolt, Vice - President i Mrs. A: R. Key, 'Secretary 1164100; Mr. RoyR. Wright, Jr. Treasurer • 61 lira. Sydney Chase, Sr. Mr. A. B. Peterson Jr . —, ) Mr. Fred En Aging(. / . ' Douglas $tenstrom Le Mr. S. Joseph Davis, Jr. Mr, a. Andrew Speer , 5 Mr, Warren E. Knowlet3 1 Mr. Randall Chase Vi Mr, Edwin Shinhol ser Mr. Ar thup Beckwith, Jr. ,�/� Mr. James Talmage �1 �, . / Q • ,� ( ; IL j . I) ' - , . • 112 ium.Vag 0 ,iuo Yam R. R. Wright, Jr. ' Gon er Sanford Memorial Library Asao I • u. al �9 . . ' IuhlUt: Financial Reports 12/31/66 -12/31/67 ' if , • Receipts . Balance 12/31/66 - - • $ 390.00 • City of Sanford, Fla. 1230.90 . -- Donations 6,20 . , ' Total .• $1627.10 • . • . Disbursements d • Salaries: Mr. Ensminger $622.50 . Mr. Jennison 145.00 $ 767.50 I{ Mileage: Mr. Ensminger 116.77 I F.I.C.A. Tax- Internal Revenue Dept 61.28 I' Utilities:nFla. Power & Light 11.53 11 City of Sanford - - - - - - - - 2 4.54 Miscellaneous: Postage 9.70 . Art Brown Peat Control 100.00 . Sanford Electric Co. - •,�- - - - 28.85 Gregory Lumber 10.06 Powell's Office Supply 1;81 Total Disbursements 1137.64 1 Bank Balance 12/31/67 4 89 . 46 Total' • $1627.10 ' • Respectfully submitt d eA-of ,t . fi , . • ii.1 .. R.R. Wright. Treas. ; . 0 . 1 0, - , , • 113 • MINUTES OF THE ANNUAL MEETING OF THE HENRY SHELTON SANFORD MEMORIAL LIBRARY & MUSEUM ASSOCIATION. The annual meeting of the Henry Shelton Sanford Memorial Library was held on A Iliarch 23, 1967, at the General Sanford Library at 4:00 P.I. The meeting was called to order by President Bolt; the minutes of the previous annual meeting were read and approved; and the treasurer's report was read by Mr. Wright and unanimously approved. - The librarian reported that 995 visitors registered at the library in 1966; that no applicants had requested a scholarship fund; and that the DAR held its annual meeting at the library. The Chairman requested that a motion bezpdejtat the library be open during the months of June, July and August on ys a b l Saturdays from 2:00 P.M. to 5:00 P.M. This motion was made by Mrs. Key, seconded and passed without discussion. Under the heading of old business the Chairman discussed the need for by —laws. Mr. Davis was asked to check his file for a copy of by —laws when it was stated that the State has a copy of the organization's charter but no by —laws. Mr. Davis was appointed to draft a new set of by —laws if he was unable to locate a set, and he is to be assisted in this matter by officers of the association. 41!/ It was suggested by the Chairman that a previous motion concerning graduate students selection for grant —in —aid be amended to. include "high school students ". After a lengthy discussion, this motion was to be further amended to include undergraduates and Junior college students who presented a history theme. This motion was made by Mr. Knowles, seconded by Mr. Chase, and passed. The report of the Nominating Committee, Mr. Shinholser, Chairman, was read by Mr. Davis. The following names were submitted: President Mrs. F.E. Roumillat Vice — President John F. Bolt Secretary Mrs. A.R. Key Treasurer Roy R. Wright Mr. Chase moved that this slate be accepted by unanimous ballot; the motion was seconded by Mr. Beckwith and unanimously passed. Mr. Chase moved that a budget be submitted to the City; seconded py Mrs. Key and passed. Mr. Wright was appointed to form a Budget Committee. Following a few words from Mrs. Roumillat, the meeting adjourned at 4;45 P.M. Respectfully subm tte, ,xY Secretary 114 (• MINUTES OF THE CALL MEETING OF THE HENRY 3HELTON SANFORD MEMORIAL LIBRARY ASSOCIATION July 20, 1967 An important Call Meeting of the Henry Shelton Sanford Memorial Library Ass. was held at the Library at 4 P. M. on July 20, 19 67 . Mrs. F. E. Roumillat, president, presided and called upon the Rev. Fred Ensminger to give the Invocation. The main business of the meeting was to present a letter re- ceived by Mr. Ensminger from Mr.. R. N. Ol aberg, Ass. Archivist, Dept. A of Archives of Columbia, S. C. t Historica3 - - Magazine; tiro letters in •the'T possession of the Sanford Memorial Library, both of which are letters of Wn. Henry Trescot, one written in 1853 and the other 1861.7 After some discussion, a motion was made That a committee of three, consisting of Mr. George Speer, Mr. Randall Chase and Mr. Jack Bolt, be elected to read the letters of Mr. Trescot with authority to act upon their decision in this matter. Motion made by Mr. Bolt, second- ed by Mr. Chase and carried unanimously. Mrs. Roumillat told of sending out 57 cards to High Schools and Jr. Colleges in reference to the Essay gontest in order to make it ;j clear to participants that this was a comps itive Contest, to be judged 4 by a special committee with just one winner of the $loo.00 prize. A • motion was made by Mr. Chase, seconded by Mr. Speer and carried, That Mr. A. B. Peterson Jr. be appointed .chairman of the judging committee, ;!A selecting his own helpers. C' E Mr. Ensminger and Mra. Roumillat told of the evidence of ter- mites in the Library building and Mr. George Speer was appointed to write a letter, to be signed by Mrs. Roumillat, president, to inform Mr. Knowles and the City of this trouble. Mrs. Roumillat spoke of the need of some cleaning and dusting to be done on the books and shelves, as well as oiling of the leather and other furniture. Those present for the meeting included Mrs. Roumillat, pres- ident, Mrs. A. R. Key, secretary, Mr. Ensminger, Mr Jennison Mr. Speer, Mr, Chase and Mr. Bolt, There being no further business, the meeting adjourned at 5 P.M. (- (� �� ' ) kr) [ :►iit� Secretary 15 MINUTES OF THE ANNUAL MEETING OF THE HENRY SHELTON SANFORD MEMORIAL LIBRARY • AND MUSEUM ASSOCIATION. • March 14, 1968 The annual meeting of the Henry Shelton Sanford Memorial Association was held on March 11}, 1968 at the Library building. Mrs. F. h Roumillat, president, presided and called upon the Rev. Fred Ensminger to give the Invocation. This was followed by the salute to the American flag. The minutes of the previous annual meeting, as well as those of a call meeting on July 20, 1967 were read and approved. The treaaurerSs report, read by Mr. Wright, allowed a balance of $120.51 and this was also ap- proved. In connection with the letter received by Mrs. Roumillat from the Fla. State University, asking that two members of the Library Association be appointed to attend an Urban and Regional Planning meeting in Sanford, Mr, Bolt stated that he had attended, but found that the plane did not apply to the City of Sanford. Mi. Ensminger reported that Mr. Knowles had sent a City crew to do needed repairs on the Library building, as well as sending a termite Control Co. to inspect it. Mr Knowles then stated that the first work had been done on the termites and this would be followed with father check ups. 110 The secretary read a letter of thanks written by Mrs. Roumillat to May- or Vincent Roberts, members of the City Commission and Mr. Knowles, thanking them for the generous and prompt contribution received for the support of the Library during the past year, A letter was also read from the South Seminole Ja cee- ettes, stating "Journey its organization was sponsoring a play, entitled y f t he Day", to be held at the Maitland Civic Center on April 19 -20 -21st, with the proceeds going to the Seminole Co. Mental Health Clinic. Individual tickets $2.00 and Patron tickets $20.00. The high -light of the meeting was the presentation by Hr. A. B. Peterson, Jr., chairman of the Library sponsored Essay Cmntest of a $100.00 Schol- arship award to Miss Teresa Sutherland, a resident of Sanford and now a student attending the University of Tennessee. Miss Sutherland's was ono the Life Of Gen. Sanford and how Gen Sanford' s philosophy af- -, footed the growth and development of the City of Sanford. The essay was a summer project with material gleaned from the Gen. Sanford Li- brary, Sanford Public Library, Sanford microfilms at the Florida Stmite Bank and private sources. Miss Sutherland was, of course, delighted to be the winner and re- d most graciously to Mr. Peterson's presentation of the award. The report of the Nominating Committee was read by Mr. Bolt, chairman, • and the following names were submitted. President Randall Chase Vice - President Arthur Beckwith,Jr, Secretary Mrs. A. R. Key Treasurer David M. Wilson 116 (Page 2) Minutes of March 14, 1968 meeting There being no further nominations, Mrs. Roumilatt requested the sec- retary to cast a unanamous vote for the elate of officers presented. In closing Mrs. Roumillat expressed her sincere thanks for the fine cooperation she had received during the past year. Members present included, Roy Wright, A. B. Peterson, Jr., Randall Chase, Jack Bolt, Fred Ensminger, Pete Knowles, Mrs. Roumillat and Mrs. Key. The visitors included Miss Sutherland, Mrs, John Sutherland, Mrs. W. L. Rosa, Mrs, Louis Rotas, Mrs. Louisa Sanchez, Mrs. Phil Kessler and Mrs, Ellison. There'being no further business, the meeting adjourned.at. %.15 P. M. } `' .4414 e ry 117 HENRY SHELTON SANFORD MEMORIAL LIBRARY & MUSEUM ASSOCIATION 520 EAST FIRST STREET SANFORD, FLORIDA 32771 March 14, 1968 Mrs. F. E. Roumillat, President Henry Shelton Sanford Memorial Library & Museum Association _, 910 Palmetto Ave. Sanford, Florida 32771 Dear Mrs. Roumillat: I am pleased to report the nomination of the following officers for the next fiscal year: President Randall Chase Vice President Arthu, Beckwith, Jr. Secretary Mrs. A. R. Key Treasurer David M. Wilson Respectfully submitted, (301 . F. 81 Chairman t, hairman Nominating Committee JFB /ar cc: Randall Chase Arthur Beckwith, Jr. Mrs. A. R. Key David M. Wilson 118 G 1/j , . Oanforb, Slariba 0 ' March 13,1968 Jrnnt; A.R. Wright, Jr. . . aA; General Sanferd Memorial Library Asso. ;) #1440: Financial deport; 12/31 /67 3/13/68 . ;i Receipts Bank Balance 12/31/67 .'. $ 489.46 Donations ) ` :25. Total 4 489.71 Disbursements • Salaries; Mr. Ensminger $ 170.00 i Mr. Jennison 25.00 1 0 ' F.I.C.A. Tax. Internal Revenue 4th Quarter 1967 Southern Bell Tel & Tel. 19.20 Florida Power & Light Co. 6.12 Theresa Sutherland— Scholarship Award ` 10040 Mileage; Mr. Enemiuger 2T • =s..amtrs 31.28 TOTAL DISBURSEMENTS 369.20 • Bank Balance 3/13/68 . , , 120.51 • Total $ 489.71 Respectfully submitte L 1 I, . `' R.R. Wrigh • Treas. All . .:; . .. . • . . . . . • . , . • . . . . • • . .. • . . . . . . . 119 • i'A'110. t , 9 z,Y, "tit . . I. . .. , . t . , . , ifoIInfarA, liluriba , • March 13,1968 4II14: R.R. Wright, Jr. • iiIII: General Santerd Memorial Library Asso. #uh ctt Financial Report: 12/31/67 t 3/13/68 • : r Receipts ' Bank Balance 12/31/67 ..k.'-• $ 4894 Donations .25 Total $ 489.71 M • • • Disbursements . Salaries; Mr. Ensminger $ 170.00 • Mr. Jennison 25.00 • F.I.C.A. Tax. Internal Revenue 17.60 4th Quarter 1967 ' • ' Southern Hell Tel & Tel. 19.20 Florida Power & Light Co. 6.12. Theresa Sutherland- Scholarship Award - _ 100 0Q • . Mileage; Mr. Eas inger = = .. �"- "c " '- 31.28 TOTAL DISBURSEMENTS 369.20 • Bank Balance 3/13/68 120.51 • Total $ 489.71 • '• . . Respectfully s bmitte R.R. Wright, • Treas. . 0 . i2o MINUTES OF THE ANNUAL MEETING OF THE HENRY SHELTON SANFORD MEMORIAL LIBRARY AND MUSEU1 ASSOCIATION May 26, 1969 The annual meeting of the Henry Shelton Sanford Memorial Library and Museum Association was held at 4 P.M. on May 26th at the Library in Fort Melton Park, with Randall Chase, president, presiding. Dr Fred Ensminger, librarian, gave the Invocation, which was followed by the Pledge of Allegiance to the American flag. The minutes of the previous annual meeting were read and approved as read. The secretary also read a letter from Miaa Theresa Mary Suther- land, winner last year.ot the prise essay contest entitled "Sanford- - The Kan and The City ".iJhich she again expressed her sincere appreciate tion for the scholarship she had received. Having graduated from the University of Tennessee, she is now working for the F.B.4, .in Washiengo ton, D.C. and having finished an intensive course, ahe:is now em- ployed in the IdentLitication Division. Mr. Chase reported having received letters from Dr. Henry P. Porter, Dept.ot History at Miami University, Oxford, Ohio, and from Mr. W. L. Harrill, Asst. Prof. of History at the Citadel, Charleston, S.C. re- questing permission to inspect the micro -films on Gen. Sanford, loca- ted in the Florida State Bank, Mr. Chase stated that Dr, Porter had al- ready made one visit here and expected to return in July, while Mr. Hare ria ex- pected to make his visit in June. 411 Since Dr. Ensminger is to be away during the summer months, Mr. Edward Simpson will act as librarian in his place. The library will be open on Tuesdays and Saturdays from 2 to 5 P.M,, beginning June 3rd. Dr. Ensminger reported that 812 persona had visited the library since the last annual meeting. He also expressed the need of a new American flag for the outside of the building, to which Mra. Key, speaking for the Sallie Harrison Chapter DAR, said the chapter would feel it a priv- ilege to donate the needed flag. Officers elected for the coming year included: President Randall Chase Secretary Mrs. A.R. Key Vice - president Arthur Beckwith, Jr. Treasurer David M. Wilson Mr. Chase stated that the Library funds were about exhausted, so he would make a request to the City to give the Association more cauh to operates» .There being no further business the meeting adjourned at (, 4.45 P.M. t Secretary Since thesanotes were taken, an annual treasurer's report has been re• oeiJed from Mr. Wright showing a balance on May 31st of 417.86 £letter has also been received from Mr. Chase stating that the Corpor • tion Report of the H.S.Santord Library for 1968.1969 has been filled out,* signeJand notorised in accordance with instructions and sent to ' the State Hon, Tom Adams, Sec. of State for the State of r'loride, in Talli►hassee. 121 lo HENRY SHELTON SANFORD MEMORIAL LIBRARY & MUSEUM ASSOCIATION 520 EAST FIRST STREET SANFORD, FLORIDA 32771 ' "1 June 12, 1969 Mrs. A. R. Key, Secretary 114 W. First St. Sanford, Florida 32771 Dear Mrs. Key: Enclosed is a financial statement for the Library y as of May 31, 1969, prepared by the Treasurer. I think this ought to be in your files. ti It appears that the money is about exhausted so • I am making a request to the City to give us more cash to operate on. Kind regards. Yours very truly, Ran .a �� ase 4 President RC /ar f • 122 I !! June 4, 1969 Refs 69- 11 -NP- 706571 Hon. Tom Adams Secretary of State State of Florida Tallahassee, Florida 32304 Dear Sir; • Enclosed is the Corporation Report for 1968 and 1969 being filed by H. S. Sanford Memorial Library & Museum Association. This report has been filled out, signed and notarized in accordance with instructions. Yours very truly, H. S. SANFORD MEMORIAL LIBRARY & MUSEUM ASSOC. Randall Chase President RC /ar cc: 9/r/WW/algrAMMOV WY ,//Pe/W/Ak6 • RAVViretiVAMMAW • Mrs. A. R. Key, Welaka Apts. Sanford, Florida 123 GENERAL SANFORD MEMORIAL LIBRARY AND MUSEUM ASSOCIATION FINNANCIAL STATEMENT MAY 31, 1969 BALANCE MARCH 13, 1968 $ 120.51 RECEIPTS: CITY OF SANFORD $ 1,135.85 GIFTS & DONATIONS 15.47 SALES OF BIBLIOGRAPHIES 1 7.00 TOTAL RECEIPTS $ 1,158.32 EXPENSES: SALARIES - DR. ENSMINGER $ 730.00 MR. JENNISON 200.00 MR. KIRCHOFF 15.00 $ 945.00 MILEAGE 123.28 INTERNAL REVENUE SERVICE -TAXES 89.85 FLORIDA POWER & LIGHT CO. 16.49 SOUTHERN BELL TELEPHONE 44 80 HILL IMPLEMENT - HEATER 41.55 TOTAL EXPENSES $ 1,260.97 NET DEFICIT FOR PERIOD $ 102.65 BALANCE AS OF MAY 31, 1969 $ 17.86 • 124 ff4r Foreign and � D al omestic • .� rpQratian (Not For Iralit and Exempt (section 6Q8.32(2), Flpricts Sutures) -' �:.., t..,. State of Fioridq , i SECRETARY OF STATE s so This Number �q';. � ,i +. .; 0 ' , , , TallahaitN, !Wide 14 ♦U Qorrespuv,¢eece 14 S s4NFORA AIM L•1 DRARY R tivSeuM ass( ' (09:1-1!....i4),-71,0( x. 941' .. 52.0 E4sr FIRST srlirt: SAsPa9D Ft.A 32.11! t � •,t � s .t r ' t z..� _,,.. - .. - ._ (Genets! nature Pfrbu2140 or.isuvity) ) . 1. ti. S SanFoltd Mcmariai to bro.ry & VNuseen► A ,so , . * . . 2. t4brq.ry and Musu(r (Give exact wow of ;Operation) ' 3. 520 gws t P-t csk 5 -,neat 5p:rifarc1 Seem m no le P lo r tcic . (§trggt ar peat Oftice 13o; 4 principal place of business) (OW) .. .. . ., b .' ,.. (G.vuutty) (grate) r , 4.4' 5otndc41 C-t-o. l.' 9 . P. ... cloy. . g F . (Otllcera•Ngmae) r,r. ^^+- = ' ' t•�itie) , t: -( dr u ) __ `. 1 . b: . Ar 4'4►9r €ecKw ► , Tit_ ( . . " y� ' c.e.- Pre s , sd�- r c,\ 1 G14 c. t. •*, T - ,- ,. r � w It , . ' cl . _ Y )Co . \04C r't r ? Q- r4SUr.Q:r k l' g .. , - >. , J , zit, „ 1, � n §.a: Tr ReLy1da..11 eba.sa.' . - ' P tn, 9c " .Xa97 S »4 . F� o,t . '' (f?lr@ct9ra -Mane) (TAW Fogging 1 la#tst OM) 0 , , 1 ,n t.r 4 ..(Adfl(4is) , ;- -0 s,: * , *: . �. „ t . c D1"L,031 apt � �!`cr9fi rfir. P'^^ FIq. tD1,K• +i Stj+, R i .,_ d._ ) e 0. -- (4414eut gine) . 1 .T• , - , (Addr ss) - Agent N �, ' : e r In vr 4 co{npanies are not to camplel:e itgm 6 p ursuant , t 21, Section 624.02 E'loract} Statutes. ' i If inactive .. , 7. Last meeting of Directors tY)004►.,4t4+t 1 S. Corporation Active? ' +le ; 9, inactivity began, 4 IZ inactive, will cot oration moon dt -' 9C 9 Espy - year) (Yes gr (>14onth - Dar • Year) s 1 Q. p If fpreign corporation, R business in the ;uturet 11. Date Incorporated /..... t95 ? cote Qualifte4 an Fla :, , t , . {Yes or No) citt n - PaY • Year ear) ., SAt�F$ ply T P 13.11 foreign cot ation, ive the number - . of States in w rich you d o business. , :' 14.We, the undersigned, certify the ,above ata qt D ' facts tP ice trtle aid correct as shown by otir boobs. tly /044,,/,‘/Z Freakiest Qr Y-t'reit0ent Attest,: ,+ reta STATE OF Io(Act _ _ COUHTY QFv oO k-01r �' Versonally appeared before me da i l C 5..� who deposes and says that he executed this certificate for and in behalf of said corporation and , . th4t the Statenlent herein contained is true and correct to the best of his knowledge and belief, , • Sworn to subscribed before me this _. o blind .--- y q 19 . ) (Notary s ) , $1Rnatgre of NglitrY I k1n alt ledgment 12.5 Send Q riginal t 4: TQM ADAMS, SECRETARY Of STATE, TAL .A11ASSEE, FLORIDA. ctay. -44.67 (SEE INSTRUCTIONS ON BACK) ' CORPORATION COPY _ j i 0 il ) . 1. . UPI . \ • March 8, 1971 ' Pe i '..(0 ,, .;.$(,...-'. .,,,. v,:..t , k0 ,,,: f.,;A:-:::.— si: :.;...11.:1" COL.::Y. ./1.1. i:.f 1.. 1.10C4.4, 1 1? \ .,:cAr4lAf.'it , ., died „In ..the z oarly 'a i '`to ' dia C "q ';?!. s', „.9filltAntolhaat Abs-cGeneriaiLiitibiazi . 1 4. ho ,..,ip ,p9r_lati.C.fiVOLgiguts. ithig.h lincluded 4.orkS. of Sit, 1.-. •''' 1. pagaTa ,4.1ct ,1440,...tiga,,, vile\ taw:pa ioWthat"the Se: - cgi4cis' - 010 t 1: ''. :91. et A:0114;1,4C b.4 CfiraproolY in;:an I:4 4k 404:itARS by..., Oa: 9,,ity...of Sanfordc ti ,ir.)112 ',,.:. ,,,i1.: :;.' L6 .;;41.itfa. %.:14 . JO ;., P4rkKh. 4.4, fia.,193 thure .were several Meeiin sii 'held with . "'IrtVLP4:.FR.,u1@t.€1410Pinigit4,:of rais isg funds for -the" eieCtiiiii ' be '' 6,444- bu tiqP I V 1 : fti- 14 tot • s. ,c_ewic-tli/4442fitil Gonsrali an ford a "olaughter'; came K , Sanford for several winters and aroused some interest in order to 14:Qmote t ppaitst (pn4Fthing.labovas-verl“particulii'aboui wail , ti'*,. t 1 14.A. (1 .1474.Aea, Shoulsi.bs: .aacexact• replici ofiLthe' 'Gen erAi Ili ii.ktx, yg, at Derby, Connecticut. She requested the pictures and furni- ture be arranged similar to what they were at Derby, Coppecticut. Mrs ' Dow it!v5 4outributions ,:ea ,..,,..1 4,,0: tl: ,,:,;;:-do cf L'ir4. rr4.a.6. 1., ' s..,,I: 4 . 1 tlf P.:. F gz C; 040011124 0 r:' 'PA" IP' atop-' to , all'actiVe jilan 1 • nin9;;PEP9Ailiferai,.49wSMOZ1 1 the . D .A W. 4 SL in sanfotd,'iailiti44 aes51!4LY.flYfitt2AUC:Scomapitir4Lvigrkeduntiringlyuntil tha b!, ,.,,..4, .0, tt 44:Lat.. ;i::.t, • . . /4 126 , :. I was erected through some private contributions and by contributions from the City of Sanford and Seminole County. All of the books, furniture; works of are - now located in the Henry Shelton Sanford 'Memorial Library Fort-Mellon. Park. The General's large collection of papers required •room than' was available in the library building and, through the courtesy ofthe ,ylorida State Bank, are stored in The Sanford Pamily 'arranged- to- have ` the papers` cataloged• and' microfilmed'- at' a cost ' of several thousand dollars and presented these to Sanford. The papers are so old that they could not be handled without destroying them; therefore, and others'who' came requesting 'information from them can ' use ' - the microfilm and - Recordak to read-the snicrofilme "For' number` of years-the D.A.R: offered erprize of 4100- - to the best essay on' General - Sanford or some of lies related- activi ties .. .. �. t �.. ;,, •�•� .. ._ a ..,. i'�. A r c: .. L . a r "' The cataloging and microfilming were done at the-university oe Tennessee under the supervision of Mrs. Frank L. Owsley, Senior Archivist, Manuscript Section, Archives Division, Tennessee State Library and Archives, Nashville, Tennessee. Copies of the catalog and other information were sent to practically all the colleges and university libraries in the state and throughout the south. Also, 41/ 127 2.. . . many of the 4.gti Acilools in Florida . havei:theauso ' 4, believe the■-:-0. w9Fic..,- rk..4* bloal :xecox.desi, in ..the .CongrasaionaLi- laibrarin Tolashinse t-Ai 13 - , C . - .24 , MVO beta several foreign.! studeataL oome to %Sanford ip, 909r.,,tv P4* t-004 14 crof i 1ps i also, -, suknyv-other -.student" ,- perti- cy4arly thgoucihoUt the.L gcluth r :, who, are.. writing tjutsee,:: when ger t a iw Pfft-i#,_ 0.4.,..00.4r Vielqs,..aeali wittk subjects. recorded in General Sanford's papers. Fqx Alny .. ytotro 4. the fieven d .Pr....Fredatterson -;Ensminger: 1 wAR:t0934brert4?Ii.egtively,iw.,charge of "tbe-Zeneral;!SanfordLibrary. DE e.. .if.gfwin Es@ r . .211w:oar of -1969 at..-thc of 92. - wf*orrhot alumnus • arsd ., former f acuity member - of:- Rollins clizi .i.n..lelitlittlK . : At Lp.re sent the an is Dr ..- Rnsminger Is 1 1%2.44'0i: A E4W.aCq, :r..6419P eQn,...: ...The Llibrazy is .,open-on tTuesday " . Thursday ,-=-'.--:- S4t4CclU 4 ::V.unclay,ifrola 2 LOA .. p.m. -- to ..5 140 , .p at. ' . ..by • special ••••:--,."-. • ar.X4xiggreent..•4A other .c.14.Ye.. .• -..-, ..,.,,: .,.z,...:. ..: (_ ' ' . .'" (), ll - i ll t'li ,-•!.'? : . -• ' ' ' . . • ' ‘: - ' 1: • . ' ' ''.. • ' 1 . .. ' - ' ‘ , • ., N„ ........•1.• i4 J. • , b....444 - - NJ e. , ■ , .. ki L.. 1 4....,. ...i 1. . . .. ..':'.' .: ; ‘,..‘ , •,.. '.. : '.. ' t '..-'....- ■,..• :, ' .i.. . .. z ,. + . . : .`,. ....t;..',,,, ......1'-'.,..i.Y t.1,211, . j...! i_..,4..;. Idi.!..l . ..:,;..e . . 0 128 , . /, • p 0- /* . / 9 %.2 's /° 44 ..22L e.ez7 ..4./.2 �i % 4 Osz � % �7 ' a.G . 6Liv , / ` .Z • �,1� r m „A.e. //-Z-6 160eg .g -G/Ox- 1' ' I' h C dee X e-f-1,�b. 4���� - - • - 2,14 41,,t -6Z -4/ h uZc,t; y ` 0e-r` /" • O I fr ,„,: ce iel u,Qi� C%� /l�si .x/ J:�l Et RG �L .�CrGLeGI� CG�C'� ; M-, 4 �L1cG+'[� / I ' - /.. � 44 »kF � �``� °�� ,, c�.u� , � ✓��u�, �f •� .i- `j. fGi cGd ,40 j `l u--i' -,LJ .Zip &/TlSL 54 -., > 6av du,v /6-1442.71 pekze-7 , eat, >2/,:dv,gar.4, Aire;:x-re,Z , ce ,"2.45vi e a .17 ,z go-a4,,Z at t‘-e- - 976li - 9 . / 129 • / , /7,0 .4.1 `/1-e4deeeZ 4,447-e 7cizi L � 4L*z 7'z e ', Z' lam% ;t s-a-47/rZ,I do* ate--,,,,..14!: a-e44,a2/ ce,/C 16± /607?-/ • 1 v a Oar' Zeh cta et9-r/e-4. c 12-14 73 y�,p atze444-nzi4 .40;ir inix67v)6a.6/Ptledi' Er-G*4 Jahn • Gte-e-oZ 0 130 ) 4 1/ 1- This is to certify that at a meeting of the Trustees of General Sanford Memorial Library and Museum Association duly held December 14, 1972, at the office of the Associa- tion in Sanford, Florida, A. Edwin Shinholser was elected C k Treasurer of the Association to serve from date of election through the year 1973, and until his successor is elected. Dated at Sanford, Florida, this / day of December, 1972. . .r' 0 K141 -.4lf 7 -4424 Carmjta B. Ray Secretary of Gen ral Sanford D Memorial Library and Museum Association, !(1 . i 131 !e 0— 5k2 (9'41 ? crz" *A 1 z : r r 4ene.442 Li-/toe da,- � eto rnGr:re; U ria• (24W ; J �/n(iit�l y2 a 'c e%c. r�-G i /f' �2- �!l Zee 2, • QV& aah6Vd A '4412:;-2/ , #115 ad yyGe/te/ ifec ez,Z a ., ' t:/ -e 'tc r ' .46/ • ALI //- v-zzaLcz ) /11 , _Ad& dietia* 171 €-IV - 172-e4/ 2 /VetlQ -e, - \i Lam/ ) 44, Zi46-#4- j ?egervv, hireareL a4t, 0 ,e,;‘, die/51 t4 /4`4444e/ c#A, „4.4, . 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I • I I • . . ... • . . 0-- . , I' , • ;' . i ...-- . 1 • a 1* \ q i Lt. . , E. .1.. s.a. „ ..4. , .if • . , ,,, 11 . ... . e . • ' ' -- ti . f / 14 ‘' .61 -444' - eo 1..I1/\.4,-VA-5\"?...• trIA4 t- 7.? 0 1.24 e /*•••?*/) . ex I,, k k• • [ . . 1 ( , . .. i. . , • (....,. . . . .. . . . . ... . . . , • •.. 4.1., . , . ii , N. ■ . • . ■ • . . ■ ' . , . . - b . , . , .. • . . . . . . . , . . . . . . . . . . .. , , 1 • . , /.."'..' • 1 . . . . , . . .• • . . . 0 . . ......- , • • , e . . . . . • e . . ( .. . • .. 1 . . . ..._...... ... . . .... . _ . . .. .14-9,...: • - . . . . • .• . . ...._... . ____.......... z + lr . A. COMMITTEE ON LIBRARY BUILDING # a - Marra et„aj„1,gI i Ilk. . .,. ...., .:....., ....,.,. .,. , ..,... , ,.., ..„..... ... . . . .......... ... .„ .. • B. C OMMITTEE ON LIAI WITH C ITY COMMISSION So Ra .n, Jack Fu I enwi der y: r ti- C. COMMITTEE ON EDUCATION AND SCHOOLS . Bett SSmitt ; Carol Kirchhoff ` t:i , r' 0. . COMMITTEE ON FOUNDER'S DAY Hortense Roumi1lat E. COMMITTEE ON PUBLIC RELATIONS AND PUBLICITY . I r..$a .ir0Wn, Linda McKee, Mona Wa I ker F. COMMITTEE ON NOMINATIONS FOR DIRECTORS AND OFFICERS - ' ' Hortense Roumi I lat, Flore Howe Marth Fo> C 'k"'�'' '�' : ., � r � r . • 1 1 I t 4 Y. 4 1 �, ,•'G,, C OMMITTEE ON BUDGETS (WAYS AND MEANS) a 4+ General Hutchinson Ed Shin Carme Ray ,,, . ; r Sub - Committees: 1r ' � � ..': . I, EXHIBITS t . nBy SQ porn, Carmeta Ray, Julian Stena Albert _ 7� 4101' ....,..,. ....• ,.. • Fitts, Mauaret Vital l ,,(G,er�t 1 "a # { _ • ♦ 2,,: _ r 2. BOOKS, ART IFAcTS AND DOCUMENTS - ;: ' • P C ase it , 'r }� , � ., s ' ' 1 { • EXECUTIVE. COMMITTEE (DIRECTORS) • Ruth Swinney Margaret Vital ! • �' Hortense Roumillat ` ' Ed Shinholser i n Stenstrom General Hutchinson Peg, Chase ' ,{ r . . . '1 ` ' i it l u . il r • . . • c`. z r . , . , r 1. I :•!..' - .•‘. • • '':. •'''' ,' • r !... .. , . . . , . . • aerf"... . • . .."..,•:r..."''.4:,.L.,:::_:•.:;.'..•:•..' A. COMMITTEE ON LIBRARY BUILDING Mar carete Vital i S - B. COMMITTEE ON LIAISON WITH CITY COMMISSION Sonny Reborn, Jack Fulenwider C. COMMITTEE ON EDUCATION AND SCHOOLS ae 7 - 71 14 jec Bet Smith, Carol Kirchhoff 4 D. COMMITTEE ON FOUNDER'S DAY Hortense Roumillat E. COMMITTEE ON PUBLIC RELATIONS AND PUBLIC 9 ITY �w� Irene Brown, Linda McKee, Mona Walker r '� F. COMMITTEE ON NOMINATIONS FOR DIRECTORS AND OFFICERS � • Horten se RnL um I at, Florence Howe, Martha Fox .. e At . G. COMMITTEE ON BUDGETS (WAYS AND MEANS) Il General Hutchinsaq,Ed Shinholser, Carmeta Ray 4/•,i.)(,„) U GLW Sub– Committees: . I. EXHIBITS Sonny Raborn, Carmeta Ray, Julian / Stenstrom, I Albert ( -4,z4 a/ Fitts, Margaret Vitali R #55 2. BOOKS, A S AND DOCUMENTS e#A01 -. Peq Chase EXECUTIVE COMMITTEE (DIRECTORS) Ruth Swinney 4ef4e. Margaret Vitali Pe Hortense Roumillat Ed.Shinholser Julian Stenstrom fro 5 General Hutchinson Peg Chase /c do// - • . e 151 • • L • c/.4 y • • .• • 152 «oatd of 9444444, it S. , 04d , ' ' 24$44Ltif b 44416411: 75" 4_9 ' - ?f 176 &touts, Mu. 9144e P P P P . . , peg CL P P 9i tta, Rtbe, I' a- a 904, Mi44 like tiza P 9 I P do.tKet,. � t Idowe, nu, b. Id, a., a-- /d awn, Cea„ J, 'z p # Ll' P Kiwcho f t, . Nu. Ca to,G p Kaowlear, F. CI, et, l i M e4 Nu. .6.4 4 p Q L L -P • a. • . Ca4444 p p 1 .414.1, Okra. ko-ttena4 P' aV a . c914411o44414, . (d C‘' 14,, lie P 4.teosttots, 944444 . cu a P c$fideseq, ott4. gst4 P e -P Vitale 1814, Maryaftet p p ? • • , t \ • 1 _ - 5 • • del 1 Sanford, Florida 1 March 197L MEETING CF THE BOARD OF TRUSTEES of the GENERAL HENRY S. SANFO D MEMORIAL LIBRARY AND MUSEUM -- Minutes - -- At 8 a.m. in the Sanford Chamber of Commerce Lounge, the meeting was called to order by Mrs. F. E. Roumillat, president, who led members in the Lord's Prayer and Salute to the Flag. Minutes of the last meeting were read by Mrs. Troy Ray secretary, and approved without correction. • In the absence of the Treasurer, the President read the finalcial report which indicated that funds on deposit as of 27 February 1974 were $1,144.19, an amount sufficient to meet expenses through September, 1974. The Treasurer's report was accepted or a motion made by Mr. Jack Fulenwider, seconded by Mr. Albert Fitts. . Mr. Warren E. Knowles read a list of individuals who had been requested by City Commissioers to serve as Trustees, expanding the number to twenty -five. Those in attendance were introduced. The Building Committee's report ^took the form of exhibiting to the Board the architectural blueprints for enlarging the Library. Mr. Howard Driver of Gutmann• Dragash & Matz, Inc.; and Mr. Knowles explained details of the plans and answered • questions of board members. Mrs. Roumillat expressed appreciation to those who had cooperated in planning the Library expansion: the City Commissioners, Mrs. William Southward, Mr. William S. Brumley, Jr., and others. The plans were approved by the Board, and the President signed appropriate copies of blueprints to signify authority of the Board for construction to begin. It was announced that work was to commence in the near future. Mrs. J. S. Sieczkowski, on behalf of Mr. Julian Stenstrom, chairman of the Nominating Committee, read nominations for 1974 officers; President Mrs. F. E. Roumillat Vice President Gen J. C.Hutchinson Treasurer Mr. Edwin Shinholser Secretary Mrs. Guy Vitale Mr Fulenwider moved that all nominations be accepted, His motion was seconded by Mr. Fitts, and the Board's vote was unanimous. • 154 -2_ 1 March 1974 The President called for a discussion of the meeting time and place, stating that many members consider 8 a.m. too early an hour. Although it was generally agreed that 8.a.m. was inconvenient for many people, others found it difficult to coma to later meetings during business hours. The President stated that the meeting hour would be further discussed at an Executive Board session. It was agreed that meetings should be held in the '•ibrary when possible, if seating limitations and access during construction did not preclude. Ars.S;.O...Chase asked Mr. Knowles if contributions received for the Library could be placed in a separate fund by the City Commission. Mr. Knowles said that library monies were presently held in a separate, specific fund and -that it did not appear necessary to amend current procedures. V• The meeting adjourned at 9 a.m. r .. Respectfully submitted 1. - V,, • Margaret S. Vitale • Secretary • • • • -2 - 155 • , 7 ,.., e, ,0, 14.44 2° 44ttic I. taLtte.40 r bil ry , I ' At- lin.4.c�,, .,, 4 r f 0 r / Al a-tt 0 62._ G e_14 :Z e/L� -Lt- w-&- —41:."-- i ' A - •e. er*chi ) 4 4e, 4p--o\Q: a_a--k_ct:: o , , xi ii, --,-)44 (ye...--(44,.. uq .2---p--' --• ofro/ t 'al(.„, . „.. ` 4 24 4,44,- Ez.4. • - 4 3- > cil-iAskLe0"4, T 61h/a a 4 - 4 :‘:-- i l'A 7 CLv ``"' iC- 1,7„.., n 4... -Z4. Pt. 't; i - e-p _ .�.. 4, 417.:1 -i- ∎!,�- �{.r�a- i . Z�.� 4'L1 Lt- d ' -c �e r-,-# ....e." 1,4 - 2- �/'G«vu o ,c , _ .� t oil , ,...../ �' Bu 4. I ,,,,L,--,, e,,,, .e y /..1.4,-.6).A....--, ,s, /-,, L„,-. ,..,_ c LiX-0-07f.e4 4 i �2 _ ;Cu �' � -� X 1 / • • 15G 41/Lc Sanford, Florida. May 9th, 1974 Mr. Edward Simpson; Silver Lake, Sanford, Florida. 32771. Dear Mr. Simpson;- The Executive Board of the Trustees of - the General Henry S. Sanford Memorial Library and Museum in regular session voted to close the Library, beginning today, for an indefinite period of time, as the building contractor is to come in the near future tb begin wont on the addition to the building. 4110 -Le Our Treasurer, Mr. A. Edwin Shinholser will send you a check covering the two weeks notice in advance beginning today. • We thank you very kindly for past services and trust you will soon recover from your present illness. Very Sincerely, /s/ Hortense Weidman Roumillat (Mrs. F.E.) Hortense Weidman Roumillat, Chairman Board of Trustees General Henry S. Sanford Memorial Library & Museum /s/Margaret Spencer Vitale (Mrs. Guy) Margaret Spencer Vitale, Secretary COPT 157 Sanford, Florida 9 May 1974 BOARD CF TRUSTEES GENERAL HENRY S. SANFORD MEMORIAL LIBRARY AND MUSEUM Minutes of Executive Session The meeting was called to order by the President, Mrs. F. E. Roumillat, at 3 p.3n. in the Commissioners Room of the City Hall. The President stated that the primary purpose of the executive - meeting was to;: consider terminating the services of the Library Curator. Mr. Simpson had been in poor health and the Library would be closed during construction which was about to begin, making it impractical to continue the Curator on salary for an indefinite period. It was decided that the Executive Board should inter m the Curator that the Library would be closed for remodeling, and that he would receive two weeks' advance salary, effective 9 May 1974. The next matter considered was the meeting time for the Board of Trustees, the President stating that many members were unhappy about meeting at 8 a.m. Mr. Julian Stenstrom made a motion to hold the next meeting at 7:30 p.m. at the Chamber 411 ,, of Commerce building on Thursday, 6 June 1974, with the hope that attendance would be good and set a precedent for future meetings in the evening. Gen J. C. Hutchinson seconded this motion, which was carried. The President had personally incurred two items of expense on behalf of the Library, one for photographic reproductions requested by an historical writer (for which he subsequently declined to pay), and the other'for a telephone call furnishing information which had been requested concerning a former employee of the Library. Mr. Stenstrom moved that Mrs. Roumillat be reimbursed al1.30; seconded by Mrs. Guy Vitale. Carried. There being no further business, the meeting was adjourned. I I Respectf lly submitted Margaret S. Vitale Secretary Executive Members attending: M's. F. E. Roumillat Gen J. C. Hutchinson 1 1/ 1 Mr. Warren E. Knowles Mr. Julian Stenstrom Mrs. Guy Vitale 158 S Sanford, Florida 6 June 1974 MEETING OF THE BOARD OF TRUSTEES of the GENERAL HENRY S. SANFORD MEMORIAL LIBRARY AND MUSEUM -- Minutes The meet was called to order by the President, Mrs. F. E. Roumillat, at 7:30 p.m. on 6 June 1974 in the Chamber of Commerce Lounge. After prayer and salute to the Flag, the secretary read the minutes of the last meeting and of an Executive Session held 9 May 1974. ..v... Mr. Edward Simpson, curator of the Library and Museum, rose to question the board as to the ultimate meaning of a letter he had received to the affect that his services were not required because of present construction work on the library building. The President informed Mr. Simpson that the matter would be taken up by the Board, and that he would be advised. Mrs. Irene Brown was asked to handle a request for microfilming. The President expressed appreciation for Mrs. Brown's willing assistance in ful- filling many such requests for copies of documents. The President explained some minor modifications in plans for the new Library addition; i.e., changing the location of doors into the two new wings to allow for maximum shelf space. The contractor believes that construction will be completed in time for the next Board meeting in September. Mrs. S. 0. Chase and Mrs. Troy Ray agreed to take charge of rearranging furniture and books when the library remodelling is completed. They will appoint other committees to assist them as necessary. Mr. Warren Knowles con - firmed that funds have already been set aside by the City Commission for a thorough cleaning of the Library. Mrs. Chase asked if it,would be the Board's desire that a prospective curator, residing at Bram Towers across the street from the Library, be approached, and further, what salary could be offered. There followed a dis- cussion about final termination of Mr. Simpson's services, the fact that his remuneration included mileage to and from his home to work, and that possibly acurator living close by could be paid a larger salary and /or work more hours in `order that the Library could be open on an expanded schedule. Mr. Knowles stated that the City Commission now allots $1800 annually for operation of the Library, including Curators salary, but that figure would, in all probability, not cover increased costs of air conditioning and other expenses of the enlarged library, and certainly would not be enough to pay an adequate salary to a curator for operating the library more than two or three afternoons per week; therefore, perhaps steps should be taken to seek additional funds from the City Commission before the City Budget was established in September. 153 • - 2 - 6 June 1974 4111-, Two motions for action emerged from the foregoing discussion; First, Mr. Reborn moved that another letter be written to the Curator making it clear that he was no longer employed at the Library. Mrs. Robert J. Smith seconded this motion, which was carried. Secondly, Mrs. Vitale moved that a committee be appointed to determine, as expeditiously and as accurately as possible, what additional funds would be required for increased hours of operation and higher maintenance costs after the Library reopens, and to submit a request to the City Commission for such additional funds. Mr. Stenstrom seconded the motion, which was carried, and the President appointed Mr. Raborn and Mrs. Ruth Swinney meet4th the Board's treasurer for this purpose. `'` °. Mrs. Brown recommended that we request the City to place signs on roadways leading into the city informing travellers that the Memorial Library and Museum is open to the public. Mr. Stenstrom said that he would take up the matter with the City Commission. The secretary read a letter from Firs. Randall Chase resigning from the Board of Trustees because of poor health. Mrs. Brown made a motion that Mrs. Chase's resignation be accept with regret, sego .�ed by Mr. Raborn. A letter of apprecia- tion for Mrs. Chase's services will be/1rom the Board, and also the City government. � `- Mr. Stenstrom suggested that we schedule a luncheon meeting when next the Board convenes on 5 September 1974, at a location to be decided by the President. Mrs. Brown seconded the motion and the vote was affirmative. The meeting was adjourned on a motion by Mr. Reborn. Respectfully submitted, Margaret S. Vitale Secretary k 160 Sanford, Florida 5 September 1974 MEETING OF THE BOARD OF TRUSTEES of the GENERAL HENRY S. SANF ORD MEMORIAL LIBRARY AND MUSEUM -- Minutes -- A luncheon meeting was called to order by the Chairman at 1200 hours on 5 September 1974 at the Holiday Inn Restaurant. Mr. Stenstrom gave the invoca- tion and grace, after which the members pledged allegiance to thellag. The minutes of the last meeting were read by the secretary. Mrs. Chase asked that the minutes be corrected to reflect responsibilities of the committee to'which she and Mrs. Ray had been appointed encompassed more than ' furniture and books when the library, remodelling is completed ;" however, specific responsibilities were not defined. The Treasurer's Report indicated that #838.59 is on hand, with all current bills paid. The report was accepted on a motion made by Mr. Stenstrom, seconded by Mr. Raborn. (•— Mr, Raborn reported that the Budget Committee had requested the City Commission to allocate y$5,000 for operating the library in the coming year, based on increased utility costs and the employment of two people, four days per week. Mr. Stenstrom advised that the City Commission had approved $3,400 of the requested $5,000, being aware that the Treasury had .$838.50 on hand, and the total figure available to the Board would in fact be $4,238.59. He further stated that additional funds could probably be obtained from the city if required. Gen. Hutchinson moved that the Budget Committee's report be accepted. Mr. Stenstrom seconded, and the vote carried. The Chairman announced that the addition to the Library had been completed, and that Mrs. Chase and Mrs. Ray would be asking members for assistance in putting the place in order. Mrs. Swinney was asked to take full charge of cleaning operations and to appoint members to assist her as necessary. Mrs. Chase presented a bill for two items: a rubber stamp to identify books as property of the Library, and an accordian sorting file. Mr. Raborn moved that Mrs. Chase be reimbursed $8.33 for these items; Mrs. Smith seconded; carried. The Chairman reputed that we had received a request from Mrs. Jane Pansa, a granddaughter of Gen. Sandori's, that documents and effects be sent to a Palm Beadl bank where a cousin of hers, Mr. Gifford Cochran, could have access to them for research in writing a book about Gen, Sanford. After consultation with Executive • isi - 2 - 5 September 1974 Members of the Board and city officials, the Chairman wrote to Mrs. Pansa advising that, under terms of the contract in which Gen. Sanford's effects were given to the City of Sanford, such a transfer could not be permitted. Nothing further had been heard from Mrs. Pansa. The Chairman asked that this position of non - compliam a be ratified by the full. Board- -which was done on a motion from Mrs. Swinney, seconded by Mr. Fitts. � Mr. Fitts moved that we accept the action of Mrs. Roumillat and Mrs. Chase in selecting cting Mrs. Mildred M. Caskey as curator of the Library & Museum. Mr. Stenstrom seconded the motion, and Mrs. Caskey was confirmed as curator by unanimous vote, 1 The Chairman stated that when the library reopened the operating hours would initially be as in the past (Tuesday, Saturday and Sunday from 2- 5),,,until experience and public interest warranted a change. The next meeting was announced for 5 December 1974 in the Library. Mr. E. B. Stowe, a new member, was introduced to the Board. Airs. Roumillat said that it was her opinion, one shared by many Board members, that the stark white walls of the new additions were not appropriate as a background for antiques and were in jarring contrast to the original Library. She raad per - tinent clauses in the building contract which provided that samples of finishing materials and colors would be submitted for approval; to her knowledge, no one in authority had been asked to approve any samples. Mrs. Swinney made a motion, seconded by Mrs. Brown, that Mrs. Roumillat and the building committee go to the contractor and ask that the walls in each of the new wings be repainted to match as closely as possible the color in the original room. The motion carried. In discussing preparations for reopening the library, it became evident that several initial expenditures above the yearly budget allocation would be essential. Accordingly, Mrs. Brown made a motion that the City Commission be requested to approve one -time expenditures for building bookcases and cabinets, purchasing draperies, cleaning and restoring paintings and furniture, hanging pictures, and certain other items associated with reopening the enlarged Library. Mrs. Smith seconded the motion, which was carried. Mr. Raborn agreed that the Budget Committee would prepare a detailed request to the City Commission after various conii.ttees had established their needs and submitted estimates to him for compilation. The meeting was adjourned. Respectfully submitted Margaret S. Vitale Secretary 162 • - i . � e Sanford, Florida 5 December 1974 'MEETING OF THE BOARD OF TRUSTEES Of The GENERAL HENRY S. SANFORD MEMORIAL LIBRARY AND MUSEUM -- MINUTES -- The meeting was called to order by the Chairman. A number of pieces of correspondence had been received since the last meeting, and among these was a request from a Mr. Ferris for photographs. A motion was made byr•Mra. Brown that we obtain an estimate from Wiedbolt Camera Shop on the cost of reproducing the photographs, advise Mr. Ferris, and ask for payment in advance. This motion carried, and was amended to adopt the procedure of requesting advance payment as a general rule in the future when similar requestsfor library ua terials are received. At the request of the Chairman, Mrs. Brown explained circumstances surrounding a request by Mr. Cochran for additional retention time on microfilm he has been receiving for research on a book. A motion made by Mrs. Brown that lending arrangements for microfilm remain as originally stated was carried. The Treasurer's Report indicated that there was a balance on 30 September 1974, end of the fiscal year, of $819.05. The annual allocation from the city had since been received; however, all bills in connection with reopening the enlarged library have not been discharged. Current balance, $3,324.23. The report was accepted on a motion by Mr. Raborn. The Chairman reported that a donation was received from the Board of Directors of Chase Groves, Inc., in the amount of $500,and that this amount was not included in the Treasurer's Report. Regular cleaning of the library was discussed, but no action will betaken to contract for regular janitorial service until it is determined how often cleaning will be necessary. • The feasibility of operating the air conditioning/heating equipment full time was discussed. While it was agreed that ideally we should leave it at a constant temperature for preservation of the contents of the museum, the expense would be prohibitive. Mr. Knowles suggested that the thermostat be left at 66-68° during non- operating hours in the winter. Mrs. Swinney moved that we try this for one month, requesting the curator to make the thermostat adjustments. Motion carried, •` Mr. Knowles informed the Board that the city had received and accepted resigna- tions from the Board of Mrs. S. 0. Chase and Mrs. Richter. Certain valuable papers, two books, and a library key which had been in Mrs. Chase's possession were returned to Mr,. Knowles ani'subsequently to the library. Concerning the inoperative burgular alarm system, Mr. Knowles advised that the system is a service paid for by the Board of Trustees, and that the Board should contact the firm which installed it to discuss reactivation. Mr. Reborn was appointed to look into this matter, investigating costs and effectiveness of the existing and other alarm systems. 163 /2- r - 2 - 5 December 1974 i_ The Chairman proposed that opening days be changed to conform with the curator's availability. Mrs. Scziekowski moved that we establish new hours Wednesday, Friday, Sunday from 2 -5. The motion carried. The Curator had requested that the board consider installing a telephone in the library. General discussion revealed that we would have to pay the higher commercial rate even though the library is a non - profit public place; no tax would be required, however. When questioned, Mr. Knowles said that no saving could be ,realized if the telephone were installed under city auspices. A motion by Mrs. Scziekowski that no telephone be installed at this time was carried. Still further discussion followed the vote, and the concensus was that we should investigate means of obtaining telephone communication and consider it further at_ kfuture time. Mrs. Vitale was appointed by the Chairman to obtain this information' N ' The Chairman asked the Board to consider a proposal by the Executive Board, as follows; 1. A City Commissioner will always be asked to sit on the board, such commissioner to be selected by the board and appointed as an executive member. • 2. The immediate past Chairman will also be a member of the executive board, until the next chairman is elected. 4 3. The executive board will consist 'of six members; Chairman, Vice - Chairman Secretary, Treasurer, City Commission member, Immediate Past - Chairman. 4. All board members will be appointed annually, Mr. Knowles stated that the last item would not be commensurate with the city's wishes, as they were getting away from annual reappointments on all volunteer boards serving the city. Members felt, however, that we need an active board and that some criterion should be established for continuing membership. The following motion by•Mr. Raborn resulted: Recommendation of the Executive Committee be adopted; except that members will serve on the Board of Trustees until replaced by recommnda __ tion of the board. Two consecutive absences from 'regular .board meetings without,brini prior valid reason would be grounds for dropping a member. The motion was carried. New officers will be elected at the next meeting, the first Thursday in March. Mrs. Scziekowski was appointed Chairman of the nominating committee, with Mr. Stenstroa and Mrs. Ray. Mrs. Swinney asked that the record show that Mr. Ralph Cowan had loaned us a . showcase being used in the .ibrary and will probably ask for its return in about one year. The meeting was adjourned on a motion by Mr. Raborn, 110 Respectfully sub tted L • � r Mallet S. Vitale 164, , of Sanford 6-N , FI . orfd Commission - manager Plan December 24, 1974 WARREN E. KNOWLEY Zir CODE 32771 CITY MANAOiA P. 0. Box 1778 300 NORTH PARK AVENUR Mrs. Hortense W. Roumillat, Chairman General Sanford Memorial Library Trustees 910 Palmetto Avenue Sanford, Florida 32771 Dear Mrs. Roumil1at : • At last night's City Commission meeting your request concerning the telephone at the library was discussed. The entire City Commission is at a loss as to why you keep referring such matters to the City, the Mayor, or the City Commission. The City Commission asked that it.be made perfectly clear that the Board of Trustees run the Memorial Library and not the City Commission. The Board of Trustees administer the library budget and set their owu rules and regulations for the safeguard and use of the materials. The City Commission took cognizance of the fact that the question of a telephone is a matter for the Trustees; it had already been brought to the Trustees and that you should abide by what the Trustees say and until the Trustees change their policy, it should stand. If you want them to change their minds, go to them and ask them to do so and give them reasons why. It is not fair to the Trustees to continuously call the City, the Mayor, or the City Commissioners to go over the heads of your Board of Trustees. The City Commission does not want to be drawn into such a situation. It is possible to have a telephone connection • through the City Hall switchboard and the cost will be ,omewhere between $10.00 and $12.00 /month that would over the telephone extension plus the pro -rata share of the switchboard charge. You and the Trustees were ' this at the last meeting by myself and any further fiction should be up to the Board of Trustees. a . t . 165 y4 r'• Mrs. Hortense W. Roumillat Re: General Sanford Memorial Library Dec. 24, 1974 • Pare Two Quite frankly, Mrs. Roumillat, the City. Commission wants to let the Board of Trustees run the General Sanford Memorial Library. Very truly yours, CITY OF A YORD • • ! = � • L- W. E. Knowles City Manager WEK /mjh �� • • • • 166 t �� ....� General Sanford Memorial Library Association Proposed Budget ' Fiscal Year 1975 -76 Salary - Custodian 4 days wk @ 5.00 -- $ 1,040.00 • Social Security @ 11.7 - 121.68 Cleaning - 1 mo'ly @ $25.00 - 300.00 Elec. Utility - 12 mo @ $100. 1,200.00 Telephone - 12 mo @ 20. _ . 240.00 • Special Events - A. Exhibits - 150.00 H. Open House . - x00.00 ``' ' Repairs 4 mtc - contents s , Carpet - indoor- outdoor at entrance .. 200.00 Contingency Fund - 500.00 , ti $476 4 1 51.6 8 a: ' 41 . No. . . 467 _. _ ___ _ . _____________. _ _______ __ I prf Hi f • r • r I ' • 110 i . i . ' : :,.' ' BOARD OF TRUSTEES HENRY S. SANFORD MEMORIAL L IBRARY & MUSEUM '•, ' 4? �'', „ , 1....6.:: • ` ,,�' Mrs. H.H. HOWE • Mr. Julian STENSTROM f i, '��, •I ,, <'1.�' • 1903 Mellonvilie Ave. 2200 Cordova Dr. ` Res. 322 8783 • Res. — 322 2860 ; ; ,` pr n: Off. — 321 0229f r Miss Martha F0 1306 P rk'Ave. Mrs. Carmeta RAY + , , a e•' a' Res.-:., 322.6229 230 Crystal Drive ■ t • Res. 322 .7286 j a , , k �.; • Mrs. Robert J. SMITH � ` • 119 Upsala Road U PI• Mrs. Hortense ROUMILLAT ',r ti �? Res..,. 3 - 0763 3,2 910 Palmetto Ave. rE,. Res. 322 .2471 ' * ',� > Mr. Albert FITTS �.- 'W, ,;. �� ,. • ' cdwards B I dg. , N..P4rk Ave. " Mrs. Linda McKEE " r ' " ," I � • R as - 322 4709 219 Forrest rive ,t, e ..r f y4 I • ` Aft 322 9370 Rea, — . 7470 �. ;. �, ,,. s r� ,•,'",•.,.!, Mrs. Ruth SWINN Mr. W.E. ICNOWLES •' . y A t , ', 4 Th ,r } e 208 W, 17th St. 1` City Hall, N. Par�C eve• � � R i r �, �r�' • Res,' .+• :522 2352 Res. .• 323 135¢ ;ri... v , _ 01?f *� 322 4123 . . . Of f, r. 322 :3161 ,; -`� ^, , i . ; i . ;: `� f M J ✓ r Mrs. W.E• KIRCH10FF, :,)R. Mrs. Margaret VITALS ,i , M , � hx * � • '2044 Hibiscus Court 107 N. Virginia Aver ;� 5 • Res. -•••322 7013 ' 4 "-- Res. — 323,.53fp., , `1 ,i;,. Off , , 323 4330, Ext. 210 M, „ . Mrs. Peg (S.0. CHASE : r` Mrs. Richard WALKER p,(). Sox 45 `;t °` 1958 Washington Ave, Res. -- 522 1 181 . Res. - 322 3232 '• Of f �+ . 322 8979 Mr. Jack HQRNER r ” , f Chamber of Commerce E. I st fi t. 4;x: • Mrs. Irene (Roy W.) BROIMI . — 322 -2212 ' 'W. Ist- Street Qft ,, Res.�.�322 9141' 9 '��• � a r m , f� °+ � Of f. 4 322`161) ' / , ") „ r, 4 .4�[L ; Mr:. M.L. RABORN I t f r • 214 W. 15th st. 322 4179 {A t 4;,!• ,, ..' ti µ z Off. -' 322 2429 ... I� 1 ., Mrs. Jack ..FULl1NW1DER d i `'� o . • Res. -- ` ,, Off 323 4330 / .i , y r . Gen. J.C. HUTCHISON ' y�� D Indian Mound V1 i lage �� - 14 x ,?.•., , • io Res. , 322 5503 • /a/ •ib, +' • Mr .4 . Edwin SHINHOLSER I st Fed. Say. & Loan 81 d9 • ( /+� } Res:' , 322 8561 � ,' ,' Off :"....32„1 3660 9d 9 I +" � r y ' t 1i c • 411 Sanford, elorida 2 January 1975 MEMORANDUM FOR; Board of Trustees Henry S. Sanford Memorial Library/Museum SUBJECT; Report on Inquiry Re Installation of a Telephone at the Library /Museum FROM; Margaret S.. tale, Member of the Board of Trustees f v As requested by the Chairman at the last meting, I made inquiries in early December oncerning the most economical way to establish telephone service at the Library /Museum. A representative of the telephone company advised that the cheapest rate could be obtained by a link -up with the City Hall switchboard using an extension phone arrangement which would permit calls only to and iro m the switchboard; that is, incoming calls would terminate at the City Hall exchange, and the Library phone would be active only to the City Hall. The charge for this service would be: ,4.80 per month, plus ,'1.00 monthly rental of the set -- total, $5.80, with a $60 installation fee. The next cheapest rate would be for Hmeasured service!' (85 outgoing call per month) at $14.70 per'.month'with a. $40 installation fee. • Besides a savings in cost, it seemed that the extension phone arrangement would provide more hours of coverage for incoming calls, and would also make possible outgoing messages in the event of an emergency, such as did occur in December when there was a power failure in the library due to circuit overloading. The ieadline for listings in the new telephone• directory was 24 December. I advised the Chairman of my findings in order that action could be taken, if desired, before that time. The Chairman subsequently sought permission of City authorities for connecting to the City Hall switchboard. You are all familiar with a letter which the City Manager later wrote to the Chairman in which he stated, "It is possible to have a telephone connection through the City Hall switchboari and the cost will be somewhere between $10.00 and $12.00/ month that would cover the telephone extension plus the pro -rata share of the switch- board charge. 1 was not aware that the City would add a pro -rata switchboard charge, nor is it clear to me whether this charge is included in.the stated $10 -12 figure, or`is in addition to it. When these uncertainties are clarified, it may be that, if a telephone is installed, the more economical installation would be a private line at the conmercial rate, even though the public would be able to make inquiries about the library only during the few hours each week the library is open. In order to meet the deadline, we have requested a listing in the new telephone directory; however,•no deposit has been made and no installation instructions have been confirmed to the telephone company. as z :) a 1 a , L - 7 16 g � � Sanford, Florida 2 January 1975 .MEETING OF THE BOARD OF TRUSTEES of the GENERAL HENRY S. SANr'ORD MEMORIAL LIBRARY AND 1'iUSEUM --MINUTES-- A special meeting was opened with prayer and salute to the flag at 4 p.m. in the library. The Chairman announced that this meeting had been called to consider installation of a telephone in the building. Mrs. Vitale made a report (copy attached) giving the results of an inquiry into costs of telephone service. Although the telephone company had advised that an arrangement using an extension from the City Hall switchboard would the the most economical, the plan was abandoned because of complications resulting menthe City Manager's information that the library budget would be charged a pro - rata fee for use of city facilities. Mrs. Ray made a motion that the Board have a private line installed at the higher cost. This was motion .was carried. Mr. Raborn reported on estimates he had received on burgular alarm systems. Both companies bidding on the contract contemplated installing a tape system on windows and doors. One bid was $835 for installation and6 per month service charge; the other, $425 installation with $20 monthly service charge. Both systems would be tied directly to the police station through telephone lines, and there would be an additional monthly fee for this hook -up. Mr. Raborn recommended that the Executive Board study the two bids and make a recommendation at the next meeting. When questioned, Mr. Knowles stated that the city had hai no experience with alarm•systems, as no other city building had a security system. Mr. Fulenwider argued strongly that it is vital to have an alarm system for protecting the invaluable contents of the building against vandalism and burgulary. Throughout the deliberations, it was recognized that one of our major problems is the lack of any by -laws or guidelinesto delineate authority and responsibility of the Board of Trustees vis -a -vis that of the city. Mrs. Smith made a motion that action be taken to draw up a set of bylaws. The motion carried. Mr. Fulenwider and Mr. Fitts agreed to draft the document. Comments by Mrs. Smith on the need for more detailed budget information as a basis for planning expenditures led to a decision that the budget committee would prepare an updated operating budget for the remainder of the fiscal year. A motion to this ef#ect by Mrs. Smith was approved by vote of the board. Mr. Raborn and Mrs. Swinney will prepare the projected budget as soon as possible. Mrs. Ray sail that it is time to initiate an active publio relations effort to intora st the public- -local residents and visitors as well the library /museum. Mrs. • Smith and Mrs. Ray were asked by the Chairman to form such a committee. 170 c. $ -2- 2 January 1975 1 It was agreed that another meeting will be called at such time as the proposed by -laws and operating budget have been prepared by respective committees. The meeting was adjourned. Respectfully submitted, Mar a et S. Vitale • .,` . . • • • 1111, .._ • 171 41/1- Sanford, Florida 17 January 1975 MEETING OF THE BOARD OF TRUSTEES of the GENERAL HENRY S. SANF ORD MEMORIAL LIBRARY AND MUSEUM --MINUTES-- The meeting was opened at 4 p.m. in the Library with' .prayer ,and salute to the flag. The budget committee reported on its study of anticipated expenditures to the end of the fiscal year, 30 September. The Board received an allocation from the City in the amount of $3408; however, only $3200 was deposited in the Trustees account, the city having withheld $208 to cover insurance, etc. After budgeting for regular expenses such as utilities, cleaning, salary of curator, a balance of $205 would remain at the end of the year. This of course, will not allow for installation of a security alarm system at this time. Mr. Raborn said that he would be willing to approach City Commissioners to 410_ determine if they are receptive to granting either a one -time allocation for specific "moving -in" expenses when the new,win s were opened, or a general increase in the 1974 - allocation. A motion was made by Mr. Stowe that Mr. Raborn informally contact City Commissioners for their opinions as to how to solve the problem of insufficient funds for the current fiscal year. Motion carried. The two bids for a security alarm system were taken under consideration. Trustees felt that the contract presented by Consumer Electronics, a local firm, would be preferable. A motion was made by Mr. Raborn that we purchase the security alarm system outlined in the bid of Consumer Electronics, at an average cost of approximately $20 per month over a five -year period, contingent upon the City Commission granting additional funds fbr the balance of the fiscal year. The motion carried. Meeting was adjourned on a motion by Mr. Raborn. Respectfully submitted Ma ret S. Vitale 1'72 Sanford, Florida 1 February 1975 MEETING OF THE BOARD OF TRUSTEES of the GENERAL HENRY S. SANiORD MEMORIAL LIBRARY AND MUSEUM -- MINUTES. -- The meeting was called to order at 1000 hours by the Chairman. After salute to the flag and prayer, the Chairman stated that this meeting was for the purpose of discussing a program for Founders' Day on February 8th, and to hear a report on drafting guidelines for the Board of Trustees' responsibilities and pro- cedures. The curator has suggested that we arrange for a musical group to play in the mu on Founders' Day. An ensemble under the direction of Mr. Suffield at Seminole Junior College has consented to give a musical program. Over the years, the DAR and UDC :have used the building for one meeting annually, and award ceremonies for their respective civic and patriotic competitions will be held at the Museum on this occa- sion at 2 :30 p.m. At 3:00 p.m., the musical group will begin a one -hour program. The public will be invited and newspaper announcements regarding the Founders' Day program will be published next week. Certain civic organizations will be informed 40 by telephone. The Honor Guard from the Sanford Naval Academy will present colors in a ceremony to open the program. On a motion by Fitts, the Board voted to give the Curator, Mrs. Caskey, the privilege of arranging programs and special events at the library /museum when appro- priate . Mr. Fitts, reporting on progress in drafting by -laws for the Board, advised that he is attempting to dig out material from city redords to determine what there is avail- able in the nature of a charter, delegation of authority, or instructions from the city to the Board of Trustees. He is donating to the Board a basic set of printed legal documents used for forming corporations, which can be adapted for purposes of writirg by -laws for the Board of Trustees. Mr. Fitts hopes that the City will furnish what- ever documents they have in their files at an early date, and that a draft of the by -laws can be presented for consideration of the Board at the next regular meeting. The meeting was adjourned on motion by Mrs. Vitale. Respectfully submit • Margret S. Vitale Note; Musical group did not perform on Founders' Day; a piano program was substituted. 173 Sanford, Florida 6 March 1975 MEETING OF THE BOARD OF TRUSTEES of the GENERAL HENRY S. SANFORD MEMORIAL LIBRARY AND MUSEUM -- MINUTES -- The meeting was opened at 5 :00 p.m. in the Library with salute to the flag and prayer. The minutes of the last meeting were read and accepted. The Secretary summarized the business of three special meetings which had, been held since the last regular session, \ "" The Treasurer's Report showed a balance of 2337.86. Mr. Stenstrom reported on progress in obtaining a security alarm system. The City Commission felt that the value of the building and its contents merited a more sophisticated protective system than contemplated in either of the two bids received by the Board, and expressed willingness to spend up to $2,000 for this purpose. A third bid had been requested on an electronic system from Metro Electronic & Security Corporation, and the City Commission had accepted their proposal to install an alarm system at a price of $930. Work should begin this week, The City has agreed to take 410 ,__ care of the expenses of this installation, , On a motion by Mr. Stenstrom, seconded by Mrs, Ray, the Board accepted the resignation of Miss Irene Hinton with regret. The Chairman read a letter from the Sergeant of the Color Guard at the Sanford Naval Academy expressing appreciation for copies of the newspapers with color photo- graphs of the flag ceremonies on Founders' Day at the Library. Mrs. Ray said that Mrs. Smith, who is very active in many organizations and in Bi- Centennial work, has found that she has insufficient time to serve on the Public Relations Committee of the Library/Museum. Mrs. Ray introduced Miss Jean Patteson of the Evening Herald who will assist us in publicity matters. The Chairman stated that on April 9, 1973, the City Commission had agreed to provide 4315 for a special cleaning of the building before reopening. Expenses of cleaning, however, had been paid out of the Board's general operating budget, and the Chairman questioned whether or not the $315 was still available. Mr. Stenstrom stated that he would look into the matter. In a discussion of the need for repairing and refurbishing many things in the building, Mr. Stenstrom suggested that we attempt to obtain estimates from experts in antiques and paintings to get an idea of the cost involved. It 174 -2- 6 March 1975 11/1-- The nominating committee presented the following recommendations for officers; Chairman Mrs. Ruth Swinney Vice - Chairman Mrs. Margaret Vitale Secretary Mr. Julian Stenstrom Treasurer Mr. Edwin Shinholser. There were no nominations from the floor. General Hutchinson made a motion, seconded by Mrs. Ray, that the recommendations of the nominating committee be accepted. The candidates named were elected. Mrs. Ray, on behalf of the Board of Trustees, presented an engraved silver tray to the out -going Chairman, Mrs. F. E. Roumillat, who has been active on the Board sizc e its formation in 1941. Mrs. Ray said that the addition of,two new wings to the library has been a dream of Mrs. Roumillat's for many years and it is due largely to her guidance and untiring efforts that we now have this lovely building. We'are all proud of Mrs. Roumillat, Mrs. Ray said, and proud of her achievements. Mrs. Vitale brought a message from the new Chairman to the effect that the Executive Board will. meet in the near future to make plans for the coming year, and that a special meeting will be called prior to the next regular session to put such plans before the Board. For the balance of the year, it is anticipated that we will meet more frequently than once each quarter; looking to considerable accomplishments be- fore the beginning of .the National Bi- Centennial in 1976. The meeting was adjourned on a motion by Mr. Stenstrom. Respectfully submitted, Mar aret S. Vitale • 4 IP 175 j MINUTES HOARD OF TRUSTEES GENERAL HENRY S. SANFORD MEMORIAL LIBRARY APRIL 25, 1975 • The Board of Trustees of the General Henry S. Sanford Memorial Library met in special session at the House of Steak, Holiday Inn, Marina Isle, Sanford, Florida, at 12:00 o'clock moon, April 25, 1975 The Chairman, Mrs. Ruth Swinney, established a quorum and called the meeting to order. y * y y * * * * w y w * * w * * * R • * * w E X T R A C T Motion by Trustee Fitts, seconded by Trustee Hutchison, that since the Treasurer, Trustee Shinholser, might not be available during the month of June, 1975, and since his absence could create problems in making disbursements of funds, the Chairman, Trustee Swinney, be authorized sign checks for the - • disbursement of : afun8h Motcarunanimously. * * * * * * * * * * Respectfully submitted, • Ai i" lean L. Stenstrgm Secretary ti • • n • 176 - MINUTES • BOARD OF TRUSTEES GEM AL HENRY 8. SANFORD MKMORIAL LIBRARY APRIL 25, 1975 The Board of Trustees of the General Henry S. Sanford Memorial Library met in special session at the House of Steak, Holiday Inn, Marina Isle, Sanford, Fla., it 12100 o'clock noon, Spril 25, 1975. The Chairman, Mrs. Ruth Swinney, established a quorum and call- ed the meeting to order. I. ALARM SYSTEM; The chairman reported that the security alum system had been installed. II. DESK FOR CURATOR: The chairman reported that a desk for the Curator had been purchased. III. PROFOSED ACTIVITIES: The chairman briefly outlined proposed a ctivities. She proposed that the.Library sponsor special exhibits such as photographic displays of old pictures of the City of Sanford in contrast with Sanford's appearance today and suggested that Mr. • Knowles and Mr. Vinson, as well as others, could provide appropriate photos and will be asked to participate. She further suggested that a variety of subject displays could broaden public interest in visit- ing the library and museum since many citizens may not be specifically interested in the life and library of General Sanford. Also, she suggested a series of teas be given, the first to honor those who in the past have been associated with the library and museum project. Another tea could be given with guests to include faculty members, particularly history professors, of area colleges and universities. IV. COMMITTEES: The chairman announced the establishment of the following Committees: House Committee -- Margaret Vitale and Carol Kirchhoff. Hospitality Committee -- Betty Smith, Ireme Brown and Carmita Ray, Public Relations Committee -- Betty Smith, Irene Brown and Carmita Ray. Budget Committee -- Mona Walker, Gen. J. C. Hutchison, Edwin Shinholser and Julian Stenstrom. BiCentenial Committee -- Linda McKee, Martha Fox, Florence Howe, By Laws Committee -- Albert Fitts and Jack Fullenwilder Portraits Committee -- Ann Sieczkowski Restoration Committee -- Sonny Raborn and Carmita Ray • Landscaping Committee -- Hortense Roumillat and Ruth Swinney. ct V. LANDSCAPING: Mrs. Brown moved that the Trustees request the City to landscape the area around and adjacent to the building. iMotion seconded by Mrs. Smith and unanimously carried. 177 VI. INTRODUCTION OF CURATOR: Mrs. Mildred Caskey, a guest of the Trustees at the luncheon mooting, was introduced at the new Curator by the Chairman. VII. NEXT QUARTERLY MEETING: With unanimous consent of the Trustees present the Chairman announced that the next regularly scheduled quart- erly meeting of the Trustees would be held at the Library on June 5, 1975, at 4 :00 p.m. VIII. AUTHORIZATION TO SIGN CHECKS; Mr. Fitts moved that since the Treasurer Mr. Shinhol*er, might not be available during the month of June, 1975, and since his absence could create problems in making dis- bursements of funds, the Chairman, Mrs. Swinney, be authorized to sign checks for the disbursement of said funds. Motion seconded by General Hutchison and unanimously carried. IX. EXECUTIVE COMMITTEE: Following a discussion;on the Executive (Committee, it was unanimously agreed that this committee be comprised of elected officers, the City Commission representative, the immediate past president and any other Trustee named by a vote of the ?runtime. X. MAINTENANCE RESPONSIBILITIES: The chairman announced that following a conference with City Manager Knowles it had been agreed that the City would be responsible for maintaining the building and the grounds and that the contents of the building would be the reapon ;ibility of the Board of Trustees. • XI. BY LAWS: x he chairman announced that the Executive Committee • planned to meet with Mr. Fitts to draft by laws to be presented to the Board of Trustees for approval. It was suggested by Mrs. Brown that the by laws be drafted in such a way as to present regulations in as broad a nature as possible rather than be engulfed in specifics. XII. ADJOURNMENT: There being no further business the Chairman adjourned the meeting. Respectfully submitted, Julian L. Stenstrom Secretary 41/ 178 BOARD OF TRUSTEES MEETING • June 5, 1975 11101- AGENDA: 1. Invocation V 2. Pledge to Flag 3. Minutes of Previous Meetings r.c. %. 4. Financial Report — (Ed Shinholser ill) b- "-r�•-P 5. Committee Reports: A. Charter — By —Laws — Albert Fitts Will City Commission approve By —Laws? B. Executive Committee — (Directors) �l >nyn Ruth Swinney, Margaret Vitali, Hortense RoumiLlat 5%t�'``� Ed Shinholser, Julian Stenstrom, Gen. Hutchison and Peg Chase. C. Financial Disclosure Law ✓ Ways and Means — Budget — Gen. Hutchison / Charging Admissions? Donation Box.✓ A. Publicity — Margaret Vitali Poster for Auto —Train and motels, etc. • Agenda for this Summer: / A. Landscaping — Pete Knowles 1 B. Finish fixing up Library: '' (1) Carpet, 12). Cleaning and cleaning schedule (3) Chairs • rYj? WO • • 179 1 STANDING COMMITTEES 0 A. Committee on Library Building and Contents: Margaret Vitali - B. Committee on Liaison with City Commission: Sonny Raborn, Pew -kGnow Qs--- C. Committee on Education and Schools: Betty Smith, Carol Kirchhoff D. Committee on Founder's Day: Hortense Roumillat E. Committee on Public Relations and Publicity: Irene Brown, Linda McKee, Ann Sieczkowski F. Committee on Nominations for Directors and Officers: Hortense Roumillat, Florence Howe, Martha Fox G. Committee on Budgets (Ways and Means): Gen. Hutchison, Ed Shinhoiser, Carmeta Ray, Ai'.fs. Sub - Committees: I, Exhibits: Sonny Raborn, Carmeta Ray, Julian Stenstrytm,, Margaret' V i to 11- 04-& y, a i n4 - 2. Books, Artifacts and Documents; Peg Chase • 180 • �• I F MINUTES • BOARD OF TRUSTBFS • • GENERAL. HENRY S. SANFORD MEMORIAL LIBRARY JUNE 5, 1975 The Board of Trustees of the General Henry S. Sanford Memorial . Library convened in regular session for the quarterly meeting at the Library, 4:00 p.m., June 5, 1975, The Chairman, Mrs. Ruth Swinney, established,a quorum and called thet meeting to order. Following the invocation the f. owing business wasi transacted; t ' I. MINUTES: Minutes of the special meeting of the Board of Trustees held March 6, 1975, at the Holiday Inn were approved by unanimous core. sent. II. MIN UTES: Minutes of the special meeting held on April) 25, 1975 were approved as read on motion. of General J. Hutchison, second by Mr. Sonny Raborn and unanimously carried. III. BY LAWS: Mr. Albert Fitts presented a draft of the proposed by laws which were read by the secretary. Mrs. F. E. Roumillat moved that the draft be acknowledged and.referred to to a special committee for review and recommendations. Motion seconded by Mrs. Ireme Brown and unanimously' carried. Mr. Fitts was commended for his effort. IV. FINANCIAL REPORT: No Financial Report was available for pre- sentation at the meeting. V. BUDGET COMMITTEE REPORT: General Hutchison submitted the proposed budget for the 1975 -76 fiscal year which will be presented to the City Commission for approval. The General moved the adoption of the report. Motion was seconded by Mr. Fitts and unanimously carried. (A copy is attached hereto and made a part of these minutes). :VI. NEW TRUSTEE; Mrs. Carmeta Ray moved that the City Commission be requested to elect Mr. Jack Horner of the Sanford Chamber. of • Commerce to the Board of Trustees. Motion seconded by Mr. Fitts and unanimously carried. *II. ADJOURNMENT; There being no further official business to be transacted - by the Board the Chairman adjourned the meeting. Respectfully submitted, • Julian L. Stenstrom Secretary 181 . •.:, • , • 4111. • General Sanford Memorial Library Association Proposed Budget Fiscal Year 1975 -76 Salary - Custodian 4 days wk @ 5.00 $ 1,040.00 Social Security @ 11.7 - 121.68 Cleaning - 1 mo'ly @ $25.00 300.00 • Elec. Utility - 12 mo @ $100. - 1,200.00 Telephone - 12 mo @ 20. - 240.00 Special Events - A. Exhibits - 150.00 • B. Open House • Repairs & mtc - contents - 300.00 • Carpet - indoor - outdoor at entrance - 200.00 Contingency Fund _ - 500.00 $4,051.68 • • 182 WNUTES 8OARD. TRUSTEE$ • 0 GENERAL. =WRY S. SAMFORP, MEMORIAL X.IBRAW SUMO= 4, 4.975 The Board of Trustees of the General Menry S. Sanford Memorial Library convened in regular session for its regularly scheduled quarterly *acting at Library, 4 ;00 P.M., June 5, 1975. INVOCATION: The invocation was given by ATylien aten.t om. :.� ... xI, PLEDGE TO THE FLAG; The pledge was led by Julian S enetrow. III. CALL TO ORDER; The President of the Board, Mrs. Rath Swinney, established a quorum and called the meeting to o er. P PRESENT= Mrs. Irene 8s`own, Mr. Albert Fitta, M1ai Martha Fox, Mr. Jack Horner General J. C. Hutchig son, Mrs Carol Kirchhoff, Mrs. Linda McKee, Mrs. Carmita Ray, Mrs. Hortense Roumillat, Mrs. Betty Smith, Mr. Julian Stenstroo, Mrs. Ruth Swinney, an4 Mrs.• Margaret Vitale. ABSENT: Mrs. Peg Chase, Mr. Jack Fullenwilder, Mr s . H. H. Howe, Mr. W. E. Knowles, Mr. M. L. Reborn, Mr, Sdwin shinh9lssr MORO Walker. IV. INTRODUCTION: Mrs. Caskey, curator of the General Sanford Library was introduced by.the President. Mrs. Swinney. V. INTRODUCTION= �. Paul Wehr of Sae Community College was introduced by Mrs. Betty Smith. Mr. Wehr requested moral support for the possible publication of a quarterly journal of papers written by students and others which would be of histor- ical interest particularly during the bi- centenial celebration. By unanimous consent the support requested was given by the Board, . VI. MINUTES OF PREVIOUS MEETING: Minutes of the nesting of the Board of Trustees held June 5, 1975, were read by the Secretary. By common consent of the Trustees the President ordered the ainutea approved as read. S VI. TREASURER'S REPORT= The Treasutpr, Mr. Sbinholser, resent to present his report. VIII. PRESIDENT'S REPORT; Mrs,. Swinney reported that she and other Trustees had been reading and planninq'future activities not only for the Library but. also for the MuseuR,.and working hard 183 .1.. • to establish a firm foundation. She poin ed out the exhibits were needed to create interest and attendance, and to do this exhibits would cost money and people would be needed to exhibit things of interest. She said the Executive Committee was considering various ways of making money for the organization, ouch as charging ada►ittence tees and obtaining grants from governmental agencies. IX. VISIT TO SANFORD BY THE KING OF SWEDEN: The President 'reported that a letter from the Library had been included in a packet invitation to the King inviting His Magesty to visit Sanford during his proposed visit to the United States during the pi- centenial year, %X. RESIGNATIONS; A motion was present by Mrs. Roumillet accepting the resignat on of Mrs. Ann Sieczkowaki and Mrs. Mona Walker from the Board of Trustees. Seconded by Mrs. Brown. Motion carried. The President was instructed to notify Mrs. Sieczkowaki and Ctrs. Walker that their resignationa were accepted with regret. XI. ROAD SIGNS: A motion was presented byMrs. Smith requesting DOT to consider placing road and highway signs, in approprla'. to places directing traffic to the Library and Museum. Seconded by Hr. Horner and carried. Mr. Horner volunteered to approach POT about getting the signs wade and properly placed. XII. BROCHURES: A motion was presented by General Hutchi providing authority to Mrs. Brown to have prepared 5,000 brochurea on the Library Ind Museum at a cost of $50 to $55. Seconded by Mrs. Kirchhoff and carried. 110- • X III. EXHIBITS: The President reported that plans were being made for Mr. Vincent to exhibit his collection of old Sanford photos in the Library end Museum during November and that Mr. Carl Gutman had visited the Library and was devising a way in which the picture. could be properly and effectively displayed. She also announced plans for a later exhibit and display of foesila from the collection of James Gut related to animals that came to what is now the Sanford area via the St. Johns Rivwr. It was also suggested . that in the event the King of Sweden accepted an invitation to visit Sanford that an 'appropriate exhibit of a Swedish nature be displayed while His Majesty is in Sanford since many of Sanford's early inhabitants were H of Swedish background. XIV. LIBRARY -VS- MUSEUM: Following a general discussion of the terms "Library" and "Museum" the President announced that she would contact Mr. Knowles, City Manager, for an interpretation of the term "intermingling" used in one of his previous letters concerning what could and could pot be displayed in the building. XV. BY LAWS; A final set of bylaws drafted by Mr. Fitts was read by Mr. tts. A motion was presented by Mrs. Kirchhoff to approve the by laws as read. Seconded by Mrs. McKee, the'motigq was carried. The motion also included a speciab thank you for Mr. Fitts. A copy of the by laws adopted is attached hereto and becomes a part of these minutes. XVI. CUSTODIAL SERVICE: Tbr President announced that custodial service had been arranged at a coat of $25 per month, The procedure was approved by common consent of thoss present. p wz. 184 • XVII. AUXILLIARY: Following a discussion on the need for help which could be provided by persons who are not members of the Board of Trustees, a motion was presented by Julian Stenstrom that 411_ an auxilliary be organized with first members being given a apecial invitation and later by general invitation. The. motion was seconded. by $xs. Brown and carried. XVIII. ADJOURNMENT* Thee being no further business the President, by COMMOn consent of the Trustees, declared the mooting . adjourned, • • Respectfully submitted, • • Julian L. loteu <'' ' Secretary • • • • • • • • • • • :i • • • • • • ' • 1 185 ■ 1 a , . _ , f BY - LAWS i of the TRUSTEi3SOF THE GENERAL HENRY SHELTON / ♦ SANFORD MEMORIAL LIBRARY * * ** * * * * * * * * * **4. 04 * * * * * * * * * * * * * *4. * * *4.* * * * * ** * **4 *** *** * * * * * *** ** * * **, Article 1. ♦ . :..er. t f 'i... ti • Ae' ,. r', j t � t ' MEETING OF TRUSTEES. Sec. 1. quarterly Meetings. The quarterly meetings of the Trustees • shall be held at the General Henry Shelton Sanford Memorial Library , in San- ford, .Florida, op the 10th day of March, the 10th day of June, the 10th day 4 • { September and the 10th day s,.,cember, of each year, at 4:00 O'clock in t ' afternoon of that day. If the 'day so designated falls upon a Sunday or legal hol- iday , then the meeting shall be held on the first secular day thereafter, 'The I' 1 ■ Secretary shall serve personally or, send through the Post Office, at least ten (10) days before such meeting, a notice thereof, add eased to each TrnstCe.e4t - his last known Past Office address; but any -rneeting at which all Trustees shall , i t be present, or Qf which all Trustees not present have Waived notice in writing the giving of notice as above required may be dispensed vyith. Sec. 2. Quorum. At all meetings of Trustees, .except where it is other- wise provided by law, it shall be necessary that Trustees, representing in per- son or by proxy, fry (40) per cent of the Trustees of record, sh411 be presel}t 0 - A to constitute a quorum. 1 186 1. ,• Sec. 3. Special Meetings. Special meetings of the Trustees may be called at any time by the majority of the Directors, upon ten (10) days notice to each Trustee of record, such notice to contain a statement of the business to be transacted at such meeting, and to be served personally or sent through the Post Office, . addressed to each of such Trustees of record at his last known Post Office address; but any meeting at which all Trustees shall be present, or or of which Trustees not present have waived notice in writing, .the giving of notice as above described,rnay be dispensed with. The Board of Directors shall also in like manner, call a special meeting of Trustees whenever so requested in writing by Trustees representing not less than one -half of the Trustees of re- cord, No business other than that specified in the call for the meeting, shall be transacted at any special meeting of the Trustees. P g Sec. 4. Voting At all meetings of the Trustees all questions„ the manner of deciding which is not specifically regulated by the By -Laws shall be determined by a majority vote of the Trustees present in person or by proxy, Sec. 5. Order of Business. The order of business of meetings of dig Trustees shall be as follows: 1. Roll call. 2, Proof of notice of meeting or waiver of notice. 3. Reading of minutes of preceding meeting, • 4. Reports of Officers. • 5. Reports of Committees. 2. 6. Old Business. < r 0 7. New Business. and at the first quarterly meeting of Trustees in March of each year, the glec- tion of pirectors shall follow immediately after the conclusion of old business. Sec. 6. Trustees of Record. A Trustee of Record shall be a person • appointed as Trustee by the ity Commission of the qty of Sanford, Florida, r y t• in good standing, and who a not died, resigned, ore moved - from Off- ice by the City Commission of the City of Sanford, Florida, and who.term of office has not expired. 0 , L el t • \ ... . . t , • 188 3. , .• • Article If DIRECTORS. Sec. 1. Number. The affairs and business of this Trust shall be man - aged by a Board of Three Directors, who shall be Trustees of Record and the Officers of the Trust 45 set forth in Section 1, Article III of these. By-L.aws. Sec. 2. How Elected. At the fjxst quarterly meeting of Trustees the, nominated persons receiving a plurality of the votes cast shall be directors and shall together with the officer's, constitute the Board of Directors for the ensuing ?• year Sec. 3. Term of Office. The terra of Office of each of the Directors shall be for one (1) year, and thereafter until his successor has been elected. • Sec. 4. Duties of Directors. The Board of hirectors @hall have the Po ` trol and general management of the affairs and business of the Trust, Such Dir- � . ;, ectors shall in all cases act as a Board, . regularly convened, by a majority and they may adopt such rules and regulations for the conduct of their meetings and • the management of the Trust as they may deem proper, not inconsistent with these IV-Laws and the Resolutions of the City Commission of the City of Sanford, Flo- , rida, pertaining to the Trust. Sec. 5. Directors' Meetings. Regular meetings of the Board of Directors . 110 shall be held immediately following the quarterly meetings of the Trustees, and at such other times as the Board of Directors may determine. Special meetings 189 I of the Board of Directors may be called by the President at any time, and shall be called by the President or the Secretary upon the written request of three (3) dir- ectors. Sec. 6. Notice of Meetins. Notice of meetings, other than the regular quarterly meetings shall be given by personal service up•n each Director, in fix- , ,,t, f son, or by mailing to him at his last known Post Office address, _at least ten 09) days before the date therein designated for such .meeting, including the day of ' mail of a written or printed notice thereof specifying the time and place of such meeting, and the business to be brought before the meeting, and no business other than that specified in such notice shall be transacted at any special meeting. Ah At any meeting at which every member of the Board of Directors shall be present, gr although held without notic any business may be transacted which ' might have, , been transacted if the meeting had been duly called. Sec. 7. quorum. At any meeting of the Board of Directors, a majority of the Board shall constitute a quorum for the transaction of business: but in the event of a quorum not being present, a less number may adjourn the meeting to some future time, not more than thirty (30) days later, Sec. 8. Voting. At all meetings of the Board of Directors, each Direc- tor , is to have one (1) vote. Sec. 9. Vacancies. Whenever any vacancy shall occur in the Board of Directors by death, resignation, removal or otherwise, the same shall be filled without undue delay by a majority vote by ballot of the remaining members 190 5, • i • of the Board at a special meeting which shall be called for that purpose, Such election shall be held Within sixty (60) days after the occurrence of such vac- ancy. The person so chosen shall hold office until the next quarterly meeting or until his successor shall have been chosen at a special meeting of the Trus- tees. Sec. 10. Removal of Directors. Any one or me re of shig Directors may be removed either with or without cause, at any time by a majority vote of the Trustees of Record at any special meeting called for the purpose, or at any quarterly meeting, • • fi 191 6. • • Article OFFICERS Sec. 1. Number. The Officers of this Trust shall be: 1. President. 2. Vice President. ' 3. Secretary. 1 4. Treasurer. ' S. Immediate Past President. Sec. 2. Election. All Officers of• the '!'rust shall be elected annually by the Trustees at their quarterly meeting in December of each year, and shall hold office for the term of one (1) year or until their successors are duly elected. Sec. 3. Duties of Officers. The duties and powers of the Officers of the Trust shall be as follows: PRESID The President shall preside at all meetings of the Trustees. He shall be present at each quarterly meeting of the 'Trustees and the Directors ctors and shall tnal4e his report of the condition of the business of the Trust. He shall clause to be called, regular and special meetings of the Trustees , and Directors in accordance with these By-haws, 192 7. • • . • , He shall appoint and remove, employ and discharge, and fix the compensation of all servants, agents, employees and clerks of the Trust, other than the duly appointed officers, subject to the approval of the Board of Directors. He shall sign and make all contracts and agreements in the name of the Trust and see that they are properly carried out. He shall see that the books, reports, statements, and' certificates required by the By-Laws are properly kept, made; and fileq, according to law. He shall enforce these By-Laws and perform all the duties incident to the position and °Mee, and which are required by law and these By-Laws. VICE PRESIDENT,* During he absence or inability of the president to render and perform his duties or exercise his powers, as set forth in these 13y-Laws or in the acts under which this Trust is organized, the same shall be performed and exercised • by the Vice President; and when so ac4ng he shall have all the powers and Iv subject to all responsibilities hereby given to or Unposed upon such president, IMMEDIATE PAST PRESIDENT, The immediate past President shall preside at all meetings of the Trustees and Directors in thd absence of the President and the Vice president. 193 8. • ' •-• • 4 S)♦CRgTARY. The Secretary shall keep the p minutes of the meetings of the Board Of Directors and of the Trustees in appropriate. looks. He shall give and serve all notices of the Trust. • • fie shah, 140 custodian of the records and of the seal, and affix the latter when reggired He shall attend to . all correspondence and perform all the duties, in- eident tQ the Office of Secretary. xxy TRIJASUREh. • • . The Treasurer shall have the care and custody of and be responsible for all the funds and securities of the Trust and deposit all such funds in the n4me QT the Trust in such bank or banks, trust company or trust companies or safe }eposit vaults as the Board of Directors may designate. • .. vie sha41 sign, make, and endorse, in the name of the Trust, all checks, • drafts, ' warrants, and orders for the payment of money and pay out and dispose • of same and receipt therefor, under the direction of the Board of Directors. , He shall exhibit at all reasonable times, his books and accounts to any Director of the Trust upon application at the office of the Trust during business r x hpux tit t He shall Fender ,a statement of the condition of the finances of the Trust at'each meeting of the Board of Directors, and at such other times as 194 • 9. • l l ( j; CI rf � IL L I, , shall be required of him, and a full financial report, at the first quarterly ` meeting of the Trustees. He shall keep correct books of account of all its business transactions and such other books of account as the Board of Directors may require. He shall do and perform all duties appertaining to the Office of Treas- urer. ' ♦. ` ti t• Sec. 4. Bond. The Treasurer shall, if required by the Board of Dir- ectors, give to the Trust such security for the faithful discharge of his duties as the Board may direct. Sec. 5. Vacancies, How Filled. All vacancies in any office, shall be •�-^ filled by the Board of Directors without undue delay, at its next regular meeting, • or at a meeting specially 'called for that purpose. Sec. 6. Compensation of Officers. The officers shall receive no sal* ary or compensation from the Trust. Sec. 7. Removal of Officers. The Board of Directors may remove any officer, by a two thirds vote, at any time, with or without cause. 195 10. r i 1 4110 Article IV. STANDING COMMITTEES. Sec. 1. At the first quarterly meeting of the Trustees, each year the President shall appoint the Chairman for all Standing Committees and nlembc:rs to each committee which shall consist of a chairman a. three members who shall serye at the pleasure of the President. Sec. 2. The Standing Committees of the Trust shall be: A. Committee on the J ibrary Building and contents, B. Committee on Liaison with the City Commission of Sanford. C. Committee on Education and Schools. P. Committee on Founder's pay. E. Committee on Public Relations' and PUOlicity• F. Committee on nominations for Directors and Officers. C. Committee on the Budget. . j . 196 11. Article V. MEMBERSHIP. Sec. 1. Trustees of Record. A. All Trustees of the General Henry Shelton Sanford Memorial Library, whoes appointment as such Trustees has been , or in the future will be certified to the President, are Trustees of Record until their "death, resignation expiration of their appointment, or removal from office. • • • , • • 197 12. • r f CARDINAL INDUSTRIES INCORPORATED P. 0. Box U 3701 S. Sanford Ave. Sanford, Florida 32771 Phone (305) 321 -0220 September 5, 075 ss v 1'' v... Memo to Mrs. Ruth Swinney Attached hereto is your copy of the minutes of yeater day meeting of the Board of Trustees of the General Henry S• Sanford Memorial Library & Museum. It is my first draft, and since I typed it myself, I would appreciate your overlooking any typographical errors and grammatical mistakes. S Should you find any please let,,me know. Cordially yours, (il u t s4 . 440...k tan Stenatro* • 198 MINUTES BOARD OF TRUSTEES GENERAL HENRY S. SANFOW) MEMORIAL LIBRARY NOVEMBER 16, 1975 The Board of Trustees of the General Henry S. Sanford Memorial Library co nvened in special session at the Library, 4;00 p.m., November 16, 1975 I. CALL TO ORDER: The President, Mrs. Swinney, establis)ieei" a quo called the meeting to order, PRESENT: Mrs. Irene Brown, Mrs. Carmita Ray, Mrs. Betty Smith, Mrs. Carol Kirchoff, Mrs, Peg Chase, Mrs. Ruth Swinney, Mrs. lyiargaret Vitale. II. MINUTES OF PREVIOUS MEETING; Minutes of the meeting held September !:, 1975 , were read and accepted with the following correction: Title of the guest at pregious •- meeting is Dr., rather than Mr., Wehr, and he is affiliated with Florida Technical Univers III. TREASURER'S REPORT; No Treasurer's report was available at this meeting, IV. PrtiSIDENT'S REPORT: Mrs. Swinney reported that we have been busy with the many details which must be explored when laying the foundation for exhibits and special programs at the Museum. Primary effort is being directed toward an exhibition which will open Sunday, December 7, 1975, displaying a collecti.)n of old photographs owned by Mr. ,..... Vincent. Mrs. Swinney read a letter from the City Commission advising that '4250.00 had been allocated to the Board of Trustees for the first exhibit. The letter also endorsed our plans to present programs at the Museu1)1 which will be of interest to a larger segment of the community. Mrs. Swinney expressed appreciation for the excellent m opera #on of the City Manager and Commissioners, who have assisted the Board of Trustees in many ways. The President read a'Tettet she had written to Mr. Rush of Lossing Transfer ilk Storage Company thanking him for his help in moving some large g e pis ces of furnitu e. V. RESIINATION. The resignation of Mr. M. L. Raborn, Jr., was read, and accepted with regret on a motion by Mrs. Brown, seconded by 1 rs. Chase. 199 VI. EXHIBITS. The Exhibit Committee is working on display cases which will be used for li , our first exhibit of old photographs, and also serve for future exhibits, Mrs. Brown has made arrangements for publicity about the opening of the exhibit, and all members were urged by the iresi1ent to attend on the opening day, Sunday, December 7, 1975, 2 -5 p.m. Special invitations will be extended by telephone to all those who have been associated with or assisted the Museum in the past. The downtown Flagship Bank has offered to print 1,000 programs which will identify the photographs by number. Mrs. Ki'choff and Mrs. Ray are working with Mr. Vincent to caption the photographs and list them on the program. M Vitale stated that we hope to present a wide range,.Ei exhibits, a working ......A,'- Yn • toward the establishment of an annual calender for changing displays. When an auxiliary is organized early in 1976, it is hoped that interest in Museum activities will be created among a broader base in the community, and that the assistance necessary for a4' expanded program of exhibits will be found in the auxiliary. Our most ambitious Making will be the Hi- Centenniel Exhibit scheduled for May, 1976. IP VII. NAME CHANGE. Mrs. 5winney stated that she had oontacted City authorities and learned that they are amenable to changing the name of the Library - Museum; however, it will be necessary that a request be submitted to them by the Board, After serious discussion, it was generally agreed that the word Museum had more public appeal, and was actually more representative of our collection and function. Mrs. Smith made a motion that we request theCity Commission for an officiil name change to "Henry S. Salford Museum - Library." The motion was seconded by Mrs, Ray, and adopted. VIII. BOOKS & DOCUMENTS. Mrs. Chase reported that she is progressing with the task of framing and labelling documents, and marking categories of literature on the bu okstacks. $. PUBLICITY & PUBLIC RELATIONS. Mrs. Brown rep cr tei that she is woriang on a publicity flyer to be placed in motels and various key points in the area, . 200 X. SCHOOLS. The need to acquaint the schools with the Museum and organize student visits was discussed. A point was made that it would be desirable eventually to have an ill/ individual on the Board of Trustees who is a part of the school system and could help in developing eschoaNce229 program. Mrs. Smith will attempt to]ioate someone with particular ability and position who may be of value in this field. She will also investigate the poss- ibility of selecting, training, and scheduling a group of responsible students who can be called upon to serve as juniod,hosts and hostesses for special events at the museum. j7'. 11DJ0URMNT; A motion by Mrs. Smith, seconded by Mr. Brown, adjourned the -mtg • HENRY SHELTON SANFORD MEMORIAL LIBRARY & MUSEUM ASSOCIATION 520 EAST FIRST STREET SANFORD, FLORIDA 32771 11P- MINUTES December 30, 1975 A quorum having been established, the regular quarterly meeting of Trustees of the Henry S. Sanford Museum- Library was called to order by the President nth G. Swinney,, at k:00 p.m. on •)ecember 3,4� 197ti_ The President read a report from the City Manager stating that the City Commission had approved a request by the Board of Trustees to change the designation of the library to: "Henry S. Sanford. Museum- Library." A financial statement from the City was read by the Presdent which showed cost of landscape work on the Museum grounds and additional concrete for the walkway had amounted to 41,089.51. The President expressed appreciation to those who worked on the exhibit of Old Sanford Photographs. Hr. Vincent has agreed that his photographs may remain on exhibit through January. The photographic exhibit will probably be followed by Mr. A. B. Peterson's collection of `::orld dar 1 intelligence msmorobilia, which would continue until the Bicentennial exhibit opens in Nay. It was noted that attendance at the exhibit has been encouraging and ( many favorable comments received. There have been more visitors to the Museum during the exhibit than have so far registered for the entire year. Mrs. Swinney told the Board that now is the time to give serious consider- ation to charging an admission fee at the lduseum. The Treasurer's report showed a balance of :i3,92O.78 to date. Mrs. Chase reported that a number of General Sanford's documents are being framed for display, and that research is continuing. The pedestal and bust of General Sanford has been secured to the floor to prevent danger of breakage. A large picture frame which was damaged when it fell from the wall is now at Senkarik's for repair. It is believed that insurance will cover this cost. Mrs. Chase stated that she would arrange to have at least one qualified person at the Museum every Sunday to serve as guide in the Library and West Wing. Mrs. Vitale gave a report on preparation for the photographic exhibit and made special mention of assistance received from a number of individuals, among whom were the Gifted Students at Seminole High School. Zayre's Department Store donated display tables, which resulted in a great saving. The President delegated to Mrs. Smith the responsibility for contacting local schools and that arrangements be made for student field trips to the Museum. 201 December 30, 1975 In an informal discussion about forming a Museum auxiliary, or society, Board members confirmed their previous resolution that such a group is necessary and should be organized. The President indicated that we would move ahead on this at the earliest possible date. The President pointed out that the next quarterly meeting was an important one, as new officers would be elected. The nominating committee has already been requested to select candidates. The meeting was adjourned. Res tf tte d • c subm3. 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Vt1-0.),:, -4.,...t ., e-er-u- dL-4-i- 724.i. . , 4(..4..,,,-.4-e 41, -.... / • c2.4--.. /torg-4-; ' 0-4,44. 7,..t. 01•44.,L) 44.....4_, f --6'....-"6-‘c 4-2-4"11 U J ,igt,ci,:_u,„__, k.._t _________ a ±. i _ S i, ei - hh 1 7 7 204 | ) . . . _ ^ � \ . . > . _� Treasurer's Report ���� ~ . • __ ____ � BuildingCommittee | ' ___L'__ � � �~ -_ Liason .Report with the City ^— --- ;__- Relations Budget Committee ------- � � r - - ! ` Old s ' 8 - � � |� . ' ---- � \ | New �n \ . ^~~� ° ,�,r-,_�` r ' � ' �_ ---� --' ' 1 . . � • � � `� �.'vw. � _ � � , . ` • . •- . . ___ ` . �. ` � . � . , � ' ` - -- - . _ • _ • -- ' . . , , . - T --- ` � . ' . �_-_ -_ ' ----------- _'_ _-_'__--' _- ' • -- -_ ___._-'_-_-_-__-___ _� ��N�_--_ __--__ - ' � ��� ��� • ..r 110 -- General Sanford Memorial Library Association Proposed Budget Fiscal Year 1975 -76 Salary - Custodian 4 days wk @ 5.00 1,040.00 Social Security @ 11.7 . 121.6$ Cleaning - 1 molly @ $25.00 300.00 Elec. Utility - 12 nto @ $100. - 1,200.00 Telephone - 12 mo @ 20. 240.00 Special Events A. Bxhibits - 150.00 • B, Open House Repair's & mtc contents - 300.00 • Carpet - indoor - outdoor at entrance 200.00 Contingency Fund 500.00 • $4,051.68 • • • • 20.6 GENERAL HENRY S. SANFORD MEMORIAL MUSEUM- LIBRARY Minutes Meeting of Board of Trustees, Thursday. March 4 1976 I PLEDGE TO THE FLAG -- Julian Stenatrom II. INVOCATION -- General J. C. Hutchison /II. CALL TO ORDER -- The meeting was called to order by the President of the Board, Mrs. Ruth Swinney. IV. COLLECTION BOX -- Funds put into the collection box at the Library by friends and visitors is being•lised to„ establish a petty cash box. The president asked that any' dember of the board who withdraws funds from petty cash indicate that it has been done by inserting a chit for the expenditure-in the petty cash box. Mrs. Swinney said that when the petty cash fund is audited the amount of cash available plus the chits would indicate the amount received over a given period. V. MEMORIAL TRUST FUNDS -- Mrs. Seinney reported that a memorial gift from Mr. Frank Chase of Chase Groves, Windermere, in the amount of $100 had been received. It was suggested that letters be sent to civic clubs and other organizations notifying them 410 that memorial trust funds could be set up with the Museum - Library. The principal of the memorial gift would be invested and the earned. income utilized annually for the operating ex- penses of the Museum - Library. VI. MEMBERSHIP DRIVE -- It was also suggested that the Board look into the possibility of establishing "memberships" inthe Museum - Library. The figure of $1 per year was suggested for single memberships, $2 for a family membership. VII. CHANGE OF NAME -- The president reported that the City Commission had approved a change of name for the organization. Henceforth it will be known as the Henry S. Sanford Memorial Museum - Library. VIII. NEW BOARD MEMBERS -- President Swinney reported that Woodrow Clark, Mary Muth, Ross Wontenay and J. H. Van Hoy had been con- tacted to see if they would be interested in serving on the Board of Tru Since they indicated a willingness to serve and having an interest in the Museum - Library their names had been - submitted to the Sanford City Commission. The Commission is to act on this recommendation March 8. IX, LETTERS OF THANKS -- The Board authorized letters of thanks to be sent to Mr. Frank Chase, G. Troy Ray, Jr., and G. M. Colgrove for gifts and services rendered to the Museum - Library. X. MISCELLANEOUS ; -- Ireme Brown reported that she is still working on the proposed brochure. She also reported on the Founders Day Program and a TV program. Margaret Vitale reported that there was a large attendance for the Vincent Exhibit of old Sanford photos and that there were more people interested now than ever before. Peg Chase reported that new board member, Mary Muth, will assist in rearranging pictures at the Museum - Library, that she assisted the Sentinel -Star writer in preparing the story which featured General Sanford being honored by the Citrus Hall of Fame, the need for a lock for the cabinet donated by Len Paulson's bakery, the need for the pictures and portraits to be professionally cleaned. Mrs. Swinney reported that City Manager Pete Knowles would like to have the paintings, portraits and pictures evaulated. XI. ELECTION OF OFFICERS -- A nominating committee comprised of Carmeta Ray, Martha Fox and Mrs. H. H. Howe, nominated Mrs. Betty Smith for the office of president, Mrs. Peg Chase for the office of v ice president, Mrs. Ireme Brown for the office of secretary, and Mr. Edwin Shinholser for the office of treasurer for the forthcoming year. By, unanimous consent of the members present Mrs. Swinney ruled that iolainations would cease and that those nominated be elected by acclimation. The vote of those present was unanimous and Mrs. Smith took the chair. XII. SECURITY -- Mrs. Chase reported that she had called Rod Layer of the firm that installed the security system at the Museum - Library because someone had entered the library twice. Except for a missing book nothing else had been disturbed. Mrs. Chase reported that there is a possibility that someone has a key so it may be necessary to change the lock. XIII. REVIEW -- Mrs. Ray reviewed the development of the Museum- Library. In doing so she praised Mrs. Hortense Roumillat, General• Hutchison, Mrs. Peg Chase, Margaret Vitale and Mrs, Swinney. XIV. PRESENT -- Board members present included Carmeta Ray, Irene Brown, Peg Chase, General Hutchison, Linda McKee, Betty Smith, Julian Stenstrom, Ruth Swinney and Margaret Vitale. XV. ADJOURNMENT -- There being no further business President Smith adjourned the meeting. espectfully submitted: e ulian L. Stenstrom Secretary 208 f . Executive Committee: Bettye Smith Peg Chase Irene Brown Ed Shinholser Margaret Vitale Carmita Ray Lary Muth Standing Committees: • - A. LIBRARY BUILDING Margaret Vitale, Ross Wontenay B. LIASON with CITY COIINISSION = � u'' Julian Stenstrom, W.E. Knowles C. EDUCATION and SCHOOLS Peg Chase, Linda McKee, Mary Muth D. FOUNDERS DAY Hortense Roumillat, Albert Fitts, Ruth Swinney, Woodrow Clark, Carol Kirchof! E. PUBLIC RELATIONS and PUBLICITY Irene Brown, Jack Horner 4 F. NOMINATIONS • Carmita Ray, Florence Howe, Martha Fox Hortense Roumillat G. BUDGET Ed Shinholser, Hutchinson, J. H. Van Hoy Special Committees: A. EXHIBITS Carol Kirchott, Ross Woutenay, Carmita Ray, Margaret Vitale B. INVENTORY ACCESSION and CONTROL Irene Brown, J. H. Van Hoy, Woodrow Clark - • 209 • • MEMORANDUM DATE: June 15, 1976 TO: Members of Executive Board -Henry S. Sanford Museum - Library FROM: Bettye Smith, President • SUBJECT: EXECUTIVE BOARD MEETING �1. ✓ V Y' We will meet June 24, 1976, Thursday, at 8:00 AM in the lounge of Flagship Bank of Sanford (downtown). Since most of those involved seemed to like the early morning hour, we thought we'd get you all bright -eyed `• and bushy tailed. See you then. • • • 210 HENRY S. SANFORD MUSEUM - LIBRARY SPECIAL MEETING , NOTICE There will be a specially- called meeting of the Board of Trustees of the Henry S. Sanford Museum- Library on July 7, 1976 at 8:00 AM at the Flagship Bank of Sanford lounge. The purpose for this specials meeting is to amend the By -Laws; specifically, Article 1, Section 1, QUARTERLY MEETINGS. Please plan to attend. • 1 410 Secretary • • 4IP 211 HENRY S. SANFORD MUSEUM - LIBRARY • • TO: Board of Trustees • FROM: Bettye. Smith, President SUBJECT: THIRD QUARTER MEETING On September 7, 1976 at 4:00 PM at the Museum - library our third quarter board meeting will be held. Our regular order of business will be discussed, but • it is most important that we have at least 2/3 of the trustees present since -a change in the By -Laws is also being discussed. t di" / • • 8/17/76 Ms. Smith; • Mr. Knowles anticipates being on vacation on the above date, and will be out of state for approximately 1 month. Ms. Mary J. Harkey, Secy to City Mgr. Warren E. Pete Knowles. 212 11#4N0 Va Co 4.0 vci,vt Q7s rf/Aa .61-1 /q.77 . . J01 y �s R c)6 o iT . c 5.4 f7. a Il/o .� a • Rte► 4 a, 14^ 7‘ ?ei Fa . 116.. _ in 4 4 61 •. 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Coo r2.7 a,f y a ... x11 des !el Tit /� . . _ _ . _ • , • • • • • k .. . . ..._ . . a, 4), 0J,4)e. . / 113/74 221 UPDATED JUNE 1976 BOARD OF TRUSTEES, HENRY S. SANFORD MEMORIAL MUSEUM - LIBRARY � f M r s. Irene K. .. (Roy (Secretary) Mrs. Roy� MUT - J. . Bd. Me��ber) et W. First Stre,.{ lagship Bank of Sanford) 126 ..:IMF- .. Res. 22 -9141 Sa...•al'' -- 32771 1974 . - 322 -1611 Mrs. Carmeta RAY (Exec. Board Member Mrs. Peg (S.0.) CHASE ice President) 230 Crystal Dr. P.O. Box 626 Res. - 322 -7288 -- Res 2 -1181 ----- Mrs. Hortense ROUMILLAT Mr. Woodrow CL 910 Palmetto Ave. 204 Crysta ew So. Res. - 322 -2471 Sanfo , L 32771 Mr.,Edwin SHINHOLSER (Tres Mr. Albert FITTS 1st. Feds:aa r. dg. Edwards Bldg., N. Park Ave. Re -8561 Res. - 322 - 4709 - -doff. - 323 -3660 • Off. - 322 -9570 Mrs. Robert J. SMITH (Pres ent) Miss Martha FOX 119 Upsala Rd. 1306 Park Ave. . - 23 -0763 Res. - 322 -6229 Mr. Julian STENSTROM Mr. Jack HORNER • 2200 Cordova Dr. Chamber of Commerce, E. 1st St. Res. - 322 -2860 Off. - 322 -2212 Off. - 321 -0220 Mrs. H. . Mrs. Ruth SWINNEY - F96�"L e lonville 208 W. 17th St. Res. - 322-8783 Res. - 322 -2352 Gen. J.C. HUTCHISON Off. - 322 -6123 Indian Mound Village J. H. VAN HOY Res. - 322 -5503 900 - ' e. -- . ., FL Mrs. W.E. KIRCHHOFF, JR. 2044 Hibiscus Court Mrs. Margaret VITALE(Exec. Bd. Membe Res. - 322 -7015 107 N. Virginia Ave. Off. - 323 -4330, Ext. 210 Res. - 323 -5369 Mr. W.E. KNOWLES Mr. Ross WONTENAY City Hall, N. Park Ave. 2444 S. Grandview Ave. Res. - 323 -1354 Sanford, FL 32771 Off. - 322 -3161 Mrs. Linda McKEE 219 Forrest Dr. Res. - 322 -7470 222 UPDATED JUNE 1976 ' BOARD OF TRUSTEES, HENRY S. SANFORD MEMORIAL MUSEUM - LIBRARY \„ 411 Mrs. Irene K Roy W.) BROWN (Secretary) Mrs. Roy H (Exec. Bd. Member) W. First Stre t (Flagship Bank of Sanford) 126 S a Blvd. Res. - 32 -9141 Sa rd, FL 32771 Off. -: 322 1611 r Mrs. Carmeta RAY (Exec. Bo4rd Member; Mrs. Peg (S.0.) CHASE (Vice President) / 230 Crystal Dr. P.O. Box 626 Res. - 322 -7288 Res. - 322 -1181 Mrs. Hortense ROUMILLAT Mr. Woodrow CLARK 910 Palmetto Ave. 204 Crystal View So. Res. - 322 -2471 Sanford, FL 32771 Mr. Edwin SHINHOLSER (Treasurer Mr. Albert FITTS 1st. Fed/. $ Loan Bldg. '. Bldg., N. Park Ave. Res. -- 322 -8561 Res. - 322 -4709 Off. - 323 -3660 Off. - 322 -9570 Mrs. Rob j3. SMITH (President) Miss Ma a FOX 119 Upsa a Rd. 1306 P ve. R - 3 -0763 s. - 22 -6229 Mr. Julian STENSTROM Mr. Jack HORNER 2200 Cordova Dr. Chamber of Commerce, E. 1st St. ✓ / Res. - 322 -2860 ill, Off. - 322 -2212 Off. - 321 -0220 Mrs. H. . ) _ Mrs. Ruth SWINNEY "//// 1903 Mel nville Ave. 208 W. 17th St. Re . - 22 -8783 Res. - 322 -2352 / Off. - 322 -6123 Gen. J.C. HUTCHISON / � Indian Mound Village 1 VY Res. - 322 -5503 900 g. Ave. J Saifford, FL 71 Mrs. W.E. KIRCHHOFF, JR. 2044 Hibiscus Court ✓ Mrs. Margaret VITALE(Exec. B Membe Res. - 322 -7015 107 N. Virginia Ave. Off. - 323 -4330, Ext. 210 Res. - 323 -5369 Mr. W.E. KNOWLES Mr. Ross WONTENAY City Hall, N. Park Ave. 2444 S. Grandview Ave. A Res. - 323 -1354 Sanford, FL 32771 Off. - 322 -3161 Mrs. Linda McKEE• / 219 Forrest Dr. ✓ ' Res. - 322 -7470 0 223 • • Executive Committee: Bettye Smith Peg Chase Irene Brown Ed Shinholser Margaret Vitale • Carmita Ray Mary Muth Standing Committees: A. LIBRARY BUILDING Margaret Vitale, Ross Wontenay B. T.TASON with CITY COMMISSION Julian Stenstrom, W.E. Knowles C. EDUCATION and SCHOOLS Peg Chase, Linda McKee, Mary Muth D. FOUN PERS DAY Hortense Roumillat, Albert Fitts, Ruth Swinney, Woodrow Clark, Carol Kirchoff E. PUBLIC RELATIONS and PUBLICITY Irene Brown, Jack Horner • 410 F. NOMINATIONS Carmita Ray, Florence Howe, Martha Fox, Hortense Roumillat G. BUDGET • Ed Shinholser, General Hutchinson, J. H. Van Hoy Special Committees: • A. EXHIBITS Carol Kirchoff, Ross Wontenay, Carmita Ray, Margaret Vitale B. INVENTORY ACCESSION and CONTROL Irene Brown, J. H. Van Hoy, Woodrow Clark 111 224 • • May 25, 1976 • TO Board of Trustees, General Henry S. Sanford Museum- library FROM: Bettye Smith, President SUBJECT: QUARTERLY MEETING The second quarter meeting will ba held on June 10 (Thursday) at 8:00 AM at the Museum- Library. Please - uote that the time has been changed. Please notify Irene Brown, 322 -1611, if you will not be able to attend this meeting. 225 { • HENRY S. SANFORD MUSEUM- LIBRARY MEETING OF BOARD OF TRUSTEES June 10, 1976 Those in attendance: Bettye Smith, President J. H. Van Hoy Peg Chase, Vice President Margaret Vitale Irene K. Brown, Secretary Woodrow Clark Julian Stenstrom Carmeta Ray Carol Kirchhoff Jack Horner "Ross Wotenay Ruth Swinney • Others in attendance: Mildred Caskey, Curator Minutes of the previous meeting held March 4, 1976 were approved as read. v , • Pledge of Allegiance - Bettye Smith Invocation - Julian Stenstrom President Bettye Smith reported that the museum had been given two gifts: (1) A scrapbook of the 100th anniversary of George Washington's Inauguration (2) A Swedish Bible presented by Mrs. Sanford Treasurer's report indicates we haye't$2 71' :9Q::on.hand. Margaret Vitale reported that although there was no critical problem with our building, there were a few minor things that needed to be looked at, i.e. excessive bugs on the outside and sills: Mr. Horner reported that the Chamber of Commerce is in the process of preparing a colorful brochure of the city for placement in Welcome Stations in Florida. Upon motion by Julian Stenstrom, seconded by Ruth Swinney, duly carried, autho rization was given to Irene Brown to use the $55.00 set aside last year for this purpose to obtain a color photo and a color separation of the building for use in this brochure. Mrs. Smith pointed out that we have a new exhibit of items created by primary schools and representing their interpretation of the bicentennial, and urged board members to view before they leave the meeting. Mildred Caskey gave a report on the visitors to the museum - library. According to figures maintained the number of visitors has increased a great deal since June 1975. Fr om''MayiNovember T975 Wehad 220 visitors,' and in 1976 through May we had 550 visitors. Mrs. Caskey also pointed out that schools appear to be taking advantage of our invitation to bring groups for a tour, as this number has increased also. As the number of visitors increases, contributions also increase, and these funds are used for miscellaneous small expenses which arise from time to time. 226, ( Henry S. Sanford Museum- Library -2- June 10, 1976 .- Mrs. Peg Chase reported that she and her committee have been busy conducting tours in the West Wing, and she stated that her committee will assume the responsibility for the school tours as well. She also reported that all the books in the museum - library are being marked as belonging to the museum - library. In addition, it was reported that a first -aid kit has been purchased, in view of the proximity of the park and tennis and ball parks. It appears there have been requests for minor first aid, not only from these areas, but from visiting school children as well. . Mrs. Chase advised that a stand needed to be purchased foi'the clock since the inner workings are very sensitive. However, in view of 'our limited budget, no action was taken. This subject brought up the one of tax deductible gifts and the need for a foundation to handle such gifts. Some of the greatest needs and most pressing appear to be some type of coverage on the windows to preserve the 200 year old draperies and the binding of a great number of books. Both of these items point up the need for a foundation for tax - exempt gifts, and Bettye Smith appointed Julian Stenstrom, Peg Chase•, Ruth Swinney and J. H Van Hoy to work as a committee and research the possibility of forming such a foundation. It was reported that our financial records are audited through the City of Sanford since this is origin of our funds. By unanimous vote, Margaret Vitale, Mary Muth and Carmeta Ray were elected to serve on the Executive Board. Mrs. Smith reported that special arrangements could be made for board members to visit the Florida State Museum in Gainesville. The Board authorized her to work out the details and report back to the group. Mrs. Smith reported that she was appointing a new committee to inventory the contents of the museum - library and to maintain inventory control of all items. Such an inventory is to include a description, the donor, and some historical background. Mrs. Chase requested that the Board provide job guidelines so that there would be no misunderstanding concerning where the responsibility lies. Mrs. Smith advised that the foregoing would be 'included in the meeting of the Executive Board set for June 24, 1976, 8:00 AM, Flagship Bank of Sanford lounge. Copies of the minutes of each meeting, a list of trustees and officers will be sent to each member, with a copy of the By -Laws to the new member as well. Mr. Horner reported that there would be a bronze plaque dedication at the lake- - front by the CIP Committee and invited members to attend. These plaques are III/ being placed in lakefront flower beds made possible by contributions. 227 • t . • Henry S. Sanford Museum- Library -3- .Tune 10, 1976 D4iL-- Mr. Horner also suggested that the museum - library be open on July 4, 1976, . when he anticipates about 15,000 people participating in festivities at the lakefront. Mrs. Carmeta Ray will chair this special event for the Board, scheduling board members to serve as guides while the museum - library is open to the public. Mrs. Brown is to provide newspapers with releases covering this event, while Jack Horner will provide additional publicity via the Bi- Centennial Committee. Bettye Smith reported that the September meeting will be held at the time stated in the By -Laws, which is 4:00 PM, however, the Executive Board at their meeting will discuss changing the By -Laws so that the time is flexible. There being no further business to come before the Board.:\thop meeting was • adjourned. t ; Secretary 40 . . lit s . . 228 MEMORANDUM DATE: June 15, 1976 TO: Members of Executive Board -Henry S. Sanford Museum - Library FROM: Bettye et a Smith President Y , SUBJECT: EXECUTIVE BOARD MEETING We Will meet June 24, 1976, Thursday, at 8:00 AM in the lounge of Flagship Bank of Sanford (downtown). Since most of those involved seemed to like the early morning hour, we thought we'd get you all bright -eyed • and bushy tailed. i $e e7you then. . 1 • 229, f HENRY S. SALFORD MUSEUM - LIBRARY • Quarterly Meeting of Board of Trustees September 7 1976 Those in attendance: Bettye Smith Jack Honer Margaret Chase Woodrow Clark Ruth Swinney J. C. Hutchison Linda McKee Margaret Vitale Carmeta Ray Others in attendance; Mildred Caskey, Curator The meeting was called to order by the president, followed by the Pledge of Allegiance and the Invocation led by General Hutchison. Minutes of the last regular meeting and an Executive Cowuitie64essiQn were Approved as read with the following correction; Minutes of trustees should reflect that the Centennial Book of George Washington's Inauguration and a souvenier hatchet were gifts to the Museum by the Atlantic National Bank of Sanford. Treasurer's report indicates a balance of $2,002.32 after third quarter expenses of $700.00. • In reporting on our very successful Fourth of July program, the president express special appreciation to Mrs. Carmeta Ray for planning and implementing the program. Mrs. Chase reported that she had written to the Police Department thanking them for their help on the Fourth and their reply was read. The president had also written to them an behalf of the Board of Trustees. BUILDING COMMITTEE REPORT Margaret Vitale City Parks Department provided a special crew to clean up the grounds which have not been cared for very well during the summer. Mr. Teston of that department • promised the grounds would receive regular are in the future. . Upon the return of the City Manager from his vacation, the president will request from him a competent and trusted city employee to clean the Museum. Such an employee will be paid from the budgeted funds of the Museum. Exterior of the building repainting will be accomplished at city's expense under a verbal agreement with the City Manager. CURATOR'S REPORT Mildred Caskey 'During the filming of the ballet "River Gold ", photographs from the Museum were used by Channel 24 Television and credit was given to the Museum. Maureen Stapleton, a Channel 24 producer, expressed interest in doing a feature on the Museum. • A miniature portrait on porcelain of General Sanford's mother and the document signed by Lincoln and Seward appointing General Sanford Minister to Belgium were beautifully restored by Mr. Reed Salisbury, a rare book dealer in Orange City, gt his own expense. 233 • Henry, S. Sanford Museuw7Library -2, ,. ,, , ;; 4ptember ,x,976 Alk Board .of , Trustees . Franz - Joseph Aumann, whose family now owns Chateau de Gingelow in Belgium, requested and was provided information on. the Chpteau;and the €amily which was:avail$ble the Museum. Additioneli .infiamatiOn,wild,,pe provided when'research•.is completed. Attendance tbrqugh :the Library. since the.Juue.wegting totaled 3$4.vi4itors. $42.53. was contributed, since. June, :and there. presently,• i& :4,;balap,se 4f . $ 4, t4 , on . . PUBLIC RELATIONS Jack Horner The color- separation made at Museum expense was not satisfactory and was remade at no additional expense to the Museum. The proofs of the.brQ4 re in which the Museum will be included were excellent according-to Mr., Horner. It was suggested that we consider seeking donations to rebind or repair books in the library and the community be solicited to support us in this effort. Ways and means for raising such funds were discussed, and possibly in conjunction with Founder's Day, a fund raising plan can be ,ipitiate .., BUDGET Bettye Smith City Manager has advised that the Museum will be allocated exactly the same amount • as the current year for 1977, so there is no need to submit a formal budget . for City approval. A file cabinet, typewriter and a tape recorder are needed, and Mr.Horner will investigate the possibility of having such items furnished by the City. • Installation of protective coating on the windows to deflect sun's rays will cost approximately $400.00. Upon motion by General Hutchison, seconded by Mr. Horner, $400.00 from budgeted funds was authorized for the required installation. According to an evaluation made some time ago by Dr. Hanna of Rollins College each volume in the collection is worth approximately $300.00. The president will check with the City Manager to,be certain the Museum - Library is covered adequately with insurance. The Curator will be on vacation for one week beginning October 13, 1976. Books which are not a part of General Sanford's library will be donated probably to the Pram ToweiN library. Upon motion of General Hutchison, seconded by Mr.Horner, duly carried, letter of resignation from Mrs. Mary Muth was accepted. Since Mrs. Muth was a member of the Executive Committee, General Hutchison was unanimously approved to fill this vacancy, Mrs. Ray commented on the importance of special events and changing exhibits as • • a means of attracting visitors and solicited suggestions from the members. Mr. Woodr Clark was appointed Exhibit Committee by the president. 234 Henry S. Sanford Museum - Library • . -3- September , 1976 • Board of Trustees Mr.Clark and 1.117. Horner will visit the Flagship Bank of Sanford where the microfilm is stored to determine if it is feasible to move the microfilm cabinets into the Museum. Mrs. Chase requested that the Board provide job descriptions because she felt it necessary that there be a clear understanding of certain responsibilities, particularly as they relate to her job. The president will take'the suggest}}on under advisement. There being no further business to come before the Board, the meeting was adjourned. Margaret Vitale, Acting Secretary • v ._. 235 �• 1 , . ' ACCOUNTING GENERAL SANFORD MEMORIAL LIBRARY AND MUSEUM ASSOCIATION October 1, 1975 -- September 30, 1976 RECEIPTS 1975 • 10 /1 Balance forward 595,51 10/8 Chase Groves, Inc, - contribution 100. 11/3 City of'Sanford - annual appropriation 3,900.00 1976 2/6 City of Sanford - contribution for Vincent sp. exhibit 250.00 - 4/23 Atlantic National'Bank of Sanford - Donation • . for purchase of Washington Centengial memorabilia 125.00 • TOTAL 4,870.61 • DISBURSEMENTS 1975 ----- 10/3 Hr. Whirl Clean - cleaning per statement 9/30 52.00 10 /10 --Southern Bell - service from 9/29 to 10/29 4.80- 10/13 - Southern Bell - service to 11/4/75 17.80 10/27 Metro Orlando Electronics and Security Co. - 2 Men hours, Maintenance and service 21.00 • 10/27 Florida Power E Light Co. - svc. to 10/15/75 88.88 11/6 _ Southern Bell - 10/29 to 11/29 4.80 11 /10 A. J. Lousing Transfer and Storage Co, - 3 packing-drum, 9 assorted cartons 18.00 • 11 /11 - Southern Bell - service From 11/4 to 12/4 17.90 11/17 Mildred M. Caskey - October svc. * 14 8 5 70.00 11/24 Florida Power and Light eve. to 11/15 52.19 12/1 Hill Lumber and Hardware Co. - 1 pt. Contact bond, 1 mail box 9.00 ' • 12/8 Southern Bell - service from 11/29 to 12/29 (alarm circuit) 4.80 11/12 - Southern Bell, service from 12/4 to 1/4 '17.80 11/19 Florida Power E Light Co. - eve. to 12/15/75 130.86 11/20 . •Hildred M. Caskey - Nov. services - 13 8 5 65100 11/31 Mildred M. Caskey - exhibit exp. 8 1,666 -23,34 • • Reg. 11 8 5 -55.00 + 14 hour6. 78,33 1976 1/2 Internal Revenue Service - FICA tx, to 12/31/75 - 213.33 8 11.7% 24.96 1/9 --southern Bell - evc. from 12/29 to 1/29 19.20 1/13 - Southern Bell - evc. from 1/4 tq 2/4 17.80 • • • • • • 236 • 1/13 Mr. Whirl Clean - cleaning Memorial Library 23.00 1/22 Florida Power 6 Light Co. - ave. to 1/16/76 226.27 • 1/27 Senkarik Paint 6 Glass - stmts. 9/74'- 7.73, 8tmts. 9/26, 11/13 6 11/31/75 - 70.01 77.74 1/27 Ruth Swinney - refund of check written to (Gordon Butcher's Cabinet Shop) 6.00 1/27 .Margaret S. Vitale - refund of advancement for exhibit 11 -56.94 6 12 -98.11 155.05 2/5 - Southern Bell - svc. from 1/29 to 2/29 12.80 2/12 - Southern Bell - svc. from 2/4 to 3/4 17,80 2/23 Florida Power 6 Light Co. - svc. to 2/17/76 183,79 2/27 Mildred M. Caskey - Jar& services 0.5---- .._ ,,0A 2/27 Olive Pierce - 8 2 an hr. for 3 hre a clay'`' for 8 days 487.00 3/8 - Southern Bell - svc to 3/29 • 12.00 3/12 - Southern Bell - svc 3/4 - 4/1 + adverti.sing 321 -0710 19.47 3/22 Florida Power 6 Light Co. - svc. to 3/16/76 64.19 4/5 Mildred M. Caskey - svc. fop March 13 0 5 65.00 4/5 Senkarik Glass 6 Paint Co., Bal. due 10.26 4/5 Internal Revenue Service - FICA tx. to 3/31/76 - 125.00 8 11.7% 14.63 4/6 - Southern Bell - svc. from 3/29 to 4/29 12.80 4/12 - Southern Bell - svc. from 4/4 to S /)( 19,05 4/22 Florida Power 6 Light Co. 48.93 4/23 J. M. Blythe - in full for donation for pehs. of Washington Cent. Memorabilia 125.00 5/5 of H. Caskey - 7 days 8 5 .35.00 5/5 Olive Pierce, substituted April 21 6.00 5/6 - Southern Bell - svc. from 4/29 to 5/29 12.80 5/12 ..Southern Bell - svc. from 5/4 to 6/4 19.05 5/24 Florida Power 6 Light Co. - svc. to 5 /17/76 63.28 6/1 Gregory Lumber - Invoice 1125610 - $23.11 Invoice 1125837 - 812.98 36.09 6/7 -- Southern Bell - svc. from 5/29 to 6/29 12.80 6/7 Mildred M. Caskey - 12 0 5 (May) 60.00' 6/14 ' .-Southern Bell - svc. from 6/4 to 7/4 19.05 6/14 Senkarik Glass 6 Paint Co., Inc. - repairing, rebuilding 6 hanging antique gold frame 42.50 6/18 Sanford'Herald - photo work color separate 35.00 • • 6/21 Florida Power € Light Co,,, svc, from 6/15 . to 7/09 78.02 6/29 Senkarik Glass 6 Paint Co. - Inv. 16659 13.73 7/1 Mildred M. Caskey - 13 8 5 (June) 65.00 7/1 Internal Revenue Service - FICA Ix. to . 6/30 - 8160,00.9 11.71 18.72 7/2 tKitchells' Tuxedo Rental to Chip Johnson re: 7/4, Sanford Library Performance 15.00 7/8 - Southern Bell - svc, from 6/29 to 7/29 12.80 . 7/13 ...Southern Bell - svc. from 7/4 to 8/4 19:05 7/22 Florida Power 6 Light Co. - svc. to 7/16/76 120.43 7/29 Senkarik Paint 6 Glass Co. - inv. 17199 4.12 �� 8/5 Southern Bell - svc. from 7/29 to 8/29 12.80 8/9 Metro Orlando Electronics 6 Security Corp. - check out alarm system 40.00 8/12 --Southern Bell - svc. from 8/4 to 9/4 19.55 8/13 . Mildred M. Caskey - 14 9 5 70.00 8/20 Florida Power 6 Light Co. - August l6 129.81 9/3 Mildred M. Caskey - 13 8 5 '65.00 9/8 - Southern Bell - svc. from 8/29 to 9/29 12.80 9/20 „Southern Bell - eve. from 9/4 to 10/4 19.05 9/22 Florida Power 5 Light Co. - read date 9/16 103.14 TOTAL 3,068.18 • BALANCE FORWARD 10/1/76 1,602,33 -2- • 237 Respectfully submitted, • . fr , ,.,c e A. Edwin n o er, reds ,rer • 4•41 VI " • • • • . • • . N • • • 238 HJ NRY S. SANFORD MUSEUM-LIBRARY • NESTING OF BOARD Cr TRUSTEES December 2, 1976 Those in attendance Peg Chase, Vice prescient Carmeta Rey Ruth S winney Hortense Roumillat J. H. Van Hoy Margaret Vital Jack Horner Woodrow Clark In the absence of Mrs. Smith, the Vice - President, Mrs. Chose presided, Minutes of the last meeting were not available. t . w i ry A letter written by the President to Chase Groves, Inc-, expressing the Board's appreciation for a donation of $375 was read. An accounting provided by the Treasurer itemizing income and expenditures for the past fiscal year was also read. On September 30, 1976, the Treasurerls records showed; Total receipts $ 4,870.51 Di bursements 3,068.18 Balance 1,802.33 • There was no current Treasurer's report. • Mrs. Chase reported that protective coatin g had been Museum windows. She also stated that there wasa possibility rug 1 previously used by the Episcopal Church might be made available to the Museum. • Mr. Clark said that he had inspected the antique dining chairs and found them to be substantial, though wobbly. Repairs to steady them would require complete disassembly and would reduce their value. There was no report from the Exhibits ani Special Events Committee. Mr. Horner said that a new business in Sanford, ' Antiques,u was operated by a retired professor who was interested in having a display at the Museum. He has Many unique items which could make an interesting exhibit. Mrs. Swinney said that A. B. Peterson, Jr., had a large collection of antiques and memorabilia which might be suitable for exhibit. The Foundation Committee has not yet had a meeting. lira. Swinney suggested that the 4375 donation from Chase Groves might be used to initiate the foundation , Mrs. Chase said that rearrangement of books in the library was proceeding. She frequently worked on the books and indices at home, and therefore could not adhere to the procedures established for signing out items removed from the building. 4111.. . • 239 Henry S, Sanford Museum - Library December 2, 1976 A proposal was received from one Joseph J. Pearson to undertake cleaning services at the Museum. His application was sponsored by the Retired Senior Volunteer Program, Longwood, Florida, Mr. Horner said another possibility for cleaning was , a lOca1 firm. The Curator's report was read showing attendance figures, donations, and items of spacial interest such as visitors from GermaAy who sought some of General Sanford's library volumes for research. Of concern in the Curator's report was the condition of the windows in the library, which were found to be deteriorating by the fire► which installed protective coating on the glass. Mrs. Vitale will contact appropriate city officials, as the City i.s responsible for building maintenape$ and repair, Mrs. Chase asked for suggestions about how we might,increasef 'attendance. Mr. Horner said he thought we need special exhibits and events;' perhaps the Museum could be tied into field trips of school children to the Zoo. Mrs. Swinney said that the sch000ls did not have sufficient Hinds for transportation, but we could make announcements at the schools and give the Museum publicity. Mrs. Chase said Miss Mueller might be willing to give a program of folk songs, Mr. Clark and Dr. R. J. Smith have moved the Museum's microfilm from -the Flagship Bank to the Museum. The bank donated the cabinet, microfilm reader and storage shelves. Mr. Clark made a motion, seconded by Mr. Horner and carried, that a letter be sent thanking the bank for the years of storage and • '• donation of the equipment. A motion was made by Mr. Horner that either the president or her represen- tative serve on the Sanford Centennial Committee, Mrs. Swi.nney se c nied the motion, which wAs carried, Mrs. Vitale requsted an informal consensus on painting the Museum building if it can be determined that a color might be less attractive to insects than white. She will contact the Department of Agriculture and similar agencies to see if any information is available on this subject, The meeting was adjourned. Respectfully submitted Margaret Vitale Acting Secretary • I• 1.: , 240 ,, e , . . t Board Mtg 3 Max' 77 Meeting called to order by President, Bettye Smith Pledge to flag - Invocation, Mrs. Roumillat `' . Present= Albert Fitts Helen Fitts. Mrs. Roumillat Bettye Smith Mrs. Chase Carmita Ray Carol Kirchoff Margaret Vitale 'Minutes for meetings held in September and December 1976• were read and . approved (Motion - A. Fitts, seconded - Roumillat) Treasury report indicated a balance of $4A234,95 as of 1 March 1977. Vice - President's Report - Invent() ' ' 8,000 volumes is proceeding slowly, Mrs. Chase has very little help. About 700 books have been done so far; of these iip about 2$O need mooing and about 5o have been lost. ( adg Committee - firs. Vitale reported that/windows in the library will be replaced at the expense of the city. The Public 'Works ddpt is awaiping a seas r4 bid (b) The City has agreed to Olean the outside of the it, e puilding and repai tocci some P ,: arts a it. City maintenance employees are fully in completirg of the Museum recreation parks at the pesent time, but cleaning and painting/lshoald be possible in tl?p pgar future. . (4) guy ?ublic Works will refit the front door to eliminate a sticl,ng problem. •t r (d) 4 bid for cleaning the iluseum has been received from Mr. R.J. LizdileY 1,1& 14 Snterpr .see, Deltona, and it is expected that a firm agreement will be reached with him 1.41 the next week, (Mr. Lindsey installed protective coating 0n 4111. Musswn windows) . . Liaison with the City - No report ?Olio Relations - No report 241 rq--Pc S mp\-R- Fo untersi •)ay Cowuiitee - rira t•iui.allat th-jnkeii Mrs. Ray ant Pi's. Vitale for assis tin,; at Fowlers I (J. , T2 -a . v e U off „ cu ) e.u. .14 0 771"1 .'.4.4 V-it ep4-vm.•-•-•-t . ...) al- 744 d„.....t!c ed-,...... _ /to A4,04,,,r. , ,..< -.,J _ 71""' d, R'-.' 9.-L "c .NLL t 41-4 4 lis 4- ' 1:2 ' li--)-4 :l J. , G N G-4Q yI 4 - 1 4.1 rr:• 4-4-0 a u: Q�titin� A-0- �.• l 1.• i- >/1"'" ei:4 i-u , e . 7 - 4-hG C . di ve, 0-4-414-44,02 Ay-is-A-Zia— 0(-- Li- - 44.4.4.4.441--- .,6:4-'2 .lo . .L4 s - r 4 1. ) - 40 - 1 , ,d.., G�.`l L mil, in erg ”fri- V 71 otAA-As g jiy1 ,: w . 4 c.e .4. Lit),... ,,,,,,, ;? „, 0 „,,4 1 ., nAA,.,1., /p 4 ,:tite„,,,,. a� � �� L µ / .�,Ez1A aJ , ^.,:t - 7 7 , fr,-, e - A -, jr obtz -41. L- h ' , 2 . Ocir-,..:2*-0JL- , 4 24, - . ,. a ,,,.„., „51y bal consideration; • t'r i.:1 - :.11)ert i, itts V i'resi lout- 1drs. Chase :iecr - teary - i‘.rs. 1 ..a1en Fitts Trea - 1.1r. Shinholser 242 executive Board - Mr. McClanahan Mrs. Caskey 14r. Van Hoy There acre no nominations fronrthe floor. All ..�..... -- . - co • - membe-rb ..1' 13 !cause suvsral of those namin -ite l for th., executive 6oard were newly' appointed r +Istees chose acceptance of their ,gyp,, )intiu:;nts had not been verified, the officers secgnidl by Mrs. Kirdioi'f j ir 1 e eonsilere separately. Mrs. . oumillat male a mutionJ�th:�t the gain Committee's of officers ...ate/be approved. The motion carried unanimously. Those nomin ltei to the Zxeuutive ly ud , ore tentative approved upon nmmixx a notion by Mrs. Roumillat, seconded by s . Ray. ♦. tit. Mrs. Ray spoke in appreciation for ors. Smith's contribution to the Museum while - ruing as a toaxcfx Trustee and as ?resident. The problem of the front door being found unlocked on several occasions was discussed. - 'as Xactcxxicn.adr decided that, for security considerations, a new lock should be installed. 1y made a motion to this effect, xucixbaxsxoclfineharitxxacoaaarl seconded by Mfrs. Kirchoff, • ,-c:i; �.� ; approv.� 1, Mr. r'itts a new lock installed. The meeting was adjourned upon a motion by firs. Smith, seconde1 by i`irs. Roumillat. • . •. 243 , . �.. ..' /1. ..Y // /i �. r. / cp„) •1 4' • yry r . y 4 o fN0 O a u g p A O t0 r.r w O w • • XL" O w g 244 HENRY S. SANFORD MUSEUM - LIBRARY MEETING OF BOARD OF TRUSTEES. March 3, 1977. iAnk Those in attendance: Albert Fitts Helen Fitts Mrs. Roumilat Bettye Smith Peg Chase Carmita Ray Carol Kirchoff Margaret Vitale Meeting was called to order by the President, Bettye Smith followed by the Pledge of Allegiance and the Invocation by Mrs. Roumillat. Minutes of the meetings held in September and December 1976 were read and approved. (Motion by A. Fitts; Secondedby Mrs.,,Roumillat. ) . ,.j fl YtN Treasurer's report indicated a balance of $4, 234.95 as of 1 March 1977, Vice President's Report: Inventory of 8, 000 volumes is proceeding slowly. Mrs. Chase has very little help. About 700 books have been done so far, Of these about 250 need mending and about 50 have been lost. Building Committee: Mrs. Vitale reported that: a. Win in the library will be replaced at the expense of the City. The Public Works Department, is awaiting a second bid. b. The City has agreed to paint the outside of the building and repair some parts of it. City maintainence employees are fully occupied in completing recreation parks at the present time, but cleaning and painting of the museum should be possible in the near future. c. City Public Works will refit the front door to eliminate a sticking problem. d. A bid for cleaning the museum has been received from Mr. R. J. Lindsey, J & M Enterprises Deltona, and it is expected that a firm agreement will be reached with him in the next week. (Mr. Lindsey installed protective coating on museum windows. ) Liaison Report with the City: No report. Public Relations: No report Founder's Day Committee: Mrs. Roumillat thanked Mrs. Ray and Mrs. Vitale for assistance at the Founder's Day Activities. All Trustees were invited to take part in the ceremonies at the Chamber of Commerce in February. 245 Budget Committee: No report. • Old Business: Mrs. Chase said that she believed the Board should provide the City Commission an Annual Report, or perhaps a copy of the minutes of each meeting. Mrs. Roumillat felt that a copy of all minutes would be excessive, but that the Board should submit an Annual Report. This has been done in the past. New Business: The President reported that Mr. Arthur E. Francke would like to donate to the Museum certain manuscripts, maps and diagrams which he has worked with in preparing a book on the Second Seminole War. Mr. Francke's book is scheduled for June 1977 publication. Letters of resignation from Mrs. Bettye Smith, President, and Mrs. Irene Brown, Secretary, were read. Mr. Fitts made a AildMon, seconded by Mrs. Roumillat, that letters of appreciation be sent by the Board to the resigning President and Secretary. Nominating Committee: The Nominating Committee presented the following slate of Officers for the Board's consideration: President- Albert Fitts Vice President- Mrs. Peg Chase Secretary- Mrs. Helen C. Fitts Treasurer- Mr. E. Shinholser Executive Board- Mr. Mc Clanahan Mrs. Caskey Mr. Van Hoy. There were no nominations from the floor. Because several of those nominated for the Executive Board were newly appointed Trustees whose acceptance of their appointment had not been verified, the Officers were considered separately. Mrs. Roumillat made a Motion seconded by Mrs. Kirchoff, that the Nominating Committee's slate of Officers be approved. The Motion carried unanimously. Those nominated to the Executive Board were tentatively approved upon a Motion by Mrs. Roumillat, seconded by Mrs. Ray. Mrs. Ray spoke in appreciation for Mrs. Smith's contribution to the Museum while serving as Trustee and President. The problem of the front door being found unlocked on several occasions was discussed. It was decided that, for security considerations, a new lock should be installed. Mrs. Ray made a Motion to this effect, seconded by Mrs. Kirchoff, which was approved. Mr. Fitts will have the new lock installed. 246 The meeting was adjourned upon a Motion by Mrs. Smith, seconded by • — Mrs. Roumillat. Respectfully submitted, J Helen C. FittyiAgcretary. 0 247 r THE FLORIDA HISTORICAL SOCIETY The University of South Florida Library • TAMPA, FLORIDA 33620 March 10, 1977 Sanford Museum Library 520 E. 1st Street Sanford, Florida 32771 Gentlemen: ~ f Mr. Arthur E. Franke, Jr. has given you �+ a membership - subscription in the Florida Historical Society. You will receive the ' FLORIDA HISTORICAL QUARTERLY beginning with the April issue. A subscription is included in the membership dues. With all good wishes for a long and happy association with the Society. Sincerely yours, M e# , ,e 4 1 1- e. (Mrs.) Margaret C. Burgess Assistant to the Executive Secretary • XaAj,C'a da c t-/77 • 248 March 13, 1977 4r. a tephen Cashiollar 218 Bennett Street 'inter Springs, Florida 32707 Dar Mr. Cashdollarr The Board of Trustees of the Henry S. Sanford Musetul%ifbrary gratefully accepts your gift of a model of the riverboat "Osceola! which was handcrafted by Captain Gordon of the Clyde Line, During the time it has been on loan to the NuLeum, it has proved to be one of our swat interesting exhibits, particularly to young people, We are pleased that this unique s►omanto of local history is now a part of the Museumlo psrmanuat collection where it will be enjoyed by the public and preserved for future generations. Your generosity and interest in the Museum is greatly appre dated, Sincerely Albert N. Fitts President, Board of Trusteed . . 249 ° AA-si'- 0- (_ frogo-v.J act,s_ttoret, ,;, . • Q . niAz-:4) 71&.0.4 , e4-74.44,--ti4AP yA„, (7- • 0.4-#-A-7 AA-14;.± 0 g, 7:XAL care 7 1A CS1 250 HENRY S. SANFORD MUSEUM - LIBRARY MEETING OF BOARD OF TRUSTEES. June 9, 1977. Present were: Albert Fitts Mildred,Caskey Jack Horner Margaret Vitale J. H. VanHoy Carmita Ray Peg Chase Helen Fitts The meeting was called to order by the President, Albert N. Fitts, followed by the Pledge of Allegiance and the Invocation was given by Carmita Ray. Minutes of the meeting held on March 3, 1977 were 'approved as read. (Motion by Jack Horner; Seconded by Mr. VanHoy. Treasurer's report indicated that with all bills paid there is a balance of $3, 559.83. Vice President's Report: On May 20, 1977 twenty six children came to visit the museum. Mrs Chase reported that she has only one person one -half day a week to help her with the inventory and that each book needs three cards in order to be catalogued correctly, and this �. takes alot of time. She reported also that one book was lost. Building Committee: Mrs. Vitale reported t,at: a. The windows in the library have been replaced. The City will paint the woodwork of the new windows and clean the building (after the bug season). b. Two air conditioning units are inoperative. Serviceman from Sanford Heating & Air is scheduled to come Friday, June 11, 1977. Their is a great collection of insects in the condensers outside and this may be the problem. c. Grounds look very poor. Mr. Jernigan of Parks & Recreation Department advises us that his budget is very thin, and will be next year, also. He estimates our share of park maintenance to be approxi- mately $100.00 per month, but would not be amenable to deducting that amount from his budget if we requested the city commission to alocate funds and responsibility to our board and contract privately for main- tenance of the museum grounds. Mr. Jernigan was questioned as to the limitations 'of museum (yard) and he replied that he had never seen this set forth on plat. drawings of the park. 251 d. A Senior Citizens Building is projected to be built about 70 feet • 110- from the west wall of the museum building. e. Mr. Van Hoy made a motion that a dead bolt lock be installed on the inside front door, it was seconded by Jack Horner,and passed unanimously. f. Mr. Horner will investigate the Cricket Cleaning Services for the museum. g. Mr. Fitts contacted Mr. Knowles about the question of insurance on the contents of the library, Mr. Knowles assured Mr. Fitts that the City has insurance on the contents. As for the outside lights Mr. Knowles said that the City cannot put up any lights because.of the _shortage of funds. Mr. Knowles has submitted our budget for the forthcoming ''ear at the same amount las for previous years. Liason Report with the City: None Public Relations: The Chairman appointed Mr, Jack Horner to be our Public Relations Representative. Bud /et Committee: No Report Old Business: Mr. Horner delivered a file cabinet to the museum for which we thank him. New Business: Carmita Ray proposed that we buy a new typewriter, It was seconded by Mrs. Vitale, motion carried unanimously. Mr. Horner made a motion that we be open July the 4th from goon on. It was seconded by Mrs. Vitale and passed unanimously. The meeting was adjourned upon a Motion by Mrs. Ray, seconded by Mrs. Chase. Respectfully submitted, Helen C, itts, Secretary. 252 I .''DATED AII1,t1S1 1977 , 1 1 r BO ARD O 'T RUSTEES IHENR S. SANFORD MEMORIAL MUSEUM - LIBRARY IF ' Mrs. Peg S. • 1ASE • - t - nt �' i • 1 e A-- g ( ) Mr eta y Y P. 0. Box 626 i0 (Executiv - •ard Member) t " ' - 401 11 230 Cr a Drive es. 322 -7288 Woodrow CLA' . ' 2.. 204 Cr i- . • - o, / ( Mrs. Hortense ROUMILLAT ∎ ord, Fla . 71 1 1 910 Palmetto Ave. 1/ Res. - 322 -20 ' Res. 322 -2471 ` ) Mr. Albert FITTS .. , Mr. Edwin SHIN110L.SER Edwards Bldg. N. Park Ave. er) / J Res.. 322 -4709 ✓ • 1st Fed. : _ I31�Ib, Y Off. - 322 -9570 , Res, - 322 -8561 • • Off. - 323 -2660 ,, .. , Mrs, Helen FITTS -Y vl Edwards Bldg., N. Park Ave. Mr. Julian STENSTROM 1. • .• Res, - 322 -4709 I ) 2200 Cordova Drive Off. - 322 -9570 �� Res. - 322-2860 1 _ Off. - 321 -0220 -- Mr. Jack HORNER ( ' Chamber of Commerce V f Mrs. Ruth SWINNI:Y ,/ , N 0' E. 1st Street Off. - 322 -2212 208 WRes, Street 32 2352 Off, - 322 -6123 •, GEN. J. C. UUTCHISON 4 r ./', Indian Mound Village pQ ID , • i G VA • " l.'' i Res. - 322 -5503 ( • 900 Magri. • venue- _ w 322-6146 1 Mrs. W. E. KIRCHHOFF, JR. /.i' 2 •� ' 2044 Hibiscus Court' U Mrs, Margaret VITAL-2 - v Res. - 322 =7015 • l (Executive Board Member) Off. - 323 - 4330, Ext. 210 107 N, Virginia Avenue Res. - 323 -5369 G Mr. W. E. KNOWLES (,. ' 4 City Hall, N. Park Ave, ✓ Mr. Ross WONTENAYv Y : Res, - 323 -1354. . ' .,/\1v 2444 S. Grandview Avenue • Off. - 322 -3161 Sanford, Fla. 32771 ., 1 Mrs. Linda •McKee i' / Mrs. Mildred CASK EY••�fr •'' 219 Forrest Drive V \ (Honorary) Res. - 322 -7470 '4 sram Towers Res, 323 -6419 . 0 . KO. if4iTic/t IA A 0 1 en 04 ' , . . 253 F- ,- r r f TRUSTEES FOR RA 1. SANFORD MUSEUM & LIBRARY . 1 di i1. Mrs. A.B. Peterson, Jr. {Penny4. .. _ , / G P.Q. Box 1 354 � r4 40/ ` 1 17 Sanford, figs, 32771 )22 -4747 Mr;. John John ;on ( •73- FlN) I� 3 Lindd.Lans �/ Rt. 3, Sox 10 v . Sanford, FIA„ 322-523 Mrs. Norman N. ale CL#47‘/////'*- , q 234 Kilda,' RR4d (Sonorg) 1 1 Sann F1a. 32771 :. - .. Ms. 00 othy Morr on / • t' Itmlernie C ty "11'9'1 h V Road Lak, , orldd, 32746 32, 30 15.C. 1 Mrs. J.T. Russell 1 � ti( Geneva, Florida, 32732 1�� )44.5544 Oli/ ,', c hfri4S Mr. Rupert IM.R.I Stri01an4 ' `,/ v 42 Sanford, F10., 32771 /' • r 22 -301 Po "111 ,r , . ..iii, ; ' .._..._....J. . /4040. ,. GA' -...,,..4.4..)...)CLAsk" ...) . 6-- ‘41-ClYNkn (AA • ' ' ° r ,'' ' ' ' • �;2,)_ t ,_ .?() -. (9),) tip . p441/ N 44441•tig4-4 / i 4.-/././/-)0- . 0--- . .. . . • 254 . r • HENRY S. SANFORD MUSEUM LIBRARY , MEETING OF BOARD OF TRUSTEES, September 8, 1977 Present were: Albert N. Fitts Helen Fitts General Hutchison J. H. Van Hoy Margaret Vitale Peg Chase Mrs. Roumillat Ruth Swinney Carmita Ray The meeting was called to order by the President, Albert N. Fitts, followed by the Pledge of Allegiance to the Flag and the Invocation was given by Mrs. Roumillat. y 7 ,� ; , Minutes of the meeting held on June 9, 1977 were approved as read. There was no Treasurer's Report. Vice President's Report: Mrs. Chase reported that she gave our Treasurer a check for $50.00 to recompense for the book chewed by her dog. She also reported that we have 800 books to be mended, some to be rebound and that books were disappearing from the shelves. She also stated that Boots Walker offered her services to the museum library free, starting in February. Janet Birss gave Mrs. Chase for the museum library 4 books on Indians. Building Committee: Mrs. Vitale reported that: 1. New Lock On Door To Library The President arranged for the installation of a lock on the door into the Library as a further security precaution. Keys have been distributed to the following members: The President, Peg Chase, Margaret Vitale, Mildred Caskey, and the Police Department, 2. Cleaning/Painting The interior has been cleaned by Crickett Cleaning Services. The City partially painted the outside (center portion) of the building. 3. Fire Inspection Some time ago the building was inspected by City Fire Marshal's. • 255 Their only recommendation was that we install the required "Exit" signs at rear doors. Mrs. Caskey asked a gentleman at Bram Towers to make some hand - lettered Exit signs and these have been affixed over the rear doors, 4. Air Conditionin$ During the past quarter we have had problems with air conditioning in the east wing. A motor was replaced in the unit located in the attic space above the east room, and it was necessary to cut away some rafters in order to reach the unit for this repair work. The motor has not been operating properly; it runs, but it does not cool. Once we heard water dripping, so the unit has been shut down at the thermostat control, Sanford Heating & Air Conditioning has been notified and servicemen have come on several occasions, the last being within the past iweek. unable to find the trouble and said he would send someone else.. 5. Security Alarm I received a call from the Police at 1 :30 a.m. on Saturday, 3 September, that the alarm at the Museum was activated. I came down and went through the building with a police officer who had stood by until my arrival. We detected nothing out of order, so apparently it was simply a malfunction of the alarm system. 6. Grounds In spite of many, many requests to the City Parks Department, we have been unable to impress them with our fervent desire to have the grounds of the Museum Library maintained in a neat and attractive manner. Our lawn receives the haphazard sweep of the big tractor mowers used on the rest of the lakefront park, and that's about all. The present appearance of the grounds, which have just been mowed, is representative of the usual attention they receive. NOTE: The Building Committee does not have cost figures for any of the above, as the vendors send bills directly to the Treasurer. Liason Report with the City: None Public Relations Committee: Carmita Ray had the 4th of July arrangements but because of the inclement weather she was unable to do more than have two young people impersonate General Sanford and his wife. She also informed us that Mrs. Caskey had her picture in the Orlando Land.Magazine, and a picture of the museum. Old Business: Mrs Roumillat made a motion seconded by Mrs, Swinney that Mr. VanHoy should buy a portable typewriter for the museum, using his best judgment of make, manufacturer, and other details. 256 New Business: Mrs. Roumillat suggested that we meet monthly. Carmita Ray made a motion that the President should offer Mrs. Cakey $100.00 per month for her services, it was seconded by Mrs. Roumillat and passed unanimously. At the suggestion of the board members, the chairman appointed Mr. Van Hoy and General Hutchison as a committee of two to discuss with Mr. Knowles, the City Manager, the possibility of receiving an increase in the city's financial support of the Museum. The meeting was adjourned upon a Motion by Mrs. Ray, seconded by Mrs. Vitale. Resp tfully submitted, Helen C. Fitts, Secretary. On December 5, 1977, Mr. Shinholser our Treasurer reported that with all the bills paid we now have $1, 843.96. The cityla check has not come • in yet. 411 257 HENRY S. SANFORD MUSEUM - LIBRARY MEETING OF BOARD OF TRUSTEES. December 8, 1977 Present were : Carmita Ray Margaret Vitale Jack Horner J. H. VanHoy Peg Chase Carol Kirchoff Ruth Swinney Ross Wontenay Mrs. Roumillat Helen Fitts Albert Fitts The meeting was called to order by the President, Albert N. Fitts, 'followed by the Pledge of Allegiance to the Flag and the Invocation was given by Mrs. Roumillat. Minutes of the meeting held on September 8, 1977 were approved as read. Treasurer's Report: Balance $4, 544.18. Someone needs to contact the Power company as the bill for November and December was 4round . $79.00 but jumped to $266.00 in January and $269.00 in February. Vice President's Report: Mrs Chase reported that they are mending the books one by one, and that Sambo's has pictures of General Sanford all over the walls. Building Committee: Mrs. Vitale reported that the air conditioning is still inoperative, awaiting the cost of a new motor. Public Relations Committee: Mrs. Swinney has Tommy Peterson's collection of Egyptian Artifacts to be shown, and there is a professor at the Junior College who will speak on them. Tommy Peterson will speak on the Indianheads that he will put up for show. Mr. Gut's son has a large exhibit and a fine one of artifacts, found when they were digging the bulkhead here in Sanford. Mr. Horner said that there is a Time Capsule being built and that the Library should put something in it but that it has to be protected by fiber- glass and ready in February. Old Business: Carol Kirchoff made a motion that Ross Wontenay with Carmita Ray find a place for the pictures now in the Library with Mr. Vincent's permission. - • Mrs. Swinney made a motion that a committee go to Mr. Knowles and ask for a storage room and it was seconded by Mrs. Roumillat. Mr. VanHoy brought a. typewriter to the Library and Mrs. Caskey does not use it, so Mr. VanHoy will take it back. 258 New Business: Mr. Fitts appointed Mrs. Roumillat, Mrs. Swinney and Carmita Ray as the nominating committee for new officers. a sign front Mr. Horner made a motion that we make a new ign for the r n t and for the back of the Museum Library. Mrs. Vitale seconded the motion. Motion to adjourn by Jack Horner at 5:00 p. m. Respectfully submitted, iZt.e441e, - r4 Helen C, Fitts, Secretary'' • 259 1 , ' / f , , i sit " ef ate gl, G ' ; ' • - L i r . /4 • hike ...__++d.:J, ... .+._ut. s -r :1 -L .... ». Sw+4 »+ 1 111M UCi c rhh. •x w LL. n4 • 0 260 • Meeting of the Board of Trustees , of the Henry S. Sanford Museum - Library March 9, 1978 The President, J1r. Albert Fitts, called the meeting to order at 4P. M. Members present were Albert Fitts, 1Irs. Helen Fitts, General Hutchinson, Ross Wontenay, Mrs. Ruth Swinney, Mrs. Mares ;fit Vitale, Warren Knowles, Mrs. Carol Kirchhoff, Mrs. Carmettay.and: Mrs. :1P §g Chase. The Vice - President gave no report. The Treasurer gave no report. The Building Committee Chairman, Mrs. Vitale reported the city has puttied around windows in the library and some landscraping has been done by a CIP work crew. The problem of storage is becoming worse as add Ilk itional records are donated for future use. The Sanford Woman's Club has donated a large quilt that they are anxious to have displayed. The President gave-his library keys to Mrs. Vitale since he was going out of office. Mrs. Chase and Mrs. Caskey also have keys. The President read portions of a letter from Mrs. Caskey concerning reseachers of the library records and suggestions concerning rotating exhibits. The letter was made available to other board members for further reading. Mrs. Carmetta Ray, representing.the Nominating Committee made the following nominations. Vice - President,, Mr. J. H. Van Hoy Secretary, Mrs. Carol Kirchhoff Treasurer, Mr. Ed Shinholser Mrs. Ray made a motion that the slate of officers as presented be elected by the board. Mrs. Chase seconded. The motion carried. 261 6' AD OF TRUSTEES MEETING March 9,1978 - 2 - The office of President was not filled. Mr. Fitts will act as President until such time as the vacancy is filled. A special meeting will be called to filled the slate of officers in the near furture. ce ;a 4 .l X11 (462, The President d the meeting until : 1 mee. 0 Carol Kirchhoff Secretary • 410 262 9 March 1978 41/ BUILDING COMMITTEE RgPORT At our request, City workers have puttied around windows in the library. It is hoped that this will solve the problem of ants entering the library, apparently via cracks in the moulding around windows, Some work has been done in the azaelea beds near the building. An article in the newspaper stated that the group known as CIP (Civic Improvement Program) was landscaping the grounisof the Museum. The Building Committee Chairman was not con- tacted about this project nor, to my knowledge, was. anyone else on the Board of Trustees. -.. �., Lack of storage is still a critical problem. Half of the Past Room is quite cluttered. City Hall recently delivered cardboard boxes of old city records. A huge framed quilt presented to the City by the Woman's Club was recently delivered to the Museum and stands in the East Room. The Woman's Club is anxious to have the quilt permanently installed for display in a manner to allow the quilt to be viewed on both sides. The Building Committee advised Woman's Club representatives that this installation would require considerable carpentry,, putting toggle bolts, braces, etc, into the walls, and such Twork could not be undertaken without approval of the Board. At present, the Building Committee sees no way to install an object of this size and III Shape for permanent display wihout sacrificing the flexibility of the East room for other exhibits. • Margaret S. Vitale • Building Chairman • • 263 I , . OUWSRA1. SANFORD MANOSIA1. I.08,ASV . . Il ' (aRnry phalton Gaillard Meporin} 44lac pry) , L` 1..4' ,A ;pert F4tta, Chalrmandf 33. Iona Wa;ker - 41 4 0/71. 1 2, 141,1 F4tta V Z 34. Jack Y111enw - � s 9 21 • .1. 3. Roth 504ouey v... 3 35. 3;006 hrprrn - _81TTXU. g 4. A. R4win 04tAbolse ✓ y 36. $ettye A. Smith -. 4rRJ1'P H 5. ��6�1a fi tOO S .. rc �'ryV•f,� / c 6. 1e99Y Ch fip e ✓ 7. Cmswetm Amy •f ' 7 . $ .(Julian Rtpnatrow) 7 .' . . F 99 Gdneral Jose h lip ; chipacni This list Wade up from ` . 10. Martha G. Fox V 10 f4jardi q the tits n49Rr'i flee. `� 3 ll. 440404044640..4-40.---4-4- EL N 12. carol Kirchhoff, Jr. . q ,. �,•.� i 4 44. Narydret Vitoria d 13 ' - Y r • • ' / Q P _ g 15. -- asorraluth� k -1K4C-0 1) ..4..7---4_,..1/0. l6. 444 Karam; ✓ iti 47. iWaa Wontrnay •4% 1$ • . 8. Woodrow Clark ✓ ' / - • ( 19. . .�., _ - u , ., 6 12 75 . ( 0 ! 29. (:j11.144 Chase 5 J R,S , .n _ , ' .(1.41 1 ® Troy RPy, Js. 4 .l7 22. - • ' • , t) . if , • 34. lwrtr,npe W. #041431at - l /9 - • 25, h. R. petarson Jf. 46 1' ' ■ait iac 'T -110 W 04 , 4-4 ' . . ' . 1 p . . .. 28 - deceased - , 001.1r q, peckwith, Jr. "-.11 `-•-` 30. G Andrew Spper AS5"G • • --•.... 3l. A. L, W41 oq �„ • 32. *p. 4044x 440440 - 444 'i 74, * • 41) • • 264 t , r r • nrt $hef ri $4nrord ilemori,a1 libr*rg 04 iilusetini . ' lSzo EAST FIRST STREET $ANFQ FLQRIP* �~ • . Aril 197$ � • •• • r • NOTICE OF AD OURNED •UARTERLY MEETING • , ♦, 1 j,,; . • • TQ; Inactive Members of the 3oar� Of Tru o G}�e�1pfQrd Memorial ... rA 'y -Muses , : , , . , • Your carne appears on the Cit lists of Trustees of :d a I - xary . f , � Museum. We WQu1d he happy to have you ,a8 of actlye. m0, e�', . }f : spur tl P , :wiJ1 rrnit• . D r l i t,` i % • , r • • If you do not .desire to be an active memh+�r. x h r , ` U . , tPe� . � , y� :%;. we, w 11 place Acme,, on ail inactive, jioporar a us, ,, Please advise our Secretary, Mre • Carol Ki,rchhAff, . , ' wbese a4�c)res § : i ti . • is 2Q44 flibiscua Court, Sanford, F14xida . 3 277 1 , ,pf ': dP . P . k 9 . a ° . ,g "; II you are cordially invited to attend- theadjourped March It eg�u r meeXt r 1 t • of the Board ate "t1' Which will be held.oti Ap ril il, .19,78, ar :40 ' :, i ,h , . k??r .'', • $u11.cJ,ing ri • . Sincerely your,, . ry ; ., ., ' Albert N ' C hu i rrnau ' ' r r • •ANF /1ht : ,'. • Carol: 1 was a member of the Board, but was replaced 1 ', *' ' • several year ago, I should not be listed s a member '.1 r • of; th par but if T am Reede I w)4 be.:`W . . 1.9 ' • • ho1.p. • Art becicwiti lir, , • ' + • ; :, ' • • - r ,te r ;., BOARD OF TRUSTEES CONTINUED MEETING OF THE GEliE44L agNRX 8. SANFORD MUSEUM- LIBRARY APR. 12 1978 The quarterly meeting of March 9 1 � 978, was resuued at 2 P 1� by the President, Mr, Albert Fitts. Mr. Fitts introduced and welcomed the following new board members: Mrs. A. B. Peterson, Mrs. John Johnson, Na. r Norman H. Gale, Miss Dorothy Morrison, Mra. Toe Thomas Russell, Mr. Rupert Strickland, Mr.%q Strickland.. Old members present were Mr. Fitts, Mrs. Swinney, Mrs. Roumillat,Mrs. Chase, Mrs, Ray, Mrs. Vitale, Mrs. Kirchhoff, Mr. Wonten - ay, Mrs. Ca skeyj , T,M TAcoosrti,, Minutes of the Mar. 9th meeting were read, and approved as read. The Treasurer's report, with all current' bilk. ' showed a balance of 43, 904.02. The Building Committee reported that Florida Power and Light Company advised that unusually high power bills at the Museum were not out or line for the winter months. They further advised that with the third unit repaired, we could expect at:'least 10% higher Costs for similar power consumption months. Mr. Fitts stated that letters had been sent to all inactive board menbera asking if they wished to continue on the roster of Trustees. Mr. G.Andrew Speer, Mrs. Randall Chase, and Mt, Art Beckwith expressed a.i desire to remain as associate members and to assist from time to time as.'associate members. Mr. A. 4, Peterson, J. wished to remain as an active member. The Nominating Committee, which was responsible also for the selection of the new Board Members mentioned above, offered the names of Mrs, J. T. Russell to President, and Mrs. A. IR Peter. son,.Jr. for Vice- Presideht. Mrs. Russell and Mrs. Peterson were uuam.mously elected. Mrs. Ray and Mrs. Roumillat on behalf of the Board, thanked Mr. Fitts as .President, and Mrs. Fitts as Secretary, for serving 4uring a difficult period. Mr. Fitts turned the chair over to Mrs. Russell. Mrs. Russell stated that she would be 'contacting member for suggestions and would attempt to form committees along the lines of individual interests and capabilities. Cards for areas of interest were distributed to those present, Mrs. Russell said that she would expect those who accepted assignments to carry out their responsibilities, and pledged • $reelf to ,work just as diligently as $he expected others to work, Each member present introduced himself with a brief note GI their individual interests. The meeting was adjourned at 3:25 P.M. 2 5 • Respec ively submitted Carol A. irchho f • 1 BUILDING COMMITTEE REPORT 12 1978 • As a result of markedly increased power bills beginning in December 1977, Florida Power and LightCQmpany was contacted to determing if the.Mueeum' power consumption was within norms for the Winter months. They a4vised that the bi1l0 werS accurate for kilowats used, and normal. It was pointed out that, for the period in quesIi0h . one unit • was out of order. It has now been repaired and the FPL representative • was questioned as to whether even higher bills coild be expected with all three units operating. He stated that the two units were, of cour$s, world harder to serve th th ree rooms; howev be � however, it would safe 0 assume that the additiona1..unit will a.ca unt UT at least 1.0% mgru • power consumption. This factor should be taken. into considerati.gn when proJecting • expenses for next Year's budget Margaret Vitale Building (414.141444 . • • • Nov ij 79 pee 139 (Bills do not reflect a single month, Jan 266 but overlap. Billing date unknQwn0 • Feb 269 Mar 209 , • • • • 4.. 267 • MEETING OF THE EXECUTIVE BOARD May 24, 1978 .' The President, Mrs. Dora Lee Russell, called the meet ing to order at 3P.M. Members present were Mrs. Russell, Ross Wontenay, Jan Johnson, Penny Peterson and Carol Kirchhoff: ( The Budget was read by Mrs. Peterson, and reviewed foxy• possible changes by the Board." Changes will be voted on in June, Copies will be with notice the meeting to all board members. . Mrs. Peterson, Vice-.President, noted that ; &tit had been.. . - i* ormect by the -City that Mildred Caskey,curstorr, is not covet ed underrthe City+ s Workme& s Compensation' •Inaur ance. - Mrs.lRussell asked thatcoptes of the mi./limes be ma#.1ed put to all directors before each meeting, .. . r Board members discussed' the prob.1ern ._Pf _ catal oging and _ listing books. There are 3000 porde that the University of Central' Florida made up for our library books. Mr,.Wontenay moved that the books be cataloged and listed` immediately by the staff,. The motionr was s eoonded by Mrs. Swinney. The motion carried. . Ides ••Hof'= wag: directed to writer a letter to Mrs. Chase, who currently was: attempting to: the task outlined "above, tO r• explainnthe Executive Board ova decision and "asking f orca speedy. C .. returns ofr th.F cards fr om the University. . It was suggested' that- one of t 'he two viewing machines beE .". offered'. to the Seminole County Library for SSW or lest. Mr,; .. Swinney would handl.. the details of contact.. ( Mr. Jim Jacobson presented his ideas oar =a Imuseustpark, tht.' library f e forthcoming project to make G i 1k+ a oS. alive: - 268 ' Exec. Meeting / - May 24, 1978 library's forthcoming pr oject t o make General Sanfor, d come alive to the public. This will be done by exhibit ing General Sanford's ideas and how they have daveloped in various fields today. Small houses are envisioned to our t he existing ng library ih whicb the various t echnologiess would be presented, Mr. Jacobson says he feels that t he library will become the "educational entrance t o Florida ", 'He feels that t hrough advertising people will begin theirrtours of Florida in Sanford in order-to be able t o learnr.of the unique qualities of'Flor ida living and how to best adapt toothem.,a.. this being Genera. Sanfor d Sinford!s idea for his studies in various fields. Sanford's idea Mr. Jacobson feels t hat • funding of between $40,000 t o $50,000 would be needed initially in order to develop this project. His idea is to interest businesses inihelping too . finance the project by offeripg t hem areas to display the" _ modern side of 'General Sanfor d s Ideas.. The meeting was adjourned at 5;3Q p.M. Carol Kirchhoff • Secretary 3 d vo • 111 June 5, 1 97a --- / V. ' h * The regular'quurterly meeting of the Henry 8, Sanford - Memorial Museum and Library will be held June 15, 197E3.at 3:30 p.m. at the Museum-Library. Please read the attached ammended By-Laws to be considered during said meeting. Sincerely, CLC it Carol Kirchhoff Recording Secretary 111 • 270 • , . . . . , . . 1 i . . Ilk . , BY -LAWS • of . TRUSTEES OF THE HENRY SHELTON SANFORD MEMORIAL MUSEUM & LIBRARY Sanford, Florida (-.. . • ARTICLE 1 PURPOSE .: c►ion I. To promote an awareness and appreciation of the character and 1110 Jc1,1r.vomkts of the Founder of the City of Sanford and early settlers of the area; .t preserve, and display documents and artifacts which have a significance in I9cal history; to offer programs and special events which will be of interest and v.jlue to students of history and contripute to the quality of cultural life in thg ccr•rruni ty. ARTICLE II ' • MEMBERSHIP Section I. Trustees of Record, A Trustee of Record (referred to herein as . rut� ', �) shuII be a person'appointed as'Trustee by the City Commissioners of the City .. f ..:rin f or d , F l o r i d a , I n good standing, and who has not died, resigned, or been rerrtpved fro:, ()flick, by the City Commissioners of the City of Sanford, Florida, and whole ter rt cff.ice has not expired. , ;r.. :tier, 2. Duties of Trustees. Trustees shall attend meetings and participate in thp_ r of the Trust by formulating general policies and regulations, : . 1 : officers and members of an Executive Committee whose actions shall be ^Lidrd reviewed by the Trustees, serving on the various Committees of the Trust .4n9 assisting in planning and executing programs consistent with the purpose stated in these by-laws, , • . `\ 271 411/ )k-A /' ARTICLE IiI MEETING OF TRUSTEES ' • Section I. Quarterly Meetings. The quarterly meetings of the Trustees shall t;i:Ia at the Henry Shelton Sanford Memorial Museum & Library, in Sanford, Florida, %I, the 1st Thursday of March, June, September, -and December of each year, at 4,00 o'clock in the afternoon of that day. The Secretary shall serve by sending through tht? Post Office) or by giving by other means, at least ten (10) days before such mPeting, a notice thereof, addressed to each Trustee, at his residence, business office, or last known Post Office Address; but any meeting at which all Trustees shall be present, or of which all Trustees not present have W WaivedL491Ae In writing thr°.giving of notice as above required may be dispensed with, Section 2. Quorum. At all meetings of Trustees, except where it is otherwise provided, it shall be necessary that Trustees, representing In person or by proxy, forty (401 per cent of the Trustees, shall be present tQ cpnstitute a quorum, , ection 3. Special Meetings. Special Meetings of the Trustees may be called at ony; time by the majority of the Executive Committee, upon two (2) days notice to f.ach such notice to contain a statement of the business to be transacted 'at such meeting, given in the manner stated in Section 1 above, At any meeting at 1 which.all Trustees shall be present, or of which Trustees not present waive notice r in writing, the giving of notice as above described, may be dispensed with. The 1xecutive Committee shall also, in like mapner, call a special meeting of Trustees vdhenever so requested In writing by Trustees representing not less than one - fourth 11/4) of the Trustees. No business other than that specified in the call for the m(eting•shall be'transacted at any Special Meeting of the Trustees. . Section 4. Voting. At all meetings of the Trustees, all questions, the manner of deciding which is not specifically regulated by the By -laws, shall be determined by d majority vote of the Trustees present in person or by proxy. Vote shall be either by voice or in writing, as the President shall direct. r s ection 5. Order of Business. The Order of Business of Meetings of the Trustees shall be as follows: , • 1. Roll Call 2. Proof of Notice of Meeting or Waiver of Notice , 3. Reading of minutes of preceding meeting 4. Reports of Officers 5. Reports of Committees 6. Old Business 7. New Business; , at the first quarterly meeting of Trustees in March of each year, the Election • of th•:f ' "xecutive Committee shall follow irmlediately after the conclusion of old business. 2 272 • • 4 ARTICLE IV EXECUTIVE COMMITTEE , Section 1. Number. The affairs and business of this Trust shall be managed .by an Executive Committee which shall be comprised of the Officers of the Trust, as set forth in Section 1, Article V of these lay —Laws, and three (31 other Trustee ; Section 2. How Elected, At the March meeting of Trustee; the nominated person,' receiving a plurality of the votes cast shall be Members of the Executive Committee and shall together with the Officers, constitute the Executive Committee for the ensuing year. Section 3. Term of Office. The Term of Office of each of the members of the Executive Committee shall be for one (1) year, and thereafter until his succes;or °` has been elected. . Section 4. Duties of the Executive Committee. The Executive Committee shah C hav e e the control and general management of the affairs and general business of th Trust. Such Committee shall in all cases act as a board, regularly convened, by a maJOrity and they may adopt such rules and regulations for the conduct of their meetings as they may deem proper, not inconsistent with these By —laws and the Reso Iutions.9f the City Comnlssioners of the City of Sanford, Florida,pertalrling to the Tru$ t .Section 5, Executive Committee Meetings. Meetings of the Executive Committee 411,,, ray be called by the President at any time, and shall be called by the Pre ;iden,f or;. " the_,Se rotary upon the written request of,three (3) committee members,' • Section 6. Notice of Meetings. Notice of meetings shall be given 48 set forth in Article Ill, Section I. At any meeting of which every member of the Executive Committee shall be present, although held without notice, any business may be trsn ;- acted. which might have been transacted if the meeting had been duly called. Section 7. Quorum, At any meeting of the Executive Committee, a majority of the Committee shall constitute a quorum for the transaction of business; but in the event "of.a quorum not being present, 4 less number may adjourn the meeting to some . futura time, not more than thirty (30),days later. ' • Section 8. Voting. At all meetings of the Executive Committee, each Member, i.:to.have one (1i vote. Section 9, Vacancies. Whenever any vacancy shall occur in'the Executive Committee, by death, resignation, removal or otherwise, the same shall be filled without undue delay by a majority vote by ballot of the remaining members of the Committee at a Special Meeting which Shall be called for that purpose. Such elec•, tion shall be held within sixty (60) days after the occurrence of such vacancy. :Thai person so chosen shall hold office until the next quarterly meeting of the TFrustee; ..; • or until his successor shall have been chosen at a special meeting of the Trustees . 273 �' ( .' - . . . - • , ., .,. . . . . , ,.. ..-:.,:,.. • . 4 . ''' •':• ,.' 2 , ,:':i : • . , , , . . . . ) . ' ' . • . . . .. . . ."- III - Section 10, Removal of Executive Committee Member. Any one or more of 4110 Executive Committee Members may be removed either with or without cause, af any time, by a majority vote of the Trustees of Record, at any Special Meeting balledl for the purpose, or at ony'quarterly meeting, • . . . . ARTICLE V • . - ,, . . _ . i ", ;:•': : , ... •? '1 OFFICERS. ..:.'' ''''''''''''' ;,-..-,!„ _ . . .. , •., ,...•, •.•; Section 1. Number, The Officers Qf this Trust shall be; .;:.. -. • ,. , . . ..., .. . . . 1 President .. , . . . • Z, 'Vice-President 3, Secretary . . . . - „ .,•,,, ..., (I • .. . . . 4. Treasurer . 5, 'Mediate PeOtTreaident, . :.• ., : .:! JI'.,:4s4:,i7„,„( . , . section 2. Election. All Officers of the Trust shall - be elected onnuaily*by. the Trustees at their meeting in March of each' year, and shall hOld:OfflOC, for the term of one (1) year or until their aucceSPrO are'dUly eleOted1,::,:: . . . . . . , .. ,.....,,-:-. ill .- : Section 3. Duties of Officers, The duties nd. powers otoe,Officqrsk, ...! : irust shall be as'iollows: , : . ,... --. . _ . . PRESIDENT • • , . . . . • . , . _ . . . . _ The president shell preside at ail meetings Qf the Trustees., - . . , ... . he shall be present at each Quarterly meeting of the Trustees and the Execut1071,: Committee, and shall make his report of the condition Q1, the PVeilleee 91A0e...Tr.i001 He shall cause to be called, regular and special meeting4 Tr4tft.e0UW.: rxecutive Committee in accordance with. these By4aws' : .• -,,:. .-.'.', .. - .... -. , , -:'..1 -. .. ., • . .. - •: ..,..:':;-•,: ;,--....': . . , He shall appoint and remoie, employ and discharge, and fix the compensatiOn of: . servants, agents, employees and'clerks of the Trust, other than the Oir,PePPJAI't ofiws, subject to the approval of the Executive Commlttee. . .. He shall sign and make all agreements and contracts in the name of the Trust 11 see that.they are properly carried out. In the absence or disability of the Tr,4 .'§Or0r, the President Shall sign and issue checks on the funds Qf the Trustee;? .He.shall see that the books, reports, statements, and certiffcateS reiYA/1IHt- lthe.By-Iaws are properly kept, made and filed, according to law, He shall enforce these By-Laws and perform all the duties ncident 1'940 Poill* , .., . 0_ tion and office, which are required by law and these 6y-Laws. ' . ' :'.:' ;'.-'2.-;'' . . , • . . • . . . . . . ..?., ,. ''.274 j' . . , . , . ,. VICE PRESIDENT Iii■ ' During the absence or inability of the President to render.+and perform his duties or exercise his powers, as set forth in these By-Laws or in the acts under which this Trust is organized, the some shall be performed and exercised by the Vice- President; and when so acting he shall have all the powers and pe su0,J4ot t9 all responsibilities hereby given to or imposed upon suchi?resident. IMMEOIATE.PAST PRESIDENT ' *s The immediate Past President shall preside at all meetings of the TruSteef and Executive ComMitteq in the absence of the President and Vice President. f TREA SYRER `' 1, >y 5 The Treasurer shall have the care and custody of and be`r'iSponsIble for oil the funds and securities of the Trust and deposit all such funds in the name of the' Trust In such bank or banks, trust company. or compan1es,Qrlsafe deposit vault* 40 > ,the Executive Committee mqy designate. He shall sign, make, and endorse, in the name of the Trust, all checks,. dreftSp ,t warrants, and orders for the payment of money and pay out and dispose of some an0 receipt : thereof, under the direction Af the Trustees or the Executive CoMMittee. He shall exhibit at ail reasonable times, his books and accounts to any Execptivq Y AI" c the.Trust upon application at the Office of the Trust durino business hoursR fr He shall render a statement of the condition of the finances of the Trust at such; times as shali be required of him, and a full financial report, at the end 4f t G, 4;each fiscal year of the City of Sanford, 4 :, shall keep correct books of account of all its business transactione such other books of account as the Executive Commlttee require. ; he shall do and perform all duties appertaining to the Office of Treasurer, "r • SECRETARY • • The Secretary shall keep the minutes of the meetings of the ,. Executive.Cc mitts! ,, &and of the Trustees In appropriate Books. c . 4 He shall give and serve all notices of the Trust, He shall be Custodian of the records and of the Seal, and Affix the latter When req tred. He shall attend to all correspondence and perform all, the duties, incident'tQ the Office of Secretary, Section 4. Bond. The Treasurer shall, if required by the Executive ° * ' ;Ive'to the Trust such securit for the faithful discharge of his duties as th Trusties may direct. " t om^ • ' Section S. Vacancies, How Filled. All vacancies in any office shall be filled by the Executive Committee without undue delay, Section 6. Compensation of Officers. The Officers shall 'receive no salary or compensation from the Trust. Section 7. Removal of Officers. The Trustees may remove any Officer by a two- thirds (2/3) vote at any time, with or without cause. ARTICLE VI STANDING CQWI ITTEES Section 1. At the first quarterly meeting of the Trustees each year, the President shall appoint the Chairman for all Standing Committees and members to each committee, which shall consist of a Chairman and not less than one member who shall serve at the pleasure of the President. Section 2. The Standing Committees of the Trust shall be, A, Committee on the Building and Contents B. Committee on Liaison with the City Commission of Sanford C. Committee on Education and the Schools • 111/' D. Committee on Founderst Day E. Committee on Public Relations and Publlclty F. Committee on nominations for the Executive Committee members H and Officers • G. Committee on the Budget. , ARTICLE: VII AMENDMENTS Section I. Any of the foregoing provisions of these By - Laws may be amended two- thirds 12/3) vote of the Trustees at any meeting which has been duly convened ' in accgrdance with Article Ili. • • III/ • 276 • } • • • BY — LAWS • Of • DIRECTORS OF THE HENRY S/'IiLTON SANFORD MEMORIAL MUSEUM & L19RARY • y Sanford, Florida • • • • • • • . ARTICLE .1 ' • PURPOSE • • • Section I. The purpose of the Directors of the Henry Shelton Sanford Memorial Museum & Library, Sanford, Florida, Is to promote an awareness • and appreciation of the character and achievements of the founder of the City of Sanford and early settlers of the arse; to collect, preserve end display significant documents and artifacts; to offer programs and special events of Interest and value to students of history, to present exhibits of historical significance, said exhibits to be limited by prearranged space and time rsqulrement, end to contribute to the quality of cultural life In the Community, • ARTICLE II • MEMBERSHIP • • Section 1. Directors of Record, A Director of Record 'referred to herein as Director), shall be a peeeOW In good standing appointed es Director by the City Commissioners of the City of Sanford, Florida. . 77 r . , • .- Section 2. Duties of Directors.' Directors shall attend meetings and • participate in the management of the Trust by formulating general policies • • and regulations; selecting officers and members of an Executive Committee whose actions shall be guided and reviewed by the Directors, serving on the various committees of the Trust and assisting in planning and executing programs consistent with the purpose stated in these ay -laws. • • • 277 • • • . • 1 • • . . • ARTICLE 111 MEETING OF DIRECTORS • Section I. Quarterly Meetlnns. The quarterly Directors s~ be held at the Henry Shelton Sanford Memorial Museum & • library, In Sanford, Florida, during the first calendar week of March, June, September and December of each year. The Secretary shall serve by sending through the Post Office, or by giving by other means, It least ten 1101 days before ouch meeting, a notice thereof, addressed to e at his residence, business office, or last known Post Office address; but . any meeting at which all Directors shall be present, or of which all Directors not present hove waived notice In writing, the g1ying'of not4e,as above required may be dispensed with. Section 2• !arum. At all meetings of Directors,-except where o WIse,provided, it shell be necessary that forty then. Directors shall be present to constitute a quorum., cent 140>ri of the Section 3. S eclat Meeting Special meetings of the Directors may called at any majority by the me of the Executive Committee upon two 12� be days notice to each Director, such notice to contain a statement of the bust.. • fleas to be transacted it such meeting, given In the manner stated in Section 1 above. At any meeting at which all Directors shall be present, or of which • Directors not present waive notice in writin described may be dispensed with. The Executive t Committee shalltalsoeIntllike manner call a special meeting of Directors whenever so requested In writing by Directors representing not less 'than one-fourth 11/41 of the Directors. No business other than that specified In the call for the meeting - shali be transacted at any Special Meeting of the Directors, • Sec -- tion 4. Vote. At all meetings of the Directors all business not specifically regulated by By-laws shall be determined by a majority vote of • the Directors present. Vote shall be either by voice or in writing, as the • President shall direct. 4,4.-,- Section S. Order of Business. •The Order of Business of Meetin R f Directors shell be as follows : 9 4 the • 1 . Cell to order 2. Roll Call 3. Proof of Notice of Meeting or Waiver of NoticeV ( • 4. Reading of minutes of preceding meeting .. 3. Report of Officers. . 6. Reports of Corrn;ittees . 7. Old Business 8. New Business • . 9. .Adjournment , • and at the first quarterly • • Directors In 4111 lm^ediat election of the Executive Committee shall follow el each reth, y after the c con clusion of old business. on_ . + ARTICLE IV EXECUTiVE COMMITTEE fr.1 Section 1, Number. The affairs and business of this Trust shell be /11' y managed by an Executive Committee which shall be comprised of the four 141' elected Officers of the Trust, the Immediate Pest President end three 1$1 other Directors. Section 2. How Elected. At the Magch meeting of Directors, the Nominating Committee shell submit a slate of nominees for the Executive . Y \ Committee. The nomineted persons receiving a plurality of the votes cast shell be members of the Executive Committee and shell,,together with.the ' Officers and immediate Past President, constitute the Ixecutlitt,Commlttee for the ensuing year. Section 3. Term of Office. The Term of Office of each of the members o f j 7 the Executive Committee shall be for'one (11 year. • Section 4. Duties of the Executive Committee. The Executive Committee shall have the control and general management of the affairs end general '/ %' . business of the Trust. Such Committee shall In all casts act as a Board, regu / 1 lerly convened, by the President, and they may adopt such rules and regulations for the conduct of their meetings as they deem proper, not inconsistent with 40 these By -lows and the Resolutions of the City Commissioners of the City of Sanford, Florida, pertaining to the Trust. Section S. Executive Committee' Meetings. Meetings of the Executive 2 Committee may be a'Pl - ad by-- t.he.- -- Fee-i-ee _..bo..l.Lba- call -ed by r-t ht - Secre t dry - upon - th • - +aembers . 424 "1:111)0 . . Section 6. Notice of Meetings. Each member of the Executive Committee shell be reminded at least three (31 days prior to called meetings unless that member has waived notice. At any meeting of which every member of the Executive Committee shall be present, although held without notice, any busier nese may be transacted which might have been transacted if the meeting had been duly called. . Section 7. quorum. At any meeting of the Executive Committee, • majority of the Committee shall constitute a quorum for the transaction of business, but in the event of a quorum not being present, a I•ec number may adjourn the meeting to acme future time, not more then thirty 1341days later. Section 8. Voting. At all meetings of the Executive Committee, filch member Is to have one (1 1 vote, Section 9. Vacancies. Whenever a vacancy shall occur In the Executive Committee, by death, resignation, removal or otherwise, the same shell be filled•• without undue delay by a majority vote by ballot of the remaining members of IIIO the Committee at a Special Meeting which shell be called for that purpose. . Such election shall be held within sixty (601 days after the occurrence of such vacancy. The person so chosen shall hold office until the next quarterly meeting of the Directors or until his successor shalt have been chosen at a special meeting of the Directors. 279 r • Section 10. Removal of Executive Committee Member. Any one or more of the Execut yys Committee Members may be removed, either with or without cause, N at any time, by a majority vote of the Directors of record, at any Special Meeting celled for the purpose, or at any quarterly meeting., Any member having ;',) three 131 consecutive, unexcueed absences from Executive Committee meetings Ohell• be eutometiceI ly dropped from the Executive Committee.. ARTICLE V. - 2 OFFICERS. • Section 1. Number, . The O f f i c e r s of this Trust she l I bet • 1. President 2. Vice.Preeident 3. Secretary • 4. Tre »surer Section 2. Election. All Offlcers of thR Trust shall be elected annually by the Trustees at their quarterly meeting In A of each year end shall hold t office for the term of,one,111 Meer or until their successors are duly elected. Section 3, Duties of Officers. •jhe duties and power; of the Officers of the Trust b is follows: PRESIDENT The President shall preside at ell meetings of the Directors He shall be present at each quarterly meeting of the Directors and the Executive Committee, and shall make his report of the Condition of the busings,t Of the Trust. He shall cause to be called regular and special meetings of the Directors end the Executive Committee In accordance with these By..lews. ' He aha 1 appoint and ' ve, employ and die rge, and fin thimpensow tlon of all rvents, agent , loyoes and clerks the Trust, othe than the duly e0 of ted officer , su Ject to the appro it the Executive Committee. He shall sign and make all agreements and contracts In the name of the Trust end see that they are properly carried out.. In the absence or dlssblllty of the Treasurer, the President shall sign and Issue checks an the funds of the Directors. He shall see that the books, reports, statements end certificates required 4I/ ' by the By-laws are properly kept, made and filed, according to law. He shall enforce these By -laws and perform all the duties incident to the position and office which are required by low end these ey ..laws. • 280 V I CE�PRE S i DENT During the absence or inability of the President to render and perform \,/ his duties or exercise his powers as set forth In these by -laws or In the acts / under which this Trust Is organized, the sums shall be performed and exercised , by the Vlce- Prssldent; end when so acting he shall have ell the powers and be aubJect to ell responsibilities hereby given to or Imposed upon ouch President. SECRETARY The Secretary shall keep In approprlate ledgers the minutes Of the meet- ings of the Executive Committee and the meetings of the .Directors. He shell give and serve ell notices of the Trust. • He shall be Custodian of the records and of the Semi iu •ifix the latter when required. .• He shall attend to all correspondence and perform all the duties Incident to the Office of Secretary. TREASURER The Treasurer shall have the care and custody of and be responsible for all funds and securities of the Trust, and deposit 411 such funds in the name I. of the Trust In such bank or banks, trust company or compsnles, or safe deposit • . Vaults as the Executive Committee may desipnete.• s He shall sign, make and endorse, in the name of the Trust, all Checks, drafts, warrants and orders for the payment of monies and pay out end dispose of same and receipt thereof, under the direction of the Directors or the Executive Committee. He shall exhibit at all reasonsblo times his books and accounts to any . • . Executive of thg Trust upon application at the offike of the Trust during • business hours. • He shall render a statement of the condition of the finances of the Trust at such times as shall be required of him, and • ful'i flnencial report of the end of each fiscal year of the City of Sanford. He shall keep correct books of account of all business transactl4ns end *Lich other books of eccount as the Execwtive Committee may require. He shell perform all duties pertaining to the office of Treasurer. Section 4 Bond. The Treasurer shall, If required by the Executive Comm mitt's, give to the Trust, as the Directors may direct, such security for the faithful discharge of his duties. • • • . 281 . . f 4111 Section 5. Vacancies, How Filled. Ali vacancies In •ny office shall b e filled by the Executive Committee without undue Arley. Section 6. Compensation of Officers. The Officers shell receive no• Salary or.campensstfon from the Trust. Section 7, Removdl of Officers. The Directors may remove pny officer by O two,thlyds 12/31 vote at any time, with or without causes ARTICLE VI . STANDING COmmITTEES Section I. At the first quarterly meeting or'the Dtrictors each year, the President shall appoint the Chairman for ail Standing'towflI ttees and members to each committee, which shall consist of a Chairman end not loss than one member who shall serve at the pleasure of the President. Section 2. The Standing Committees of the Trust *hell b.; A. Executive Committee -- ----43, Committee on nominations for the Executive Committee members and officers. • . C. Committee on the Building and Contents... 0. Committee on 0 E. Committee on Education and the Schools F. Committee on Founders Day- G. Committee on Public Relations and Publicity He COMM', on the Budget. ) Section 3 . Other Committees. Additional standing committees may be created by the Executive Committee. The President, at any time, may appoint such other committees as shall be deemed proper. Appointments and vecencles to Committees shall be made and filled by the President unless otherwise eppolnIed or filled by vote of the Executive Committee. yii ..— 4WIlwatilearamwer (4..4-A.:"" 5 . 2 ..../. • • ART ICI.E - 6.4"4 -' AMENUMENTS Section 1. Any of the foregoing provisions of these Oy 1aws may be emended, repealed or altered by two — thirds 12/3) vote of the Director; et any meeting which hes been duly conyened In •ccordonce with Article 111. • • . 282 • 1 • HENRY S. SANFORD MUSEUM - LIBRARY MEETING OF BOARD OF DIRECTORS JUNE 15, 1978 Present were; Dora Lee Russell Penny Peterson Carol Kirchhoff Hortense Roumillat Margaret Vitale. Carmita Ray Albert Fitts Jan Johnson Ruth Swinney Martha Fox J. C. Hutchison Rupert Strickland Guy Strickland Peg Chase Ross Wontenay 3; AN accbsa►J The meeting was called to order by the President, Dora Lee Russell, followed by the Pledge of Allegiance to the Flag, Minutes of the meeting held on April 12, 1978 we approved as read. Treasurer's Report was given by Mrs. Russell, current balance $3198.42. Projected expenditures through September, l978 leaving a balance of $1466.42, for capital improvements. President reported that she ^ advised by Mr. Knowles, City C• Manager, that we should plan to run the library like a business. We should submit budgets on time and run the library as a department of the City. The Executive Committee will run the day to day business. Mrs. Russell also stated that there will probably be a need for a full time director in the future. Mrs. Russell also reported that she spoke to the Women's Club about volunteers to act as receptionist and guides for the Library. She would also like to contact other groups to assist in this capacity. Committee Chairman appointments were announced. Chairmen were adivised to contact other board members to help with projects. Mrs. Roumillat asked to be taken off as Chairman of Special Events. She would like to work as Chairman of Founder's Day. Mrs. Roumillat asked who were the members of the Excutive Committee. Mrs. Roumillat made a motion to approve Mr. Wontenay, Mrs. Swinney, Mrs. Johnson as members of the Executive Committee. Motion was seconded and carried. Mrs. Chase reported she has been in contact with the bookbinders in St. Augustine concerning the restoratto n of the library books. 2 3 June 15, 1978 Page 2 Mr. Jacobson, Project Chairman, made a report on the Library'$ plan to make Gen. Sanford's ideas come alive for todays people in exhibits of agriculture, railroading, and other fields. Vice President Mrs. Peterson, reviewed proposed changes to the by -laws. The by -laws were approved as proposed with the following exceptions; Article II Section 1 Proposed revision was withdrawn by Mrs, Peterson, Mrs. Roumillat moved that in its place following the word Florida, that the Board substitute" A member who is absent for three consecutive unexcused regular meetings, would be automatically dropped from membership. 'A 1e,t,m from the Board of Directors would be sent to the person to that effect." Article III Section 1 Proposed revision was defeated. Article IV Section 6 Mr. Rupert Strickland moved that the word "reminded" be changed to "notified ". Motion was seconded by Mrs Swinney and carried. Aft Article VI Section 2 A mo 'pj was made,by Mrs. Roumillat and seconded by Mrs. Vitale t' e words`"Executive Committee the list of Standing Committees. Motion carried. Article IV Section 2 Mrs. Roumillat moved that the proposed section be deleted and substituted in its place the following: "At the Mara- Quarterly meeting of the Board of Directors, three persons are elected by the Directors to serve with the elected officers and immediate past president, which will constitute the Executive Committee for the ensuing year. Motion was seconded and carried. • Meeting Adjourned 5:45 P.M. 0.4ouef2 \?Lxtta • Carol Kirchhoff, SectAtary 1110L" 284 P i •�wa N ' • • 411 PY m LAWS • of DIRECTORS OF Ti E HENRY SWUM SANFORD MEMORIAL MUSEUM i LIPRARY Sanford, Florida • • ARTICLE 1 PURPOSE Section I. The purpose of the Directors of the Henry Shelton Sanford ` Memorial Museum 6 Library, Sanford, Florida, 1s to promote en owareness ' and Appreciation of the character end achievements of the founder of the City of Sanford and early settlers of the wee; to collect, preserve and display significant documents and ertifactsf to offer programs and special events of ,int, end value to students of history, tq present exhibits af ' 0414 hieforIcel'e19nifIcence, said exhibits to be Slotted by prearrange* space and time requirement, and to contribute to the quallty of culturel,lltb In • the homunity. ARTICLE II MEMBERSHIP Section 1. Directors of Record. A Director of Record (referred to herein se Director), shall be a person In good stending WI Director by the City Co miseloners of the City of Sanford, Florida, 411 such directors(shall ;. serve for a three year active term, and thereafter may serve as associate or inactive directors. Section 2. Duties of Directors. Directors • participate in the management of the Trust by formulating general policies and regulations; selecting officers and members of an Executive Committee whose actions shall be guided and reviewed by the Directors, serving on the various committees of the Trust and assisting in planning and executing programs • • consistent with the purpose stated in these ay -laws. 285 • ARTICLE i l l .,.•. MEETING OF DIRECTORS Sect n 1, Quarteritr Meetings, The quarterly meetings of the Directors shall be held at the Henry Shelton Sanford Memorial Museum 4 Library, to Sanford, Florida, during the first calendar week of March, June, September and December of each year. The Secretary shall serve by sending through the Post Office, or by giving by other means, at least ten 110) days before such meeting, a notice thereof, addressed to each Director at his residence, business office, or last known Post Office address] but any meeting et which all Directors shall be present, or of which all Directors • not present have waived notice in writing, the giving of notice as above required may be dispensed with. Section 2. Quorum, At all meetings of Directors, except where other• wise,prov nej,7it shall be necessary that forty per cent 140%1 of the Directors shall be present to constitute a quorum. - Section 3. Special Meetings. Special meetings of the Directors may be called at any time by the msJority of the Executive Committee upon two 12) days notice to each Director, such notice to contain a statement of the bus!. ness to be transacted et such meeting,'givn In the manner stated In Section 1 above. At any meeting at which all Directors shall be present, or of which Directors not present waive notice in writing, the giving of notice es above • described may be dispensed with. The Executive Committee shall also in like manner call 0 special meeting of Directors whenever so requested In writing by Directors representing not Tess' than one..fourth 11/4) of the Directors. No business other then that specified In the call for. the masting *hall be trasacted at any Special .Meeting of the Directors. Section 4. voting. At 411 meetings of the Directors all business not specificalllregulated by by..lews shall be determined by a maJority vote of the Directors present. Vote shell be tither by voice or•In writing, es the President *hail.dlr•ct• • Section 5, Order of Business, The Ordsr of BusinR*s of Meetings of the Directors *hall be es fellows: 1. Call to order 2. Roll Cell 3.' Proof of Notice of Meeting or Waiver of NOtIGO 4. Reading of minutes of preceding awati�g • 0. Report of Officers Q. Reports of Committees 7. Old Business 8. New Business 9, Adjournment . end et the first quarterly meeting of Directors In March of each year, the • election of the Executive Committee shell follow immediately after the eon, clu$lon of old Wetness, 286 • • • ARTICLE iV EXECUTIVE COMMITTEE Section 1. Number, The affairs and business of this Trust shall be managed by an Executive Committee which shall be comprised of the four 14j elected Officers of the Trust, the immediate Past President and three 131' otbmtr Director;. Section 2. How Elected. At the March meeting of Directors, the Nominotin�ittee shell submit a slate of nominees for the Executive Committee. The nominated persons receiving a plurality of the votes cast shell be members of the Executive Committee and shall, together with the Officers and immediate Post President, constitute the,Executive Committee • for the ensuing year. Section 3, Term of Office, The Term of Offlcs of each of the members. Of the Executive 1 e Ca $ ttee shall be for one I11 year. Section 4. Duties of the Executive Committee. The Executive Committee shall have the control end general management of the affairs and general ; business of the Trust. Such Committee shall in all cases act as a Board, regu. Ierly convened, by the President, and they may adopt such rules and regulations . for the conduct of their meetings es they deem proper, not inconsistent with these.By..Laws and the Resolutions of the City Commissioners of the City of • Sanford, Florida, pertaining to the Trust. Section 5, Executive Committee Meeting. Meetings of the Executive Committe may called by the President at any time, and shall be celled by the Presldent'or the Secretary upon the written request of three 131 coMmi tee members. • Section 6. Notice of Meetings, Each member of the Executive Committee shall be reminded et least three 13) days prior to called meetings unless that member has waived notice. At any meeting of which every member of the • Executive Committee shall be present, although held without notice, any Nisi., ness may be transacted which might have been transacted if the meeting had . bean duly called. Section 7. Quorum, At any meeting of the Executive Committee, a majority of the Committee shall constitute a quorum for the transaction of business, but In the event of a quorum riot being present, 4 Tess number may ' adjourn the meeting to some future time, not more than thirty ( )day; later, Section 8, Voting, At ell meetings of the Executive Committee, each member Is to have one ill vote. Section 9, Vacancies. Whenever a vacancy shall occur In the Executive Committee, by death, resignation, removal or otherwise, the same shell be filled without undue delay by a majority vote by ballot of the remaining members of • the Committee st a Special Meeting which shall be called for that purpose. Such election shall be held within sixty (60) days after the occurrence of such vacancy. The person so chosen shall hold office until the next quarterly meeting of the Directors or until his successor shall hove been chosen at a special meeting of the Directors. 287 • Section 10. Removal of Executive Committee Member, Any one or more of . the Execut ve C tt • awni ee Members may be removed, either with or without caw'', at any time, by a eajority vote of the Directors of record, at any Special Meeting celled for the purpose, or it any quarterly meeting. Any member haying • three 131 consecutive, unexcused absences from Executive Committee meeting, . shall be iutometicelly dropped frcre the Executive Committee: ARTICLE V. • OFFICERS, Sect .,.,. io 1, Number The Officers of th 1 sf True' 01411 be: r • I . President • 2, Vice .President 3. Secretory 4. Treasurer Section 2, Election, All Officers of the Trust shall be elected annually by the Tru ste s at th' of q arterly meeting In March of each year and shall hold office for the term of one III peer or until their successors are duly 0, 044 Section 3. Duties of officers, The duties and powers of the Officers Of the . Trust shalilibs as PRESIDENT • The President shell preside it ell meetings of the Directors He shell be present at each quarterly meeting of the Directors and the Executive Committee, and shell mek, his report of the condition of the buslnc ;s of the Trust, He shall cause to be called regular and special meetings of the Director. end the Executive Co nalttee In 4ccordenci with these bylaws, He shall appoint and remove, employ and discharge, and fix the coapensam tion of all servants, agents, employees and clerks of the Trust, other than the ouIY appointed officers, subject to the epprov ;l of the Executive Committee. • He shall. sign and make all agreements end contracts In the nerve of the . • Trust and see that they are properly carried out, In the absence or disability of the Treasurer, the President shell sign 4n4 Jesup Ch*c$s 00 the fungi of the Directors. He shall see that the books, reports, statements and certificates required by the ay -Law; pre properly kept, raids end filed 4044Qr01ng to law, • He shall enforce these By.Laws and perform ell the duties incident to the position and office which are required by law one thug/ by -LSwi• 288 l VICE - PRESIDENT During the abseece or inability of the President to render and perform his duties or exercise his powers is set forth in these By.•laws or in the acts under which this Trust Is organized, the same shell be performed and exercised by the Vico- President; and when so acting he shall have all the powers and be subject to ell re ponsibllltles hereby given to or Imposed upon such PrssI nt, SECRETARY The Secretary shell keep in appropriate ledgers the minutes Of the most., Inge of the ExsCutivp Committee and the mg/stings of the Directors. Hs shall Ova ana serve *II notices of the Trust. He shall be Custodian of ths'recorda end of the Ssgl'and affix the latter *Non required, He shall attend to all correspondence and perform Ali the duties incident to the Office of Secretary, TREASURER The Treasurer shall have the care and custody of and be responsible for 410 all funds end securities of the Trust and deposit all such funds in the name of the Trust in such bank or banks, trust company or coipgnies, or safe deppslt vaults es the Executive Committee mow designate, He shall sign, make and endorse, in the name of the Trust, all checks, drafts, warronta and orders for the payment of monies and pay out and dlsposs of same and receipt thereof, under the direction of the Directors or the Executive Committee. He shall exhibit at all reasonable times his books and accounts to any Executive of the Trust upon application et the offic+ Of the Trust during hu;Iness hours. He shall render a statement of the condition of the finances of the Trust at such times as shall be required of him, end a full finenciai report et the end of each flhOsl year of the City of Sanford. He shalt keep correct books of, account of all business transactIgg and such other books of account as the Executive Committee may require, He shall perform ell duties pertaining to the office of Treasurer. Section 4, Bond. The Treasurer shall, if required by the Executive Comm mittse, gi v i to thrust, as the Directors may direct, such security for the faithful discharge of his duties. • .289 • it , • Section S. Vacancies How Filled. All vacancies in any office Shell be filled by the lxecutive Committee without undue delay. Section 6. Compensation of Officers. The Officers shall receive nO. 'Wary or compensetton from the Trust. Section 7. Removal of Officers. The Directors may remove any officer py • two. third, I;i/ l vote at any time, with or without cause. ARTICLE VI • STANDING COMMITTEES Section 1, At the first quarterly meeting of the Directors each year, the President shall appoint the Chairman for all Standing`Committees and members to each committee, which shall consist of a Chairman end not tees then one member who shell serge et the pleasure of the President. Section 2, The Standing Committees of the Trust *hell pel A. Executive Committee 6, Committee on nominations for the Executive Committee members and officers, C, Committee on the Building and Contents P, Committee on Liaison with the City Commission of Sanford E, Committee on Education and the Schools F, Committee on Founders' Day G, Committee on Public Relations and Publlcity H. Comaitttte on the budget. Section 3. Other Committees. Additional standing committees may be created by the Executive Committee, The President, at any time, may appoint such other committees as shall be deemed proper. Appointments and vacancies to committees shall be made and filled by the President unless otherwise appointed or filled by VQt• of the Executive Committee. ARTICLE VII AMENDMENTS • Section 1. Any of the foregoing provisions of these By,Laws may be amended, repealed or altered by two. thirds 12/31 vote of the Directors at Any meeting which hap oven duly convened in accordance with Article 111. • • • • 290 so- 44"..A.4 00. %% ` -,.0 t °` `ra i) Airs. . Irt. ountala# 910 Valmetto c ikbenue c *uuforb, [loribs 32771 it WA, 'AA+ Z.0..1.-on e—ZZI C.4) . Tr_ n ertt °Q.°4Cti:%1V 1 *4" IG‘141 ki;LAtrZ Acta spur+.- o.. -rve.�.. a.cQ (x../ CX-4 04-.04.er‘•■0CC, AAA. Q om . cr-04^--GmL.Awv4-4-.-tcpciLvvvv.51-a- ,Z2=';,, c ..� ' D 4 1 \ .Q4. 1`0►.``f - • -yy-{$4,s 1 N 44 U I r_ 14T`1ir Luz 291 cA -- Vou, v vcr . t4 • e9el-ve-s• 1,6AAAJLrt . I .01A-afak ■ cA•NAA-%,\r.-. cc wt.a... -yyvaiase--e\ tAd • 41‘L'ee; "tb UV;•1=r% C‘J=.-. • Q)rwAk: tecoikA-‘Xvre— - t 292 HENRY SHELTON SANFORD MEMORIAL LIBRARY & MUSEUM ASSOCIATION 520 EAST FIRST 5 - MEET SANFORD. FLORIDA 32771 BY -LAWS ARTICLE I PURPOSE Section.l. The purpose of the Directors of the Henry Shelton Sanford Memorial Museum and Library, Sanford, Florida is to promote an awareness and appreciation of the character and achievements of the founder of the City of Sanford and early settlers of the area; to collect, preserve and display significant documents and artifacts; to offer programs and special events of interest and value to students of history, to present exhibits of historical significanee, and to contribute to the quality to cultural life in the community. ARTICLE II Membership 411 Section 1. Board of Trustees. A trustee of record shall be a person in good standing sppointed as trustee by the City Commissioners of the City of Sanford, Florida. Such board shall be limited to not - more than twenty -five members. Section 2. Duties of Trustees. Trustees shall attend mmetings and participate in the management of the Trust by formulating general policies and regulation; selecting officers and members of an Executive Committee whose actions shall be guided and reviewed by the Trustees, serving on the various committees of the Trust and" assisting in planning and executing programs consistent with the purpose stated in these by -laws. The Board of Trustees shall operate as other subsidiary boards and agencies of the City. L tek " 9-► IAA dic" o il V /14 ) ISi j itstV frt /1/ IWiltrt hei •2 4-1 /ki-a 4,:// • i 2 s l 293 gi • • HENRY SHELTON SANFORD MEMORIAL LIBRARY & MUSEUM ASSOCIATION 520 EAST FIRST STREET SANFORD. FLORIDA 32771 ARTICLE III Meeting_of_Trustees • Section 1. Quarterly Meetings. The qarterly meetings of the Trustees shall be held at the Henry Shelton Sanford Memorial Museum and Library, in Sanford, Florida, during the first calendar week of March, June, September and December of each year. The Secretary shall serve by sending through the Post Office, or by giving by other means, at least ten days before such meeting, a notice thereof, addressed to each Trustee at his residence, business office, or last known Post Office address; but any meeting at which all Trustees shall be present, or of which all Trustees not present' have waived notice in writing, the giving of notice as above required may be dispensed with. Section 2. Quorum. At all meetings of Trustees, except where otherwise provided, it shall be necessary that forty percent of the Trustees shall be present of constitute(a quorum. Section 3. Special Meetings. Special meetings of the Trustees may be called at any time by the majority of the Executive Committee upon two days notice to each trustee, such notice to contain a statement of the business to be transacted at such meeting, given in the manner • stated in Section'l above. At any meeting at which all Trustees shall be present, or of which Trustees not present waive notice in writing, the giving of notice as above described may be dispensed with. The ExecritiveCommittee shall also in like manner call a special meeting of Trustees whenever so requested in writing by Trustees representing not less than one - fourth of the Trustees. No business other than that specified in the call for the meeting shall be transacted at any Special Meeting of the Trustees. Section 4. Voting. At all meetings of the Trustees all business not specifically regulated by by -laws shall be determined by a majority vote of the Trustees present. Vote shall be either by voice or in writing, as the President shall direct. Section 5. Order of Business. The order of Business of Meetings of the.Trustees shall be as follows: 1. Call to order 2. Roll call 3. Reading of minutes of preceding meeting 4. Report of officers 5. Reports of Committees 6. ,Old Business • 7. New Business 8. Adjournment • and at the first quarterly meeting of Trustees in October of each year, the election of the Executive Committee shall follow immediately after the conclusion of old business. 294 ION HENRY SHELTON SANFORD MEMORIAL LIBRARY & MUSEUM ASSOCIATION 520 EAST FIRST STREET t • SANFORD. FLORIDA 32771 '} Section 6. Attendance. Any excused absences shall be dropped from t membership t on e the Board of un- . Trustees. ARTICLE IV EXECUTIVE COMMITTEE Section i. Number. The affairs and business of this Trust shall be managed by an Executive Committee which shall be comprised of the four officers; immediate past president; three members elected by the Board of Trustees; and one member selected by the City Commission. Section 2. How Elected. At the October meeting of Trustees, the Nominating Committee shall submit a slate of nominees for the Executive Committee. The nominated persons receiving a plurality of the votes cast shall be members of the Executive Committee and shall, together with the Officers and Immediate Past President, constitute the Executive Committee for the ensuing year. Section 3. Term of Office. The term of office of each of the ?members of the Executive Committee shall be for one year. 1111 Section 4. Duties of the Executive Committee. The Executive Committee shall have the control and general management of the affairs and ;general business of the Trust. Such Committee shall in all cases ast as a Board, regularly convened, by the President, and they may , adopt such rules and regulations for the condutt of their meetings as they deem proper, not inconsistent with these By -laws and the Resolutions of the City Commissioners of the City of Sanford, Florida, pertaining to the Trust. The Executive Committee shall be operated as other boards and subsidiaries of the City of Sanford. Section 5. Executive Committee Meetings. Meetings of the Executive Commitee may be called by the President at any time, and shall be called by the President of the Secretay upon the written request of three committee members. The Executive committee will meet monthly. Section 6. Notice of Meetings. Each member of the Executive Committee shall be reminded at least three days pror to called meetings unless that member has waived notice. At any meeting of which every mamber of the Executive Committee shall be present, although held without notice, any business may be transacted which might have been transacted if the meeting had been duly called. Section 7. Quorum. At any meeting of the Executive Committee, a majority of the Committee shall constitute a quorum for the transaction of business, but in the event of a quorum not being present, a less • 'number may adjourn the meeting to some future time, not more than thirty days later. 295 pa • I I HENRY SHELTON SANFORD MEMORIAL LIBRARY & MUSEUM ASSOCIATION • 520 EAST FIRST STREET SANFORD. FLORIDA 32771 Section 8. Voting. At all meetings of the Executive Committee, each member is to have one vote. Section 9. Vacancies. Whenever a vancancy shall occur in the 'Executive Committee, by death, resignation, removal or otherwise, the same shall be filled without undue delay by a majority vote by ballot of the remaining members of the Committee at a Special Meeting which shall be called for that purpose. Such election shall be held within sixty days after the occurrence of such vancyncy. .The person so chosen shall hold office until the next quarterly meeting of the Trustees or until his successor shall have been chosen at a special meeting of the Trustees. Section 10. Removal of Executive Committee Member. Any one or mope of the Executive Committee Members may be removed, either with or wwithout cause, at any time, by a majority vote of the Board of Trustees at any special meeting called for the purpose, or at any quarterly 'meeting. Any member having three consecutive, unexcused absences from Executive Committee meetins shall be automatically dropped from the Executive Committee. ARTICLE•V OFFICERS • Section i, Number. The officers of this Trust shall'be; 1. President 2. Vice - President 3. Secretary 4. Treasurer Section 2. Election. All officers of the Trust shall be elected annually by the Trustees at their quarterly meeting in October of each year and shall hold office for the term of one year or until their successors are duly elected. Section 3. Duties of Officers. The duties and powers of•the officers of the Trust shall be as follows: PRESIDENT The president shall preside at all meetings of the Trustees. He shall present at each quarterly meeting of the Trustees and the Executive Committee, and shall make his report of the condition of • 'the business of the Trust. Me- shall- cause - he.- called- regular and - special meetings - of the - Trustees and the Executive Committee, and shall_ mak•e._his•- report of the - condition of the business 296 . � . HENRY SHELTON SANFORD MEMORIAL LIBRARY & MUSEUM ASSOCIATION • 520 EAST FIRST STREET SANFORD. FLORIDA 32771 • He shall render a statement of the condition of the finances of the Trust at such times as shall be required of him, and a full financial report at the end of each fiscal year of the City of Sanford. He shall keep correct books of account of all business transactions and such other books of account as the Executive Committee may require. He shall perform all duties pertaining to the office of Treasurer. Section 4. Bond. The Treasurer shall , if required by the Executive Committee, give to the Trust, as the Trustees may direct, such security for the faithful discharge of his duties. Section 5. Vacancies, How filled. All vacancies in any office shall be filled by the Executive Committee without undue delay. Section 6. Compensation of officers. The Officers shall receive no salary or compensation from the Trust. Section 7. Removal of Officers. The Trustees may remove any officer by a two - thirds vote at any time, with or without cause. ARTICLE VI • STANDING COMMITTEES Section 1. At the time of the first gUARTERLY MEETING OF THE Trustees each the President shall appoint the Chairman for all Standing Committees and members to each committee, which shall consist of a Chairman and not less than one member who shall serve at the pleasure of the President. Section 2. The Standing Committees of the Trust shall be: A. Executive Committee B. Committee on nominations for the Executive Committee members and officers. • C. Committee on the Building and Contents. D. Committee on Exhibits 1. Said exhibits to be limited by prearranged space and time requirement. E. Committee on Education and the Schools F. Committee on Founder's Day G. Committee on Public Relations and Publicity . 1i. Committee on the Budget. Section 3. Other Committees. Additional standing committees may be created by the Executive Committee. The President, at any time, may appoint such other committees as shall be deemed proper. Appointments and vacancies to committees shall be made and filled by the President • 'unless otherwise appointed or filled by vote of the Executive Committee. • • 297 teary Shelton Sanford Memorial library and Museum 520 EAST FIRST STREET SANFORD, FLORIDA • • ARTICLE VII FINANCE • Section 1. All financial transactions and records be maintained by the City of Anford finance department. ARTICLE VIII CURATOR Section 1. Curator. The curator shall be a part -time employee of the City of Sanford. ARTICLE IX AMENDMENTS Section 1. Any of the foregoing•provisions of these By -laws may be amended, repealed or altered by two - thirds vote of the Trustees at any meeting which has been duly convened in accordance with Article III. • • • • • • • • 298 BDILDINC) CCOMITTSS UP cat Juao 1,9713 Three times in the last quarter the Police nottfiel the Building Committee Mairman of an alarm eigeal at the MUINUM4 cn one occasion, the alarm was activated during a severe thunderstons ea the pOliC0 believed thunder and . lightning was the cause, as many otherelanas intim arse were et the same time. The second alarm and subsequent security check revealed that the front doer was, inexplicably, left open. The thiri alarm was this morning. It sounded, and immediately reset itself. Perhaps the dampness ia wiring eaused • by leak in tbe air couditioper was the basis of this st$40 • ‘47 We have a leak in the air conditioner in the Bast Boom, Seaford Heath g and . Air �'1d not seed a serviceman, sothe unit was abut down. There was much wete on the floor but, fortunately, no damage to the furniture ot artifacts. We should arrange for a *mei-annual schedule of servioing the air/heating units to try to prevent such problems. A similar condition ocourred in the West Room last year. Sanford Beating and Air advises that the probable cause was build up Q f meld and sip, ptpes due to rein and hued • We must update the list maintained by the Police Department of Trustees to • be called in an emergency The Building Committee and the President will furnish the polUe a current list., • The front of be building looks terrible. The Building Committee Chairman will work with the President in requesting the City to oleo the bei,.14iug, before US Fourth of JulY:if Poimetb14, , Would the Trustees be receptive to painting the front door a color? It this . to done, it should be painted immitately after the building t4 9144Pedi . . 1) Bld$ Chairsan • 299 • HENRY S. SANFORD MUSEUM - LIBRARY 4 • _MEETING OF THE EXECUTIVE BOARD ( September 6, 1978 Meeting was called to order at 4;14 P.M. by the President,.Mrs. Russell. Members present were Mrs. Russell, Mrs. Swinney, Mr. Wontenay, Mrs. Kirchhoff, Executive members absent wer Mrs. Johnson, Mr. Fitts, and Mrs, Peterson. . Agenda for the meeting for Sept. 7, 1978 were reviewed. It was stated by the President an inventory of building contents must be submitted before the 179 Fiscal Year Eudget be approved. • Revision of by-laws will not be discussed because Chairman Penny Peterson is • out of town. We are presently waiting for a full estimate on book restoration from Mr. McQuire, Jay the Bookbinder. We currently have a partial estimate. The City kil will then put restoration of the books up for public bidding. Mr. Salsbury, a noted authority on historical books, stated that we should never deface our books by Stamping or writing in them. An appraisal of our books and paintings will be made, by order of the City of Sanford, for insurance purposes. Mr. Mosely will appraise all paintings, and submit his findings to the City. V "(he Florid of Historical Society sent a membership form to the L • Museum - Library. The cost is $10.00 annually. Mr. Wontenay made a motion to '\:;) join the Florida Confederation of Historical "•S ociety, seconded by Mrs. Swinney, motion carried. A preview of the early Mellonville exhibit will be held on tha8th of Sept, 1978 • for all Directors of the Museum - Library from 7:30 - 8:30 P.M. Hoard members of other organizations will be invited by formal invitation. The building will be cleaned before the exhibit. Mr. Schaufner at F.T.0 will be contacted to help develop the exhibit. Mr. Franke will also be contacted. • Inventory of the Library's contents will begin Sept 8th. 1978, from 2 :00 P.M. - 5:00 $.M. and continued on Sept 12 and 13, 1978. Board members including Mrs. Russell, Mrs. Johnson, Mrs. Vitale, and Mrs. Chase with Mrs. Kaskey will assist in the inventory. Volunteers are needed. .L Proposed accomplishments of the current year will be briefly discussed by Mrs. Russe.1. Mr. Jacobsen will discuss progress with the Sanford Project. Mr. Wontenay discussed the security alarm system. We will write to Metro Orlando for a Quarterly estimate for maintenance on the alarm system. M .. , 3 M? 10 ■-0 ae 01' %er te R.E. ✓ 1 Meeting adjourned at 5:00 P.M. • + I ' -• Carol Kirchhoff, Secreta 300 ' ' - ' • . • • , •• .7-. 1-1.'1 ,• .,.;, .-i,: .,„77.. „ , -,•.... , ,. -., ',.... , •• . '''.; : ':-. • , 1.." .i" •••• • '. ' . .- . , ,,... . ..--, • • - ' i ' , ',' , ' ' . : ••. ., ''., , ,,.,..,.,', 1;.i,s.,',.,•;,."-:i:•''.;,44.1,,..,;,,..,'.:,1,- 1 .'•'..',.-. If i '' '!.....' ''... ...' :': — " .. '''';', ':‘!—: . . • , . . . -. . . , . - - • . . . .• : , . . ' '' ' .. • . • . ' •-• ,.:, '• , , J , ' ,. ..•'•'• ,;..:,.. ,.!: ":•';•': ••, 'i, .. ! •,,,„.' .''..... , ink, -' 1 , ,.........,,,4,i;,(-..,,..-.-..Tr.rz.,1,%, ) '' ' ...'''‘ . • ' . f HgNRY Stikl,T901 SANFORD MEMORIAI LIBRARY tOYS,RIJ!"1 $9 ,.. 1 • 4 , :7 •* , .. , 1,..:-..-: 4 ....i , .: , .,‘../. ..:.:1 .. ••:••" 4 ::' .,. • .,•:''''''.• . '. ;: .. . • :•.. sANFofio, FLORIDA 32.771. •...--.!;....'......-7.,,,,,,;,:.•,:•..,..,.,,•,:•.,,....,:...,;:..,;.:„.:;•:::,:.e,...;,.....,:;•:...,:. , . , ., * • ...,.. „,„ : . - , • , . .. ...,.. .:- ,. 7 .: ••• .; '': • v ,..'• , .,•••••,..:.t''.'.'..,:•7.':•,:;::',;;;;.:;,,:•..':.:.:;;tii'.5..i';.,,,*.,, ■.'„ ‘:.`,. :,•1.$1:.: ' Y..; ', :': : • . ' ' QuARTEnY'. PO.ATtD mTING 7 SAIIFQRT) 't" .-..'', 'i 37,1,97 :114:!.,.1.1:;‘,:';',::."'„:.;.::";•::.;,"':'7'..',f:i::;"?'‘I‘f,,.4:!1J;::‘,1;''''..:4:i'.'.: .'! . _. - . . - — ,-. ' - . .-. ' ' ,1',,..,'...' •, l' ' ' ., ,';', f ' . .;• ::, ';'; , .','-;:i'lr,...•.:.:: . ' ‘. ..: '.'.:`'' .... .;':',...::::',„:',..,.' . ' . -. '.. .. :.. .• . AGENDA .. • • . - -. ; . " . ' , :' ' "'•.- .', j..: ,,-,.. • 1 ..: ....,-,::,. ., . . ., • ., - - , . . . • — • :' . ' • -.' . ,• . • . . • ., . ": '' .' Y''' ''' .,..i.......'' ' ,,,:.:. . - .• ,.. . , ; . , . : ; : •:: •,,,- ..A. 1 ,, ■ .:'..' Al ,',, , . . ..• ... •• . ; • ' . ' . H. • . : . ' .,'. '‘ . ` .' " ' '' " - - ' ' , , ,., t .. ...0 , -: L! -.'.."'-,...., •,,,•;":■ '1 .' .'; :: ' .•:'. ..' ..:!.. . ' '. ALL TO ORDER ,, .. - .. . . 4 . , • .- ...., •.- .• '., .; ' • s.....' .. ' .. "' .•• •, • '. f'', .::...!'.,:-..- ..,'...... '"- : ...... „:•,...... • itivocATIQN , ; . - - " .. ... , ' , •••• ,•...... ,,,. ,: ., -,_,..:,..,-.,, „.[L.::.•',2....;,..',.•!',4:.."?..•-•.-'.'-;;;.,;•:,,:',,,-:', „.• . -- .,:...,:...:...,:,.?,1.,-..',..f...1.!;7•,73.■:,'-;-',•:z..'• ., • •••.'... • - SALM TO Tli E FL0: • ,: . .. . .• .., ' ..' .; . :,,...,-•• . ,....'";.: ' . c •,;,... • .;.,.. ..- ., , .... ..,,,,. . • ' , . , : • . •..... , 7. :,: , '. i ''' '''...-.',.. • ' • '., 401j; CALI, .. . ' . • . . ... ., . . -..,..:..'.f i : -.• ...... ' ... ...., ' :,.,..;-, Y • l' ' ..' - .!..,'":.•'..,!,•••--;,..',-::),•.:....;?.''..:`,;.,'-',‘'4:0'"‘"'...-'"....! p -:::...,.,:. ..i, . ' ' 9F 140TIC E' OF 'MEETING — OR WATYgn •- ' •'. .' '..,' ,, ...•:."'''''''' - • REApING OF MINUTES . OF ., LAST IIEZETING.. . ., .,- . ,. .. „ .., „ .. , ,.,,.,,,..,,,. Th ,,,, , , , , •,, „ . .. ' ' :.; '' '''' l liTLPORT • / ) 9 I el . - • ,••,• .,.,.....:,-„-..,,,:,...,.,,,,,,,,,,-,„, " • . . . , ,. • ...,...,,,,,-,.1.-....,,,.--,,,,,,,,,,i-,,,,,e • ,..,..............,,,,;:.:,.,,,..:..,woRT. OF OFF'IOERS -: ' - ' • • .. : .. • •'. • .. :' . ,.,-;--, , ..-,..--,;..,,., , :,.if s .,:, , , , ,,..;,i, ; ',... i .:;;, : • . . . ' • '.. '' ' ' ' '. ' • .• ;,` •• ......,....,.:_:,;....,:••'..-...,: . REpoliTS OF COMMITTEE : ' i • ' . . .• - • ' • . •,•: ..: '.--,:...,.‘,..'..:.;...-:,:_:-.. ' i..`-,:',!.',•‘. .i...•' . • '... 1,', p14): BUSINE'SS ..':- ' „ •• .' ' . • • - • '• ' '.. • " . • '. • - , - ' - -.;:, ; .s.; -...., ;:i.,.,...... ',f'Y.• . ••-•-•"::?....liudget • . . . ... • ' • ' . " - : •• .'••••-;• ',, -?- ‘•v •- 'i.:.., tteirision of Ry-Lawa a . ., : iik.•.....,. i•.• :.,.....,,...:„.„.: Book Bestort .: • • . ' • ... . . • .-: „ , ''...- •.".: , 9 .r . ...', , .. , : , ..,',.;.":'..::,• • •. Issuance o I eeP . A. $/). .. , - . . ' ..'., .. ' --.'..:.. '".., ' '.. ' • '::•.* ' ':‘...'.:...;''f;':,.*•.: ." i -.:...:;. , ; :.;. :.!',.. ''".-:,..— ;':,-' _f Committee Workr.slit - ,., ,..... , .':,....' • . -.;•:; <.,.,•, :;•.,,,..,„ - -,!:. , ',... - - 7, •,'..•.:: , ... , . , ,,.. s , „:4‘...... , ,,,.., , ie'n't?'4.-...- -.,...-..,',,,..,..,-••,.'.., - • !..... . • PI ,'••,., „ . • - ; .‘ i ' .• , • ......„... „. . :. ,',..,..,..',,,;.„ '...:,.......,..,•:.:..,-...'..,,,,,,,),...',.:1•.?,r1t - i . .'i..•.. , :; , 1..,,?:i . ..- , ...''.. - •:. , ‘:--:..t : ' • , , • . ,. ... • ,, .•• :.•,,, •,, ...,:. z., '.....1•••,,.......;• ...':' ;,' A :Pusilis • ' ' . • ..i...,..;,. ... ..:.„; ,I.on, Eibt l „ . . , , ,, • . • ,. .-,,,,., . , . - • , . - ...i , : . , :..•. j ,.„,.....:,,, • /i.':;.:••:•,... Francke-Ft Mel e--,,,•,..:,`,:.,.'..)--Pre-View party ';,..:‘ ' , • ' - . ' • ' ':.. -- ..-.v..- ''. .. .-',..„, ,, , :"....", ;,.......,-1,;:,',4•••:..;..,;.;,••!1,,,:.,;:,'4,';.:',:.' 1- i,.. •,../.,,... i,.........7 •-....;:.• • ,• . ' • . • , - •-,'• ..:- ' '• .i. '., ;••••• ..!,•-•.'.::-...,......../..:.;:::i.......-.:-..;:•',t,' , Inventory Work % ....`•''''.....'....:-.' • ••.:.'t' l .'‘ . i., , ',' .l .:•-r,•. , : , ,'..•' . :'''., Appraisal of Paintings (Request Of C . . , , ;„ : „ - ..;,!:,',,, y po a si:131.0 Restorat,ian of, Paintirlg, (If recomnlOrld94*F .1r. p ,. cl pi.p4.17) ,; .......,... ,:...:„ proposed. Accompli.phment for the current year% 4,/,........;,:‘,-..•7,,,,..,.,:.;•:::..,-.1.:',.,.::, Proposed Accom i ., .- ,....-:,..,,....-..,-.,.,..--.-::,?:,-...-;4,.,:k.-...;'-'214 ".•:•-•... ;•■...-...•.'-''......;',,',.....*;': over e rly7-rear ., Pqr-. ,...-: . - .7... - . ; - 1 ..: , ,„ ,„;',' ':' ‘; ie:2;i : - 1.. , ., :. ' ; '' ' :', .. ' - . "., '''' :: : , -; :::: .' .'''r;1.,77';.:.;;•?,.:;;;7.:‘,.%■,:'S,;.4:,.';'-;ii.q: , .- ' , ... : ' . :' .- : ''.: j -',''' . ' .... \ ." '' i" ' 4 ''' . .,41.-,1.ti..i•;.1.?!,!!-'4..i1-4,:t•..7.1e!;••••• iSONAL DISCIISSION RUSSALL).. .:. - •... i ',...,.- ...-..,...,:. ..,... ', ,-.. .- '-',';, '.'„•--,.,',,, 1 ' '. • • •:! . . ': i : . s ' . • . ' , - • ', ., '''''' ''''. .: '', , - - „ : , ' .7. o .. s'.' '. : r. ,, ', , ' '-':',' : .: . ':'1. _•• •• Ii: . :.;.. •••4.:!......;‘'.-;-: 't'..:::'-',,l'.';.i'''.;;.'1•:;.1';.:tA:(i;;2).Po. •.'.....-."-',, ',.*:.-:: . ,'-', '•-.•• .'.., . , . , , ' • ." ',' .. '' ' '.• .''...- ' .., :-:•;',-,': .... ...: ..,';?■ .',•(' ;, '4 . . •. :''f'4`..$ .4, :t..'.i. 5 :!e. , .,.,',...'...' ... AIMPUFtliNgNT - • ., :,-.".-. • , ' -. '' ' , ". . :. ;'''.'....` Y. : .'. • ;. "c. ',::: :.'-';',.;:,"..::':_:.1';-,i,....'':::",;?''..'?'..4:6. ..., ,., ., ... . -:,-; ., ,...: :. ....,,,,...„- . ; , ..,.._ ': . • ..' , . . ,.-....-:':... -. , ... • , - .. , -":„. . .. ....:',..:-e.:-',,,,- ..1,,,,',-;';::-...,-;%;:r:::...,4:1.:,,..,,.,',.:::;;;;.,' • • ..' :'' ,.,..:-"... '..'..., v ...., ..,:...; -,.......:;...-.:..., :. . ''' . ' . " ' . ' . '..'7 : '', , . ' ' ' '' si . ' ' ::. .. ' • . . ,.. ..' . ' • ': ". . ';‘ , ' . ; : ..' ': , ' -. - :o. ' + . . -C,ti::•:':ii. ,;, '.:.'..',;',..... '‘' !•'!':,...,.. .:', , ' ' ''.• ...'.... ' . . ' ' * , . . • . ,. , . . . . , , ; : • ' ,,.'..-- .- .z- t !"... .',,,r:'...,..i:','!7. .:,.".:5; 1 .:!•! •;..:: . ... ', , , • , , - ... .„, : ": ; , , ' . - , ';• ' . ' '.. 1 .' .'.. ' 5;' ':-' - ;,.' Z■ 1 ;. : ' ' ; ' ' ..- . . .. " r ' . ' . . ' , ' •" • :' . ' ' - ' . •., ..,:'. ',','• , ',',.. ,' ;. ; . , ..:'!:■.-- .....r...',: ZI,:::,..„/„:..',... : l' • - '' " . ''' . ' '' ' : :': • ' ' ' : " ' '1 ,'' . . ... '.'. ',. ' ', , ' ' - -''.,'. '',. •, ,', . '.... :,, : ''• ' -• ' ' '.. ' ' :,",:-.. ','^:` '-,?....,:, ,,,,'..: ',.; ',.!'„;;-.. ..:. „ , , , r• ... • . . , • • , , . • . . , , . . .' , , ' „ ,,,,, :.:„,'. , - '4: ''... ',.... • ,'.,'„ l'.*:',..4: 4 , 1 , . . . . . . .. ... , - • . . , . , . .. -. --,,..-- — —. - . . . . . • ' • 3 0.1. . , . . . . . • . . • I I • ill/ The following names are submitted for officers of the General Sanford Museum and Library for 1979 -1980: President Mrs. Dore Lee Russell Vice President Mrs. Penny Peterson Secretary Mrs. Gail Stewart Trsssur,r Mrs. Norman Cole Oz'c , • "LayteML,214 C- rr. l_2Y; • • • • O 1111 - • 302 HENRY SHIELTON SA RD MEMORIAL LIBRARY & MUSEUM ASSOG_ : ION 520 EAST FIRST STREET SANFORD. FLORIDA 32771 • CURATOR; THE ADMINISTRATIVE DIRECTOR OF A MUSEUM - LIBRARY - OR OTHER SIMILAR INSTITUTION. FROM THE LATIN 'CURATOR' MEANING: OVERSEER - MANAGER - TO TAKE CARE OF - . BE RESPONSIBLE FOR - TO PROTECT. • CURATORS DUTIES: THE RESPONSIBILITIES OF A CURATOR CARRIES WITH IT THE BUSINESS OF • ESTABLISHING AND MAINTAINING ORDER AND DECORUM IN'THE WABL1SHMENT; . PROTECTING THE BOOKS, PAINTINGS, FURNITURE ,ARTIFACTS,GIFTS,BUSINESS FILES AND PHYSICAL ASPECTS OF THE BUILDING AND IT'S CONTENTS. THE CURATOR IS RESPONSIBLE FOR ORCHESTRATING ALL ACTIVITIES ;COORDINATING • APPOINTMENTS AND SCHEDULING ALL ACPIVITI.ES INVOLVING THE USE OF THE BUILDING OR FACILITIES - THE USE OF MATERIALS IN MUSEUM FILES, ARRANGING FOR SPECIAL GUESTS OR THE SCHEDULING OF ANY SPECIAL EVENTS WHICH HAVE NOT SEEN PRESENTED TO THE BOARD FOR THE PANELS COLLECTIVE APPROVAL. THE CURATOR IS DIRECTLY RESPONSIBLE TO THE OWNER - THE DIRECTOR - THE CITY - OR STATE REPRESENTATIVE AS a AS THE PRESIDENT OR ACTIVE • REPRESENTATIVE OF THE ORGANIZATIONS' EXECUTIVE BOARD AND /OR BOARD OF TRUSTEES, ACTIVITY AND EXHIBIT REGULATIONS: v. VARIOUS COMMITTEE HEADS OR CHAIRPEOPLE APPOINTED BY THE BOARD OR THE MUSEUM DIRECTOR,AND ARE INVOLVED IN MUSEUM ACTIVITIES ARE EXPECTED TO PRESENT A PERIODIC .PROGRESS REPORT TO THE CURATOR FOR INCLUSION IN THE MUSEUMS' ACTIVITIES REPORT. THE EXHIBIT CHAIRMAN WILL CATALOGUE ALL ITEMS ON LOAN TO THE MUSEUM AND ISSUE DUPLICATE LISTS TO BOTH THE OWNER AND THE CURATOR. UPON RETURNING 1 0+ TO OWNER,EXHIBIT CHAIRMAN WILL RECEIVE SIGNED RELEASES FROM THE OWNER FOR THE EXHIBIT FILES AND THE CURATORS' FILES. DLR SEPTEMBER • • • • • • • 303 HENRY SHELTON SANFORD MEMORIAL LIBRARY & MUSEUM ASSOCIATION 520 EAST FIRST STREET SANFORD. FLORIDA 32771 . September 5,'1978 ti NOTE At the request of the City of Sanford,'we are cur t l y involve d in a... complete inventory of all books, papers, documents, ietters, artifacts," pai,ntingss photographs, furniture, hand- written journals and composition books whicb at. one. ' `` {1' time were the property of the Sanford family, Also microfilmed copies of the Sanford papers and certain papers, artifacts and other memobelia classified as .,.' exhibit gifts or loans, all of which are now under the protection of the City of. Sanfo and the Museum - Library. 46 , • Therefore, it is important that any 'and all items which may have been removed from the Museum- Library for any reason, be returned at once in order' to ' facilitate the inventory which must be completed no later than September 27. After September 27, anyone removing any items from the Sanford Museum- i Lit must sign a special ledger which is being prepared for this purpose.. This. will list the individual's name, address, date of removal., reason for • removal, and date of return, Considering the value of the Museum collection and`'r the fact that none of the Sanford Museum pieces may be replaced if lost or inadvertently damaged or destroyed, we feel certain you will agree. this :is a very ' necessary regulation, r � L • 4 . . .. , , ,. . . .... . . . . . . 304 . . HENRY SHELTON SANFORD MEMORIAL LIBRARY & MUSEUM ASSOCIATION 520 EAST FIRST STREET . 1 r 16 SANFORD, FLORIDA 32771 . . , . QUARTERLY BOARD MEETING - SANFORD MUSE: - SEPTEMBER 7 4978 .. - .4 . ,.. '..... ''''.4'....."."'..."..".."."....."..".."."""b1.611 AGEN . . CALL TO ORDFR . . INVOCATION . , . SALUTE TO THE FLAG . , , ... , ROLL CALL ., . ...,, . .....- PROOF OF NOTICE OF mEETING - OR WAIVER 1 , . - READING OF MINUTES OF LAST MEETING FINANCIAL REPORT -- 4 /9 ii. 1_0 . _ . . . REPORT OF OFFICERS .... . REPORTS OF COMMITTEES OLD BUSINESS ( Budget . . . A lb R ev i sion of 1---7-Laws . . w Book Restoration • , • Issuance of Committee Work-sheets . . NEW BUSINESS • , - Francke -Ft Mellon Exhibit • Pre-View Party . . . . Inventory Wort Appraisal of Paintinris (Renuest Of City) ' Possible Restoration of Paintinp., (Tf recommended by Mr. Mosely) Proposed Accomplishment, for the current year. , • • . , Proposed Accomplishment over a five-year period • A • . ,. ■ PERSONAL DISCUSSION (YRS. RUSSELL) - . ADJOURNMENT • . • ... . . . . , . • 305 '7 I MBRARY 8 THE MEETING WAS CALLED TO ORDER AT 4PM BY THE PRESIDENT) DORA LEE RUSSELL, :114:41 P� AS FOLLOWS : �� ���� �; VITALE - s �� . CARTTTA RAY J . 'CISON E U Q1ISQN ;IN 1 11‘y L ' I K 4 1 OFF 4'114 1. OF THE JUNE 15 MEETING OF THE BOARD OF DIRECTORS VERE AND APPROVED jEFPffirsT,IT THE A CE 19%WAS $ g17 0 TAT THE BALANCE ON HAIL THE BLOT WAS STIR BEING REVIEI€D BY THE CITY COMMISSION. d■i :""�� I �! ` i. I Ti+0, Ito I WOO K RESTORATION. Tip 4_ �� . is C 4 �'� ' THAT LIBRARY Y B �} CITY TO HAVE pm, q' B(oKS AND PAINTIe run% PURPOSES. NR , so: Y A WELL 110141 ART NERT FRY WINTER PARK, HAS BEEN CONTACTED TO THE HAISAL OF THE PAINTINGS, JAN JCIINSCOliEPORTED ON PROGRESS OF THE CHILDREN'S • LIBRARY PROGRAM, PEG CHASE REPORTED THAT THE SCHOOL PROGRAM WOULD BE DELAYED FOR A SHORT PERIOD, NV O 0►= THE 2 LIB & CONTENTS WILL BEGIN SEPT. 8, 1978FROM 2PM ID 5PM AND Nl� SE'T. 1 MR. F RANC E''S EXEIBIT IS SCHEDULED TO BEGIN SEPT, 29 WITH A PREVIEW FOR IHE ! I' CT O THE UM•- :'''� '1 INVITA n I G ST ',� 7 8 I , • '�� I ER,S CF-Ong R I'+ £ I WI L R iP NV 1' �' ION. NNE, JACOBSON DISCUSSED PROGRESS MADE TOWARDS THE BUILDINGS FOR THE PARK, NO DEFINITE CCRIITNEMS HAVE BEEN RECEIVED AS TO DONATIONS TOWARD SAID BUILDINGS, MR, JACOBSON ALSO ANNOUNCED THAT MATERIALS FOR THE .ERTS E WILL BE DISPLAYED IN A SHAH. MINI -E BIT DURING THE FRANCIS EXHIBIT, S C SI D(H T VE :» ' ' VI RS n► I ► R Li' ! I S IR IS 3 MITI s I lit i ;i I .,a.., ' V ►1'Is ■ i. NtM p ►� 12 ' , MEETING ADJOUNA AT 5PM. IV=Y SUBMI i I ARy 306 1 ( <4 % O r I L September 27, 1978 • 9t h MEMORANDUM To: City Commission From: City Manager Subject; General Sanford Memorial Library and Museum budget for 1978 -79 The budget requests (2) submitted by the Board of Trustee$ were: 1st request $11,225.00 • 2nd request (revision) 19,062.25 This is the first year the Memorial Library has presented a break- down of their budget request as it was done very well. At the municipal work sessions on the budget, the City Commission asked that the city manager work with the Trustees to develop a plan',for 1••• • the coming fiscal year and to project it for the future as to the expected budgets. • • In particular, the Commission was interested in the Memorial . Library achieving some degree of self- sustaining character and suggested the municipal role be limited to a maintenance•budget. This is con- tained in a letter dated July 26, 1978. The Trustees have explored the following: A) Preservation and restoration of the paintings: These were appraised by a Mr. Hanwell P. Moseley on Sept. 12, 1978 and a total value of twenty painting$ established at $28.500.00. A verbal report is that all the paintings need some restoration work With an estimated cost of $6,050.00. • • b) Book restoration and repair: • They have had two firms provide written quotations of the many volumes in the library requiring work.. • They are as follows: )) Dobbs Brothers Library Binding Cq., Inc. 301 Dobbs Road St. Augustine, FL 32084 $12,560.00 2) Jay -The Book Binder Route 1, Box 394 -8 Elkton, FL 32033 $14,475.00 • c) The Trustees' plan for making the operation more self - sustaining is to obtain several small buildings and rent out space for various exhibits to be sponsored by numerous companies. These • to be grouped around the Library and Museum building in Ft. Mellon Park. The rental fees to be used to maintain the L museum exhibits and support operations. In turn, the museum operations to house rotating exhibits of interest to the public and the local area. IThe Smithsonian has been contacted and they („ have many exhibit material that can be loaned to our local museum.. The contacts have already begun so as to see about obtaining ' • exhibit buildings. Mrs. Russell has been encouraged by the reception received to date. • 307 MEMO to City Commission From: City Manager" Sub,): General Sanford Memorial Library 4 Museum budget for 1978 -79 -2- 9/27/78 The City Commission put an amount of $4,400.00 into the 1978 -79 municipal budget (same as last year's appropriation) with a comment that the Memorial Library budget request would be reviewed as the plans evolved. It appears we may be at that point. The Trustees feel that the exhibit material for the museum is essential and possibly a two year or three year program could be developed for the restoration work an the paintings and books. • • Budget Item Request Suggested • A , Exhibit materials for 4 /year $ 1,000.00 O $ 1,000.00 10 exhibit cases 9,000.00 O 3,200.00 Book restoration 4,000.00 (3 yrs.) 4,200.00. ° °• sob • Paintings restoration -- (3 yrs ;) 2,020.00/ • Operating appropriation -_ t . 40k} �a,��:./ ^ ;10,420,00./ • Increase over last year's $ 6,020.00 • The City needs to determine if this operation of a General Sanford Memorial Library and Museum is to continue as a municipal service. . If it is to do so, there are built in costs of maintaining and operating the building and service, plus insurance.• The material such as books and paintings will rgquire continuous work to maintain them but not at this present cost. It Is high now because the work has not beep done as an on -going maintenance program. Public interest has not been overwhelming when there are only General Sanford's articles and books to view. Most of the real interest has been academic and from outside students. The Trustee's are sincerely seeking means to stimulate the interests of the local area by broadening the scope of the exhibits and hoping this will bring more of the public to the facility. As the municipal fiscal belt tightens even mare, it is these types of services that must be reviewed and a future policy determined. These are not easy questions to be resolved by the City Commission as the next budget can be anticipated to be more restrictive than the last. • • • L L • • 308 • •-- GENERAL SANFORD MUSEUM LIBRARY . TREASURER'S REPORT • March 1, 1979 • Bank Balance Oct. 1, 1979 $ 14031'' RECEIPTS: Microfilm Reproduction$ 140.00 • City of Sanford _2800.00 , X940.00 $ 5341.10 AI SBURSEMENTS : , Per Ledger 2062.64 Bank Balance March 1, 1979 $ 278.46 • 309 HENRY S. SANFORD MUSEUM *LIBRARY BOARD OF DIRECTORS MEETING Dec. 7, 1978 • THE BOARD MEETING WAS CALLED TO ORDER BY?THE VICE-PRESIDENT, PENNY PETERSON, IN THE ABSENCE OF THE PRESIDENT. MEMBERS PRESENT WERE AS FOLLOWS; PENNY PETERSON ROSS WONTENAY \ . JAN JOHNSON CARMETTA %RAY • RUTH SWINNEY'' CAROL KIRCHHOFF MARGARET.VITALE HORTENSE ROUMILLAT • ANN CALE MINUTES OF' THE SEPT. 7, 1978 MEETING WERE READ AND APPROVED AS READ. THE TREASURER WAS ABSENT AND NO REPORT ON THE • BALANCE WAS GIVEN. IT WAS NOTED THAT MR. JACOBSON HAD SUBMITTED A'COMPOSITE BILL OF FOR EXPENSES RELATING TO THE ''ERTS" EXHIBITLLAr!BILL HAD. BEEN RECEIVED FOR SAND WICHES FROM LORENE BEALL FOR THE OPENING' OF` THE - "FRANCi EXHIBIT ON EARLY MEZONVILLE- AND THE SEMINOLE' INDIAN WA EN' BILLS FOR FRAMING"' AND MATERIALS FOR THE ABOVE EXHIBIT IIERE ALSO ARRIVING FROM VARIOUS LOCAL BUSINESSES. OTHER BUDGETED ITEMS WHICH HAD BEEN PURCHASED' WERE- AN ELECTRIC TYPEWRITER, c A:' FOR THE ENTRY OFTHE BUILDING - , AND` A ` PORTABLE TAPE RECORDER FOR THE INIATION'OF THE "ORAL HISTORY PROGRAMN. • THERE WAS NO OLD BUSINESS NOR ANYYNEW BUSINESS BROUGHT' BEFORE' THE' BOARD. COMMITTEE REPORTS WERE GIVEN AS FOLLOWS; • MRS. JOHNSON REPORTED THAT SHE HAS HAD EXCELLENT RESPONSE WITH THE CHILDREN'S PROGRAM. COMMUNITY SPEAKERS HAVE BEEN 310 BOARD OF DIRECTORS MEETINQ III L. DECEMBER 7, 1 978 " VERY COOPERATIVE AND THE CHILDREN ARE QUIT ECEPTIVE. ti MRS. RQUMILLAT GAVE A REPORT OHE FOUNDERS DAY PROGRAM FOR FEBRUARY 11, 1978. THE PROGRAM WOULD BE • HELD FROM 2 ?.M. UNTIL 5'P. M. , MRS. VITALE REPORTED THAT THE CARPET HAD. BEEN INSTALLED AT A COST OIL $ 70. THfi M iFiTihh WAS ADJOURNED AT 5 P.M. • .,'V ''.4. . _.... _ ... . ......__ RESPECTIVELY SUBMITTED, ,41114.. 4 CAROL KIRCHHOFF SECRETARY i ... ..... _ _ . . . . , __ _ _ _ • _ _ . . , . . __. ..._. . . . . ___ ....... _ . . _ _ ; 1 • . _ . . . . _ . . : • . . , . . , , _ . . _ ,- . . ._ . . _ . , . . . . _. . . . . , • . . ( . . _ _ . . _ _ __ ...... . _ ._ _ .__ • _ . . . . • , I ' 311 t , • 7 December 1978 ' BUILDING COMMITTEE REPORT, Henry S. Sanford Museum - Library Carpeting has been laid in the foyer, and a doormat installed on the porch. The work was done by Phillips decorating service at a cost of approximately $70, City employees cleaned the exterior of the building with.pressure hoses. Unfortunately, this method of cleaning does not completely retnavespider webs and other insect residue, but improves the appearance of the building to some . degree. The front door has been painted red. A second coat is needed, and we expect to make arrangements for this to be done on Dece 'er 20. The City Maintenance Department did the painting, at no expense to a Museum. 7Z/ S • Margaret S. Vitale • . 1 312. . . . 6._. 11 "' i 1J. .3 . . ') U � ; :;111 f,I;�21.RRY J % 1c17 Fi:;c'ai (ell- Bud 1; Ut ;tlitie s: •'62825.00 Vior.:i i 1'o 04'4r qnd Li,rht Jomp•ln,y r 1 , 1 r i .1.�:. 0 ,1 i' i re Ito lt'i re, e "�r7�+c).0O L'1qphon ?: :1 L 3.40 /mo. ;'20.00 :1l lr.m Circai t: 5.40 /;no. 65.00 ,. , i ' 1i ltocl i•ln: 31275.00 3.0.1ry: ''.100 /mo. 112 $ocJ'tl Uecui'i t%.r' (,.( - ;,o 72 11, ft' 1 n 1; •1 i nellme : 1,2T70.00 Inhn 1'tor Full v i : l' 540.65, . Book fle::hor. 1t.ion: .1000.00 ;'i.ct; !?u,,t;o1 tt;i oii: 25!6. - P►1rn 1 ;uve 10::11,ol It ;tort: 100.00 . top ►(:e of I1,o u3 ; .)hr►,r) ,: 100.00 ,;i.j';n 1'•li rlht.m';: 400.00 1 >,, ; 1 ; (fort ►;a'o1 ,�I.(�(' /, o. 43.00 � k1 , nn, 6.1rv101.rLF?; 30. lye :. l; i .; i. - i,, :: i 055.00 !)1'c1Uh1.1r''':'►: ►►;1(''(` 4 1 III ';‘! , )ihit*, Ins :e r t; ; i')i.3 )./0 ; ► -► i. t; it: 11 -0r , . , )0 / "►i.hi t,, 220.00 ii,./cla Il l'Aiii 313 •' AdvPrt i sinf3 (cont') Telephone: $ 1 55. 00 1 atautps : 130.00 Exhibits: $1000.00 Four per year 3peci•il Sets: '250.00 per exhibit 31000.00 :.J y• xl4 rrees: $ 100.00 Florida Historical Society Florida Art Council Loch Haven Membership • Periodicals /Books: 100.00 Re Mana{;eiaent, Exhibit ideas Capital Improvements: $240.00 Audio /History Program: $ 590.00 Tape Recorder: 1$150.00 Amplifier /Receiver: 4150.00 Michrophones (two): $60.00 Headphones: $27.00 • Speaker System (two) :180.00 Cassette Tapes (twelve): $43.0' -- Exhibit Cases: 1 1650.00 Ruh; For Entry: fP 250.00 4 19342, Total Budget for Fiscal fear '9: $11225,00 314 1 ,' 1 5t vt .,i 04 +eta: 4,, 6 F a' t,, 5 rF .0 k ci AAA/// • d t C, 1 1 11 h1I "'. Jot = i�•.. .lug i; 3 «lUr'ti 1 `' i .� . tie. . .�,,.. c .1.; . w)1 • ,._._..._.._.. ..._.... _•∎••∎- 1 11,- 315 mjn ? . 3 7) U 1(179 Fiscal tele Buri 11 t;1111 10;3: 12825.00 norirla Light 'iomoiny 1 3.1131 on five -Iont+ IvertKe '2540.00 011-W1one: 3 220.00 .14 ;dim r;.40/mo, 65.00 Custudiln: $1275.00 3a1lry: !1 11200.00 3ool11 :Jer;nrit.v (.05,6 72.60 122?0.00 Full 3crwtce: 0 40.66 t3oolr Reshorilion: . 1000.00 PQ,thopkLion: : 10!!0,0 ln• .00 !iopl “;emont, of • 1)0 ,..;11rubs: 10 .00 ,Avn 400.00 P.)nt 0o Ail.nn/No. 48.00 30.00 3 655.00 3ro(thuroln: 5:■00 3 t50.00 • it 1, 55.00/eYldhit 220.00 316 , III ?ele , hone: 155.0 Lit, impe: 170.00 31000.00 Wont' per :Yo"lr 5250.00 Pear ex'iibit; W e Q n: 3.100.00 Floriclfi tiirt;riricll t?i:srid rt Art Con''ci 1 1 Qch Haven Pt,T1,F;riiip 411-- i orior1 iea1 /Book9: 3 100.00 ?e 11'iA lremen!; i1Xt1 i hi.I Mc i+s I nprovemt'.Ub : $2400.00 0 .• \Ucl1 p /�1�l �'hp ,N r�[i i.n Tape n.50.00 Up1 i.t: iet' /1 :ece _ver: 415 .00 Mich rophones (two) : 560.00 He std ones : 127.00 Npt;';.ker Oystem (t%Jo) : S0.00 (iaE netUe Ta e:, (twelve) : 1 Exhibit Cities: t ;1650.00 • .� . 161v; l? or i? i try : ?50.00 Tot; 11 BuJ c,e t for i1 ;c ^11 iru it l $11225.00 317 • __ •UARTERLY BOARD MEETING - SANFORD MUSEUM - MARCH I 1979 AGENDA 1 • CAL I' TO ORDER . , INVOCATION ' SALUTE TO THE FLAG • ROLL CALL � "�'. . ., r 1 r �+ PROOF OF NOTICE OF MEETING - OR WAIVER , �, r • . READING OF MINUTES OF LAST MEETING • F I NANO IAL REPORT 4 77 - w) - �� t • ti `.: REPORT OF OFFICERS w /` . �p ES , -Q f ' ' 7)-14- �" ; ry • REPORTS OF COMMITTE 77 k'� t '~ 1 .r' , ,1 ALQ BUSINESS , • Budget 7 '!'w" C=''4— . dock RestoretioP .. `' NEW BUSINESS �.,.. � `�- r , �"'' Francke -.F t . Me l I Rn Exhibit D v - � r ? .„ f •Pre -View Party . Inventory Work- des /c,tb � G�� � Pos ;Ible Restoration of Painting (If recommit i4 by Mr. MossIy) � ""''? 1 PERSONAL D 1 SCUSS I QN 0 /? j 9 4 / 9 cfl' ADJOURNMENT C am" . . , , A_Itl i ,i . . • - " ..,' .. ,. •-,.--.' • • •.: ,',,,, . . . r t' r,. • . M y ., '3i,8 =Wino coolufta 144101 479 The security alarm system has caused considerable trouble during the ,_ past quarter and still is not tuaotioning properly It has bean serviced twice by Metro• 1 , Blectronias fc Security Corporation, but still a false alarm registers at the police station each time the outer door is opened or lockeds wit are attempting to have Metro- Orlando repair the system to .perfect working order, but they have tailed to cone atter repeated request' a the Curator and Building Committee Chairman, We have requested, and received, from Metro- ,Orlando a proposal for regular maintenance inspections in an effort to prevent snob probl,ews•in the future. Their charge is $20 per bi- aaaath]y inspection, Work not requt more than 15 minutiae would be included; however, sane extensive repairs woul4 he billed at the regular rate. This cQntraot'will be preeente4 to the Executive Board at their next meeting, Ttie lock ham.. bean changed on the outer door to<; the Museum, It was found standing open by the Building Chairman ab three weirs ago, This was not the brat time the door bas been found ajar, and it was felt that we +chow not take the risk that a key might be in possession of some emMuthorized individual. £,ding to our concern the disgoYerY.that.the set of keys which was held by the ; police is no longer in their possessi a We will furnish tail a new set when we ; obtain a security key from M tro,0Qrlaad0,. and will leave instrUotione that the keys are not to ;: r G given to ': k b� g anyone without a record of ' nano, date, and than being entered on the police log, If aqn Board Member finds it necessary . in future to borrow the keys held ` ley the police, please insist that a notation be made in their log, and Pled Z''� the keys prompt to the station when the building is olo eed. • Margaret Vitale Building Chairman • • 319 • • .UARTERLY BOARD MEETING — SANFORD MUSEUM MARCH 1 1979 • m d �5 ,, AGENDA P 7 , ; ?' " • ' • ? r ' .....„..±.. . •'P,- `f t } F t � : • CAL L TO CRR INVOCAT ION • ! H ; •C,', SALt�'E T9 THE FLAG : r ' � N , i, r• L ' 'c ,, • %. 1.›,,,,,,.. q 4.t flI PROOF OF; NOTICE OF UEET 1 NG OR WAIVE ` Rf.AD1NG 9P MINUTE$ OF LAST MEETING 7141 . ' :; " ` U s /� y r . c�%+'+ � 6 ti.Y� r�w,7, 1 '':•'...,;'. . F INANC IM. REPORT' . ' ; :a REPORT OF OFFICERS a- - ,"( �� " . A• 4 . . ` , �f lr• COMMITTEES < . , , n t , PARTS 411k_ y OL0 pVS 'NESS z • ' , , Budget /J / ry C ` � r ' , r 4 000k R• •Itorot i9Q t 2 , .. � tiEw pU$INE$S ! t J Franck• -F t . Mellon Exhibit ' ` ; 1 ' 'a t .r , ►+ �` .:. ,, i • Pre- VI ow'Party ,r 1 nvantory .Work. " r, r r " "�. Poss1 1e R torstIon of Painting llf rRcsmMnded by *r• Ale's!y1 i,,i'Saf .�'; .l �� ...`^ .^ - Z { l� y.i 1 i 1frTr i' .RSQNAt'. PI SS 1 441 , . T) `z ' s° . ' �, 4 1 AO J NT _ 1I.' �°G� '..d�� . - k t ` { Y, • Y ,s 4 .' cam ".1.4" ` 1 • s a 14 4y -•: '•••-•;•.'..'''.. • r. h • • t 4 4 n } �! A. f '6 � l j J � ^ 1 -+ }. 1 e 1 The following names are submitted for • officers of the General Sanford Mu.eum and Library for 1979..1980; President Mrs. Dora Lie Russell Vice President Mrs. Penny Peterson Secretary Mrs. GAil 4tewart Treasurer Mrs. Norman Cain a s4 .. 4 .. ,(4 4 :4/147, • . I ' I • ; V , r I ` I i • 321 b)j FREPERICK N. BURT OWNER Ai SPRING GARDEN RANCH SURWYN PARK 0 DELEON SPRINGS. FLORIDA SUBJECT: The meeting was called to order at 1:10 P.M. by Gail Stewart, secretary. Mrs. Stewart chaired the meeting in the absence of other elected officers. Members present were: Mrs. Stewart, Ruth Swinney, Ross Wontenay, Carol Kirchoff, Hortense Roumillat, Jack Horner, Gen. Hutchison, Pete Knowles, Julian Stenstrom, Margaret Vitale, Rupert Strickland, Guy Strickland, and Carmeta Ray. The minutes were read by acting secretary, Carol Kirchoff and were approved as read. The treasurer was absent. The report will be included at a later date. Margaret Vitale read the Curator's report,(see attachment), in the excused absence of Mildred Caskey. \-.,•• A letter to Mr. Knowles from Dora Lee Russell was read by Julian Stenstom of a problem existing in member absences. Mr. Stenstrom noted that the library- museum building and contents is valued at approximately $200,000.00. ■ H4 explained his feelings on a re- organization of the library- museum. See attachment. Mr. Stenstrom moved: 1. That an Executive Committee of eight appointees plus a member of the City Commission be formed. 2. That the Executive Board operate as other subsidiary boards and agencies of the City of Sanford. - 3/ That all financial records be maintained by the finance department of the City of Sanford. 4. That the Curator be given the status of a part time employee • of the City of SAnford. , 5. That the Board carry on the program of the library- museum. 6. That the executive committee of the library - museum shall iniate the policy and programs, approve payment of bills, review progress, plan future activities, and any other matters o be brought to the attention of the City Commission,a/Mt M.. '&/i/t,% V 7. The executive )d will be'selected from the present Board - • if- o �• / � 6 [ ' - ' -eit.b &Al The motion was seconded. ._�iJ't- .,�� —C,� -17UQi � elk' Discussion was opened by Mrs. Roumillat who felt that reorganization "7-11,4 1 Id was unnecessary. Mrs. Vitale explained the benefits: 1; City would handle all maintence to building 2. City would allow library- museum to function in their programs. • Mrs. Vitale further stated that many more members were needed to work. Mrs. Swinney and Mr. Wontenay felt that the number of members should be limited. Mr. Knowles offered further explanations. Mr. Strickland felt that the Library- museum should go forward and that going with the City was a good idea. General Hutchison felt communications was needed with the City. Mrs. Vitale questioned the monetary budget for the Library- museum. Mr. Knowles stated that the city would allocate for inflation. ill The question was called after an hour of discussion and the motion passed ...._.__ unanimously. r4.- 8 / 1 2 44-1,0e 9/7f i GEN. SANFORD MUSEUM /LIBRARY( EXECUTIVE BOARD MEETING . Mar. 13,1979, 4P.M. { THE MEETING WAS CALLED TO ORDER BY MRS. SWINNEY. PROGRESS ON THE SECURITY AIARM SYSTEM WAS REPORTED ON BY MRS. -- _ _CASKEY -_ ESTIMATE= OF $20 'E8_ 111.- MONTHLY_- INSPECTION._ _ ANY SERVICE OVER 15 MINUTES WOULD INCUR FURTHER _C BARGE S. MR. ROD LAYER HAS WoRKING ___. -__ __,t_ S,- GALE _AN_NQUNCEP __THAT _ MRS t RUSSELL HAD RESIGNED HER TALIAHAS ',SEE POSITION AND WOULD BE MEETING WITH MRS. GALE ON WEDNESDAY }MAR.. - -- 14 IN' Ii.EGARDS TO F_I ANCES:- .-- .- - -. - -- _ -- MRS. CASKEY ASKED THE BOARD'S PERMISSIOIO WRITE A LETTER OF THANKS ToTHE POLICE DEPARTMENT FOR THEIR CO- OPERATION IN ANSWERING* _ _ALARMS. MRS. JDHNSON MOVED THAT THE BOARD INSTRUCT MRS. CASKEY TO ._-___ — WRITE _ SAID LETTER. - MR. WCOMENAY SECONDED: MOTION PASS „J S yr � v 14 - -- - - - MRS. CASKEY RECOGNIZED MRS - . JOHNSON FOR HER THE - CHILDREN'S PROGRAM. MRS. BELL, WHO HAS CONTRACTED WITH THE LIBRARY /MUSEUM - -- TO" - COMPLETE - THE - CATALOGING - OF - THE - SANFORD COLLECTION—BOOKS, WAS SUGGESTED AS A POSSIBLE NEW COMMITTEE CHAIRMAN FOR THE CHILDRENVS PROG --------- - MRS SWI -- ASKED -- FOR - A EXHIBITS -- RE - -- MRS. CALE-, ACTING TREASURER, - REPORTED-THAT - BESIDES-RECURRING - - -- 1 EXPENSES SHE HAD RECEIVED A*BILL FOR THE FOLLOWING; r -- - --- _ NEW -- KEYS -- - PAINTING RESTORATIONS - - - - - - MRS -BE LLI S --- CONTRACTFOR - $ 150- -- - IT: WAS EXPLAINED THAT MR. MOSLEY HAD RESTORED TWO PAINTINGS TO DATE- SANFORD-, WHEN- HE --WA S-A P PO I NTE D- -M I NLS- TER --TO - BELGIUM- BY--LI NCOIX AND THE PICTURE OF SANFORD AS A YOUNG BOY. HE IS NOW WORKING ON - ._.._:THE PICTURE OF---SANDORD!S- FATHER - -AND - -- THE-- P- •IGTURE-- .OF-- SANF-OR.D- AS -A- CCOLLEGE STUDENT. 1 MRS. JOHNSON STATED THAT SHE WILL MAKE UP AN OUTLINE OF THE :CHILDREN'S_ - PROGRAM. -- -.- - - -- - -- -------- ___ - -- ---- - -__ -- - -- -___ IRS._SA.SKEY._ SUGGESTED. . THAT. THE _BoQK RESTORATION PROJECT SHOULD BEGIN AS SOON AS CATALOGING HAS BEEN COMPLETED. THE MEETING ADJOURNED AT 5 :30 P. M. RESPECTIVELY SUBMITTED CAROL KIRCHHOFF NOTE: EXECUTIVE BOARD MEMBERS PRESENT AT THE ABOVE MEETING WERE MRS. SWINNEY, MRS9 - JOHNSON ; - MR. WONTENAY, 1MR5r. - KIRCHHOFF, AND ACTING TREASURER, MRS. CALE. THE CURAROR, MRS. CASKEY WAS ALSO 110- _ - -- PRESENT; _ .-._ __ ------ -_ - -__ _. _ _ - -- - -- -- 323 97 . \ • MINUTES City Commission, San[ord, Florida , # u�g ust. 13 -at 7:04- -P.•l(. .49 79 —*AO"' umarrts r•, a,mn, r 171120/All '— - - - -- — Request submitted from Mr. John C. Prosser, President, Jack Prosser Ford, to use 1 1111 a mobile trailer sign in front of 3786 17 -92 South, for months of August, September and October. Commissioner Morris moved to approve same for 90 days, with provision of no flash- ing lights. Seconded by Commissioner Stenstrom and carried. Request submitted for a 90 day time extension on Condemnation Group 53, Report No. 79 -885, 414 and 4143 South Palmetto Avenue, Ernest Brotherson, owner. On recommends - tion of the Minimum Housing Code Inspector and the City Manager, Commissioner Morris moved to authorize same. Seconded by Commissioner Stenstrom and carried over dissenting vote f * of Commissioner Farr. • knitted.Fcas- Commissioner _.Btagatgas,...prppoaing•to - reorganise the structure= ° : - ..Ch* diRIKAa.c•nfara mua4jaetary.,loard..of sfrustees, a>t•follows: Aa..the..Commission'.a, representative on the Museum/Library * �ar_.�.1 mil _d..lik.- ..t0.rtcommend° . foflowing 4.,,,abaL. the; taatd:- aa.. Brass, tly.Conantutsd:.ba.dissolved,,. 2, naw.Board.be- established consisting of eight •.@ ppoiBtBal...p3,y#..,aa>aambes.. -af the - City "Commmission . Boatel gperste as other subsidiary. boards ,ialidaairai of_ rh pity as e4adt9. e..a 4.=. Liim cial.xeccrda -be maintained by_ tha.,. _Finann&: flapattmeut of . .,� Y f. ? l , xlaat..the. .Curaton..be given the status or.a. part-tine - Qm.,l�a. oE,. tee.. city.:nE..Slanfnrd.,.a.r .,..further .I - would- proopose - membs rehip. •on•.the >.Board. -tha. fallowing,* : F 1. Mrs. Ruth Swinney 2. Mrs. Dora Lee Russell 3. Mrs. Margaret Vitale 4. Mrs. Anne Cale ‘4 5. Mrs. Penney Peterson 6. Mrs. Carol Kirchoff 7. Mrs. Jan Johnson 8. Mr. Ross Wontennay T44 Board W9 id meat - monthly to•consider the business of tatha Museum, approve payment of bilis, review programs, plan future - activities, and any matter; to be brought 'f attention ogths City Commission would be hgl¢l`a,by, the l ' 4 Atommtission eLrepresentative` -on °the Board.- -- ,It is requested Chet this proposal be-placed on xhe August. k• 1R. meeting-., $go, e , f gr_Y9 . 9a+s . ration,, Comi Oasw^iCsasEroa -.ovs i..ta+ adopt .the propossls, and-to appoint members to the Board > 4141 itniiithibila.. by_ .Gandaaionar Keith. Motion "failed to carry over - dissenting ones .Morris, jp4.. cosaillliner. iGelth. CaOalaR#gaOr .aorris mowed. to autbarl;e.c.PRP4Iiioner 414gltr04 Fo 9 cP _eJ , 'Skli of r al anfard.Mussum /Library Board of Trustees, than of a'specials king. Lot tilni... F era.., �i�� ; �_:�i �g iliaaai:l��;�4..aad_aa � °����•,l�'�b • 4 4fatigakt. ' iatR ilL: W,and-carriUi.a On motion of Commissioner Farr, seconded by Commissioner Stenstrom and carried, Ordinance No. 1478, entitled: 32 4 Y , • • Au9ust.15, 1979 ' M E M O R A N D U M To: Members of General Sanford • Memorial Library and Museum Trustee 0 From: Commissioner Julien Stenitrom • The Sanford City Commission has asked that the Trustees meet .to discuss the creation of a newyidminis trative procedure for the operation of the General Sanford Memorial Library and Museum. A proposal will be discussed to dissolve the present Board of Trustees and to create d ' . new.advisory committee within the City operations. You are urged to attend a discussion Session of this • proposal at the City Hall on Thursday, August 23, t979, at 7:30 P.M. , • Please plan to attend, • • • • • • • • 110. . 225 f, HENRY SHELTON SANFORD MEMORIAL LIBRARY & MUSEUM ASSOCIATION 520 EAST FIRST STREET SANFORD. FLORIDA 32771 • The meeting was called to order at 1:10 P.M. by Gail Stewart, secretary. Mrs. Stewart chaired the meeting in the absence of other - elected officers. Members present: Mrs. Stewart, Ruth Swinney, Ross Wontenay, Carol Kirchoff, Hortense Roumillat, Jack Horner, Gen. Hutchinson, Pete Knowles, Julian Stenstrom, Margaret Vitale, Rupert Strickland, Guy Strickland, and Carmeta Ray. The minutes were read and approved. Carol Kirchoff was acting secretary. The treasurer was absent. The report will be included at a later date. Margaret Vitale read the Curator's report, (see attachment), in the excused absence of Mildred Caskey. A letter to Mr. Knowles from Dora Lee Russell was read by Julian Stenstrom of a problem existing ii member absences. Mr. Stenstrom noted that the library- museum building and contents is valued at appeoximat al ,200,000.00. He explained his feelings on a re- organization of the library- museum. Mr. Stenstrom moved: 1. That an Executive .Committee of eight appointees plus a member of the City Commission be formed. 2. That the Executive Committee operate as other subsidiary committees and agencies of the City of Sanford. 3. That all financial records be maintained by the finance department of the City of Sanford. 4. That the Curator be given the status of a regular part -time . employee of the City of Sanford. 5. That the Committee carry on the program of the library - museum. 6. That the executive committee of the library - museum shall iniate the policy and programs, approve payments of bills, review progress, plan future activities, and any other matters to be brought to the attention of the City Commission and /or Board of Trustees. 7. The Executive Committee will be selected from the present Board of Trustees. 8. That the City Commission representative be the liasion link between the Executive Committee and the City Commission. The motion was seconded. Discussion was opened by Mrs. Roumillat who felt that reorganization was unnecessary. Mrs. Vitale explained the benefits: 1. City would handle all maintence to building 2. City would allow library - museum to function in their programs. Mrs. Vitale further stated that many more members were needed to work. Mrs. Swinney and.Mr. Wontenay felt that the number of members should be limited. Mr. Knowles offered further explanations. Mr. Strickland felt that the library - museum should ge forward and that the City was a good idea. General Hutchison fdlt communications was needed with the City. Mrs. Vitale questioned the monetary budget for the library - museum. Mr. Knowles stated that the City would allocate for inflation. The question was called after an hour of discussion and the motion passed unanimously. 326 • HENRY SHELTON SANFORD MEMORIAL LIBRARY & MUSEUM ASSOCIATION 520 EAST FIRST STREET SANFORD, FLORIDA 32771 SUBJECT: Six of the existing board members were elected unanimously. Mr. Horner and Mrs. Roumillat were nominated to fill the two remaining positions on the executive board. They were elected unanimously. Board members are: 1. Mr. Horner 2. Mrs. Roumillat 3. Mrs. Peterson 4. Mrs. Swinney 5. Mrs. Vitale 6. Mrs. Johnson 7. Gail Stewart 8. Mrs. Cale Mrs. Johnson reported that she had contacted the Garden Club. She moved that a letter be sent to the Sanford Garden Club asking for ehlp in landscaping the library - museum grounds. the motion was seconded and passed. The meeting was adjourned at 2:45 P.M. Respectfully submitted, Gai Stewart • Secretary September 6, 1979 • • (1 327 • HENRY SHELTON SANFORD MEMORIAL LIBRARY & MUSEUM ASSOCIATION 520 EAST FIRST STREET SANFORD, FLORIDA 32771 TREASURER'S REPORT October 1, 1978 to September 30, 1979 October 1, 1978 Balance in Atlantic-Seminole $ 1401.1 0 RECEIPTS ; � 4 ,�. Annual Appropriation Special A 3800.00 S p Appropriations Book and Art Restoration 6020.00 Gift from Sanford Sorority , Advance on microfilming orderM J.J.Stanley) 140.00 (SmitKonian Inst.) $ 11, 496.10 • DISBURSEMENTS 11,042.92 Balance in Bank September 30, 1979 $ 453.18 • • . . 328 SANFORD ftt'CRIAL LIl-RARY AND rUSEUM ASSOC, • 52U EAST_ FIRST TP f- • MN FORD, f _OR I PA .:.! October 3, 1979 City Hall Conference Room Attendance: Mrs. Roumillat, Julian Stenstom, Ruth Swinney, Mildred Caskey, Gail Stewart, Pete Knowles, Jan Johnson, Penny Peterson, ANti (241—E. The meeting was called to order by Penny Peterson. The minutes were read by Gail Stewart. Mr. Stenstrom opened discussion on item #6 (see attached) in minutes. The.wordiig had to be redone to give the executive committee more freedom. Mr. Knowles was concerned about restrictions to the executive committee and the Board of TrmV40s. Item #6 seemed to be worded correctly except for adding Board of Trustees. Changes were made and minutes were approved. Item //8 was also included and passed unanimously. The treasurer report was given and the balance is $453,18 (see attach) City will take over October 1, 1979 funds that are allocated .� from the city. The balance is ours to be used as a reserve fund. Ms. Caskey asked where bills would be sent. Mr. Knowles said to send all bills to City Hall and they would be paid immediately. Mr. Stenstrom said all records will be computerized. All accounts should be changed from Library- Museum to City of Sanford. V Old Business Ms. Swinney brought up Ms. Caskey's status. Ms. Peterson stated that she never really had any authority. The executive committee needs to make this decision: l.City employee 2. Employee of Board of Trustees. As a city employee she would answer directly to Jim Jernigan. If she quits, Mr. Jernigan has to fill her job immediately with executive committee approval.‘ Gail moved that the curator be given the status of a regular parttime employee of the City of Sanford. Ms. Swinney seconded. It was passed. Mrs. Roumillat asked that our reserve fund be used for shelves for the Library - Museum. Mrs. Roumillat moved that Ms. Caskey have the authority to buy the shelves that she wants. After some discussion, ms. Roumillat withdrew he motion. Mr. Stenstrom moved that the Executive Committee authorize the acquisition of a bookshelf and table and the cost not to exceed the balance of $453.18 and that the funds be taken from 1978 and 1979 budget surplus. Ms. Swinney seconded the motion and it passed. The open house is October 27, 7:00 - 9:00. Ms. Caskey asked that all executive committee members please submit names for the.invitations. Exhibits are being removed. Ms. Caskey said that two murals are going to be done. Ms. Richardson is ready to go with her exhibit. Beta, Sigma Phi gave us $100.00 and brochures are being made of the Library- museum with enclosures on different exhibits. They plan to make this an annual event. • New Business Mr. Stenstrom said we need to establish a meeting date and where to meet. He suggested the 2nd Tuesday of the month. He moved that. we meet at 7:30 the 2nd Tuesday of each month at the City Hall conference room startin. in Nov. Jan seconded and it passed. 329 • / / / SANFORD I'ETRIAL ..LSRARY AND r' JSEUM 5211 FAST FIRST / cANf•:F • / ORD, FLOQ I nA 3!7I 1 Mr. Stenstrom asked if we would be notified and it will oe included in the minutes. It was asked if we had a publicity chairman. It was noted that we do need one. ? Fitts has resigned in letter form. Mrs. Vitale has resigned from the house Committee in letter form. Both resignations were accepted with regret. The meeting was adjourned at 8:45 PM. Respectfully submitted, ‘dteA2J-AAr IA • Cai Stewart • Secretary • • • It._ 330 • ` HENRY SHELTON SANFORD MEMORIAL LIBRARY & MUSEUM ASSOCIATION 520 EAST FIRST STREET • SANFORD. FLORIDA 32771 L READS : !HAT THE ; EXECUTIVE COmtAITT.TE OF Th_ L IEPARY 91USE'_" S: iALL IN HATE THE POLICY AZ P." PP.OVE PATIENTS OF FILLS P.EVI PROGRESS, PLAN FUTUPE ACT IVITIE', "J T) Ar!Y OTHER MATTERS TO EE L ?O' JGFUT' TO - ME ATTEi T I OM OF THE CITY CO'-TAI SS ION AI'J /OR L'OPPS OF TRUSTEES, r' ADDED : -t/\T THE CITY COrI'1ISSION REPRESaMTATIVE LE THE LIA.SION LINK 1,ET1 ^`EEN THE EXECUTIVE COMMITTEE AN.) THE CITY CO' I SS I ON • •• sv • 331 • potober 4, 1079 .. . . N 8 N O R A N D O W . To; ' Director of Aecreatiom }ad parks • proms City Manager . • (es General Sanford memorial, I.ibsu;V . and Museum • Monday evening the City Commission will consider • request for the functioning of the General Sanford Memorial Library end Museum to become a regular city function within the normal municipal organisation. This would place it as a division within your department. It would have a division budget and the curator would become a regular part - tics municipal employees . with all benefits, eta. �/ There will continue to be a.Soard of Tru ith en (xacutive Committee for policy and program formulation for this function. Bowsver, all normal houeekeepiag, financial L. records, etc., will be a responsibility of your department._ The txecutive Committee will be meeting monthly on the S}0,9i0%r:; • Tuesday of each month, at 700 P.M. in the city ball (council oeA$erenoe romp). On the Board of Trustees, and as a member of the executive (Ward, there will be a City Commission representative as liaison • with the City. It is presently Commissioner Stenstroa and i • feel the Coaaiesion will continue with that appointment. . The organisation change will be made effective as of OOtopeF ;, 1979. Tbia VIM we suet immediately undertaks two •tepas 4) Contact the curator, Mrs. Caskey, and have her fill out the normal employee papers. Hire her as a temporary employes pending Civil Service Board action. $s• 110 • • • that she is pieced on the municipal payroll in her division (only employes). 2) prepare a budget breakdown on the amount of $10,420.. (budgeted account •2 01 - 9). This will be set . up as a new divisional breakdown with new account • numbers and normal city records tor financial accounta- bility. Attached is their budget request breakdown • to assist in rearranging the •10,420.00 into a reel • budget. I will alsq •ttaoh • rougt drat; go; you to 90A1ides. . • Separate from municipal funds, they now have $453.18 in a epeolal checking account. It is their funds not the city's. . Last night they voted to use these funds to obtain added book shelves for • special arrangement of books. (See Mrs. Caskey). I euggeeted the city staff to undertake this project so they • can see how the staff provides support services and they need . not waste a lot of time on administrative details at their aeetinya. Their next meeting will be in Movember, on the second Tuesday, .at 700 P.M. Can we have this all don, for ;bop by that time? L • i III • 332 . r . SIN• Memo to Director of ago. i Parke rve. Frogs City Manager • 11.1 Gan. 8antor4 ,ism. Library . ��..., _. . —...— .-4148• Nuesuml sew functioning. -- page - 2 - • Dates 10/4/ Eud its — Vote their original request totaled $12,812.72. Their request came in sitter the budget had been submitted at $10,420.00 (same as last year). They had lett out insurance ■ plus eevers1 additional items. The original 510.420.00 vas approved, to turn over to them; - less the insurance of ft$539.52. However, their listed projects and expenses actually 9 $13.509.59. They have not reduced their plans to restrict their expenditures to the amount of $10,420.00 spyroved tar tbsif budget. • low that the City Commission is including this function . ' within the municipal oiganisstion, the City Commission will seed to decide PP this budget question et; I • e) Leave appropriation at $10,420.00 end out tbslr. 1 plea14i14g by $3.089.5 as • $1) bppropriats an additional $3,089.59 to follow tbs Trgatese' budget oleo (tor a tots; of 113 of • o) 8 combinetiaa ;n between the two &boys. , Tut. rill be ea agenda its• OF Ootabes.6tb. • . .}... r .1 .. .. ...j �..r /nib &ttsabwest$ Suggested budget i ;Wiry', request• copy, rin•14CS Pireatos • • •. . . 333 • October O 1979 • M E M O R A N D U M Tqs Comgiseio4e; Stenotroq • From: City Manager • 8u99est a motion be 1 • To reorganise the administrative functions vt ai4A' .t•FRner41. Tanford Memorial Library and Museum by; • _4. • Retaining the present Board of Trustees for discussion and yenexal dir*Ctipn of the organization. • b) To form a nine member Executive Committee; • • to be composed of the four officers four members elected by the of Trustees; •n4 ONO .member selected by the 'City Commissiou. • C) The Executive Committee to conduct all affairs of the organization and the member selected by the City Commission to serve ae the liaisog • betWeea the Board and the City. d) That the Trustees and the Board operate as other subsidiary boards and agenciei of the City, The Executive Soars) to meet monthly, ♦) That all financial transactions and records be maintained by the City of Santoro Finance . Department. • • $) • That the curator be • part -time 6:0449Y0014 /1 f 071 of the City of Santoxd. ' � + , Ot4ir r • 334 • • ;, MINUTES City Commisaiun, Sanford, Florida October 8 at 7:00 r_ M. ma_ . i cagialtiNAg,:•gtanstrom- reported that of•Trustoes of the GYMr*. .haaford • ? :lag gl411A.4g gf]If1EA.4faattimuua. approval .tn cha, procedure previously subsitted,:to, clIMPAKAMASO....tAWLAtdaLniotrative. functions. . af..tl .;llbrary.. ...Colamiasioner Steastrom- nova¢ -to- real. a.. Ca -- IMIALMIAa.pzssaot. al.- Trust a - es- for- diacussiaa- and-general direc - - ' •�i ..J�. the. Dtgaa�izatign. .. member Executive Committee; to be composed of the fourl offs -' z• x, . >b ! i .ate _ 8Ol PTO •lactsd by the Board of T..r�-r „R A j,..yshs Executive Committee to conduct all affairs- of.tba. osganizatian...and, the ,,. :member selected by the City Caamiesion`to serve`as "the liason betwsn•cha .(d).W.that the Trustees 1to4•.tho beard operate..ia, attar.. aubaidiary.boardevwn4'•agea -•4 of the City.--The Executirta_ bpard_Sta,.asat- montbly. 41 ..Cbat .a11. financial..ilGfF41k it i > # ., igEk.icipl hand- by.Fbs City of v Sanford Financ0 Rppggtwept. (IL-What-the curator be a part et1ma:a$ployas..af:.tbs.City of Sanford. The City Manager reported that the General Sanford Museum and Library had sub- 1111, witted a budget request in amount of $12,813.72, after Cho budget had been submitted to the Commission in the amount of $10,420.00. He further stated that the B rd of Trustsss has not reduced its budget to the $10,420.00 as appropriated. Commissioner Morris moved to table consideration of name. Seconded by Commissioner - Stenstram and carried. The City Manager reported that Mr. Tom Wilson III, Executive Director, Sanford Housing Authority, had requested the City to waive the building permit fee, in estimated amount of $171.00, for modernization of a Day Care Center and the construction of a main- tenance shop. Commissioner Morris moved to authorize to waive same. Seconded by Commissioner Stenstrom and carried. The next item of business was consideration of an Option and Contract to Purchase, prepared by the City Attorney, for property in the Sanford Industrial Park, to Mr. Thomas F. Rucker. The Commiaeion authorized the City Attorney to include a clause in the contract stating that the buyer will pay all closing costs, and bring it back for further considera- tion at the mooting of November 12, 1979. The City Attorney reported he had read and approved a proposed lease batwesn the City and the Sanford Housing Authority, tor a portion of tbs First Floor of the City Hall. • On rscommendation of the City Manager, Commissioner Morrie moved to authorize tranafer in the 1979 -80 Budget in amount of $8,037.12 from Contingency to Fire Department Worker's Compensation Account 2 -01- 30241 -1. Seconded by Commissioner Keith and casried. Commissioner Farr moved to authorize removal from City records of accounts re- ( 335 FREDERICK N., BURT OWNER ' SPRING GARDEN RANCH ' sURWYN PARK I DELEON SPRINGS. FLORIDA SUBJECT: _ . The meeting was called to order at 1:10 P.M. by Gail Stewart, secretary. Mrs. Stewart chaired the meeting in the absence of other elected officers. Members present were: Mrs. Stewart, Ruth Swinney, Ross Wontenay, Carol Kirchoff, Hortense Roumillat, Jack Horner, Gen. Hutchison, Pete Knowles, Julian Stenstrom, Margaret Vitale, Rupert Strickland, Guy Strickland, • and Carmeta Ray. . The minutes were read by acting secretary, Carol Kirchoff and were approved as read. The treasurer was absent. The report will be included at a later date. Margaret Vitale read the Curator's report,(see attachment) in the • excused absence of Mildred Caskey. . `... t A letter to Mr. Knowles from Dora Lee Russell was read by Julian Stenstom of a problem existing in member absences. Mr. Stenstrom noted that the library- museum building and contents is valued at approximately $200,000.00. H4 explained his feelings on a re- organization of the library - museum. See attachment. Mr. Stenstrom moved: 1. That an Executive Committee of eight appointees plus a member of the City Commission be formed. , 2. That the Executive Board operate as other subsidiary'boards and agencies of the City of Sanford. . ' 31 That all financial records be maintained by the finance department of the City of Sanford. 4. That the Curator be given the ,status o a part time employee of the City of SAnford. 5. That the Board carry on the program of the library - museum. 6. That the executive committee of the library - museum shall iniate the policy and programs, approve payment of bills, review ,d progress, plan future activities, and any other matters to � , j be brought to the attention of the City Commission a4 4 6 wow. 7. The executive will be selected from the present Board •. 11 of Trustees. ' The ill S ion � seec n ed. . 1 eat' 7ryI/ Co. n G /lx�Q� /�� � � Discussion was opened by Mrs. Roumillat who felt that reorganization _ was unnecessary. Mrs. Vitale explained the benefits: 1; City would handle all maintence to building 2. City would allow library- museum to function in their programs. • ! Mrs. Vitale further stated that many more members were needed to work. Y Mrs. Swinney and Mr. Wontenay felt that the number of members should be limited.. Mr. Knowles offered further explanations. Mr. Strickland felt that '/ the Library - museum should go forward and that going with the City was a good idea. General Hutchison felt communications was needed with the City. Mrs. Vitale questioned the monetary budget for the Library- museum. Mr. Knowles stated that the city would allocate for inflation. The question was called after an hour of discussion and the motion passed unanimously. la" :i //?6 \ 336 HENRY SHELTON SANFORD MEMORIAL LIBRARY & MUSEUM ASSOCIATION 520 EAST FIRST STREET SANFORP. FLORIDA 32771 it /z o /'75 The meeting was caeted to cadet at 7:30 by Penny Peterson. Those in attendance were: Mitdted Caukey, Ruth Swi.nney, Penny Peterson, Mna. Cate, Jan Johnson, and Gait Stewart. ' The minutes were Mad and approved. M44. Cate gave the tneaswaen' 6 nepont: . BaLance: $530.89 ALL outstanding 6iCea wane approved and tau be paid. Mrs. Caskey baid a batse phone 6itt was changed .to the Museum bon tong distant phone cae.C4. The matter wilt be connected by the phone company. Otd Bus neaa _ The Garden Ctub ob Sanbond has been contacted to help with the • itowen and they have agreed. Mta. Caskey auggeated.they tea4 the Be Lain book bon guidelines. Jan Johnson was appose "at the tiasion between the Garden Ctub and the Museum. The meeting time was d•.scuaaed. It was decided that we meet on the second ibuaay Fni.day at 9:30 at the Museum in Vecemben. The next time id in January. The next quaxtenty meeting id the b.cnbt Thunsda.y, Vec. 6, at 4:00 . at the Museum. Jan Johnson brought up the idea ob a pubticity chairman. It was determined that the need .cs theme. Gait Stewar t witt check into spots on T.V. Illk Lawn Parker and Ruth Lee w.0 be asked to do the audio program. New. 8us.c.nea6 Mrs. Swi,nney asked that we find a t °Ur keys and keep axal more in depth 4unvey on where the keys can be bound. The board beets that oney those who abaatutety need6 a key shautd have one. M44. Swi,nne.y was appointed house cha Ouunan. M44. Caskey asked that we have soot mus.Lc p&a.yed in the Museum. Chn.iattmas decorations axe needed. Everyone wilt help and bring in something bon decowl ono. Penny Pete.' on wilt get the ,thee. Mrs. Swcnney heels we need a better maaing £ 4't• The pnabtem gait be Looked in to . • Meeting was adjourned at 9:00. Reapec tbutty submitted, r Stews G4-16i 4Z�.1... 6 Grit-jb 7w-4k lyA, 727,4, . v. " 4%cts ousi-1 "t; 337 HENRY SHELTON SANFORD MEMORIAL LIBRARY & MUSEUM ASSOCIATION 520 EAST FIRST STREET SANFORD. FLORIDA 32771 • November 20, 1979 October 1,1979 Balance in Atlantic Bank $ 453.18 • Receipts: Donations $ 50.50' Unused balance of amount advanced to Exhibit Committee 134.75 185.25 638.43 Disbursements: Postage mailing invitations 24.00 • Caterers for Preview party 45.00 Invitations and envelopes fQr Preview party 36,25 Account book for curator 2.29 107.54 ovember 20, balance in Atlantic Bank $ 530,'89 Y Respectfully submitted, ( eLQ.6— Ann Cale Treasurer • 111 • 338 # i . . . ... • .. . .... 1 1 0 ,, I v -� NQ , y e / t� j- . ry t ' ,.. M1 c .i-�. - f t►Q f .) 4 r x 1 f ' 1 ' ti0. ' • T.., „',';';1::j.'!..::4.';”, n T • 7 • ! , ..., r ). 7T•'-T I 4 w �, 1. . NiC +1- Rt" y r +�� • T m 4 r - — _ o f } ',' � .. i t s .;t ' r r `1 , S 1 1. t y ', a J ` r -' i r ., A � r I J t i 2 � 'S ^. 7 Y ._ {i • , - 7 ' • 7 • k ' '` r,- ' „" ?„t7''„'r"f i ^.._ ",'.'"'_"_ y {F� r ' + f . a 1 '`•`Yi tl +I ,, I. 1 1 .S 9 f 7i. .(^F _' .J't ' , J ) A r ^ KI i • fj{ i T 7 i Y 1, ..;` - .1 :i.,?, I ,.. , r ..� ,f ti I 7' ) ti F; 1 ' 1� t) 1 1 ,( ' 411113.11P r ' . a.NS4N "t1444." ';' _,C % r .i"IK a t ! r "-I..; . . 4 ff kr+ , r 1 eior•. ..i • f i- �[ ti _ . ' t � : .. ' ' 1.1! • • t r ?{ a Ifr* •. . ■ u'r } � � i ! T " � ' Y w f / , � _ ± ,. T , 7, 'F` , S7 ) 7 ^7. pl' ?'� -7 t / _ .2 Y _ U T A ,1 r r I ! 1 !t 0 . - 339 41' HENRY SHELTON SANFORD MEMORIAL LIBRARY & MUSEUM ASSOCIATION 520 EAST FIRST STREET SANFORD. FLORIDA 32771 • 1 Executive ?card :•`eetinc7: January l lth 19^0 c_.;.V Fall Conference ^oori ` it.r it 1 The meetinc was called to order at 9;30 a.m. by 2oard President,Penny Peterson with the folloainq roll call; Penny Peterson : President Ann Cale, Treasurer Jack Horner Publicity Jan J.ohnson,Project Chrmn. Hortense Rounillat,Founders Day Chrmn. Rµth Swinney House ;tanager �,'�,,�`' Also in attendance was I :r. Jini Jernigan,City 3epresentative,and I. Caskey,I•'useurn- Library Curator Absent was Gail Sterrart,Secretarj and ?r. Stenstrorn.City Commissioner. The minutes of the last meeting were not read due to the absence of Gail Stewart ,Secretary. A number of items came under discussion including (A) The Doard not having • ce- President, at which point '.:rs. Roumillat made a motion to nominate ''r. Jack Horner for this vacancy and the motion was seconded by both Penny Peterson and Jan Johnson. !r. Horner agreed to fill this vacancy for the remainder of our current year,at which time nominations will again be in order. (3) There was a brief statement regarding the nominating committee,but this subject was not followed through. (C) There has been,from time -to- time : some question as to whether or not the 1y -Laws had actually be revised An approved and accepted. I :rs. Cale indicated the By -Laws had been revised,approved and accepted. If there is any further question in this regard,it is suggested the minutes of the past year be reviewed to confirm this statement. • Ur. Jernigan asked for clarification as to the actual number of people named to the Executive 2oard as well as to the names of those persons on the Advisory Board and some dialogue followed between !rs. Swinney and ;'rs. Roumillat relative to those persons who had been appoin ed to the xecutive :oard and it was determined that .'rs.Peterson,t :rs. Cale, sirs. Stewart,I•?rs. Johnson,''.rs. Swinney,!`rs. Vitale, "r. Wontenay and Yrs. Russell made up the original list with ''rs. Vitale and !:r. Wontenay asking to be transferred to the Exhibit Committee ,and their vacancies be filled by 1 :r. Horner and I:rs. Roumillat. 11}x/ The regulation of three e..cused absences was brought up in connection with • Russell,who,for reasons of ill health has been unable to attend meetings,but who has expressed an interest in retaining on the board and !'r. Horner recommended some consideration ((cont'd.) 340 4 HENRY SHELTON SANFORD MEMORIAL LIBRARY 8. MUSEUM ASSOCIATION 520 EAST FIRST STREET 1. Ei SANFORD. FLORIDA 32771 • P.2 be given Mrs. Russell in this regard because of her efforts in behalf of the I:useum- Library her tenure as President. The general feeling was in favor of !'r. Homers' recommendation and I•:rs. Caskey volunteered to confirm ISrs. Russells wishes and to keep her advised as to meeting times and dates. ::rs. Swinney requested time to present her recommendation that the growing interest in the Museum- Library justified keeping the I:useum open five days a week instead of the present three afternoons, There was a brief discussion in this and `_r. Jernigan and I:r. Horner expressed the feeling that the idea should be given se consideration for next season and the Board generally voiced approval. Mr. Horner also made the suggestion the ::useum make use of the services of College students and volunteers to help in the iuseurn.. and who could be assigned to various auxilli2ry jobs, such as filing, research.etc., He indecated this has worked successfully at the Chamber and feels it would not only relieve some of the work load,but would provide added security. t_rs. Roumillat then requested time to report on her plans for the Founders Day 4, ' am ,February 8th at which time commemorative trees will be planted in memory of the Swedish Immigrants and to honor rr. Jack Horner. She recognized the fine cooperation she has received from both rr, Horner and H_r. Jernigan in helping her carry out her plans and extended an invitation to all hoard i:enbers and hoped all would attend. !!rs. Johnson reported on her projected Exploratory Tours for young people Which will start"January 2Gth,with registrations to be held January ;9th. She brought up the subject of =insurance covering the young people on these trips,but was advised the parents should provide wavers in this connection and that individual auto insurance would cover those people being transported so long as no transportation fees were charged. I:rs, Cale reported on her encounter with i:r. Knowles regarding our check to Er. Layer for services connected with the Alarm system. !!r. Jernigan returned our stopped - check and Mrs. Cale gave hirn a new check. He will now negotiate directly with I:r. Layer. lIrs. Peterson recalled the set of keys used by Mrs. Cale during the time she sat in for Mrs. Caskey during her vacation. Neys to the ruseurn are now being held by the following persons: President Peterson,Curator E. Caskey,Sanford Police Department,Ilrs. S%-Jinney,House Manager and 2:r. Ross Wontenay,for night-time assistance to the Police, Mrs. Cale was offivially thanked,by the Board for her generosity in substituting •I rs. Caskey. Yrs. Caskey reported on the improvement of the Museum grounds as well as the over -all interest in the I:useum and the increase in attendance, 0.it t 1 L A/ Co LO S 1\ .i 0 .L w a :kT t o i Respectfullw submitted. altaV Uk. rOct-tv-0--bf 341 Merry Shelton Sanford Memorial library and Museum 520 EAST FIRST STREET SANFORD, FLORIDA MINUTES: Febnuany 8, 1980 9:30 A.M. Attendance: M44. V.ctate, M44. Cate, M44. Ruaa e.!2, Mna . Caa key, Mn. .Ienn,igan, Mna. Peterson, Gait Stewart, Mna. Swinney, Mn. Honnen, M44. Johns on. Those abe ent: Mn. S M44. Roumi,Uat (excua ed) . Wnute4 were /Lead By 1444. Caekey and approved. ,r/Leaaune/L nepon t ma given by M44. Cate. Ou'L balance .ids $484.96. Budget nepont: Budget moat be in by Manch 15. Mna. Swinney, Mna. Vitale, M44. Caa key, and Mna . Petena on are in change. Mn.. Jenn gan /Leponted: 1. There has been no response on the a.i,gna ion out 6ront 2. The book cases have been atanted by Mn. Hood. 3. The atanm a yatem went o t i 6 4 times tact week, Mn. Layer room Consumer Se.cuAiti.eb met with Mna . Caakey and Mn.' Jenn,i.gall and went oven the aya He said it ma in exceLeent coed ton. Thene ma one mt,non adJu4tment at a coat o‘ $25.00 bon an in aide tight. He was authorized to do 40. 4. He reported that Mna. Caakey'a pay check wilt be l ionwwnded on time 6nom now on. He apotog.Lzed l ion the past delays. 5. A new custodian has been hired, a Lady. t 1 46.4..1% « 6. The /Led on the inont door wi.te be changed. Nominating Committee report: Mna . Swinney nepon ted that ahe 6eeea the present board should /Lenin .n intact. It ma also stated that we need new by -taws ion the executive committee to coven the etecti.on o‘ a new board. Chitdn.ena Program: M44. Johnson reported that the iihat meeting .ca Max February 9, 1980 � �Mna, Eaakey neponted that a tetten was wt teen to the paper that the "'``•"L�y. boy scouts were not showed to use oun neat 'Loom. M44. Vi tale /Lead a tetten that ahe compoa ed in de ens e o6 the L.ibnany - Mua eum. It ma beet that we ahoutd leave weee enough atone. M/ . Cate wit be teav,i.ng Sanliond and Mu. Peterson expn.eaaed hen regret n toaJng hen. A tetten comnem.'w2ion wilt be mitten to thank hen l ion att he time and eblon.ta . #�,�3. Petenaon reported: "1;! 1. She needs to get an exhibit co►nnittee to a et up a meeting. 1 ' Dona Lee Ruaaete moved that a new exhibit be opened Apni2 1. M44. Caa key a econded the motion and U caAAied. 2. Mu. Dorothy Monni.aon said ahe has not been contacted about meetings. 3. The tandacapcng wilt be done somtime in the £atone.. 4. Ruth Lee and Laura Panken are vent' .interested in the Oast pnognam. They wile get with Penney to di,a cuss their acti.v,itLea . M44. Ruaa eet aai.d that Ringting Bnothena C.incua &u U bring in exhLbi ti.ona 6 /Lee. It ma unan.imoua that ahe check into thin poaa.ibiti ty On the Libman y - Mua eum. The meeting was adjourned at 11:10. S,inceneZy Submitted, • Gait Stewart Secretary 342 -alll u !' t , • 26 r ebrury 1981 tununJ The xecutive Committee of the Henry S. Sanford Museum►- Library Peet in monthly sesKian at 9130 a.sa<. at the City Hall, with Mrs. Penny Peterson presiding. Others prevent were Mrs. Ruth Swinney, Mr. Jack Horner, Mrs. Margaret Vitale, Mrs. Jean ?owlet, Mr. Had Yancey, Mr. James Jernigan, and Mrs. Mildred M, Caukoy. The minutes of the last two sieetings were read and approved. The Treasurer's report eh owed a total of 4754.58 in Unofficial Funds. The President announced that she had appointed Airs. ` `'4 Jean Fo:rl��'� to a vacancy on tha ;executive Corn ittee and xauli request oo nfirsaatiou by the 'Board qt Trustees at its Quarterly Heating nut week. hr. Jernigan sari that eutablishaeut of a petty cash fund at the Huseua, drawn frog the city budget, would not be allowed. In discussing the security sy,stea, Mr. Jernigan explained that additional keys for tie control box had not been provided because the manufacturer had first sent the wrong keys, than only one extra key of the proper cut. Sufficient and proper keys should be delivered soon. At ?resent, security keys are bold by the Curator, • Building Chairman, and Assistant Building Chairman. It is intended that keys will eventually be held by the followings Curator president ;t the Board Building Chairman Assistant Building Chairman City Manager Director of Parks & Recreation Police Department. Mr. Jernigan sail that Consumers Security Company has been pressuring us to go into a uy teza in which the alarm would sound at the company's facilities rather than at the police station. It xas Mr. Jerni;anas opinion, with each the Committee agreed, that the present arrangement is satisfactory and as good as the aore sophisticated ones proposed, lie said the cost of the present system is approximately $175 a year. Mr. Jernigan announced that the btorage roost in a city warehouse has been coma plated and ready to receive Museum property. Mr. Jernigan gave each member of the Hxecutive Committee an up-to -date list of manors of the Hoard of Trustees and hxecutive CoAaittee Members. Copies will be prepared for other members of the Board of Tru:,toes. 1110 343 Leree Caskuy said that the electrical Switch box outside the eusesur ie sometiwee tampered with by children, ceueine power to the bud lline to be shut off. :.:he asked ehether or not a lock could be elected on the box. A solution will be sou ht. dire. ;:wieuey reeuested that a letter of authority ea given to the Bo {rd of Trustees to laud it from the iiuserua collection to other :duacue and insitutions. Mr. ,Jernigan advised that this authority is implicit in the responsibilities dele- gated to the Board by the City Coiu:kiSfiou ane no weecific .;rittsn authorization lei re:,uired. Accordingly, hr. Horner Cade the follo.1iing motion: The Curator of the ;iueeue is autherizeed by the executive Committee to :wiles loans of items from the civaeua collection to other euueuas and Institutions, reeuirine receipts and keeping dat i,led records. In :ieubtful sii.uatiens, the Curator 'ill consult the President of the hoard or another appropriate officer. The :e.otien sae duly seconded nd passed. Airs. Ca:skesy stated that cert:,in manuecriptu, zsapa, caned other material which had been donated to the .:useauu in 1978 by L r. ;;rthur Franke hr d been returned to him at his request. i r. Horner said th t it should be cle crly underuteod-eMtla'tteme given to the Mu:.auua became exclusive property of the eureum to use as the board sass fit. To avoid any future centrovursies of this nature, a forts will be nrepured, to be st by donore,egreeini; that they relinquish both oeaership and control of the item. The City Attorney will review the propveed Lora to insure that it meets legal rec uireeente. An ext'aneive discuszion use hold concerning cha handling of exiles donated to the 1111xauu. Iir. Yancey had some: inquiries and found that eeuey donated ceuld be received by the City and put into a fund earn rked to be used only with the ep proval of the Board of Trustees. Teie weul i permit donatiene to be spent under the dty • tax-exemption end the contributor c ::ula be eivcn a statement for tax deduction pur- poaes. If a corporation were stet up in the name of a Mue:ceun Auxiliary with tax- excerpt status:, much detailed accounting; .rvul'i be involved in preperine periodic statements, auiite, etc. Perhaps a bonded Treasurer or a trained eceountant 'ould be reeuired. Mrs. Swinaeey and ix. Horner cautioned that handling organizational funds was a very dolieete matter and critici:.ta could Accrue if there were an laxness y in financial management. ;11 agreed that the problem needed mare atuly, which the 1 resi.lant of the board eill undertake, ''The treasurer questioned whether or not cash received in the donation box at the i ezetin would have to be deposited in the bank account for Unofficial Funds before it could be used for wall items often needed at the Museum. Mr. Horner made the fol- lowing eotion, duly beeoncio i and carried: Until further notice, the Truaeurer a:nd /or the (`orator are eutherized to epead cash donations on behalf of the tiueeun without proce seine thr.ueh the bankeaccouat, but adequate rocoris latst be kept. The Cur' for is still attar +sating to obtain plaques for the portr&ite. lir. Horner said that the Ch;.mber of Ceemerce has :, meeting roost and kitchen facilities ':hich are available for use by tho board and the I:;uSdut Auxiliary, tru. Fowler a: k®'i that we censider the advisability of taking the president of the Museum Auxiliary en ex- officio issuer of the executive Committee. 'Cb+sre being no further buziness, the weetine .r<Lb adjourn •1. • Respectfully ssubeitted, Margaret . Vitale, rscretary 344 HENRY SHELTON SANFORD MEMORIAL LIBRARY & MUSEUM ASSOCIATION • { : 520 EAST FIRST STREET is ; ■ SANFORD. FLORIDA 32771 IP i , l' March 14, 1980 Attendance: Mrs. Caskey, Mrs. Vitale, Mrs. Peterson, Mrs. Stewart, I . Mrs. Swinney, Mr. Jernigan. Mrs. Roumillat was excused. The minutes were handed out and approved as read. Treasurer Report: $353.44 (special projects fund). • Old Business• Jan Johnson needs help with the children's program. No report from Ruth Lee and Laura Parker. The new exhibit has been moved back one month. Mr. Knowles will present his photography. Mrs. Swinney said we needed a planned schedule for our exhibits. Mrs. Vitale said a meeting was held and a schedule has been planned. A sports exhibit is in the planning stages now. � , � ,••, New Business: Mrs. Peterson asked about getting our year.set up with the city's year and about our by -laws. Mrs. Swinney asked about getting Vernon Mize to help us with new revisions. Mr. Jernigan said he's here on an advisory compacity. The board should make all decisions. Gail Bell's named was metioned to fill a vacancy on our board. Mrs. Vitale feels we need more people on Board of Trustees. • Budget: Mr. Jernigan reported about a student to work at the Museum from the Junior college. He needs to check the funds. He questioned the Book and Painting restoration budget. Mrs. Caskey 40! reported on the cost factor. We had a 3 year agreement and we have o one year left. The fee was based on the books that are the most •valuable that need restoring. This project should be continued since j all the books are valuable. We need more money to keep this going. Building material and supplies: recommended an account of $509.50 for repainting, stucco, wood, and repairs on incidentals. . Miscellaneous: $16.00 will move to postage. Mrs. Vitale feels we need $100.00 at least in fund. Mr. Jernigan recommended $25.00. Smoke alarm: Comsumer securities will charge $325.00 for 3 smoke detectors and 2 heat detectors. Mr. Jernigan will furtger check into this. Mrs. Swinney said the records at the Flagship bank vault needs to be moved to an air conditioned room. Mrs. Swinney said she would discuss this with Mrs. Springfield and find out just what the matter was about. a letter was brought up to be written but we will hold off on any action until we hear from Mrs. Springfield. Meetin adjourned. Res ectfully submitted, e Gai Stewart • • t '. • . w 345 ,J 4a1 a ru, r le rLe d 26 rebrud y 1981 tuur The Lxecutive Committee of the Henry S. Sanford Huseuia•Library met in monthly session at 9 :30 a.m. at the City Hall, with Mrs. Peggy Peterson prebidiug. Others present were Hrs. Ruth Swinney, Hr. Jack Horner, Hrs. Margaret Vitale, Hers. Jean 'yowler, Mr. Ned Yeecey, Mr. Jamb Jernigan, ape Mr*. Mildred M. Caskey. The minutes of the last two aeetings were read and approved. The Treasurer's report showed a total of 454.58 in Urtoffidal Funds. The President announced that she had a► so t appointed fir Jea Fouler to a vacancy on the Executive Committee and wool l request confirmation ation by the Board of ?metope at its Quarterly Heating net week. Mr. Jernigan said that eutabliahaeat of a petty cash fund at the Museum, drawn from the city budget, would ,not be allowed. In discu4sint; the security system, Mr. Jernigan explained that additional keys for tie control box had not been provided because the manufacturer had first sent the wrong keys, than only one extra key of the proper cut. Sufficient send proper 411 keys should be delivered boon. At preadnt, security keys are held by the Curator, 1' building Chairman, and Assistant Building Chairman. It is inteaied that keys will eventually be held by the following: Curator • President at the Board Building Chairman Aesiatant Building Chairman City Manager Director of Parks & Recreation Police Department. Mr. Je'ruigan said that Consumers Security Company, has been pressuring us to go into a syatnm in which the alarm would sound at the company's facilities rather than at the peke: station. It was Hr. Jeraigan's opinion, with which the Committee agreed, th`lt the present arrangement is satisfactory ani as good as the more sophisticated one Reposed, He said the oast of the preeeut system is approxist tely $175 a year. Jernigan announced that the storage: room in a city warehouse has been cam. plated and ready to receive Mumma property. Mr, Jernigan gave each member of the Executive Committee an up -to -date list of isembers of the Board of Trustees atind Executive Co ajttee Members. Copies will be prepared for other ataabers of the Board of Trustees. 346 Mrs. Caskey said that the electrical e:ritch box outside the Museum is sometimes tampered .pith by children, caus,in , power to the building to be shut off. She aeked • whether or not a lock could be placed on the box. A volution All be sought. Mrs. iwi,:ney requested that a letter of authority be given to the Board of Trustees to lend iteests from they Museum collection to other Mueeweei and insitutions. Mr. Jernigan advised that this authority is implicit in the responsibilities dele- gated to the Board by the City Cosn:reission and no specific aritteu authorization is renuired. Accordingly, Mr. Horner made the folloeing wotion; The Curator of the kiwi eua is authorized by the cxecutivs Coreaittee to :eV.s kee loaAS of items from the Musette collection to other i and Institutions, requiring receipts and keeping detailed records. In doubtful situations, the Curator '411 consult the ?resident of the Board or ,another appropriate officer. The :*otien das= duly seconded •nd passed. Mrs. Caskeay stated that certain ra:anuscript$i, snaps, and other material which had boon .ion +ated to the riva eu a in 1978 by iir. Arthur Franke had been returned to him at his request. l:r. Horner said thrt it srhouii be clearly undorlitood ; t04. 0 iteeme given to the 'tiuteuir becoi a exclusive property of the nuesei+ws to uye ao the Board ease fit. TQ iavvii any future c ntrovearbieu of this nature, a form will be prepared, to be si led by donor;,ragreuing that they relinquieh both ownership end control of the item. The City Attorney will review the proposed form to insure that it ;seats legal requirements. In extensive discussion was held concerning Ghu handling of monies donated to thu `:ueaum. Fir. Yancey had made inquiries and found that money donated could be received by the City an-,1 put into a fund ear arked to be used only with the Approval of 'the ;oc.rd of 'Trustees. This would permit donations to be spent under the dty • tax- exeaptior► i :nci the contributor could be given a statement for tax deduction pur.. poseia. If a corporation were set up in the news of a fluoeure Auxiliary with tax- exeapt status, ouch detailed accounting eoul:i be involved in prep.,ring periodic statements, audits, etc. Perhaps a bonded Treasurer or a trained ac::ouutant wauld be required. Mrs. Swinneay and 1.r. Horner cautioned that handling organizational funds: was a very delicate matted; and criticism' could accrue if there were any laxness in financial management. All agreed that the problem needed 'sore study, which the Preesi.leent of the Board will undertake. The treasurer questioned whether or not cash received in the donation box at the iluaeun would have to be deposited in the bank aecAunt for Unorticial Fusels before it could be used for atall iteaas often aeeIwd ut the Mussuia. Mr. Horner evade the fol. lowing motion, -.duly aecondsd and carried: Until further notices, the Treasurer r:nd /os the Curator are :authorized to spend crash donations on behalf of the rtusauu without proce sing thr.:ugh the banki, account, but ;adequate records must be kept. The Curator it; still attempting to obtain plaques for the portraits. Mt*. Horner said that the Chamber of Commerce has a ac.eting room and kitchen facilities iehich are available for use by the, Board and the louse +ws Auxiliary. Mira. Fowler asked that ad censideer the advisability of waking the President of the .luewuw Auxiliary an ex- officio saurbcr of the i+xecutive Cowraitt le. There being no further business, the meeting ‘.rab adjourn d• • Respectfully eeuboitted, Margaret 3. Vital' ' scrstary 34'7 Sanford, Florida • MINUTES June 1 1981 The regular quarterly meeting of the Board of Trustees of the Henry S. Sanford Museum- Library was held at 4 p.m. at the Museum. After calling the meeting to order, the Presilent introduced and welcomed new Members of the Board; Mr. Ned Yancey (City Commission Liaison), Dr. Genevive Richardson, Mrs. Joseph O'Brien, and Mrs. Richard Fowler. Others present were hiss Morrison, Mrs. Swinney, Mrs, Johnson, Miss Fox, Mrs. Walker, Mrs. Gallant, Mrs. Peterson, Mrs. Vitale, and Mrs. Caskey, Curator. Mrs. Walker read minutes of the last meeting, which were approved with a minor correction. -Mrs. Vitale reported an approximate balance of $520 in the Una:Vaal Treasury, the bank statement not having been received. The Curator's report included the following items; rP Additional donations to the Roumillat Memorial Fund have been received. The SISTERS organization has given $600 to the City for improvement of the duck pond behind the Museum. The Garden Club of Sanford will give further assistance in landscaping the grounds of the Museum. Miss Morrison has agreed to assist the Curator in planning Sunday afternoon programs at the Museum. Statistics show that there has been a considerable increase in visitors to the Museum. The fan exhibit opening on April 26 featured a beautiful performance ',ay the Ballet Guild and was well. attended. ;Mrs. Swinney led a discussi n concerning future exhibits. It was'decided to stage an exhibit on the History of Sports in conjunction with the Golden Age G.une5 in early November. Mr. Yancey volunteered to contact Mr. Wes Rinker, owner of a local baseball school, for assistance, and Miss Morrison will solicit ideas and artifacts for the exhibit from athletic instructors at the college. In addition, Miss Morrison will explore with college authorities the possibility of students! in the fields of Merchandising and Theater Set ,Design assisting in the presentation of the exhibit. Mrs. Peterson announced that a new sign donated by the Garden Club of Sanford has been erected in front of the Museum. In a discussion of the Oral History program, Mrs. Peterson said that Mrs. Abby Hutchinson will be interviewed in the near future. Board members were requested to submit to the Curator in writing the names of individuals who might provide interest- ing.3azal history, along with any special areas of knowledge the prospective inter- viewees might have. It was suggested that here again was a program where students • and faculty at the Junior College might be of great assistance. 348 • -2- MINUTES June 4, 1981 410-- It was decided that the Museum will be closed during the Curator's absence in August; however, periodic security and maintenance checks of the building will be made. Action is being taken to obtain small brass plaques for identifying the portraits in the Museum. The Curator reported that Mr. Jernigan has already submitted the Museum Budget for Fiscal 1981 -82. Trustees signed a proclamation recognizing the many years of sexvice to the Museum by the late Mrs. F. E. Roumillat. Copies of this proclama ieriNill be given to Mrs. Roumillat's daughter, Mrs. L. B.McLeod, Jr., and to her 'son, Mr. Francis Roumillat. The Board expressed its appreciation to Mr. A. B. Peterson for preparing the proclamation. '!There being no further business, the meeting was adjourned. Respectfully submitted, 1111 ) Margar,t S. Vitale Acting Secretary • t. • 349 Sanford, Florida .. • June 12, 1961 The $xecutive Committee or the Boar of Trustees of the henry 5. Sanford • Museum.$brary met at 9;30 .a.m. in the City Hall. Those attending were Mrs. Reth Swtnuay3 14r. Ned yancei Mrs.'Margaret Vitale, Mr. Jim Jernigan, and Mrs. Mi ldred Mr. Jernigan reported that a WO donation from the 5IST':.RS organization has been received, and the city will use this money for oiping spring water from a well et tXtA oust end of Fort Mellon Park into the duck pond at the rear of the Museum. e beneficial into o wo f to water i the d would r fresh , at nt n u 4 r� Mr. Jernigan said that a flea of f e e p � � , , aurreundi:pg_piant r s as well. The well water could be tapped�3 ' ' source for .1, apr1Mk7. 4 er1 the Museum lawn, but would require additional piping and a , pumpi,,n4 , system. Mz! . *winnow said' that SISTZRS are interested in urxii,ng a'ditionaa. " ' landscaping ing in the park, anti Mr.: Jernigan said. that he had forwarded for their p ; eouaideration a : landscape plan developed sever ii, years. ago, • Since the clarden. giub of Sanford is alrea;ly working with the Board e en landscaping around the Musette,: Mrs. advise .SIST4RS of Garden, Club plans so then` *te. `tea argani.ati on;... i c • cogxi *e .t hei.r efforts. • :�. p Y , -. .t0. v w Mr. Jernt.gaxr stated. that the 1961 -82 budget request for the Mueeupa hae bees sub tittea.by his office. A copy will be furnished to the Board.. A request for opening the Museum additional hours was not included. Mr. Yancey and Mr. Jerni,gen { • exp1dngd that this is not feasible at present in view of Federal .Revenue Sher4,ng r `+ cuts and. the .coneequent need Lor economy in all city depa rtmetrte.: Fun is for i a /inked partition in the city warehouse for Museum storage were requested arid, \ , i; approved, construction can begin after October 1. Mr. Jernigarr said there is ` no ` space in any city facility suitable for storing valuable items, but promised " that the Museum's storage needs are the fiat priority if facilities - become avail - n' able. :'It was again pointed out that the Board is unable to accept gifts ' Rg. historic ,,4- . importance bepause of lack of safe storage. Mr. Jernigan suggested that a committee be `appointed within the Hoard to assess offers of historic items and t+hi t, soa�ehgw,, a the city would find a place for safekeeping those items which. a committee a gh eonetder off; vest value to :tom Museum , ut;b ^ r r a .Rr a 7 .. i 'rya ,'Y a.,. •. _. ', .'. - , 1 '. ..'. . ' '. Inasmuch as we cannot expect the work hours of the Curator to be increased in ; . next year's budget, other moans of obtaining assistance to • carry on and expand Museum programs were discussed. It was the consensus that we cannot completely depend upon volunteers, ,�nxi probably the ,(lost 1 1.401Y source or expert assistance lies in the local Qoru�uunity College. 11r.,. vitae agrat.d to explore this possihility with Mrs. Peterson and Miss Morrison to establish specific requirements and request cooper-Litton from Seminole Community College. i Fir. Jsrniean said tliat he would arrange to have the spotlights on the outside of the building repaired, a damaged window in the library replaced, and lights , 'lnetai.lnd to 1:11umi.nate the large portraits of General and Mrs. Sa ord. 350 •-• ,~'" ' • ' • ( ..,.. , . • , . , .. 4_ ., r ..,, : , 03. 4'rtinney cowmende4 the manner in which City officials have cooperated with.. the Board of Trusteee,, Virs. Caskey poin l.e 1 out that the fi.ty police have Ir . aLway41 been helpful and responsive *r #on assistance was requested. • k Viz', .; Jernigan noted ttiat there are several vacancies on the 13oard., c R,osp©ctfully su zni tad Mar 'rt S. Vitale ti Actg Secretary ;• • • • • • • i I ' it TV ',44.,,-;,v1.,', ,, 7 ' • � °1. r '� t'Y r 7 ��► . .1 .1.,4',4,: K n . F • f r , 1 k e . - l ll g4 ry ' l''14, v� ,Y. ^Y. 1 P' 4, t- ... • r . J Y y15 i � .. i ,f 351' `:.4 r, 'J r \3. ) r, v r 1• J Sanford, Florida 10 September 1981 MINUTES The regular quarterly meeting of the Board of Trustees of the Henry S. Sanford :Museum— Library Was called to order at 4 p.m. by the President, Mrs. penny Peterson. Others present were Mrs. O'Brien, Mrs. Richardson, Mrs. Fowler, Mrs. Walker, Mrs. Vitale, Mr. Yancey, and Mrs. Caskey, Curator. The minutes of the last quarterly meeting and of the Executive Committee meeting of June 12 were read and approved. The Unofficial i'raasury balance showed .569.01 on deposit. Mfrs. Peterson reported that the roost seriously damaged window in the library has been replaced, and that spotlights outside have beenrrepaired. The Curator's report included the following: (a) Miss Dorothy )brrison and Mrs. Dora Lee Russell, both Trustees, have discussed with officials at Seminole Community College the Museum's request for student assistance. (b) Damage to windows in the library, caused by vandalism, was not covered by insurance. (c) Acknowledgement4from the late Yrs. Roumillat's family h been received for memorial gifts by Museum trustees, and for n Proclamation by the Board expressing appreciation for Mrs. Roumillat's outstanding service to the Museum. (d) A small glass showcase has been donated to the Museum by Mr. Garnett Mittel of Sanford. (e) Attendance records indicate visitors to the }tusetua npre than doubled for the period October 1980 thru September 1981. (f) The security alarm activated several times. Police attributed the false al: to heavy thunderstorms. Mrs. Fowler reported that Magnolia Circle of the Garden Club of Sanford is forwarding to the Museum a donation to pay for the new sign on the lawn. Jacaranda and Camellia Circles of the Garden Club will donate plants; however, an irrigation system should be in place before landscaping begins. Mrs. Fowler stated that at a meeting the same day, SISTERS had voted to spearhead a drive to raise $]J.00 for a sprinkler system and timing mechanism for Mellonville park and the Museum grounds. k Mr. Yancey stated that he had contacted ::r. ';es Rinker about baseball artifacts for the History of Sports exhibit, and Er. Rinker has agreed to loan items for dis 1111 . play. 352 a —2• Mrs. Vitale and Mrs. Caskey reported that Mrs. Joan Shepard, Coordinator of Career Programs at the Seminole Community College, visited the Museum on September 9 to discuss setting up a C:Joparative course program through which students would assist the i;useum for academic credit. Mrs. Shepard was optimistic and agreed to bring Mrs. Jill Smith, head of the dusigzl department at the college, to the 2;esew:1 next week. It is hoped that come of her students can assist ue in staging exhibits. Other areas to be explorod in the Cooperative Program r° Historical Reseaacb and Oral history. In response to a question from the floor, the President explained that there is no restriction against raising funds from private sources for the l•th.:eum. A :Prier discussion followed on the feasibility of establibhing,14010Pership to the Museum, for various fees. It was announced that brass plaques to identify the portraits would to ordered before the end of the, Fiscal Year, 30 September 1981. There being no further business, the meeting was adjourned. Respectfully submitted ,,r. Margaret S. Vitale Secretary 353 Sanford, Florida 3 December 1981 MINUT S The regular quarterly meeting of the Hen roam of �rrusteee was called to order by the President, t Museum-Library Penny P at p.m. at the Museum. Others raeun �Y son, I,:o n .;alkar, jars. Ruth :i�rinne rs. t were: Miss dorott�y Morrison, Mss. irb. Jan Johnson sus y, M udaa BoYette, Hrs. Gonevive Richardson, , Carol Kirchoff, Mrs. H:rgaret Vitale })r Mil Y . ired Caske , .Ross '.•onteaalr, Mr, Ned Yancey, Mr. Jim Jernigan, and Ars. , Curator. The minutes of the last meeting were read and approved. _,,',- The Treasurer's Report shows a balance on hand of 56 46 Fund. $ 9. in the Unofficial 4 The President announced that the City Cocrailiasion had authorized funis to keep the Museuu► open on Thurslay afternoons in ailition to the current hours, ani ehe thanked 1 *. Yancey and ter. Jernigan for their efforts in brim about. Mr. Yancey pointed out that the Commission had agreed to these extended hours for a one -year trial period, and that attendance figures Hied determining factor in making them permanent. '' would be the • Mrs. Peterson announced that as a result of a re^ Committee for storage and work a .nest by the )Executive to to build cabinets in on of the re ees ses r inthe�east �roo a partial developed to the problem. Mrs. 5ainne P al solution e bo Y read a memorandum from Mr. Jernigan to the Committee stating that he had been unable to b cabinets at a recent city auction, and that a p uY terials for the Would have to be found before the :cork can begin. Labor in. Lebo' $304 for materials city employees. A proposed sed will be furnished by the east room will have to be a budget item next year. to hide the storage area is year. In the absence of Hrs. Fowler, Mrb. Vitale gave a report on organizing a Museum auxiliary. A reception will be held for ed Auxiliary on 29 December. Board members were asked to pro Ad n ame of the gut list of persons who can wake an active contribution b . ores for the Museum. Later it is planned to have ;mother reception for those who with the bec „ae associ:�ted 4th the Museum via inactive memberships. �ulgt Mrs. Swinneyis Building Committee report noted that a letter -drop has been purchased to be installed in the front door, that identification the portraits should be made soon plaques for malfunction in the Security ��� and that action has been taken to correct a stated that he has been Y Mr. Wontenay of the Building Committee slater and was providing a written report of tunes because of problems with the port for the record about each incident. ”' e 3r4 • Mrs Peterson announced that 4.00 has bean received from the Magnolia Circle of the Garden Club of Sanford as a contribution toward the nerd sign on the Museum The Curatorb Report included the fo11o4ing itesxs: a. 056'3 has been received in the donation box. b. In addition to the problems with the security al:, it was discovered that the rear doom of the hussuca .Jere vulnerable to being opened from the outbids. Sliding bolts have been installed to prevent this. c. A new cleaning wan has been engaged. d. A manuscript biography of General Sanford written by the late Mr. Cochran, who '::as related by marriage to the family, has been given to .the Museun by Mrs. Le:iendre . e. The 'Zeta Xi Chapter of Beta Sigma hi it at the Museum in November and were given a tour by Mrs. C skay. This chapter hau decided that their projects for the coming year will benefit the Museum. Bonnie Jonas i:, currently president of the Chapter. Hr. •'ontenay reported that ha had :spoken t. the students at Hodbug Elementary School about the Museum on 3 December. Ha said that the students were interested and asked intelligent questions, but he felt the need of sense visual aids, such as color slides, in order to make such presentations more meaningful to students. Mr. Jernigan said that the local cablevision cola: zany offers their equipment, and instruction in its uss, to institutions and civic groups so that they can produce educational filets, and it might be worth looking into. There being no further businu ss, the meeting .Jas adjourned. • Respectfully submitted Margaret S. Vitale Secretary -2 • • 355 '�' 14I.t1U'rr.S Sanford, Florida 12 December 1981 The monthly meeting of the .xecutive Cgmtuitten of the Henry S. Sanford Museum Library was called to order by the Presi Mrs. Penny Peterson, at 9 ;30 a.m. at the City Hall. Others attending were Mrs. Ruth Swinney, Mrs. Margaret Vitale, Hrs. Mildred M. Caskey, and Mr. Jernigan. The minutes of the last meeting were real and approval, with the following correction; The new City Parks a uperintendentss first name is Howard, rathar than' Art, Jeffries. t � 0 . The Treasury report showed a balance of 4 50.59, including money on deposit and cash on hand from donations. Mrs. Peterson said the Museum grounds looked beautiful and thanked Mr. Jernigan for this welcome improvement. In response to a question by the President, Mrs. Caskey said that bothe the flag staff and the holder on the porch column are broken. Mr. Jerni will look into the problem. It was mentioned that we do have an "OpenN sign for the front door, but displaying the flag is a particularly effective way to indicate that the di 1 . 11168114 is open. A report by Mrs. Swinnuy, Builiing Chairman, concerned problems with the Security system at the EuQeum. On December 8th and 9th, police reported that the alarm:.was activating intermittently. Mr. Jernigan and the Comers Security Company were notified. After an exhaustive inspection, it was determined that the trouble was in the telephone line. ;.ritten reports are being provided to the City and for file at the Museum. firs. ;;Kinney acid that, as always, the Police Department had been very cooperative. Consumers Security has replaced the alarm control box and will furnish additional keys. As it is difficult and time - consuming for Board members to use City purchase order forms, Mrs. Vitale asked if it would be possible to draw an advance to purchase a variety of small items used at the Museum, especially when mounting exhibits, and account for expenditures later. Mr. Jernigan said that this was against City policy and purchase orders should be used. Some firms which do considerable business with the City will hold a purchase order open so that several items can be entered on one bill over a period of time. A partial solution would be to establish a petty cash of $25, which would be replenished as necessary, to'purdlase small items. Mr. Jernigan defined 'small items as anything under 2.00. Expenditures over $2.00 should be covered by purchase orders to allow the City to use tax - exempt privileges. It was decided to change the meeting date of the Executive Committee to the fourth Friday of each month so that it will fall before the quarterly meeting of the Board on the first Thursluy of each quarter. 1 356 1,irs. Peterson said that a letter had been received from Mr. Arthur Franke expressing his dissatisfaction regarding the display of certain maps and manu- scripts about the Second Seminole 'nar he had .donated to the Museum. All agreed that Mrs. Peterson should write to rlr. Franke explaining that, although thin material was cataloged anti available to researchers upon request, space limitations at the Museum precluded permanent display; we mould regret losing this valuable material, but Mr. Frankel& documents would be returned to him if that was his desire. Mr. Franke is letter had been addressed only to several Board members but not to the Curator, who was unaware of it until this meeting. A motion, duly seconded and carried, provides as follows: The Curator oust be informed of .letter; of complaint concerning the Museum. Mrs. Peterson said that the Budget Committee should be active throughout the.year to ascertain requirements, and be ready to work with Hr. Jernigan in preparing the October budget. r Mr. Jernigan was asked if City Planners and Engineers could draw up plans for future expansion of the Museum. Mr. Jernigan said that it had been his understanding that Board members would first make rough drawings of a pro- posal, to be refined and detailed by the city staff later. He provided Executive Comlaittee mewb�rs with copies of the Museum's floor plan for this purpose. It was agreed that copies of Executive Committee minutes should be forwarded to Mr. Jernigan and Mr. Knowleb. There being no further business, the meeting was adjourned. Rest:ectfully submitted Margaret S. Vitale Secretary • t • -2- [... i- - 35 ■\. SANFORD MUSEUM - LIBRARY 'MINUTES OF EXECUTIVE BOARD MEETING 4 10 J Held Friday, January 22, 1982; 9 :30 A.M. at City Commission Conference Room, City Hall, Sanford, Florida. Those resent were: Ruth S p u h Winne Commissioner J Jack an. Y� Ned Yancey, a k Horner, Mildred Caskey and Jim Jernigan. Y 6 Absent were Mrs. Penny Peterson and Mrs. Margaret Vitale. First matter of business was the presentation of three prospective members on board of Trustees: the candidates are: Mrs. Don Burhenne Mrs. W.S.,(Nancy) Butler 348 Drake Court 3105 Me11onvIl Ave. Deltona, Fla. 32725 Sanford, Fla. 32771 Mrs. Ned (Martha) Yancey 2100 Cordova Dr. Sanford, Fla. 32771 Motion by Ruth Swinney to accept the nominations of the three and to have their names presented to City Commission for appointment; seconded by Ned Yancey and passed. • The next item of business was the recommendations of Executive Board to request the following considerations at budget time: 1 . ) $750.00 for temporary petition)with builti-in display cases. 2) Consideration that weekly hours of curator be expanded from 16 hours weekly to 19 hours weekly. 3) That additional consideration be given to placement of Museum- Library expansion on the schedule of capital improvements for the City of Sanford. Discussed cost for construction would be $47.00 per sq. ft. or approx- imately $100,000. Motion was made by Jack Horner and seconded by Ruth Swinney and motion carried. ' Executive Committee decided to have cabinet and workbench professionally built out of funds to be donated by Beta Sigma Phi to Library- Museum. This would remove this amount out of 1982 -83 budget requests. Meeting adjourned at 10 :50 A.M. • CC: Mildred Caskey 358 • Sanford, Florida 26 February 1981 MINUTES Thfe Executive Committee of the Henry S. Sanford Museum- I,ibrary meet in monthly session at 9 :30 a.m. at the City Hall, with Mrs. Penny Peterson presiding. Others present were Mrs. Ruth S:-rinney, Mr. Jack Horner, Mrs. Margaret Vitale, Mrs. Jean Fowler, Mr. Ned Yancey, 14r. James Jernigan, and Mrs. Mildred M. Casket'. The minutes of the last two meetings were read and approved. The, Treasurer's report shored a total of 4754.58 in Unofficial Funds. • ThePresident announced that she had appointed Mrs. Jean Fouler fi , vacancy on the. Executive Committee and would request confirmation by the Board of Trustees at its Qvrterly Meeting next week. Mr. ,Jernigan said that establishment of a petty cash fund at the Museum, drawn • from the ''city budget, would not be allowed. In discussing the security system, Par. Jernigan explained that additional keys for the control box had not been provided because the manufacturer had first sent the among keys, then only one extra key of the proper cut. Sufficient and proper keys should be delivered soon. At present, security keys are held by the Curator, 110 Ruilding Chairman, and Assistant Building Chairman. It is intended that keys will entually be held by the following: Curator president )f the Board Building Chairman Assistant Building Chairman City Manager Director of Parks & Recreation Police Department. • .gi. Mr. Jernigan said that Consumers Security Company has been pressuring us to go into a syster in which the alarm would sound at the company's facilities rather than at the police station. It was Mr. Jernigan's opinion, with 7 - :hich the Committee agreed, that the present arrangement is satisfactory and as good as the more sophisticated one pro osed. He said the cost of the present system is approximately $175 a year. Mr. Jernigan announced that the storage room in a city warehouse has been com- pleted an ready to receive Museum propirty. • • Mr. ernigan . �. a gave each ritertioer of the Executive Committee an up -to -date list of members oP the Board of Trustees and Executive Committee I. embers. Copies will be prepared for other members of the Board of Trustees. • 359 /j ; Ere: Caskey said that the electrical switch box outside the Museum is sometimes tampered :with by children, causing power to the building to be shut off. She asked AK Nether or not a lock could be placed on the box. A solution will be sought. 'airs; Swinney requested that a letter of authority be given to the Board of Trustees to lend items from the I•Museum collection to other Museums and insitutions. Iir. Jernigan advised that this authority is implicit in the responsibilities dele- gated to the Board by the City Commission and no specific written authorization is required. Accordingly, Er. Horner made the follo''ing motion; The Curator of the Museum is authorized by the Executive Committee to :Hake loans of items from the Museum collection to other Museums and Institutions, requiring receipts and keeping detailed records. In doubtful situations, the Curator -ill consult the president of the Board or another appropriate officer. The :notion was duly seconded nd passed. Nrs. Caskey stated that certain manuscripts, maps, and other material which had been donated to the Museum in 1978 by 11r. Arthur Franke had been returned to him at his request. i.r. Horner said that it should be clearly understood :tkiit'4tems given to the i•iuseum become exclusive property of the Museum to use as the Board sees fit. To avoid any future controversies of this nature, a form *•rill be prepared, to be signed by donor, agreeing that they relinquish both ownership and control of the item. The City Attorney 1111 review the proposed form to insure that it greets legal requirements. An extensive discussion was held concerning the handling of ;conies donated to the Museum. Iir. Yancey had grade inquiries and found that money donated could be received by the City anti put into a fund earmarked to be used only with the approval of the Board of Trustees. This would permit donations to be spent under the dty • x- exemption and the contributor could be given a statement for tax deduction pur- r .ses. If a corporation were set up in the name of a Nu,•eum Auxiliary i;ith tax- exanpt status, ranch detailed accounting would be involved in preparing periodic statements, audits;•etc. Perhaps a bonded Treasurer or a trained accountant would be required. Mrs. Si.iLni ey and Mr. Horner cautioned that handling organizational funds was a very delicat'tr matter and criticism could accrue if there were any laxness in financial manag::u nt. All agreed that the problem needed more study, which the President of the Board; will undertake. w The treasurer questioned whether or not cas' received in the donation box at the Museum would have to be deposited in the bank account for Unofficial Funds before it could be used for small items often needed at the Museum. Mr. Horner made the fol- lo•ring motion, duly seconded and carried; Until further notice, the Treasurer and /or the Curator are authorized to spend cash donations on behalf of the Museum without processing through the bank account, but adequate records rust be kept. The Curator is still attempting to obtain plaques for the portraits. Mr. Horner said that the Ch =caber of Corirnerce has a meeting room and kitchen facilities 'hich are available for use by the Board and the Museum Auxiliary. Mrs. Fowler asked that we consider the advisability of making the President of the Museum Auxiliary an ex- officio member of the Executive Committee. There being no further business, the meeting -gas adjourned. •,_ Respectfully - submitted, and47 1 . 4r. Aa_<, Margare 40 Vitale, Secretary 360 r ,l • S • Sanford Florida • March 4, 1982 The quarterly meeting of the Board of Trustees of the Henry 3. Sanford. Museum - Library was called to order by the president, Mr. Penny Peterson, at 4 p.ia. at the Museum. Others present were Mrs. Elizabeth Gallant, Mrs. Boots Walker, firs. Ruth S .inney, Mts. Genevive Richardson, Mgrs. Jean Fowler, Mrs. Margaret Vitale, sirs. Nancy P. Butler, Mrs. Florence Burhenne, Mr. Jim Jernigan, Mrs. Mildred M. Caskey, and a guest, Mrs. Barbara Moore. • Vs minutes of the last meeting were read and approved. • ,. The Treasurer's report of Unofficial Funds showed a balance of $300.58. ■ yf• Mrs Peterson welcomed }irs. Burhenne and mfrs. Butler as new members of the Board. Mrs. Fowler gave a report on the status of the Museum Auxiliary. Mrs. Moore reported on organizing and training docents, of which she is chairman. • Mrs. Peterson announced that the Museum had b3en given the Chamber of Commerce beautification a for attractiveness of the grounds. Hrs. SwinneyIs Building Committee report noted that a live Christmas tree don ted by Firs. Peterson and i•irs. Jan Johnson had been planted in front of the Museum. There have been no problems recently with the security alarm. Mr. Jernigan announced that he has received •, :ord that the SISTERS organiza- tion has raised more than $1,400 to pay for an automatic irrigation system in Fort Mallon Park. Installation of the system around the Museum trill begun in about three weeks and when it is in place Ars. Vivian Buck of SIST.:RS and local Garden Clubs will landscape the Museum grounds. Mrs. Fowler said that pamphlet copies of "Tale of a Mosquito" printed by the Woman's Club of Sanford may be placed in the Museum for sale, -•ith the Museum and the Woman's Club sharing profits The club will consider this at their next meeting. Mrs. Peterson said that work is proceeding on establishing a not- for - profit corporation in the name of the Museum. An old charter of 1952 may be updated to sure this purpose. It Was announced that R.S.V.P. has volunteered to assist city facilities. Tee president asked for a motion to confirm her interim appointment of Mrs. Jean Fowler to a vacancy on the Executive Committee. Mrs. Gallant made the motion, which was duly seconded and approved unanimously. • • • &A./ ( 4472.01.0 361 • r • Mrs. Gallant, Mrs. Ruth Lee, and Mrs. Barbara Moore have scheduled a • recording session with the Curator next Wednesday to tape information she uses in g .ding visitors through the Museum. 'Mrs. Peterson reported that the Indian dugout, which was found last summer on her property and is being preserved by the State before it is returned to the Museum, has been carbon -dated to 790 a.d. • lArs. Butler described the dramatic circumstances leading to the purchase by the Museum from unofficial funds of an old dry goods counter which was used in Yowell's Department store in Sanford. It was found in a local antique shop by Mrs. Barbara Moore, who interested several Board members in it both as a practical storage - display piece and as a beautiful and historically meaningful addition to the Museum collection. When a group of Board members went to the shop to see the counter, they were dismayed to find several out-of -town customers there negotiating to buy it. Board members persuaded the owner that this was a species. tiece which should remain in Sanford, and the Museum's bid of $400, although 'lower than others, vas accepted. The Curator's report included the following: a. A mail chute has been installed in the front door. b. Ceiling spotlights to. illuminate the large portraits in the library have been installed. c. We have had a good response in obtaining volunteers from those who attended the Holiday Reception. For the record, it should be noted that no budget funds were used`for expenses of the reception. Everything was either donated by Board members or paid for with unofficial funds. ,d. The antique doll exhibit has been extremely popular. From December 27, 1981, to date the guest register indicated: - Local visitors 319 Out -of -town visitors 94 Out-of -state visitors 55 Foreign visitors 3. These tigures are conservative. Although each visitor to the Museum is asked to sign the Guest register, approximately one - fourth of them fail to do so. 110. There will be an antique doll seminar conducted by Mrs. Lydia Williams on Marc ;21st. The doll exhibit will be dismantled March 24th, to be followed in April by a s of photographs made in China, along with other Oriental items. There being no further business, the meeting was adjourned. Respectfully submitted Margaret S. it • g Vitale Secretary 362 ' 1 H \. • Sanford, Florida March 26, 1982 The Executive Committee of the Board of Trustees of the Henry S. Sanford Museum- Library was called to order by the Vice - president, Mr. Jack Horner, at 9:I5 lathe City Hall. Others attending were Mrs. Jean Fowler, Mrs. Margaret Vitale, and Mrs. Mildred Caskey. Mrs. Linda Cople of the Parks & Recreation Department represented Mr. Jernigan. The minutes of the last meeting were read and approved. Treasury report of unofficial funds, showing a total on hand of $277.31, was accepted. ;Mrs. Vitale note that, after expending X00 to purchase the old counter once used at Yowell's Department Store, the Unofficial Fund had fallen to a point there the account received a service charge from the Atlantic jar , Mr. Horner said that he would ask Atlantic Bank officials to waive a service charge on theSMuseum account. As an alternative, we can move the account to the Bank of Forest City, which has offered us free checking. A there was no report on establishing a corporation for the Museum, Mr. Horner said that he would contact Attorney Ken Macintosh to learn the status of his work in this regard. • Mrs. Vitale reported that we have in our budget allocation, unexpended, $70 which is earmarked for Subscriptions and Memberships. She recommended that (� the Museum become a member,for $35, of the American Association for State & Local Httory, which would enable us to purchase much - needed technical instructions at a reduced rate and provide a monthly bulletin of useful news on Museum activities. Mr. Horner made the following motion, which was seconded and adopted: That the Museum become a member of the American Association for State & Local History, then purchase Technical Leaflets which are applicable to the Museum. Mrs. Caskey said that three groups of young people have requested a tour of the Museum: Boy Scouts Rock Lake Middle School Sanford.Middle School. Mrs. Barbara Moore, who is organizing and training Docents, will be notified and asked'jto assist with these large groups. Mrs. Fowler said she felt it was important to obtain maximum publicity about young people visiting the Museum. Mrs. Yancey, Public Relations Chairman, will be asked to arrange publicity. Mr. Horner noted that, if a newsphotographer were not available, photographs could be taken with a simple camera and submitted to the newspaper. It was also pointed out that a camera at the'Museum would be useful for other purposes, such as making pictures of items to supplement inventory records. Mr. Horner said that perhaps one of the local photo aphers would undertake a photographic inventory, or donate a camels for our use. The Curator was asked to include cost of purchasing film in our budget for the net fiscal year. • k1 363 _ , It was announced that the next exhibit artifacts, was scheduled to open on April 2 5th. The Doll Exhibit which concluded onMarch 24th, was the most popular ever presented at the Museum. The doll workshop conducted by Mrs. Iydia Williams was well attended and gained much good will for the Museum. The Zeta Xi Chapter of Beta Sigma served refreshments at the workshop and graciously heo the hos dontess ned role. and The Curator is writing a note of appreciation preciationfortheirhelp th e help. The unique knowledge of the Museum Curator has now been recorded on tape, and will be used in training docents to assist the Curator in showing visitors through the Museum. Mrs. Elizabeth Gallant, Hrs. Ruth Lee, and Mrs. Moore were in charge of the taping program. $aara Mrs. Fowler said that the Board continues to be concerned about proper storage of permanent collection items, such as clothing of Gen and Mrs. Sanford, old photographs, and a surplus of rare books, which must be preserved in a secure and climate .lcontrolled area. The Board could obtain many things of local historic significance if it could assure donors of proper care and preservation. The ware- house sace allotted to the Museum is not suitable for such valuable and irreplace- able items, nor does it provide an accessible work area where exhibits can be prepared: Mars. Fowler said that several rooms on the ground floor of City Hall are apparently still vacant and ssibl at public libr possibly y will nO � � used for some months while ,win request on is occu or two ofytheseproomsnbehde section. She recommenjed that we ace Horner said that he would take the matter up signacet ith cit y use of the Museum. Mr. o of fficials. An informal discussion was held about the greatly increased attendance and interest in the Museum, the role of the Museum in the comnunit future expansion of the building. Ys and plans for There being no further business, the meeting 1 -gas adjourned. Respectfully subngi,tted 2 d ; S ' t12 . • MargOet S. Vitale Secre`tar 410 I '' 364 11 4,,// ., • Sanford, Florida April 23, 1982 • MINUTES The monthly meeting of the Executive Committee of the Henry S. Sanford Museum-Library eras called to order by the President, Mrs. Penny peter:o n, at 9:30 $.m. in the City Hall. Those attenling Jere firs. Ruth Swinney, Nr. Jack Horner, Mrs. Guy Vitale, Mrs. Mildred Casket', and Mrs. Linda Cople of Mr.. Jernigan$s office. The minutes of the last meeting - - ere read and approved. The Treasurer's report of Unofficial Funds showed a balance of-;47.41. In answer to a question, it was noted that the petty cash held at'+,he iluseum is supplied from Unofficial Funds. In her Building Committee t aport, Mrs. Swi:.rley said that the outside of the ;dndows need cleaning,.a wrought iron lantern should be re -hung in the Museum and spotlights on the portraits should be replaced in the library. The severe storms of April 8th uprooted and destroyed two large monkey - puzzle trees on the grounds. These trays I•rare planted many years azo by Mr. Ens,ninger, the Museum's first curator. One of the large •rinlows in the library was broken and the drapery at that %indo,' crater- soaked. An antique dealer has advised that attempts not be • made to remove the water spots. The ballet will give a performance on the lawn on May 2, and the grass should be cut shortly before that date. Mr. Horner reported that he had m ntacted Mr. McIntosh's office and spoken to Mir. Whigham concerning the establishment of a not - for - profit corporation for the Museum. Fir. Whigham has offered to do the legal work without fee. The Curator reported that 35 students from Sanford Middle School visited the Museum on April 22d, and that Boy Scouts are expected to visit on April 24th as part of their annual Heritage Walk. Hr. Nosely of park Galleries, Winter Park, has examined the triptych of Castle - Giglion and estimated $1,500 for cleaning and restoragion. Committee members felt t that this was extremely high and that the ;600 budgeted for restoration could be more wisely spent on such things as book repair. iJ Because of damage and other complications due to the storm, opening of the exhibit, The Chinese Connection," has been postponed until May 2d. Mrs. Grace O'Brien is in charge of hospitality. The Sanford Trophy Company will install brass plaques for the portraits before the opening of the exhibit Hay 2d. The Museum has received a request from an authoress to use one of Mrs. Sanford's letters ver batim. A discussion took place as to the possibility of • 365 • establishing a charge, over and above actual cost of reproducing microfilm and postage, for use of Museum documents as a mans of making money. Some committee members: felt that it would be inappropriate as one of our primary functions is to serve as a research source for writers, students, and historians, There was no decision on the matter. • I1rs. Swinney said that the Museum's document collection includes unpublished stories and poetry written by General Sanford's son, as well as five unpublished operas. She said we might be able to interest Dwight Bowes, a Sanford native and head of the Orlando Ojra Company, in producing one or more these operas, and the Museum could gain some financial profit. There being no further business, the meeting was adjourned. ' Respectfully submitted .) ca.4. d"• 'r. Margare S. Vitale, Secretary • 8S • 3G6 Sanford, Florida 28 May 1982' MINUTES The Executive Committee of the Board of Trustees of the Henry S. Sanford Museum- Library met at City Hall at 9330 a.m., Mrs. Penny Peterson presiding. Attending , :ere Mrs. Ruth S:rinney, Mr. Jack Horner, Mr. Ned Yancey, Mrs. Margaret Vitale, Mr. Jim Jernigan, and Nrs. Mildred Caskey. The minutes of the last meeting were read and approved. The Unofficial Treasury Report shored a balance of $419.41. Mr. Yancey said that we should try to dispell the impression, erroneously given in a recent newspaper article, that the Museum does not need mdnhy:' On the contrE.ry, donations should be encouraged. I•;r. Swinney, in the Builling Committee report, said that the lights on Gen and Mrs. Sanford's portraits in the library still need replacing. There had been a misunderstanding as to the type of light required, ani this was resolved. Mr. Jernigan will order the installation of the proper lights. A light on the east side of the porch must be replaced. A new ;window will be installed soon in replace- ment for the one broken by the storm. Mrs. Swinney said that when the ballet per- formed on the Museum lawn in May, the audio equipment had to be hooked up inside Ab the Museum, creating an unsightly hazard, because it was discovered that none of le electrical receptacles outside the buii'iing was in working order. Mr. Jernigan MIPgail that this was undoubtedly a result of vandalism, Fhich was a constant problem in the park. Other incidents, including cruelty to animals observed by Board mem- bers, were discussed, and Nr. Horner suggested that the Agriculture Center might assist in reducing destructive behavior by conducting a program to educate the children about plants and small animals in the park. lir:. Bettye Smith, a former member of the Board of Trustees, appeared before the Executive Committee to outline plans for a History Fair being sponsored by the Florida Historical Society in Seminole County schools during the next school year. A pilot program, designed to generate interest in State and local history, was held in several other counties last year and proved very successful. Mrs. Smith said that she was confident that the program in Seminole County, which will involve grades 1 through 8 in both public and private schools, would merit support of the Museum. Nrs. Smith asked that a representative of the Museum be appointed to a committee she will be organizing to plan the program. The History Fair will be held next March in the Altamonte Shopping Mall, and Board Members may be asked to serve as judges. A broad range of student projects is eligible -- historical essays, models, graphics, etc- - vith a theme of "Turning Points in History." Mr. Horner said that he felt this was just the sort of thing the Museum should endorse and promote enthusiastically..He made the following motion, which was seconled and unanimously approved; That the Museum support and give every possible assistance to the History Fair as outlined by Mrs. Smith. 387 • Mrs. Vitale reported that an open• house social to introduce the new exhibit, "The Chitheso Connection," on May 3, was most successful. Approximately 300 attended. Publicity was excellent, and we are indebted to the Ballet Guild for a beautiful performs ce on the Museum lawn during the event. Kr.! Horner noted that the Museum can expect a large number of visitors during the Fourth of July celebration in the Park. The Curator's report included the followings a. Mr. Hobby, to whom the Museum loaned photographs for an exhibit at the Maitland Museum of Art, has returned the photographs along with a courtesy 35mm transparency of each. b. The Curator has been in contact with Mr. Kiley of Derby, Connecticut, and has sent him the adresses of the Sanford family lawyer, as well as heirs Mrs. Jane Panza and Mrs. Gertrude LeGendre. Mr. Kiley asked what the Museum needed, should any gift be made as a result of the sale of the firehouse property donated by the Sanford family. Mrs. Caskey said she replied that we almost everything from a copying machine to more space. A discussion ensued about a copying machine. Mr. Horner sai-i he would tallc to a Xerox rep- resentative. c. The Head of the Humanities Department at the Community College is very much in favor of cooperating rith the iuseum in staging Sunday concerts. She plans to meet with Mrs. Caskey at an early date. c1. An RSVP volunteer, 1r. Steppe, has been ' nrking at the Museum and has been very helpful in scanning microfilm. " ' o. Participants in the Dog Show still litter the Museum grounds and cause a a.rking problem. Mr. Jernigan said he :could again address Dog Show author - it es about restrictions they should observe in relation to the Museum. if f. A sectional stage is being offered for sale by a theatrical group in DeLtona. Mrs. Caskey said she believed the sections could be obtained at a re`asoneble price and would serve well as exhibit platforms. Committee mem- bers thought this was worth looking into, and Mrs. Caskey was asked to get more information. Mrs. Vitale said that it was difficult for the Curator to manage the Museum alone on Sundays and made the following motion: That a schedule be prepared and Board 1embers be requested to sign up to assist the Curator on Sundays on a rotating basis. The motion was seconded and passed. Mrs. Peterson asked the Curator to prepare a blank schedule form. There was an informal discussion about the qualifications and selection of future board members. `• Mrs. Vitale asked for a discussion of next year's budget request, at which time Mr. Jernigan advised that the proposed budget for the ruseum had already been prepared and submitted. He said that he would provide the Board with a copy. There being no further business, the meeting was adjourned. 3 68 Respectfu submitted, a HENRY SHELTON SANFORD MEMORIAL LIBRARY & MUSEUM ASSOCIATION 520 EAST FIRST STREET SANFORD, FLORIDA 32771 110 EXECUTIVE BOARD A 'IETINC :7/Q3 1982 ATTENDANCE: Mgt. JERNIGAN MR. HORNER MR.'YANCEY MRS. SWINNEY MRS;' VITALE MRS. PETERSON MRS FOWLER MRS.CASKEY 1) .,Exhibitions; "The Chinese Connection ". Attendance has been good - steady - and ;has solicited a great deal of interest. I haven't had time to review the "Doll" attendance records to make a comparative count,but I do not believe the Chinese exhibit comes up to the Doll exhibit on a day -to -day basis. Attendance for the .!'Chinese Connection" from May 2nd thru July 22nd (approximately three months) ,:has been 588 - this does not include guests attending the Open House pre -view »reception - tho I do want to mention this does include several Club groups who have read about the Sanford Museum and as a result have made the trip to Sanford to visit the Museum with great interest and enthusiasm. 2 )_ Received a call from the Educational Director of Seminole Junior College in • reference to word she FINALLY received about my trying to reach her (per Barbara Mullers suggestion,and we discussed my interest in arranging to have a series of Musical Sundays during the October - June season. She expressed great interest and said they were expecting a young man wgo will replace Muller in the fall when she leaves to complete her studies. She feels certain we can expect excellent cooperation in arrang- ing for the Musical Series and will contact me as soon as the young man arrives in town. 3)- The new cleaning man seems to be working out quite well d he is prompt,works qietly is thorough and does as much as he can in the time alotted to him; 4 :10 to 5 p.m. on Wednesday and Friday after he finishes his work for the City. 4)- Following our recommendation that the area around our front door and the outside window recesses be cleaned of bugs and spiders - this work was promptly taken care of and we wish to thank Mr. Jernigan for this special service and hope this can be done on a regular basis. The men did a thorough job - in fact they were so thorough they scrubbed most of the new paint off! 5) -• We again had problems with our security system..for two days we could unlock the ,`security box in the utility room,but could not then remove the key as they entire , qock had reversed itself. On Thursday a police officer responded to our trouble .::signal and tried to correct the problem,but was unsuccessful and decided it would requirl special tools..and agreed to keep an close watch on the building until we could get it repaired. This was reported to Mr. Jernigan office - tho he was out and his Sect'y'was on vacation. On Friday,the 16th we had the same trouble and both Margaret and Mrf. Swinney joined A SECOND POLICE OFFICER WHO THEN RESPONDED..After several attempts to release the key,he finally used a dime and put it into working order! - } l In this connection,we have recently received a brochure for a late model Alarm • •system,which not only protects the building and contents,but also the people emplyed in the building and since it has been recommended that our system be re- .place by.a more modern system,we passed the letter and brochure nn to Mr.Jernigan for his consid �_,,,,.... o �� , I 369 HENRY SHELTON SANFORD MEMORIAL LIBRARY & MUSEUM ASSOCIATION 520 EAST FIRST STREET 1 r SANFORD, FLORIDA 32771 41/1 EXECUTIVE BOARD A'IEETING - 7/23I82 Cont'd - p.2 6) - In,connection with our correspondence with tor. Kiles of Derby,Conn. regarding the possible sale of a plot of ground which was 'loaned' to the City of Derby by General Sanford,with the proviso that,if the City ever decided to move the Fire Department to another location,the ground was to revery back to the Sanford family or their heirs...this has now happened,and Mr. Kiles has recommended to the City Fathers that,in the event the family - or heirs -agree to make a gift of the land to the City and they sell it,that a portion of the money be donated to the Henry S. Sanford Museum as a memorial to the Volunteer Firemen of Derby. This story story appeared in Doris Deitrichs' Sanford Herald Column with the plea that all Sanford Heirs stand and be counted,so our Museum could benefit from this unex- pected 'Fairy Godmother'... In Mr. Kiles most recent letter,he included a news clip from the Derby Sentinel in which the City Fathers issued"theirT05,plea..it seems that so many heirs appeared out of nowhere it has posed something of a problem and they asked that people please stop trying to locate any more Sanford Heirs! 7)- In compliance with Mar aret Vitales request that we make an effort to relieve her of some of her duties (she is,in addition to being C hairlady of the Exhibit committee as well as Secretary - and Treasurer) as this was to have been a temporary assignment,but has extended well over a year..so I approached Edna Boyette,who, until her recent retirement,was secretary to Atty.Ottenger in Deltona,and asked if she would consider accepting this post and she agreed to accept,starting in October. III/ I also asked Grace O'Brien,who has been Treasurer of the Deltona Theatre Arts Guild, also in Deltona,if she would accept the post of Treasurer - she also agreed. Hope- fully this will relieve some of Margarets responsibilities and make the work involved in planning,preparing and mounting our various exhibits more of a pleasure and not so much of a burden. 8)- Mrs. Aorinne Campbell (a member of the SISTERS organization) has been work - oh updating oun "Source Files) which were started in 1974 when the Museum was re- opened after extensive enlargement and Caskey became Curator. Mrs. Campbell has been coming in three days a week (Wednesdat,Thursday and Friday) from 2 to 5 p.m. and will continue until all press clippings and source information has been filed in new folders and divided not only into categories,but into sub - categories making it easier to find needed information is less time. 9) Mr.Walter Shippee a volunteer also from the R.S.V.P. group has been assisting with research in the film department for the past month working from 2 to 5 p.m. on Thursday,Friday and Sunday. This work involves scanning our micro -film letters and papers for specific information requested by Students working on their graduate papers, Historians,authors and romanticists seeking to verify historical information. This requires a great deal of time in reviewing what sometimes amounts to hundreds of letters and trying to decode some of the handwriting,which,in those days was most difficult as all letters were hand-written and extremely hard to identify words which sometimes appeared almost like a code. 10) - 1 would alike to remind Mr.J. that my vacation is the last two weeks of August and we are hopeful to have had some information regarding the Indian Dugout which is to be used in our Fall Exhibit and I am sure Margaret and her committee will want to know when - and if - the Canoeewill be ready by September - and whether it will be • delivered or will have to be picked up. We have also written to the University of Florida - and the Florida State Museum requesting information as to whether or not .1 370 It HENRY SHELTON SANFORD MEMORIAL LIBRARY & MUSEUM ASSOCIATION 520 EAST FIRST STREET SANFORD. FLORIDA 32771 EXECUTIVE BOARD MEETING - 7/23/82 Cont'd - p. 3 they have anexhibit consultan and whether they have certain artifacts which can be issued on loan. 11)- During my vacation - as previously requested - I would hope to have the floors stripped,cleaned and re waxed - the windows cleaned,inside and out and the case - ...ments varnised where repairs have been made and not finished off. The utility room and washroom cleaned and painted and the gift Vanity which was donated by Jean Fowler,installed together with a new mirror and the utility cupboard fastened to the wall more securly. We would also hope to have the spot lights installed for theSanford portraits in the Library. and the front porch repainted,if possible. 12)- If this work could be scheduled for the second week of August (prior to my vacation) I' will make myself available to supervise the work. NOTES: Memos tdked during the above meeting: g: J. has scheduled the maintenance men for the Monday and Tuesday of the second week of August. He indicated that they plan to repaint at an early date. Mr. J. requested that any budget info. should be in no later than January 15th of 1983 as the City budget must be set by May 15th. Mr.J. also requested that I call Mrs. Marzie Pharis regarding an antique glass exhibit they are interested to place in the Museum. (Note: if this can be set u p as a short term exhibit,it will work out beautifully to span the time between striking the current exhibit and mounting the Indian Exhibit in late fall. Margaret noted that the Museum COH was $6 Mrs. Swinney indicated she had a paper cutter,which was scheduled for one of our 1983 purchases. And she thought perhaps she may have a Eitre. f.'. 411/ • • 371 • N Sanford, Florida 3 June 1982 MINUTES The Board of Trustees of the Henry S. Shelton Museum - Library met at 4:00 P.M. at the Museum, Mrs. Penny Peterson presiding. After the meeting was called to. order, minutes of the last meeting were read and approved. ` The Unofficial Treasury report showed a balance of $419.41. It was noted there 'will robable b p be an additional expenditure to complete urchasi o p �g of plaques to identify portraits. • Mrs. Swinney, Building Committee Chairman, reportet}t,bet the window in the library which was broken in the April storm has'not yet been replaced. The storm has delayed installation of the sprinkler system. It is now three - quarters completed. Mr. Horner said that an auction held by SISTERS raised additional money for the 'sprinkler project, largely because unsold items were purchased by two local businesses, Dell's Auction and Second Image. Mrs. Vitale thanked all those who worked on the current exhibit "The Chinese Connection." The opening day was a great success and 41, much credit is due to the performance on the Museum lawn by the Ballet Gui }d of Sanford, and excellent publicity. Approximately 300 people attended. Mrs. Peterson expressed appreciation for those who helped with refreshments. Mrs. Caskey has written over forty thank you notes. Mr. Horner said that it would be a good idea to have certificates of appreciation - printed. It might be possible to have the printing donated. The. narrative tour given by the Curator for visitors to the Museum has been recorded on tape. In the Curator's report, Mrs. Caskey mentioned the following: a. The sign in front of the Museum has been changed to indicate additional hours the Museum is open. se • b. Mr. Walter St is working for the Museum as an RSVP volunteer. He is providing valuable assistance in reviewing microfilm documents to answer research requests. c. Mrs. Corrine Campbell has volunteered to organize a filing system for our newspaper clipping archives. • d. The Curator has been in correspondence with a Mr. Kiley of • Derby, Connecticut, concerning the sale of a firehouse • there on property donated many years ago to the city of Derby by the Sanford family. They have been unable to locate Sanford heirs. e. The Head of the Humanities Department at the Community College Intends to come to the Museum to discuss with the Curator a series of Sunday concerts sponsored by the college. 372 • f. Boy Scouts visited the Museum on their annual uci Walk, Classes from Sanford Grammar School also visited the Museum, but scheduled tour by Redbug Elementary School students had to be cancelled. 410 Mrs. Peterson said that copies of the historical account of early Sanford, Tale of a Mosquito, have been given to the Board of Trustees by the Junior Woman's Club for sale at the Museum. They have generously allowed all profits to be retained by the Board. The President said that It was necessary, in order to make application for tax -free status that, we select a name for the or- ganization of volunteers being formed to support the Museum. After discussion, Mrs. Yancey moved that we adopt the following name; The Henry S. Sanford Museum - Library Historical Preservation Society, The motion was duly seconded and carried, " Board members were advised that a nominating committee consisting of "'Mrs. Peterson, Mrs. Swinney, and Mrs. Vitale would - r sent a slate o f ' i . cers at the September meeting. " Trustees were advised that the Executive Committee had voted to"have a Board member on duty at the Museum on Sunday afternoons. The Curator has prepared a schedule on which Board members are re- quested to indicate dates thay will serve. Mrs. Bettye Smith attended the Executive Committee meeting in May to outline plans for a History Fair to be sponsored by the Florida State Historical Society in Seminole County Schools in the • coming school' year. She was assured that the .Museum would support the History Fair in every way possible, The Curator will take her vacation the•last two weeks of August during which time the Museum will' be thoroughly cleaned, There being no further business, the meeting was adjourned, Respectfully submitted, it • Margaret S, Vitale, Secretary is • • • • ,. 111 373 • . . Sanford la 2 July 1982,•• po,:tpowd frora 25 Jun 1982) 1%'.I1JUV 03."I'INI t.44 of tit,: hilLry S alIZO 11.1 : a—i.ibrary 1241, at 9:30 L.rn. Th Cat,A1 1411Z bald at tho :fuLkitlu ratir th4n eit(, ;1:) thr.t co;r44ttAle vl$:ix■ero. couli 4tri O.i.u,sr)r tor d o1 tho :0)14.vlitra. Mr. P,Aul. ;:;(.:AivraLi Caurtity Csztlati, nal a4111 ti.:;.L4 jacl. calle:l the: ?Mating tb c r.i ; 1(4 t.1.16 weore 1:11.11: Catitosr L;3: ,.4ru d , nt C:)ertiatiO1113 L'.4■ : or. y 2, ni)t, .,.:24y 3, 1,82, .L116 Ltv.li;ot kthetti3 rwdt • tli ia iltz4.;t rtnuort 'Atli elith tet, C.4.414itt.ou tht; iwsting Jan:I:try." TbSe ttOprovoci. oy:trt tA) for tho 1.4vri4ionally 0.i)Igt-srt.N1 . ;:or '.111 be corifiriall in telk, :art b1.1.1Zat Ut:.; t24t c of a tilLt•clly ,- ;:rtl. - Liun for tht itYttibit roora - .1.n be 41.) it ro.tuoLt .for oxpan. Llon lauLli:4; tato are4 u taw kitwoula h bun plucted tz 013Z—ranzu Capita plants. Z;11 aW414 that in Ilia future thu Board 47;ubialt it Incli! ruquazt urit,:LAL: .1 iji:ZiliZar4 43 a L)1.1.-.1.::+ 1:Or JAIL; prw L.t11tjor4 to t1� City CO:;ELLOSiOn. Ai:tor •.:aa cid instk;ad that th4 liovttraL,or mooting of ttka "axacutive Cittatia trouli b tir;t; - 444 is'aull;ot t}.i prcd bea roust be submitted tits Cifs.4 'arwai,i4. on Januar/ 15, thi. woo11 :Cam, tima fcr closo ear4L procaratlon • 7 I:0114.rt al0.itad a bu.lauco of ;: ix, rior.)uzi alft o :"47200 hat; boen fro.4 1.1r. h.::s 'written to thu Jot; statitia th,lt try tauot 'Quire; 100 fi.ot u paridilz in frint of t ii taut 110 reteroLLtiun. WhiCIOU shoull to oarkea 1h(. rwl:t ii 1.hot. is 4checitt141 Now,tao.ir 7 374 • noted that b. had given inf.lr!)iatiun to the ;.a-Q;ss that tuo .•iuseuza wo o ici11 I ro41 2 -5 on this afternoon of July 14th. 11r. Jarni un raportud that outside uluctrical sockets have been replaced. It was f ur4.i that they h,d burned out, t wrought iron return, part of the ;:en aanIori sollectioa has boon hung in the east room. itu:luy ,ursu can:ainod in :ire. Svinneylc Building Conlritt3e reports :Yy:iuuol kill t,u closI3 for thu last t.vo weeks in /ui,>utit during tYi Cuc:itc: • v..c it.ion. `Pho floor:: should be stripped and waxed prof.:esionally while th t'ir, 3u:L is cloud. b, ')t •.rin3o• nau1 t :, ba cleaned inside and out on a more regular basis. She .,lj that the nowt buigot include costs of a comaercial clo,ning of the outside of too \\.liniows to aini,uize unsightly in sir c# accumulations, Pressure-. ho;:las fords :;d'tur buiidina. ' ∎ v ` .. • c, Caulld.ng ant Tarnt st:inL is aL. 3 sary o» the insiic of t'tc; in the library. d. '1'h.: utility room Hoods cleaning. 3, t trash can for the; back of the bull ri g i:; needed. Mrs, iewler offered a vanity for the b:a;in :.7 tht restroom, whic3: ',call± ':rovi'.io s t )rit',G for things that now :.a `L ()pally on the floor. i" Jerlriiia, ...11 Lek E_p the v:r1.iti' art ::"iV : it placed stersga tmt l 1 rranz;o rk8I1ts c: r L: :tale for • plumbing i.."1�.i installation, Yrs. Ce.ak:ay said that �.ttempting to gather information on the history of the ol1 dry goods co tt:;r purchased by the IYusa,u» recently. 33 -::s:i th;, C.onimittea 1'or assistance in 1le::tiiyir ; per.ions who tight know something ab:;ut it. Ja:':zi;;an :a :kod if anything has bun heard3baut sua.a of the Zirdilousu pro-) ierby, Connecticut. i r::. Casket' said that no .:iecision ti,a'l boson r..du Reco.riir. to her inforzziC.iJ:• li'i'.i. .',iliriney :suggested that if any leoway went from tiio r i'o r ta:. u_:m'ar., such i:lonoy to put in trust. sko:i about the possibility of gottin; s•.)ace on the door of the Cita- ?i41. lifter a ;,hart diucu:;sion of this perena :.21 prudem,, :1.;:r 1141:16 r ,, s ; .,►. .. thu fo110 . i� ; «.:' ti n, i:i.,Y; :;as •x�u n�3,s.i 7_111 .w'.;� 3::,:1Z ;.�r r..• .t:r ;�'{: th:: City Couni ;zion to allocate `„tie of 1th of..'i.c , or: thq ''roust iloos.• or the City 1iµ1.1 for t.Y.a use : :nd vor•k rcci. , :x rr , y st to oi. sliC!���il":i'L'urav �.ii:t.:1R the �;i1X'l` : "1 F. C ;1;,�::,' � «:;:: 1 t. . � t ?t:' :ioci'lud that the - v'enda ler l.ta • ,,.:toicutivtd �. Y..:..{ ,�:,CS 3r :vLi!; � 1 . 'J.'t: �: ',:i1i l.r1(11':l'ti :: tu•:17 oi the c b rig;,ti i thw t r sfs,r fl .. V. en. t 17,1/ wll•�l tilui'a I1ig1:t oe c'3. 41.111.iu3 to another catitg.:..: y : , tile.:'✓ r:Jod omists for uxpunditurep. ''hu rt" boin no further buAness,, the :t:... ;ii ':i£ %,:1j, ;t n Vitale 6cceot ry 375 Sanford, Florida 23 July 1982 • MINUTES The Executive Committee of the Henry S. Sanford Iuseum- Library met at V;3 a.m. in the City Hall. Mrs. Swinney, Mrs. Fouler, Mrs. Cas_xy, Mrs. Vitale, and Mr. Jernigan attenied. Because of the absence of the President and Vice - President, the meeting did not follow formal procedures. The Unofficial Treasury balance was :669.92. Minutes of'the previous meeting - Jere read and fir. Jernigan asked that two cor- rections bo male; (1) The Budget is presented to the City Commission on May 15; the Parks & Recreation Department begins to compile its budget in January or earlier. (2) Mr. Jernigan did not say that he - nick up the vanity which Mrs. Fouler had off-)red to the }.useum. • hrs. Swi:neyr, Buil:iing Committee Chairman, reportsi that the lock on the security alarm box ••ras not operating properly. She presented for ()consideration F g p Y r ion an adverti :e:lent of a no-7 typo of security system featuring a device which can be worn on the :person so that the alarm can be activated from any location in th build - • Fir. Jernigan advised that an estimate of 360 had been received for a professional stripping and - .Taxing of the floors. 115 this :fas not affordable within tho budget, the job -rill be -lone in August by city personnel. The "rin3ows will be cleaned inside and 'the Z•Ia3ntmance Department will caulk the Trindows. The Utility room will be . cleaned when items stored there are removed. A new trash can will be provided. • Mr. Jernigan advised the Committee that the. City. Manager had again rejected its request to use offices on the ground floor of the City Hall for storage /work space. • Mrs. Caskey said that an antique glass club is interested in setting up an exhibit at tha Luseum, Mrs. Caskey -.rill contact the club and arrange a m-aeting with the Exhibit Coemittee to discuss their pro os al. Mrs. Fowler suggested that we try to have all the glass showcases lighted before this exhibit. Mrs. Vitale said thet a letter had been written to the Florida State Museum in Qainosville asking if they could aesist us through loaning artifacts and providing providing professional advice for an exhibit to be presented when the Indian dugout gacs on display. • • Hrs. Caskey said that the lawn crew hits the post of the Museum sign with the lain ma:7er when cutting the grass, and Mr. Jernigan said ho would give instructions to prevent this in future. III/ • 376 a' Mrs. St•nney cbmmentcd that the experiment of opening the Museum an extra day a Meek had been successful and that next year's budget request should include an .additional open day. d In the Curator's report, Mrs. Caskey said that The Chinese Connection Exhibit had attracted a steady stream of visitors. From I•:sy 2 to July 20, 588 people had Th visited the Museum, not including the large attendance on the opening day of the ' exhibit. On July 22, the Historical preservation and Gourmet Society of Orlando visited the Museum. Mr. Steppe and Mrs. Corrine Campbell continue to be of great assistance to the Curator. Much of the handwriting on the microfilm which Mr. Steppe is trying to decipher is illegible. Since it would be better to answer requests for micro- film material with copies of the documents, rather than with tedious and possibly inaccurate transcriptions, Iirs. Vitale asked if Mr. Jeriigan would investigate price and other details about a microfilm printer which mighttbetpsed along with the Museum's viewer. • Respectfully submitted M S. Vitale, Sec_ t...xy • • te' . fF L ,e 11 • k • • • • • 3 "1? • • Sanford Flo 2? iuguut 1982. MIHDTr.S • The monthly meeting of the Executive Committee of the Henry S. Sanford Muaeumu•Librar$ was called to order by the vice - president, Mr. Jack Horner, at 9 :30 a.m. in the City Hall Conference Room. Those attending were Mrs.: Ruth Swinney, firs. Jean powler hire. 2largaret Vitale, Mr. Ned Yancey, and • K'.• J q Jernigan. As - copies had been distributed to the committee, the reading of the uto.a. wee dispensed with. • balance in the Unofficial Treasury was $6.11.3j4. Mro lernigant'p. report included the followinzt. Ah/ 1YY The Security Alarm wee repaired on July 23, but is again sal. functioning. He will meet with representatives of the company today at the Hnseum to oversee repairs. (Committee members commented that • the Sanford police continue to be prompt end courteous in cooperating . with the buseum on security problems.) The floors of the Musou were cleaned, stripped, enitzpwaxed , ' m . August 16, 17 and 18. The windows were also cleaned. (Mrs. Sw_'ey said. that she would like the Committee. to know that Mrs. Caekey worked on August 16 and 17, while oho WAS officialy on vacation, to supervise cleaning of the Museums. Hr. Jernigan said that Hrs. Ceakey would bQ given Qompenuatory time off it she desired.) Concerning a now type of security alarm system presented for ' • conelderation at the last meeting, Mt. Jernigan wrote the firm requogtw . an' appointment with the at the Museum, but bas had no reply. , The park maintenance craw has been notified not to hit the Museum sip poet when mowing the gram. '• The first phaao of installing an automatic sprinkler system in Ft Mellon Park was begun on April 5, 1982, and completed on August 12. . -. "lee- vecond phase will get underwa�r . ethaz•�:fuu3a are received from various oivio organiaLtions which are contributing to the project. The sprinklers will be operated at timep when there are few people using the park. Pl donated by a Deltona theater group (TAG) were picked up by city employees and are now at the Huaeua. TAG will deliver carpet- , ing for the platforms rihich they are also donating at a later date. Mm Jernigan will have any or all of the platforms to the atorerooa► if the, Committee so requests. . . . . • . •. • ,..• . . • .; • 3'78 • L' v • • • • - :. . E has not had an opportunity to do :research o'z microttlm prluateee. • • The complexity of research, files, and record keeping at the 1 • '• Museum has reached a point where Mr. Jernigan believes more sophiati• . ' .,• .Qated. equipment might be warranted.. Computers selling in the $500 -600 range would permit recording And storage of information on inventory, :official minutes of meetings, catalog of books and documents, exhibits, building maintenance schedules, etc. Certain Additional equipment such • as printers can be purchased for use with these computers. He noted that in 1960 the University of Tennessee microfilmed all doaumeata.and an inventory of artifacts in the Qen Sanford collection, eel a CoMwea ' provided to tba Nusewn by the University, . . : , ; n,, ti4 $r. Jernigan called attention to vacancies on tie Co*' • mittee,.which should comprise nine members. ; In a discussion of the vacancies, the Committee condluded that the problem should solve itself when officers and . representatives to the Seem* tine Committee are elected at the next quarterly meeting of the Board of Trustees. Names of prospective new members for the Board of Trustees might also be proposed at this meeting and given to Mk. Jernigan tp forward tq the City Commieeion,, • • 1 related •probleza of poor attendance at quarterly meetings of the Board of Trustees, often leas than the number required for a quota, was .: Considered. With approval of Committee members, Mr. Jernigan will take a poll of Trustees to determine it it is their intention to take an active part in the business of the Trust.' Committee members felt that action ahoul4 be taken -soon to establish an honorary - board for Trustees who have made a significant contribution to the Museum in the past, and it was agreed that the proposal would be presented to the Trustees at the neat quarterly meeting. • At the outset of a •review of the status of the 1981.82 budget, Mr. . Jernigan said that there was very little surplus other than 5330 in t :• ethibit category and a total of .$645 in Book and Painting restoration cats- goriea. He has committed some of the restoration funds for repairs to a mall painting. et the request of the Curator. ' • • • Responding to a question from Mrs. Fowler about the possibility of ' carrying funds in certain categories forward fvom year to year, Mr. Jernigan said that Department budgets are lapsable accounts and accumulation of excess funds coule not be authorised. Mfrs. Fowler said that there are many things t in the collection which need attention besides books and paintings, and these are the only two items covered in the budget by restoration tund9. At her suggestion, it was agreed that the budget description should be changed to *Restoration and Preservation" without restriction to specific items so that these monies could be spent in caring for the whole collection. 011 photo. .� graphs and water are deteriorating tor want of repair and proper storage gontainera • «2• } . . .. ...,, 379. 111, . . . . a .Y � ........ .w'. , , . , . . Mir. Horner said that we must work with the city to stay within the budged and be is confident that the city would meet any emergency the Museum might encounter. Hrs. Swinney ao mmented that she had always found the city ready -to respond to any reasonable request. Mr. Jernigan said that he had recent . • reviewed records of the Museum from its inception, when the budget was only $1,000 annually, and was impressed by the fact . that those who have been associated with and worked on behalf of the Museum over the years include some of the most prominent people in . town. The list reads like a Whole Who of the community. Be believes they are aware of our problems„ and feels assured that the community and the city can be counted on to support the Museum. In reply to a question by Mrs. Vitale, Mr. Jernigan said that no trans- ter of funds from one budget category to another could be ma 'without std justification end approval of the city. , • The following are specific needs of the Museu* which were a4dr+essed with 0 . TIest to finding funds within this year's budgets . . (a) a photocopy machine. The city does not have a surplus copy 'machine which could be used at the Museum. Mr. Horner recommended against ,.x :;acquiring one, citing high cost of supplies, frequent breakdowns and high ..' .repair bills. Mr. Jernigan said that the Museum has access to the photo- 4o machine at t Hall through .1X7, City ugh:his office and indicated that i 11111 I be used even for making numerous i t, numerous copies; e.g,, reproducing nnewslettara tar mailing. exhibit handouts. (b) A paper cutter. Mr. Jernigan said he thought this could bd • . fitted into the current budget. The Conuaitte can purchase one at a . local office supp r store and obtain a puurchaee order number from his office. �_ (a) t desk stapler. same as subparagraph. (b) aboV+e4. . , (d) An additional tape recorder and tapes for the oral history ro ram. Mr. Jernigan said that the recorder would be a capital item Spec tally identified in a future budget. A limited number ot topes • can be accommodated within this budget.. (e) Lighting for one glees showcase and repair lighting in another. . kr• Jernigan he ewes ,his work can be done within budget. • (f) A wireless micro• •ne for •ro}rams at the Museum. W. Jernigan said that • _ m*• up- . • . = , orma on on t a • - o equipment becanSoN : .ot recent audio installations at the Civic Center. A transmitter•' ,receiver and compatible amplification system are required and the cost • would be a minis= of $1,000. This, ot courses to out of reach of • .went funds. `; •3 V 1. , VSO • • (g) Construct pedestals, with storage below, for glass showcases. If specifications were provided to hr. Jernigan)s oigice without delay, • ■I1 t 4 it may be possible to encumber funds hum 1981.82 budget for this project. Be • suggested that Beta Sigma Phi sorority might be approached to help with this, inasmuch as we did not accept their offer to donate funds for 4 built4a work/storage counter. . • (14) Purchase acid-free paper to help preserve old photographs and • costumes. At an estimated cost og 050, there should be 'sufficient funds remaining in the Exhibit account. • -- "'"'Mrs. Vitale reported that an interim reply had been repeived fa)* the Florida State Mama in Gainesville advieing that many of-tkieiv staff were au vacation, but would respond to our request for aesistance an exhibit featuring an Indian dugout upon their return. She also has been in touch with the Central Florida Depression Era Glass Club concerning an exhibit they will open at the Museum on September 12. Club members will mount the exhibit and handle publicity, after clearing with the Curator. At the suggestion of Mr. and Mrs. Yancey, the club is attempting to engage a glass blower to give denonstratoions at the Museum during the exhibit. Mr. Jernigan cautioned that glaes.blowing equipaant generates amoue fumes, ar4 woad hays to be set up aateide. • • There was no progress to report on establishing a tax•free corporation. Mr. Horner will diecuse thin with M. Peterson uhen she returns to the city. .The vanity has not yet teen installed in the reetroom. Mr. Jernigan will contact a local plumber, Hr. Archie Harriet, to see if he will volunteer his SerVices• There being no further business, the meeting was adjourned. , Respectfel1y submitted • • • ¥argaret Se Vitale, Secretary • • . _ 1 11, - • 4 10* 381 • • CITY OF SANFORD • • (•-) • • DEPARTMUT Or: RECREATION AND PARKS glk MEMORANDUM • • • 1910M Director Date Aug..• 30 1982 • • • TO: All Members of Library- Museum Executive Committee • SUBJECT: Membership and By -Laws and Attendance • Our membership and By -laws have been a subject of discussion • • for the last several meetings. I have checked the attendance.of the Quarterly meetings, including September 1981,' December, 1981 and March,,1982 and hot once did we fail to have a quorum of 40% 'of members of Board of Trustees. It is true we have some absentism, however, based on number on the Board, we have had 40 %. �,,•,�',�.. Based on this information my recommendation would be to add a a sub - section under Article II; Section I -A "Trustees Emeritus ".. ":•;A Trustee in this class shall be one who through tenure in • service, outstanding contribution, and work has been an inspiration and dedicated to continuing development of Library Museum. A trustee in thig class shall have no membership attendance requirements." . The above recommendation would honor and remove some of the pioneers 'rom the Active Board which they may not be able to attend, but shall MOEffer tribute to the outstanding contributions these persons have made in developing our facility to what it is.today. This way they would be perpetuated for past work in the development of the Library Museum. . •., I think we would be hasty to try to cut down the field of "brain power" which our active Board of Trustees can offer through their cross - section of community involvement. We .should maintain the Boa -rd of Trustees and have an Executive Board as it • is now established. It is my opinion that communication. is a basic problem. We need to: 1) Notify all Members of the Board of all meetings. .2) All members should receive copy of all. minutes from Executive Board meeting and Quarterly Membership meetings. 3) All members should be kept informed by memo or telephone of all meetings they are expected to attend. I think we are flirting with future disaster•if we 'cut down our • field of community input into the Museum - Library. It is the momentum of public invo'lvement•which gets worthwhile projects completed. s;: • 382 CITY OF SANFORD • �-- DEPARTMENT Ok- iECRE.ATION AND PARKS --� MEMORANDUM • • 4 Director Date August 30, 1982 T. s e E xcutive Board • SUBJECT; Board of Trustees Item of utmost importance are nominees for Board of Trustees. As a reminder, we have specified the September Executive Board meeting for everyone to propose new members of the Board of Trustees and candidates to be proposed for the Executive Board. Presently we have 20 members on our Board of Traeps, . (Required amount 25) • • Presently on the Executive.Board we have 6 members.(RecUired amquit 9) ,i Please give this some thought and see if we can come up with some candidates for our monthly meeting on September 24, 1982. • • • . . • • • • • • • i • • • • • • • • • • • • • • • • • • • • !:,; . • • • 1 • . • r • . 333 • my checking of past atterLnce records indicate that we nave not had an excess Q r absences from Pleetin s� some, g We h?v�e • �?d 2,aC1� of involvement by fi would opf,niQn that the lack of involvement may have been due to not directing certain ones to take on responsi,, or a breakdown in communications. 4jn order to maintain effective notification of meetings and order of busj.ness we shall establish mail out list to all active Board Members notifying them of meetings and mail -out of copies of minutes. If the Board votes to insert an "Emeritus Section" as suggested in this member, it is estimated that we would have 1 member currently on our that qualifies. (This does not include past Trustees who you may want to honor by placing them on this list...deceased or living;:; ) Our active list of members are attached showing that we have 19 active members on our Board of Trustees.. We need to qome up with 6 additional to bring our Board up to the 25 members.' James R. Jernigan 411 oft, 111 384 _.) STANDING �a4141 MD% • (SUGGESTED) 40- Pcir UTNE COMMITTM; (Alphabetical Cyder) • Edell Boyette Jean Fowler Elizabeth Gallant Jack Her Grace O'Brien Penny Peterson Ruth Swinney Martha Yancey NOMINATION COMME'r.o.1.4 (For Executive Committee — Members & Officers) Elizabeth Gallant Jan Johnson Penny Peterson BUILDING AND CONTENTS; Ruth Skiinney (To coordinate with Director J•Jernigart) marIBITS Criweimaan; suggested coacattee members; Dr•Genevieve Richardson Florence Burhenne SCHOOLS & EDUCATION; Roes Wontenay — Jan Johnson Jan Johnson — Ross Wonterlay Mildred M. Caakey Martha Yancey ANNUL) Edna Boyette Florence Burhenne Exhibits (Four times a Year) Boots Balker Christman Reception ( De camber) Foundarts Day (February) Easter BUDGET; MDIBERSHIPS; (New Committee) Jan Johnson Pew Peterson • 110- • 385 • • • Li J + . • . . Sanford Florida September 2, 1$82 The quartor]y meeting of the Board of Trustoea of the Henry S. Sanford Museum Library vas held at the Museum at 4130 p.m. Those attending were Hr. Jack Horner, Mrs. Jean Fouler, Ws. Boots. Walker, Hr. Ned Yancey, Ws.. Martha Yancey, Hrs. Ruth Swinney, Dr. Qerwvive Richardson, • Mrs. Oraos O'Brien.. Wt. Margaret Vitale, Kr. Jim Jernigan, and ]ors. • Mildred Caskey. to the absence of the president, the meeting war called to (ardor IV th4 vicafrpresidant, l!i'.' Her . • hr• 4emigan led for davotioXisli _ • As •'drnstets bad been provided s copy of the mates prior'to this meeting Dori Ricbardaon mad. a motion, which was seconded and appmvda • that we dispense with reeding minutes of the last wasting.- • The unofficial treasury balance was $611.3 4 • curator*. report is su'aar3sad below, a.. The last two exhibits have drawn a' large number of 'visitors to the 111/ ! p 3 At ftii s b . T ao 'volunteer °+orkera, Hr. Steppe and Mrs.. Campbell,. give about nine hours .per week to the Aluseuss. There has been an unusually high awaber of requests for information of late, and Mr. Steppers assistance in seaming microfilm has been especially timely. Mrs. Campbell is orgazd.aing a filing systsa for magazine and newspaper clippings. k 4 o as 44.1 x,,4,G , • c. The curator opOks to a► local MO group in July on the sab subject, *General fork the tianjN , ' d.' :The Museum is being, alsansd by a not janitor. • a. ': During the Curators. vacation in August the Mamma wrd.uont a thorough • c and the floors were stripped and rewaved. The results were excellent end Hr*, Canke". asked that lir, Jernigan emend the Olt/ oistacqufs wbo did toe • • The security dare is still causing problems periodically. 1. L Kissing dedication marker planed beneath a magnolia tree i»:.tks 14v1 of the Knauss was recently ].oaatad behind the building. 1 tat q o f1 - ,-: li. Your sectional stags Platforms donated by Al theater guild in Deltoma haws. been delivered to the 1Sn3eua• (Hr. Jernigan was requested to have them renamed to the warehouse, ee they are blocking aaoesue to that part of the exhibit • lips aiaicb ie scriehed, off for Silas gad eitorali.) . , 38G • u • . „ . • . .- s... Soso ?t tens haw served their turn of dueday etteraoati duty 4 the ke►seum.. • d. Models of expansion proposals tor the Museum buiding constructed by • karohitsctural students of Mr. Bordon44'aher at the Community College are an • .display in the library. stall o e �� allaD t Bent due � s t office box is the i the H!o o. kb� a on post i:.Maastw► s mail is received by street address, it Has agreed not to sai11Lad,A i . boz at the post office any 'eager.): . t. The Curator informed Mr, Jernigan. off: efferal Miner things still to } ` o 11044 . `.� `J`' , • Mr. Horner' asked Mr.. Jernigan to brief 'the Board on the contents of ; . letter, dated 30 August 1982, which the latter had sent to the Executive Oossaittee. }it'. Jernigan said that the advisability of reducing the Board of • Trustees to a taaall number of people who would function much as the Executive Committee does at present has been considered from time to time. Liter giving it carious thought, Hr. Jernigan has Dome to the conclusion that this would be a udstaloe. He foal* that we have a good 5oant and good lcpr -laws, end that the =saber of trustees presently established allow* for representation from a • • broad segment of the comminity. The problem, be believes, is lack of cow• nation. As a step toward remedying thin, be will in future distribute copies , of adnntes of both the Board of Trustees and Executive Coaudttee meetings to • eaoh Trustee. Further, he believes the :ecutive Ooasuittee should keep in close touch with the f Board. It r. Jernigan is recommding the bylaws be amended to create an Honorary Board of Trustees for those who have served as Trustees for any years, but who are presently unable • to attend meetings • becauas of advanced age„ poor health, etc. Many of the moat proi men#; people • tm We City, be : sa'id,bays been Tmstees of the Museum over the yeast'. • Mr. Horner expreaasd agreement with fir. Jernigan/1i position, and added that an Honorary Board would not only give recognition due to certain former Umstees Last would also result in opening up additional vacancies to be filled • 'try peop who are able to take an active.. ro3.a.. The Boar gave informal assent tor appointment of a ky •laws reviaion committee to write 4 proposed amendment. A• ,Mrs. Tenney asked bow recognition would be given to Honorary Trustees••► perhaps with a plaque to be placed in the Museum? • Mr. Horner said that new 1, stationery might be printed listing t th active and honorary trustees. Mr. • ti Jernigan said that one or more Corner Trustees might be deaigaated each Year • { tar emeritus status, similar to Sports Hall of lace selections, Do's. Yowler asked if a limited term of attics, for example throe ysars • old be established for Trustees. tar. Horner said be world ask the bylaws • rwision committee to consider tau suggestion,. which he considered a good ones because periodic changes of Trustees would involve a greater member of people in the 31useus. Hs said that Trustees who were making an sotiVe 000trib tim ;malls of court's be reappointed for consscutive terms.. . • -2- • 3 3 '7 i; J 41 , the vico.gresideAt asked &s Swinney to report the elate of officers torpo+e by the nominating committee. 4131, p'x•4:muted Om gOl ► noainee+s s Sr. Jack Horner ` President Yirs. Ruth �s+i:mey , • lies preside . Secretary Mrs. Edna Boyetts . • Mrs. Grioe OIBriaa. • . • Sr o loin no nominations Aoa the floor and on a motion b Mr. zombi d . . simondect, maw officers were unaadsoonall elects& . Mrs Berner said that we need to bring the Board good is full people quoted t w gt Amu :skins we mgt go out into the aotY asd . Trustee alifioatiags and s -�rho. are willing to earn. selected . wit Mamas for consideration by a nominating �cn�oax.iod the cur �►. bps presented to the Board for approvals • for appointat. }Sr. s Fowler asked if the question of a limited tenure ought not to be decided before prospective seMbara ate aelootede .s$ 40Oe people won rsadtY shpt. fora limited time. Mrs'. Yancey said• that, while she realised no one wanted.to im as too ely ` meetings, she believed the Board should cwnssider meeting more not on the gxscutivtw Committee feel out of touch. It was Mr. Horner's opinion • ii meeting v as a dequate and that attendance requir menb in the . that 'a. quarterly' • b wars a Trustee keep only one neeeti g pea pointed maintain that �� at from the Board q as the by-law, state that a Trustee will be dropped only when missing three consecutive meetirga without stood excuse. Mr. Jernigja reinforced his earlier remarks to tbs effect that good communication was the sass r, and Dr. Richardson agreed. }Sro. Fowler expressed skepticism, noting . that many unsuaceasful . attampts already have been made to communicate with • Trastees and involve them in activities of the Museum. .Most recently, rer trustee* did not respond when Asked to head cummitteea of yo that it certainly is not our intention to IcLcic people off thew Board. aHoweverea bs .said, athia is not an honorary society. We have a mission." }trs. Swinney said that we are operating under old bylaws which provide lifetime appoiu ' to the Board. Mr. Horner said that, despite. all the imresolvei questions . refloated in this discussion, we should be thinking of good peppl* join l tl Board of Trustees. Ht. corner stated that he would chair a b/4 as revision committee, appointing Mrs. rnrler, Mrs. Sxinneye and Mrs. Boyette to. serve with his and �;'1 ) rg .that other Board members interested d also be • veloons to mr w ea r 0 t t egpmdUeeill Ha said that be would Like the dater to 4t in. • sir e f 1 • L epeciai. meeting will probablJ• be calked before the next quarterly imetit lie 4P411 t briaase sari goasid*r prospective, INN T ,teas• • . li . . . . . , . . .. , . , . .. . . . • • ., I. ri •., 38 • i . .....• • • L., . , ..., u . . ... • Clancereing budget matters Mrs. Yowler explained to the Board that at its last meeting the Executive Com4ttee had attempted to find some surplus in the current tolget, which expires September 33, to fund needed items for the HUMUS.* %be purchase of several small pieces of °taco equppumit has been approved, as Well as aold4roo paper to proteot old photographs and costumes. (Mrs. Vitale will provide necessary information or ordering acid.free paper to Mr. Jernivetie ottice next week.) Citing our constant problemot insufficient storage space, Mrs. Yowler said that there are almost as mew books tucked owl:tare eel there &Found the Museumiae there are on shelves in the library, and that the arrival at the Indian du for permanent display will prceent a turther problem. Mr. Bomar said we out to try to get the books on shelves. Mrs. Yancey said we should got to work an obtaining donations to enlarge the MUZOOM. IV, UMW, . said ha believed we could and sponsors to underwrite an expansion programy •• but our approach should be caretully considered and this tterAhould not yoblioly discussed at present. After naur Trustees are appoiatidlibd the Board ' "brought to lull strength, an expansion committee would e sit up. Mrs. Yowler presented soma rough drawingstor constructing pedestal* on, which our glees show. Sasea'could be mounted. These pedestals would mires the showcases to accepted standards for linseum display, and at the same time provide storage space below. . • aril Jernigan mail that he had been misunderstood in the Executive Committee moot- lug, and that there were no funda available in the current budget, to build these pedestals. lie sati that he had suggested that the Executive Committee contact Sete Sigma Phi porgtty and ealiot their help tor the project., o mr• Tatopyla option to adjourn wee *ode d and oarriod. loopeattally sobattod . .. • • 0P . , oiroti3. leltalos•Soorotary - • " • , • . . , f , . - . , • ..„. • 4 . . % • • • 4 . . , • . 4 4 , . • 44 . ' • • t • I . , 1 • • 4 .. 1 . • • ; . . • In . . . • • . a • — . • . 1 • • I t • ' . • 7 • . • . . 11 • .• • • a• . 389 . . • • 1 ``. / ` J Sanford, Florida 24 September 1982 MINUTES The Executive Committee of the Board of Trustees of the Henry S. Sanford Museum - Library met in the City Hall conference room at 9 ;30 a.m., Mrs Penny Peterson presiding. Those present were Mr. Jack Horner, Mr, Ned Yancey, Mrs. Ruth Swinney, Mrs. Margaret Vitale, Mrs. Mildred M. Caskey, Curator, and Mrs. Linda Cople representing the Parks & Recreation Department. After calling the meeting to order, the President dispensed with the reading of the minutes and asked for a report of Unofficial Treasury funds, which showed a balance of $611.34, The Curators report included the following: a. Mr. Mosley of park Galleries in !Minter Park was contacted for an estimate on repairs and restoration of a painting of Castle Maillard in the General Sanford collection. Mr. Mosley's work load did not permit his accepting the job, but he recommended Mr. Aubrey Pruitt of Geneva, who does sub- contract work for Park Galleries. Mr. Pruitt has inspected the painting and given an estimate of $350. • b. Interest in the current antique glass exhibit was slow at first, but the exhibit has drawn an increased number of visitors to the Museum of late. • c. Several individuals who would like to come to Sanford for research at the Museum have inquired about reasonably priced lodging near the Museum. Prices at the nearby Holiday Inn are too high for most pocketbooks. A woman recently came to the Museum seeking information on an old building, The Gables, at 4th and Magnolia, and informed the Curator that she offered room* • for rent there. The Curator intends to direct out- of4toww researchers to The Gables. d. The Curator will have a telephone conference with Margaret Money of Seminole Community College and the new program Director at the college on Monday. • e. Mrs. Mothers, a teacher at the Longwood Middle School, 1e bringing students of her history classes to do research at the Museum for a book on t local history, f. A reproduction of a 1924 doll and cradle, handmade by a Longwood couple, Mr. and Mrs. Mutter, has been presented to the Museum by the Mayor of Sanford. The doll and cradle were donated for a charity auction, then Wen to the city. • • 390 • • ' • • g. Mr. Don Howard requested the Museum's assistance in completing a set of the DeVinne Publishing Company's Civil War magazine. Mr. Howard gave the Museum some old VFW registration cards dating from 1924 bearing names of local veterans. He said that he would also give the Museum early editions of two books. 1 h. We have been in error in spelling the RSVP volunteer's name. Rather than Steppe, it is correctly spelled Shippe. i. Mrs. Tucker, a free -lance writer, is doing a special story on the Museum for the Evening Herald. • • ' Mrs. Swinney's Building Committee Report mentioned the following items: • a. We have been aware for some time that lights on.th bookshelf in .' the library which are focused on the portraits of General and Mrs. Sanford are' too strong and will eventually lly dry and crack the paint and canvas. This was again pointed out by Mr. Pruitt, the art restorer, during his recent visit to the Museum. (Mrs. Cople said that Mr. Jernigan is investi- gating suitable lights for the portraits.) • b. Several liji t bulbs in the candelabra in the library need replacing. • } c. The security alarm was out for three days, but the Museum was not notified. Consumer's Security Company said that telephone repairmen had recently been splicing lines near the Museum, and cited this as the cause of trouble. d. The building and grounds are generally in excellent condition. The matter of filling vacancies on the Board of Trustees was discussed. At the quarterly meeting of the Board on September 2, the president - elect, Mr. Horner, had urged each Trustee to submit candidates. Mrs. Vitale offered a sample form • to be used for nominating Trustees to facilitate a more informed and organized review of their qualifications. Mr. Horner said that, if the form met approval of each Executive Committee member, then we should employ it. Mrs. Fowler and • Mrs. Vitale volunteered to see that Board Members are contacted and asked to complete the form on candidates they wish to recommend. Mr. Horner asked if Mrs. Fowler and Mrs, Vitale would ,serve on the Review Committee for new Trustees. It is recognized that the By -laws require several amendments and corrections. Mrs. Cople distributed photocopies of the current By -laws so that the Executive • Committee would have work copies to study. A By - laws Revision Committee was appointed at the last quarterly meeting of the Board. Mr. Yancey asked about the status of establishing a not- for - profit corpora- tion, Mrs. Peterson said that she had contacted attorney McIntosh, who informed her that he had completed the necessary legal work, but the final papers were not yet ready. Mrs. Peterson will try to get the papers next week. It was emphasized that setting up this corporation will not enable the Museum to make tax - exempt • purchases, but will authorize the Museum to give statements to individuals making donations tor their tax purposes. '391 -2- • • • 4.11, Because three members at large were not elected to the Executive Committee at the last quarterly meeting, it will be necessary to call a special meeting of the Board of Trustees to complete the Executive Committee so that it can function in accordance with the By -laws. As this presented a problem of some urkency, Mrs. Swinney made the following emotion, which was seconded and carried: That the President look into the matter and take necessary action to complete tbe membership of the Executive Committee. The President asked Mrs. Cople if Mr. Jernigan had taken a poll of Trustees to determine if all desired to continue taking an active part on the Board. Mrs. Cople said that Mr. Jernigan had written a letter to Trustee urging them to attend the last meeting, but to her knowledge nothing in the nature of a poll had been Mrs. Vitale asked if it were possible to change budget categories to less restrictive descriptions after a budget had been approved. Mrs. Cople said that it was her understanding that this cannot be done, but deferred to Mr. rancey.wbo • confirmed it, Mrs. Ruth Lee and Mrs. Elizabeth Gallant have completed a number of oral history interviews and have plans to do several more in the near future. Mrs. Vitale said that they are purchasing a supply of tape cassettes and a.cord for the recorder, which will eliminate the need for batteries, urger the current budget. • Plans were finalized for a conference with Mr. Dorr Dennis, Exhibit Designer at the'Florida State Museum in Gainesville, who will OD= to Sanford on October 8, to advise us on an exhibit which will feature the Indian dugout canoe. Mrs. Vitale said that she had notified those concerned with the exhibit and members of the Executive Committee, and all expect to attend the meeting. It may be possible for Mr. Dennis to make another visit of longer duration after plans for the exhibit begin to develop. • 1 There being no further business, the meeting was adjourned. Respectfully eutd.tted to Margaret S. Vitale Secretary • 392 C OF SANFORD DEPARTMENT OF RECREATION AND PARKS *MEMORANDUM FROM: DIRECTOR DATED October 13, 1982 TO: President, Executive Board, Board of Trustees, General Sanford Library- Museum SUBJECT: Update of Events • I. . October 8th Executive Committe met with Dr. Dennis, University of Florida at request of exhibit chairperson Margaret Vitale. Dr. Dennis expressed alternatives that might be considered by Board of Trustees. II. Next meeting, on Friday, October 22 we should renew committee appointments and their duties and responsibilies. III. Attached are some candidates for Board of Trustees. IV. Attached is copy of 1982 -83 budget allocations. cc: All members, Executive Board Curator Attachments:. (1) • • • 393 . teary helton l i1iford Memorial library and �Ruse • y y 520 EAST FIRST STREET SANFORD, FLORIDA 41/0 • CANDIDATE FOR MEMBERSHIP ON THE BOARD OF TRUSTEES THE HENRY S. SANFORD MUSEUM— LIBRARY NAME OF CANDIDATE: MRS. WM.(JOYCE) MIKKOLA ADDRESS: 101 West 20th STREET SAMFORD,FLORIDA 32771 PH ONE: 323 -8988 SPECIFIC gUALIFICATIONS :Mrs. Mikkola is an accomplished• writer and photographer. Three and a half years of college was interrupted by her marriage to Captain Wm Mikkola — U S Air Force CBI Unit. While Captain Mikkola was on his tour of duty in the Orient Mrs. Mikkola owned and operated as commercial photography studio in Midland and Manistee,Michigan VCaptain and Mrs. Mikkola moved to Sanford,building their home in 1946 • where she still lived. BRIEF DESCRIPTION OF BACKGROUND, EXPERIENCE AND GENERAL QUALIFICATION :Following her husbands death,Mrs. Mikkola returned to photography and writing — this time as a world travelor,using her photography and writing to record her travels. Mrs. Mikkola is a member of the Professional photographers of American, The National League of American Penwomen, The Sanford Seminole Art Association and the National Poetry Society. • Mrs. Mikkola,a published writer of both poetry and fiction has recently toured both China and Peru,sharing her unusual photography and rare artifacts gathered on her travels with the Henry S. Sanford Museum— Library in one of the Museums' most popular exhibits — "The Chinese Connection ". • RECOMNDATION: I have known Mrs. Mikkola for the past several years through the Deltona Camera Club,as well as her association with one of our Board members,Dr. Genevieve Richardson and feel that • as an artist and writer and her experiences as a business woman she would be a credit and an asset to the Museum P•QAIU. RgCOMIMENDED BY$ ^ t jr,GG∎ \ i�,( _ `� �� � (0/.CUS2ATOR 10/14/82 • • 394 • CITY OF SANFORD • • DEPARTMENT OF RECREATION AND PARKS MEMORANDUM FROM: Director • DATED October 19, 1982 TO• Executive Committee SUBJECT Report to Executive Committee ' i 1. City Work Priorities: • There are several work items that are scheduled for the 1982 -83 Budget. These items are listed below and have received priorities in line with other City of Sanford projects. They will be addressed as soon as•manpower is available. The area of work deemed critical wil1 Vey ~done first and other work will follow. Our work at Museum - Library is norr- critical and will be worked in. Please do not get e impatient. A). Construction of exhibit cases /partition. B). Repair of eaves in rear of building. C). Restaining of interior woodwork around windows. • D). Repainting outside structure. II. Job Descriptions - Committee Appointments: There needs to be a clear job description for each committee and its chairperson so that duplicate efforts, are not performed. In recent months it appears that there has been a cross -over of efforts by some, causing a doubt in the minds of others as to what their jobs are and who is supposed to be handling what activity. III. Library Curator - Job Responsibilities: • There has been some question as to what the library curators job and responsibilities are and her position and authority. The Curator is responsible to the City of Sanford to manage, supervise, protect the inventory, establishing the order and decorum and is in full charge of the Library Museum. The Director of Recreation, the administrative head ', of the Library- Museum, holds the curator responsible for any and all artifacts etc. that are placed in her custody. The Curator is also held directly responsible for all purchases that are made and must approve all purchases prior to purchases being made. The Curator•must sign all bills before All, they are submitted to the Director for payment. • • 395 • _) . Sanford, Florida November 19, 1982 ' Minutes , • • The Executive Committee of the Board of Trustees of the Henry S. Sanford Museum - Library met in. the City Hall conference room at 9:40 A.M., Mr. Jack Horner presiding. Those present were: Ruth Swinney; Jim Jernigan; Martha Yancey; Ned Yancey; Mildred Caskey; Elizabeth Gallant; and Jim Jernigan. Meeting called to order and opened with a short prayer. Minutes of the previous meeting were read and corrected to reflect that - I artha Yancey and not Margaret Vitale was nominated and elected to be a member of the Executive Committee of the Board of Turstees . There being no additions or other corrections the hi stand approved as corrected. The Treasurer not being present (it was reported that she was in Crlando for unexpected medical tests) there was no report. The'President did report that new signature cards at the bank had been accomplished. There was an expenditure of „'60.00for the travel expense of rorr Dennis from the State.iuseum at Gainesville, Florida that had been paid. Under old business there was a discussion about expenses being incurred by committees without having received prior permission of the Executive Committee, which is contrary to our By -Laws. Motion was made and seconded that no expense be incurred or any agreement for expenses be entered into without prior approval of the Executive Committee. Motion was adopted. • It . was suggested that we investigate having the short stories, written by General Sanford's son, Henry S. Sanford, Jr., published as a fund raising project. It was generally agreed that this was a project to be handled by the '`Ilenry Sanford :':vseum Library Historical Preservation Society ". • The Museum- Library owns three (3).Qr,'inal,,:land =written operas (presumably never previously performed) which it was generally agreed could be produced by the !Preservation Society'. The question was raised as to the amount to be charged for ' copying materia in the library d it wr,s reinrte1 ti Et e fee had previously been established by the Board of Trustees - generally 115.00 per item, with additional amounts added if a.lot of material iEu copied; a sizable amount of work is involved; or if someone is gaining material for a profit making organization: Also the entire fee may be waived if it is a needy cause or a student - the dis- cretion to be left to the Curator. It was generally agreed to abide by,this policy. It was reported that Rollins Collee had duplicate copies of material about General Sanford which the Museuo- Library could have. It was suggested that the local newspaper. be contacted for 396 • cbpiev of old articles on .e same subject.. • • r Mr. Jim Jernigan referred to a letter from Margaret Vitale concerning budget matters to be considered by the Executive Committee. whert.preparing the 1983 -1984 budget proposals. One item about the 0 Museum- Library being an exception to the City Commission's policy - of all City Departmental budgets being 'lapsable accounts' would be out of the question, It is necessary to abide by this established regulation, in no way can it be altered. • i It was requested that the newly placed sign at the Museum - Library be repositioned. Mr. Jernigan said it would be accomplished, . Mr. Jernigan reported that the roof . at the N:useum- Library had been repaired and the locks.also• —they are now working, It.was suggested that one of the items on the agenda for the Board of Trustees December meeting be a report from the exhibit Chairman about plans for the Canoe exhibit, to enable it, to be dis- cussed at said meeting. President Horner will notify-dieExhibit Chairman. • • It was generally agreed that the Executive committee would dispense with their regular December meeting - deciding that if any matters need to be decided by the Executive Committee a meeting can be held imnedis.tely following the Board of Trustees December meeting.. There being no further business the meeting adjourned at 10:30. Respectively submitted, • 24.2_ fr- t .dna. Toyette, Secretary • CC: 11,,r, Jack Horner "r. Jim Jernigan • • • • • 1 • • • •. , . • • • • • . 337 . t • 0 • CIS`" OF SANFORD - DEPARTMENT OF RECREATION AND PARKS ORANDUM om:DIRECTOR Date Nov. 22, 1982 • All Members of Board of Directors. and Board of Trustees bje ct: Minutes of Board of Directors Meeting • .Enclosed•are the minutes for the Board ofDirectors meeting eetigg. heldon Friday, Nov. 19, 1982. Please review before k • • REMINDER: 0 A BOARD OF TRUSTEES MEETING IS SCHEDULED FOR THURSDAY, DEC. 2, 1982 ATA4 :00 P.M. AT THE MUSEUM LIBRARY. • PLEASE PLAN TO ATTEND:::: • • • }; `:' 338 • • • •_J Sanford, Florida' • December 2, 1982 Minutes The quarterly meeting of the Board of Trustees of the Henry Museum-Library was held at the museum. The meeting wasca 4 10_ S. Sanford led to order at 4:05 P.M. In attendance were Mrs. Margaret Vitale, Mrs. Elizabeth Gallant, Mrs. Jean Fowler, Mrs. Ruth Swinne Mrs. 1 'Genevieve .Richardson, Mrs. Grace O'Brien Mrs. Mildred soots M r . • • Jim Jernigan, Mrs. Edna Boyette, Mr, Jack Horner, Mr. Ned d Yance, Mr. Nancy Kehoe, and Mr. Tommy Peterson. • Y, firs. The meeting was called to order by the President, Mr. Jack Horner. Mrs. Mildred Caskey led the pledge of allegiance. to the flag.. Mr. Jernigan led the devotional. The minutes of the previous meeting were reed and approved as read. • The treasurer reported a previous balance of $611.34, with expenses for postage of 445.00, leaving a current balance of $566.34, . The curator reported the petty cash on hand is $77.26. • The housing chairman requested some lights be replaced, and reported that the irrigation system for the grounda is now complete, the equipment having been provided by the 'Sisters', a local beautification t club, and -the labor done by the city. It was requested thanks be sent to Mrs. Irene Lane, the President of the 'Sisters', . to the city as well. The By -laws revision committee has not completed reviewing the By and had no recommendations for amendments at this time. Motion was made and seconded that because procedures agreed to by this board, and further explained in a wemoradum to Trustees from the immediate past president, were misunderstood or not received by everyone the EZecutive Committees approval of two nominees for membership on the' Boardi'pf Trustees be declared invalid, and that these two names be con - sidered along with all other candidates by a selection committee, and • further nominations be accepted until January. 10th, 1983, at which time the selection committee will select names to be recommended and obtain their consent to serve, if appointed, before submitting their.names to the City Commission for appointment, The motion waq adopted. • Jean Fowler reported on the Christmas display of Angels and renaissance music to be completed before the holiday reception December 7th. Margaret Vitale requested members donate cocktail or confection type of loode to be served at the holiday reception. • The following names were nominated to fill vacancies on the " y ..aecutive Board: Mrs. Jean Fowler, Mrs. Yancey, and Mrs, Elizabet pliant, They were unanimously. elected. h • • 399 • • • • Mitea Dec. 2 1 82 cont'Nued. Due to the number of items on the agenda to be decided and the 0 svolvement of the Exhibit Chairman in preparing for the Holiday Reception, ti was generally agreed to have her report on the plane for the Conoe Exhibit at a later meeting. There being no further business the meeting adjourned at 5;00 P • Respectively oubmitted, • Edn, Boyette, Secretary ■■• 00; Hr. Jack Horner Jim Jernigan • • • ' • • • • • • • • • • • • • • • • • • • • • • • 400 • f x ' - MINUTES 3 k The Execute - Committee of the Board of Trustees of the Henry S. Sanford Museum7I,ibrary met in the City Hall conference room at 9:30 A.M. Those present were Penny Peterson, Ned Yancey, Martha Yancey, • Grace O'Brien, Mildred Caskey, Jim Jernigan, Ruth Swinney, Jean Fowler, Margaret Vitale, and Edna Boyette, It was reported that the President, Jack Horner would be delayed so the meeting was opened by the Vice President, Ruth Swinney. Ned Yancey led the devotional. The minutes of the previous meeting were read and there being:no corrections or omissions the minutes were approved as read. The treasurer gave her report, showing a balance of $629.13. The report was filed for audit. The question of the type of award to be bestowed to show appreci- ation to volunteers for their service was raised.' It :},$•„/generally agreed that some type of gift would be more appropriate than a plaque, a certificate, or money. Motion was made and seconded that the selection of the gift, not to exceed $25.00, be left to the discretion of the Cur and that the gift be awarded to said volunteers at the quarterly meeting of the Board of Trustees March 25th, 1983. At this point the President, Jack Horner, arrived and took over theChair. The President recognized Margaret Vitale who read a lengthy • memorandum concerning allegations of improper use and commitment of Museum funds and handed in a written letter of resignation from the Board of Trustees. The President stated that without everyone present having a copy of the memorandum and time to peruse the several points covered, it was not feasible to hold a discussion at this time. Mr. Jernigan summoned a secretary from his office to make copies for each person present and distributed them prior to the meeting being adjourned, and the discussion of the contents was tabled until the next meeting. A vote was called for accepting or refusing Mrs. Vitale's resignation and everyone abstained, The matter for items to be included in the upcoming fiscal budget was discussed. Mrs. Caskey, Mrs. Swinney, and Mrs. Fowler read lists of items they wished included. Mr. Jernigan requested a cost amount be submitted for each item and stated that February 15th was the final day for accepting lists of items to be considered in the upcoming budget. It was suggested and generally agreed upon that a letter of appreciation be written to Mr. Firestone, of the State Department, expressing our gratitude for the assistance in restoring the canoe. Motion was made and seconded that Mr. Frank Mebane be asked to Char our Membership drive event. Motion was adopted. • le ti • • - • 401 • Minutes Ex. Com. Board of Trustees Sanford Museum Jan. 28 '83 Cont, Mr. Horner reported that the selection committee had reviewed the qualifications of the nominees for membership on the Board of Trustees and had selected the following persons to be recommended to the City Commission for appointment, if they consent to serve: Mr. James Elliott Ms. Kay Bartholomew Mrs. Joyce (William) Mikkola Mr. David Lanier, Jr. Mr. Dennis Courson Mr. Frank Whigham Mrs. Ruth (Harry,Jr.) Lee Motion was made and seconded to have these persons'contacted as to their willingness to serve, and if willing, recommended.for appointment by the City Commission, with the selection committee to have the perogative of substituting another name,from the list of the nominees reviewed, with comparable qualifications, if any of the above decline to serve. • ,, being no further business the meeting adjourfted'at 11:40 A.M. Respectively submitted, Copy to: Jack Horner, President Edna Boyette, Secretary • t,--Jim Jernigan, Director of Recreation and Parks • it • . , 402 • t • BARD Cr Tag WS gle 2nd. /983 The ramie/cif meeting 14 the flowed ol Tnuoteed (" .the //enny S. Sandpit Olude4on-li_64a4y add rolled 40 ondem by the Vice ?new:dent Ruth Swidines alto gave the invocation and 4alute to the Oh?. • - - - Alinut.e4 of the previou4 meeting wexe applaved °A need. _ 74ea.aune.A'4 Aepatt 44ow e d a balance of 1,655.73 A luncheon. wad 4w.gge44ed 6 Ruth Swinney (o4 ..none apecial people alto tumid 6e iced in the &Aiwa - planate inteneot. - Vote Kw talien and Amu, to 4pealt Of44 0448.4 ilaitle AMA fon. 4ame. . _ Subiect of New Offic444 ace. and plena wilL be made befone the 2:44, of 4414 month. - - Meeting. about Membenokip Plana by ildlatlia Vaned,/ gave ne oa hen planet. 2etten4 wW be went out and MembenAhip will 6e planed and decided low Doan-44 - lawyet4 - omicutijation4 - 4tudent4 etc. (clued ccee Plumed ) . Anynne dain.'g now wi-I2 be co:widened a cliantem asenhem. - yune 16411. 1983 date PA memB • Yana iv th. /983 - exhi.b.it planned ,04 public - plena fan Ai Ay& - men644.4 o, the "Fealten. Ovaniiation" 40 penliwn Indian &meg. on the .1.o.un Invitationo ahe to be nailed out on ItUnday ( Vune 6th.2983 MLIdd _ (anhey head hen me,00mt - achthit i4 being put up now - n A _ 4ang.e WOW chilinek due to 41ee Muatain Firldqy - - DIU Ricriaad4oft 1.4 malting callectiono foir ex/U.6U - thanked all the men olio helped hen to pat 4Aing4 togeathen. Robbeng mad explained to OUR new memben4 o the 600Ad - oleo about "Canoe- id4Ld ado ,ound on Penny 'Pete44on'4 plopemty - canoe PO imam oi4 - thin id the min exhibit -iflt Ye/saga/I ecplatned thio and also oWt beautiful painting Am the bath pound • Outieo wens explained to new rnenbeme In aides that theg night neaaie . their' &died etc. ' • Ruth deocnibed echib.ii and Tim. Indian-4 - uhich we4e bef-ohe Senandiana • 7414 4.4 the only / place one can 41 id infonnation on Timucuan Book - advioed we get donation fon thi4 pnoiect §emenal Santo& biwught 04anged lo Flonida : - We 4hould le .to Conpunatinno kelp Ala. yang 4oid he had 44aided to go to KORA on. thLa pAoiect - - - - - - &aim dwuld be nepaiited a MA. Schaiand cowed 6e a help - . . Timer-geed iteput and content 4147A explained to new membene. ,IZZ new membeme weme i.nktoduc.ed to ell _ - - being no Pdhet &'4n44 the ;meeting crli:ounned at 5.00 P m * _ • &feet/ally 4ubmitted • cAace 40,3 Minutes of Executive Board of Trustees of Henry S. Sanford Museum - Library July 22, 1983 410L Meeting was held in City Hall Conference Room. Members present were Jack Horner, Ruth Swinney, Mildred Caskey, Jim Jernigan, Ned Yancey, Jean Fowler, Elizabeth Gallant. Linda Cople took minutes. Meeting called to order by Jack Horner at 9:35 a.m. President, Jack Horner read last minutes of Executive Board meeting on 6- 24 -83. Minutes were moved, seconded an? adopted by members of the board. Treasurer, Miss Mildred Caskey reported a.balance of $655.73. No expenditures since last meeting. L ' '�`'' Miss Ruth Swinney reported that membership campaign was a total of $2,000.00 to date. A large donation of $500.00 was given by Cardinal Industries. Miss Caskey read all other donations. Total of fourty donations to date. A letter of appreciation and a membership card will be sent to each member who donated. Jack Horner suggested that Board send a letter of appreciation • to Miss Martha Fox for her years of service on the Board of Trustees. Members of the Board agreed, It was announced that Genevieve Richardson has agreed to be the new exhibit chairman. Miss Caskey reported that repair work needed done at Museum. ( to front door needs repaired and air conditioning in rest - room needs checked). Mr. Jernigan stated he would take care of repairs. Miss Caskey suggested that Library Museum Committee purchase a bulk rate permit from post office to handle mail -outs at less cost. Mr. Jernigan told Miss Caskey to check with post office on cost and all other pertinent information. Mr. Horner suggested using post cards when sending notice of meetings. Miss Caskey reported that Ruth Swinney and herself attended the publicity workshop at Rollins College on 7- 20 -83. There was a large crowd there and they got a lot of information from the workshop, Mr. Jernigan said that he wanted to compliment everyone on the Indian Exhibit on all the hard work done. Also he wanted Ito thank Miss Caskey for giving the summer playground children • - tour thru the Library Museum. Miss Caskey reported that the 4th of July activities brought in a good crowd visiting the library. Also the Blue Feather Boy Scout organization gave an excellent presentation on June 19th. 404 Miss Caskey reported that the shrubbery is deteriating around the canoe exhibit. Mr. Jernigan said that he would have it replaced. • • Mr. Ned Yancey suggested that the Executive Board send a letter to the Florida Citrus Commission requesting a donation to repair books in Library. After discussion from the Board it was decided to set up a meeting with Mr. John Shirard who knows members of the Florida Citrus Commission and ask him to give the Board advice and help them write the letter. It was announced that Tommy Peterson was appointed to the Board. of Trustees on 7- 11 -83. • • There being no further business the meeting was adjourned at 10 :35 a.m. Respectfully submitted p4AL 4e4..„ Linda. Cople CC: All Members of the Executive Board and the Board of Trustees . . • • • • • • • 405 • t.ue t 2G, 398: MINUTES JQ(fl4Y ?Q1OT The Executive Committee of the Board of Trustees of the Henry S. Sanford Museum - Library met in the City Hall conference room. Those present were Elizabeth Gallant, Mildred Caskey, Grace O'Brien, Ruth Swinney, Jack Horner, Martha Yancey, and Edna Boyette. Meeting was called to order by President Jack Horner, who gave the invocation. Minutes of the meeting of July 22, 1983 were read and approved as read. Under old business the following progress was reported: 1. Campaign for membership in the Henry S. Sanford Museum - Library Historical Preservation Society is moving along with great success, with $2,685 donated so far. This representatgs,15 individual, 26 family and 7 business memberships. `,;` , • 2. A letter of appreciation to Miss Martha Fox for her years of service on the Board of Trustees, was mailed. 0 3. The Air - conditioner in the WEST room of the Museum- Library and the door lock have been repaired. 4. The bulk rate permit to handle mail -outs for the Museum - Library has not been discussed with the Post Office as there are so many Post Office employees on vacation. It will be taken up with them 40 when they are back to full force. 5. The dead shrubbery around the Canoe exhibit has been replaced. 6. The person to contact regarding approaching the Citrus Commission for a donation for the repair of books is "Jack" Shirard, son of John Shirard. Jack is on vacation and upon his return will be invited to meet with the Executive.Board to advise us of the best approach. Treasurer The /reported a balance of $522.73 as of August 2, 1983 and she had in`her possession a refund check from the printers for $22.00 to be deposited. The Curator reported there were 279 visitors to the Museum - Library for the month of July and part of August. Jack Horner volunteered to discuss with the Chief of Police what action might be taken regarding suspected theives who continue to visit the Museum- Library. It was reported that the Exhibit Chairman wants to strike the Indian Exhibit November 30, 1983 and will start immediately to mount the Holiday exhibit which will be "Christmas Past" with the setting to be an old store. It was generally agreed that invitations to the Holiday Social, to he December 6, 1983, be limited to members of the newly form 'Society', Board of .Trustees, V.I.P.s, and those who have assisted 406 the Museum-Library in e past. M . Executive Board Minutes Cont. August 26, 1983 It was suggested special name tags be prepared for'Society' members to have for our Social events at the Museum - Library. • • Joyce Mikkola is editing writings'of General Sanford in anticipation of having them published as a possible fund raising project for the Museu i- Library Society. .It is suggested they be published in three small`; volumes - one of poetry, one of stories of Negro ledgends, and one of assorted short stories. Mr Horner suggested a prominent member of the Black Community be asked to consult with Mrs. Mikkola to try to prevent anything in the published edition being offensive to the members g i of the Black Community. It was suggested the board get a contract with printers for the books and that Craig be asked to illustrate them. It was generally agreed that we contact Mrs. Cordell, a certified appraiser, to be retained for $50.00 per day, sometime the end of October, to make appraisals for anyone bringing antiques to the Museum- Library. Each person would pay $5.00 for three (3) ;appra.i als. Mr, Horner said the Chamber of Commerce would pay the $5O.00-wi'h all pro- ceeds to go to the Museum - Library Society, if we can make surelwe have a waiver of liability. It was suggested coffee be served. Mildred requested a bell that would alert anyone when a visitor had • entered the Museum- Library. It was suggested that Ruth Swinney consult with Jim Jernigan regard- ing using remaining money in the Museum - Library budget for any needed or desired repairs and changes. 0 It - was proposed that Jean Fowler, Edna Boyette, Ruth Lee, Tommy Peterson, Frank Whi ha and Whig ham, an Ruth Swinney be appointed as a committee to re'Vise the By -Laws of the Museum - Library. LY Meeting adjourned at 11:00 A.M. • • Respectfully submitted, 14 • Edna Boyette • • • . . • ' 407 • v 0 MINUTES The quarterly meeting of the Board of Trustees of the Henry S. 410 Sanford Museum - Library was called to order by the President Jack Horner at 4 :10 P.M. at the Museum - Library. •In attendance were Ruth Lee, Elizabeth Gallant, Grace O'Brien, Ruth Swinney, Mildred Caskey, Jim Jernigan, Jack Horner, Genevieve Richardson, Dennis Courson, David Lanier, Jr., Boots Walker, Jim Elliott, Jean Fowler, Margaret Yancey, Ned Yancey, d Edna et y a Boyette, te. • President Jack Horner gave the invocation. • • Minutes of the previous meeting were read and corrected to state • the Museum - Library is not the only place one can find information on the Timucuan Indians. The Society for the Museum - Library is set up and the campaign for membership is progressing very well considering the'amourkt..f publicity - to -date, There are 48 memberships sold with $2,545.00 `i'i receipts, 1124.00 in expenditures, leaving a balance of $2,421.00. The Curator stated that the fee for the Appraiser of Antiques, - which the Executive Board had proposed be engaged as a fund raising . project, would be $125.00 and not $50.00, as the Executive Board had been informed. Since the Chamber of Commerce had offered to pay the $50.00 fee it was proposed that the Society pay the additional cost. • Jim Horner said he would attempt to have some local businesses under - write"the additional cost. Publicity for the activity would be handled the Appraiser, who is certified. It was moved and seconded that the • by Appraiser be engaged for 4 hours, Saturday, October 15, with tickets to be sold for $5.00 entitling bearer admission and appraisal of three items, or $1.06 for admission as a spectator only. she event would be at the • Museum - Library, with the Chamber of Commerce building to be an alternative if advance sales indicated the Museum- Library would not accomodate the number attending. Coffee would be served. The motion was adopted. • Jim Jernigan reported all maintenance matters had been taken care of,. Ruth Swinney informed the new members of our proposed request to the Citrus Commission for funds to cover the cost of restoring and preserving the books in the Museum - Library, which number.many valuable volumes that attract researchers from many parts of the world unable to find the information elsewhere. It has also been discovered that among Henry S. Sanford's writings are many references to his interest in and influence in being responsible for starting•the Citrus industry in Florida, Ruth Swinney, Chairman of the Nominating Committee nominated the following slate•of officers: • • President - ..Tommy Petterson Vice President Ruth Lee - Treasurer Grace O'Brien Secretary Edna Boyette • There were no nominations from the floor, the slate as nominated was 408 -4 - Minutes Board of Trustees (HSS Museum Library) 9 -1 -1983 Continued unanimously elected. The following members were nominated and elected to serve S on t #e Executive Committee for the coming year: Jean Fowler; Margaret Yancey; and Elizabeth Gallant, Genevieve Richardson, Exhibit Chairman, requested help dismantling the Current. exhibit on November 30, especially "man power ". She requested . antique store items and toys for the Holiday exhiEt to be mounted prior to our Holiday Social December 6. There are two food committees to be formed for the Holiday Social, - one for refreshments to be served at the Social and one to solicit baked goods for sale. Grace O'Brien volunteered to Chair the Committee for the baked goods for sale, There being no further business the meeting adjourned at 5:10. Respectfully submitted, • • Edna Boyette, Secretary . - b - t • • • • • 409 • I 0 , 0,47(✓, .44 , .fil. 4,,,a.,,,._ _ .. e /,< <?.,- . � , / 7,3 . .(0-->o_e-,1.4- /9„..,4,64,--: /Z7,6 ive-:-/-*-7-7 L .4 f " -1, ., r ( 7 - ` 0 , 4- - 1 yr,,,,e4,te 4 C 1 ji..e -rri- /ii -1 L°' ` / t, mac. _. , /Zed.- - e - - i .... , e-L. .,147..„ 4-41.4=,-4,- ' •,,r i) A acv, /44,e, ,f -4 } . . <Ly�y�, - 4- - r-e- t.r ge, eOt I n t 144441 t91.4413/ V/7 ,e-e/P II) . Z at14/ 44 11 4 `r,*' V ? • 711$41144/, 4,7717MGC/ AL-Zert/111,41e'rricC'n/ ' W a-17w, : le Riz-e-- n otv ,41,--7/...aeZ 'o3,--A-4-c_.. Cerx-i,--4-ne......) )Cie-c, ,kS, 7 /'.- ta4-G4Z; 174 4 J A- Z � � 6 c- S d ee-4aZ, � Jrj G��L,� -�v M 40,444.4. c 3 - ) ,lt ,` 1 727,44 is n.r ' c liir uu.v G auvrv/Uc.,' - . 67-1-4-02, V21-e-de-4 ,r-- L • 71 - 1-N 7/4 ca.__ 4 L1YLc...27 . *4, 4 1 iee-k rn,a 04(4fr ,4x;dc,,, v7/2, i.i?4,2-f .44,-#--a-7 . ,p 0 c/ c 2A-X 2 442.4.--it..- 41-‘,1,,ei,-i77,.., V774-(--ea 1 4" Ga.Z. .� 410 November 8,, 19t, • Special L''.lE atinw • • The 1' :xecutive Committee of the Board of Trustees and the Uffioerp of the Preservation Society of the Reury S. Sanford Museum—Library me% to the City Hall Conference room . Those precer4t were Elizabeth Gallant, Ruth Lee Barbara Moore, Crian trelker, Mildred M. Ce key, Grace O'Brien, Tommy Peterson, dean Yoyler,Juaauy ke ccr, and idea boyette. kreeident Tommy Petereon outliued hie concept of the two organisationa,ie; the Board of Trustees would continue to operate the - Museum— Library and the Yreeervation :society would be 4 support group for the boa$. Woe pent agreed with this CO 4000, • vi BeueRion was held about fuxide. It was generaally agreed that the Board of Trustees would not raise or collect funds. All income from • membership fees, donations, and profits through fund raiqi.ag events would go to the Preservation Society who in turn would supp1 10 ey to the Board et Trueteep throws a bwcigeted awount to be decided at i later date, • The names and addressee of the parties to be lusted i.n the appliOation for incQrporatiun of the preservation Solely are President Barbara More • 810 4111getVc Avenue Vice President Martha Yancey • 2100 Omrdovs lirive Treamurer • J usay Mercer 900 South Palmetto Avenuq Secretary Gri:cu Walker 311 S4V1Uma Drive RgsAdeWt 4geut 12Qm Peterson kAvexlue It was generally agreed that the Invitation to our December iooip.1 should be trap the Society and Board of Trustee*, Reopectfu4ly aubaitted • 1 kdaa Doyotte • 00 Tommy Peterson / Jig Jernigan Ntrbara veers 411 • yze„-e-a-0(A-A4- _ • vet-- 7 `, -44-( �c -cal �__'0'� ( �_o, •�� December 1, 1983 MINUTES OF the EXECUTIVE COMMITTEE MEETING The Executive Committee of the Board of Trustees of the Henry S. Sanford Museum - Library met in the museum at 3 ;00 p,m, •✓ Those present were Grace O'Brien, Mildred Caskey, Ruth Lee, Elizabeth Gallant, Jim Jernigan, Tommy Peterson, Edna Boyette, Jean Fowler, Barbara Moore, Jack Horner, and Boots Walker. President Tommy•Peterson opened the meeting with a • short prayer. Everyone present having received a copy of the minutes and there being no corrections or additions the minutes were approved as written. The Treasurer reported a balance of $463.30. Jim Jernigan gave each person present -out of the Budget Expenditures of the Museum - Library and bx explained the items included, The Curator reported the Museum - Library had 2 -7 visitors the past month, including a field trip from two schools. The Indian exhibit created an increased local interest. The Indian exhibit has been dismounted. The Canoe will be available permanently. The piano has .been restored and will be kept in good repair with a main- • tenance contract. The carpet and drapes have been cleaned /replaced/ installed. The afternoon with the appearance of the Antique Appraiser was .a profitable venture for the Museum - Library. The Curator, Mildred Caskey, suggested a beginning, trial budget of $300.00 per year for "petty cash" for the Museum- Library from the Preservation Society, if all funds were to be deposited in the treasury of the Prrservation Society. Motion for the $300.00 was made and seconded. After much discussion the motion was rescinded. Motion was made that the Executive Committee formulate a plan for the collection of funds /establishing a budget for petty cash for the Museum- Library and present it to the Board of Trustees,' Motion was seconded. The motion was adopted. President, Tommy Peterson, read correspondence he had sent to Attorney Ken McIntosh concerning the progress of-the application for Articles of Incorporation for the Preservation Society immediately after receiving the minutes of our special meeting on November 8, 1983. As of this date he had not bad a'reply. There being no further business the meeting adjourned. Respectfully submitted, 411 ' I Edna Boyette ^n: Tommy Peterson Jim Jernigan 412 • December 1, 1983 ' ' ` MINUTIS of Board of Trusteds Meeting R/ The quartely meeting of the Board of Trustee's of the Henry •-...r. Sanford Museum Library was called to order at 4:00. P.M. in the Museum - Library by President, Tommy Peterson. Those ii attendance were: Mildred Caskey, Ruth Lee, Elisabeth Gallant, Jim Jernigan, Tommy Peterson, Edna Boyette, Jean Fowler, Barbara Moore, Jack Horner, Buote Walker, Genevieve Richardeoa and Penny Peterson. Meeting was called to order by the President. Motion was made and seconded that the reading of the minutes and the treasurer's report be dispensed with since these had been covered at the Lxecutive Committee meeting just prior to this meeting. Motion was adopted. Motion was made and seconded that the Museum - Library continue to derive and handle fluids for petty cash as it has in tber'pg t; i.e. Keeping email donations, not requiring a receipt, in the'petty cash fund. All large funds collected and any for which a receipt is given would be turned over to the Preservation Society. Motion was adopted. Motion was made and seconded that the minutes of the Executive Board meeting be included with the mailing of the minutes of the Board of Trueteee. Motion was adopted. Genevieve Richardson reported on what waa needed for the 'hristmas exhibit and reception to be Thursday, December 8, 1983 at the useuneeLibrary 7 -9 p.m. Tommy Peterson volunteered to furnish the mu/Christ:pis tree. Jean Yowler volunteered to decorate the tree if some- one would put it up and ptt on the lights. Y There being no farther business the meeting adjourned at 4:45. Respectfully submitted, Edna Boyette CC: Tommy Peterson Jim Jernigan IP 413 i / tR- January 27, 1984 MINUTES CY TH: _ 1CU 'IVI. CC' HITTi:E M EI.TIHG • The executive Committee of the Board of Trustees of the Henry S. Sanford Museum- Library met in City Hall conference room. se Thew: were; Jim Jernigan, Ruth Iee, Elizabeth Gallant, Grace O'Brien, Mildred Caskey, Barbara Moore, Tom Petereon, Edna Boyette, Ruth Swinney, aad Martha Yancey. Minutes of the previous meeting were read and approved ee read. The Treasurer reported a balance of $516.82 in the checking account. The cake sale at the December Social netted 4;206.30. The President volunteered to talk with bank officials concerning the bank service charge on the Museum - Library's checking $ocount. The • 'Treasurer's report was filed for audit. The Housing Chairman eaumerateditews to be repaired and requested Jim Jernigan have the city take care of those they could. President; Tom Peterson, volunteered to get a lock for the cabinet.' The Mural / painted for the Indian exhibit will be moved to the storage facility and protected with a cloth covering. Mildred Caskey reported 133 visitors to the Musenm- .Library, which was considered pretty good in view of the bad weather and0404 vacation period the Museum- Library was closed. The next exhibit will feature Central end South America. Wood weevils are present in the book case and previous damage needs to be repaired. Jim Jernigan gave the Curator the nave of a repair man to contact. It was suggested that an inventory of the items in the storage facility be taken and numbered and catalogued, also that shelving for the area be obtained. The Curator inquired if anything could be done to reserve parking space for the Museum- Library on days the Kennel Club have their all day affairs in the area, when they take every available spot. It was generally agreed it was a problem we would just have to put up with. • There are two groups that visit the Museum- Library annually: ie, The Historical Society of Longwood and the 5th grade classes of the middle echool. We had a request for an exchange of small exhibits with the Seminole County Museum. It was generally agreed that we cooperate by furnishing brochures and posters of the Museum- Library for display at the Seminole facility but it would be unwise to try to mount any type of exhibit in another facility. Barbara Moore reported the Preservation Society meeting would be Thursday, February 23, 1964, 7:00 P.M. at the Museum- Library. A memberehip list of Society members is being prepared by computer print out. President, Tom Peterson, said he may beahle to obtain a copy machine for the Society. f ,� Executive Board Minutes 1 -27 -1984 Continued It was generally agreed that chancee were slim of finances being provided to cover the cost of restoration of all the books in the Museum- Library and therfore we should use money allotted tor book plotting to repair as many books as it will cover. There being no further business the meeting adjourned at 1Q:25. Respectfully eubuitted • I Edna Boyette CO; Tom Peterson • J. Jesvigau • • ,• • • • 414 February 24, 1984 MINUTES OF THE EXECUTIVE COMMITTEE MEETING The Exeuctive Committee of the 13oard of Trustees of the Henry S. Sanford Museum - Library met in the City Hall Conference Room. Those -esent were; Jim Jernigan, Ned Yancey, Martha Yancey, Mildred Caskey, na Boyette, Tom Peterson, Ruth Lee, Barbara Moore, Jack Horner, and Jean owler. The minutes of the previous meeting were approved as read. The Curator gave the Treasurer's report, indicating a bank balance of $516.82. The report was filed for audit. The President reported that he had spoken to officials at the bank and had received an oral assurance that the service charge would be waived on our checking account. The Articles of Incorporation of the Preservation Society were reviewed and .discussed. Motion was made and seconded that we approve the proposed Articles as per copy attached to these minutes. The motion was adopted. The Curator reported an attendance of 240 visitors . o the Museum last month. The attendance has almost doubled in the past two years. The President volunteered to send a letter to Mr. Walter Shippee express- ing our 'appreciation for his past services to the Museum - Library. T't was agreed that a letter of assignment be mailed to the proper party au them to bind /repair books as specified by the Curator. There being no further business the meeting adjourned at 10:15. 410 Respectfully submitted, • Edna Boyette • • 410 t-; 415 • Aril 2 7, 1984 • • MINUTIZ OY THE LjczeUTIV:L CCMMIaTn �iF.i;' IIrG The kxeoutive Committee of th© Board of Trustees of the Henry S. Sanford Museum- Library met in the City Hall Conference Room. Those present were Crucc O'brieu, Mildred cunkey, Barbara Moore, Ldna Fsoyette, Ruth Lee, Iced Yancey, klizabeth Gallant, and Jim Jernigan. 11e westing wuu called to order by the Yioe President, Ruth Lee, at 9 ;35. The minute* of the pruvioue meeting were approved as read. The Treasurer gave a report of 062.27 balance in the checking account. The Curator reported the . ppraiu l Clcxsev were Lucceoeful with the proceedo being divided ■100 to the instructor and ii60 to the Museum Preservation Society. The "door alert" has been installed and is in operation. The Curator requested that committee meetinze be held at the Museum- Library when potauible thue allowing hor time to devote to catching up on requested research material.. _ . Barbara !Moore reported that the Preservation Society was very suaceuaful and enjoyable. The committee preparing tha 1'y a u for the A iiik Preservation Booiety is progressing and being very thorough, giving careful thought to each Article. Motion was made and seconded that Mildred Oaekey select the moat val. usable books in the Muzeuo Library to be given priority in having the, repaired /reatorud as the money becomes available, The motion was adopted. her being no further busiaesa the meeting adjourned at 10:20. Respectfully submitted, i;dna Boyette CC; Mr.. Tom Peterson hr. Jernigan as • AM r 416 ,; June 28, 1984 MINUTEST OF THE EXECUTIVE COMMITTEE MEETING The Executive Committee of the Board of Trustees of the Henry S. Sanford Memorial- Library met in the City Hall conference room. Those persent were Ruth Lee, Jean Fowler, Jim Jernigan, Edna Boyette, Elizabeth Gallant, Ned Yancey, and Barbara Moore. Meeting was called to order by the Vice - President, Ruth Lee, at 9:35. The minutes were approved as read. Mr. Jernigan read a report from the Treasurer showing a balance of ji607.27 in the checking account. It was reported that the Museum- Library Charter of Incorpgration had elapsed and President Tommy Peterson had reapplied and donated the fee for reinstatement. The signs for the Museum - Library are being refurbished. Reasearch of our original Incorporation Charter and other history of the Museum- Library indicate that the official name is The Henry Shelton Sanford Memorial Library and Museum ". The By -Laws for the Preservation Society have been completed and will be read at the next Preservation Society quarterly meeting. A copy of the proposed By -Laws are attached to these minutes. It was suggested that the By -Laws of the Museum- Library association • be reviewed by each Executive Board member to consider revisions to correspond . • • the eservation Society By i,E.ws. r' next quartets i,iectinr: of the i.'reservation Jcciety will be held July 19, 1964, 7:06 P.`., at the Museum- Library. o- - •-•o: rther business the meeting adjourned at 10 :30 Respectfully Submitted, Edna Boyette CC: Mr. Tommy Peterson Mr, Jim Jernigan CI • 410 I l 417 HENRY SHELTON SANFORD MEMORIAL LIBRARY AND MUSEUM Fiscal Year 1983 -84 • BOARD OF TRUSTEES (Appointed by the Sanford City Commissioners upon recommendation of the Board of Trustees.) Executive Committees Elected yearly by the Board of Trustees in September) Meets monthly on 4th Friday at City Hall.) President t A.B. Peterson Jr. (Tommy) 322 -4747 H St. John Realty, Sanford 322 -6123 W Vice President 8 Ruth Lee (Mrs. Harry Jr.) 322 -1366 P.O. Box 998, Sanford Secretary $ Edna Boyette (Mrs. Jesse) 5'14 -3027 1457 E. Hartley, Deltona Treasurer t Grace O'Brien 574 -1679 1605 Providence Boulevard, Deltona Members -at- Larger Jean Fowler (Mrs. Richard Jr.) 323 -9564 3400 Whitner Way, Sanford Elizabeth Whitner Gallant (Mrs. Daniel) 323 -0504 Rt. 1, Box 1924, Sanford Martha Yancey (Mrs. Ned) 323-0794 • 2100 Cordova Drive, Sanford t Ned Yancey 323-0794. City uommissioner 2100 Cordova Drive, Sanford Non- Voting i Director, Parks & Recreation James R. Jernigan 322 -3161y Museum Cureator 321 -0710 W Mildred Caekey 323 -6419 H Preservation Society Representative rg -c ct, /jiyG o�s�c -e Board of Trustees 1. Jan Johnson (Meets 1st Thurs. Rt. 3, Box 160, Sanford 322 -6823 in Sept., Deo., 2: Carol Kircboff March, and June 2044 Hibiscus, Sanford 322 -7015 at 4100 p.m. in Mumma) 3. Dorothy Harrison P.O. Box 35, Lake Mary► 323 -1450 4. Ross Wontenay 2444 S. Grandview, Sanford 323 -8427 1110 5. Ruth Swinney 208 W. 17th St., Sanford 322 -2352 6. Elizabeth Gallant ht. 1, Box 1924, Sanford 323 -05)4 418 Continued - HENRY SHELTON SALFORD MEMORIAL LIBRARY AND MUSEUM a Fiscal Year 1983 -84 Board of Trustees= (continued) ' • 7. Jack Horner (Immediate Past President) 322_2212 W P.O. Drawer CC, Sanford 8. Penny Peterson P.O. Box 1554, Sanford 322 -4747 9. Boots Walker 311 Satsuma Drive, Sanford 322 -2716 10, Edna Boyette 1457 E. Hartley, Deltona S74.3027 11. Florence Burhene 347 Drake Court, Deltona 574 - 5902 12. Grace O'Brien 1605 Providence Blvd., Deltona 574 -1679 13. Jean Fowler 3 Whitner Way, Sanford 3z3 - 9564 14. Genevieve Richardson 1721 W. Finland ASvenue, Deltona 904 789 - 2236 15. Martha Yancey 2100 Cordova Drive, Sanford 32$-0791 i t 16. Ned Yancey 2100 Cordova Drive, Sanford 323 -0794 1983 17. Ruth Lee P.O. Box 998, Sanford 322 -1366 18. Kay Bartholomew (Public Relations) 19. Dave Lanier (CPA) 20. Frank Wigham (attorney) 21.- Dennis Courson (banker) 221 James Elliott (county school dept.) 23. Paul Bordenkircher (SCC Proffisaor of Architecture) 24. Joyce Mikkola 25. A.B. Peterson Jr. (Tommy) (Realtor) 4 1.9 . HENRY S. SANFORD HISTORICAL PRESERVATION SOCIETY 1 President - Mrs. Donald E. (Barbara) Moore 818 Palmetto Avenue Vice President - Mrs. Edward (Martha) Yancey 2100 Cordova Drive Secretary - Mrs. Leon Walker 311 Satsuma Drive Treasurer - Mrs. John Y. Mercer 900 South Palmetto Avenue Resident Agent - A. B. (Tammy) Peterson, Jr. These are the people that serve on the custodian committee per the application for IRS qualification for ton- taxable donations under IRS Code 501.C. i 420 . . - 1 .■., , . , . , , . . . • Ilk I / . _. _ . . ... ___ . .. _. ..... ...._. ..........? -leicorir /8 9 io azora.4.4.-- . 1 . — 1 _ _______ r■ _T _____02.,„6"),7 'i .. 4e....-z-n-_ /..... ,Kci¢.. (92:221,2 .,,a,v-ij ' ' _ c a?) ..d..4,...,_1:41. . . I - .._ .......,-,; ,, ..v. , .. . . - t . er I • , ------------- 'Z' . , . . i . — t — . 162 M c cbrios4 ‘ I _ , %. . 40 421 i January 25, 1985 City Hat San F.ton..da Deco. Mayon Smith: I am eneeoi.i.ng henew.ith a copy of the onig-ina,L Chatter os the Henry Shetton Saniond Memon.Lo2 Libn.any and Mu eum Azzoe iati.on. 16 you wdt ne6en to Antic e III you wit note the pnoeedune bon membek hi on the Board o M ana p � gems. Thus pnoeedwce uxtb violated in the £ate e.ixt.ieo as the City became move engnohhed in the day to day a601,vus os the Mueeum- L.Lbnany. It L a 6aet that the City hays now taken oven the ovena.t openati.on o the ae,i fit and � b y thene6one I think it proper that the nema.cnden o6 the duty elected membetus oU the Azzoc.iati.on d.Lvebt themze,evee o6 any vea i:ge4 ob authon.i ty on kezponzibitity which may remain and the Cha►otek be de- ctaned nut and void. ThLz gives the City the opportunity to zet up itz own board as they see 6-it and to opet<ate in a .legitimate manneh, rather than 4wvicept.cti.ou4.y under the ctoak o6 the on,iginat Chanter. Az it atandz now at act-ivLtieto conducted by the 4o- ca.ted Board o6 Tnurteee h.ince the tate zixtiez on ean.ey eeventi.ez has been contnany to the Chanter and thene6one unconzt:itutLonat. I think tkiis t tuation 4houtd be cean,i6ied and neet.i S.inceneey, A. B. Peterson, Jn. ABPJR /mg4 Copies to: Commizzionek Mitton E. Smith Comm,isa,ionen David T. Faun Comm,ivs4,Lonen John Y. Meneek Commi 4 Lonetc Bob Thoma3 ti