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MINUTES
111
City Commission, Sanford, Florida
R"ell1ar M....ting Agenda .Jlln.. 13, 2005
EPNlllon
CITY OF SANFORD
CITY COMMISSION MEETING
MONDAY, JUNE 13,2005
7:00 P.M.
City Commission Chambers
1st Floor
Sanford City Han
300 North Park Avenue
Sanford, Florida
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PERSONS WITH A DISABILITY, SUCH AS A VISION, HEARING OR SPEECH IMPAIRMENT, OR PERSONS
NEEDING OTHER TYPES OF ASSISTANCE, AND WHO WISH TO ATTEND CITY COMMISSION MEETINGS
OR ANY OTHER BOARD OR COMMITTEE MEETING MAY CONTACT THE CITY CLERK IN WRITING, OR
MAY CALL 407-330-5603 FOR INFORMA nON REGARDING A V AILABLE AIDS AND SERVICES.
PURSUANT TO SECTION 286.0105, FLORIDA STATUTES, IF ANY PERSON DECIDES TO APPEAL ANY
DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS
PUBLIC MEETING, SUCH PERSON WILL NEED A RECORD OF THE PROCEEDINGS AND FOR SUCH
PURPOSE, SUCH PERSON MAY NEED TO ENSURE THAT A VERBA TIM RECORD OF THE PROCEEDINGS
IS MADE, INCLUDING THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.
This record is not provided by the City of Sanford.
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AGENDA
1) Meeting call to order by Mayor Kuhn.
2) Invocation by Quinton Dames, Greater New Deliverance Church.
3) Pledge of Allegiance.
4) Minutes of May 23,2005 Work Session and Meeting.
5) PRESENTATIONS:
None
6)
CONSENT AGENDA: The action proposed to be taken is stated for each item on the Consent Agenda. Unless the
item is removed from the Consent Agenda by a City Commission member, no discussion on individual items will
occur and a single motion will approve all items.
A) Purchase of a backhoelloader from Ring Power Corporation at a cost of$60,526 for the Utility
Department.
B) Chinch or Electric proposal to install two generators at a total cost of $40,603. at the Park Ridge lift station
and the West Lake lift station.
C) Purchase coaeulant chemical for water treatment from Harcross Chemicals at $1.59/lb to $1.89/lb
depending on quantities ordered for an estimated annual cost of$162,866 for use at the Water Reclamation
Facility.
D) Insituform Technoloeies. Inc. quote of $44,549 based on Manatee County bid for sanitary sewer line repair
on 18th Street from Maple Avenue to Chase Avenue, and transfer $44.549 from Utility Reserves.
E) Fund$18.000 projected shortfall from the General Fund reserve account, for Special Event overtime in the
Parks & Grounds Operations Division FY 04-05 Budget.
F) Chanee the name of the Municipal Cemetery's Crawford Property to "Third Addition Evergreen, Crawford
Section" .
G) Mr. Douetas Groseclose's resienation from the Scenic Improvement Board effective May I, 2005.
H) Emereency Relief Aereement with Florida Department of Transportation for recovery of $120,000 of
monies spent during hurricane clean-up in 2004.
I) Water and Sewer Service to 521 Vihlen Road, outside the City Limits.
J)
Aereement for Technical Assistance and Grant Administration Services with RMPK Funding Inc. to
supplement limited staff effort to pursue grant programs.
K) Process and basic criteria for soliciting candidates for the City Manager position.
7) PUBLIC HEARINGS: The purpose of a Public Hearing is to receive input regarding the item being considered.
Public Hearings are not intended to be a time for the public to obtain information about the subject matter of the
hearing. (Hearing Sequence: 1 st - staff; 2nd - applicant/requesting party; 3rd - public; final - City Commission
motion, discussion and action.)
MINUTES
112
City Commission, Sanford, Florida
Regular Meeting Agenda .June 13, 2~
EPN 111072
A) First of two readings of Ordinance No. 3938 to close, vacate and abandon an alley and a portion ofa street
between W. 18th Street and W. 19th Street and between Pear Avenue and Merthie Drive; Robert Foglia,
Registered Agent, ARJA Y Investments II LLC, applicant; ad published May 29, 2005, affected property
owners notified May 27,2005; property posted May 30,2005. Approve the request to vacate the alley AND
deny the request to close any portion ofW. 19th St.
B)
First of two readings of Ordinance No. 3940 to rezone 27.38 acres from MI-2, Medium Industrial, to PD,
Planned Development subject to execution of Development Order No. 05-0001 to allow a community of 195
townhomes; 2701 Narcissus Avenue; Daly Design Group and Keewin Real Property Company.
C) Second reading and adoption of Ordinance No. 3936 to rezone 2.5 acres at 1151 Rinehart Road (the Deno
Dikeou PD) to allow a Vehicle Rental Office for Enterprise Rent-A-Car subject to Development Order
No.05-00I8 containing the conditions as recommended by the Planning and Zoning Commission;
Development Order No. 05-0018. Ad published June 1,2005.
8)
FIRST READING OF ORDINANCES:
A) First of two readings of Ordinance No. 3939 to annex 0.27 acre between Poinsetta Drive and Rose Drive and
between Sanford Avenue and Palm Way~ 3430 Sanford Avenue~ Tesfaye B. and Thelma D. Haile, owners.
B) First of two readings of Ordinance No. 3941 establishing Residency Rules for Sexual Offenders.
9) OTHER ITEMS:
A) Request by Sanford/Seminole County Chamber of Commerce for approval of use of City property, street
closures, beer and alcohol sales and waiver offees associated with "Thunder in the Streets" Bikefest Special
Event, (Friday) October 21 thru (Sunday) October 23.
B) Right of Way Use Agreement to allow an existing fence to remain in the right-of-way at 1917 Summerlin
Avenue; Gary Sundvall, owner.
C) Urban & Community Forestry Emergency Supplemental Grants:
(1)
Resolution No. 2003 authorizing the City Manager to enter into an Urban and Community Forestry
Grant Memorandum of Agreement in amount of $175,000.00 with the Florida Department of
Agriculture and Consumer Services, for extensive tree data gathering on rights of way and in all parks
and common grounds.
(2) Resolution No. 2004 authorizing the City Manager to enter into an Urban and Community Forestry
Grant Memorandum of Agreement in amount of $175,000.00 with the Florida Department of
Agriculture and Consumer Services, for massive reforestation efforts on city rights of way and in
some parks and common grounds.
D) State Revolving Fund Loan for construction of the Sanford South Water Resource Center (phase 1) and the
East Lake Mary Boulevard Phase 1m Utility construction (force-main portion):
(1) Resolution No. 2005 authorizing execution and implementation of the loan application and loan
agreement with the Florida Department of Environmental Protection in amount of $18,520,336;
providing for pledged revenues, etc.
(2) Resolution No. 2006 authorizing a Declaration of Official Intent under U.S. Treasury Regulation with
respect to reimbursements from note and bond proceeds of temporary advances made for payments
prior to issuance, and related matters.
(3) City Attorney send the letter stating the City has the legal authority to approve this loan.
E)
Additional Operations Support Technician Positions (trainee positions) in the Utility Department, Plants
Division.
F) Economic Development and Promotions Director - Proposed New Position.
G) Resolution No. 2007 supporting Commission-Manager form of Local Government.
H)
Membership in National League of Cities (NLC) organization.
I) Resolution No. 2008 ratifying Agreement between United Service Workers (USW), Local 555 and City.
10) CITY ATTORNEY'S REPORT.
11) CITY CLERK'S REPORT.
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MINUTES
City Commission, Sanford, Florida Regular Meeting Agenda June 13,2005
12) CITY MANAGER'S REPORT.
13) CITIZEN PARTICIPATION.
14) CITY COMMISSIONERS' REPORTS.
15) END THE MEETING.
MINUTES
114
City Commission, Sanford, Florida
RegJllflr Mer.iog MinlltH .Tllne 13" 2~
EPNlll072
The City Commission of the City of Sanford, Florida, met in Regular Meeting on Monday, June 13, 2005, at 7:00
P.M., in the City Commission Chambers, City Hall, 300 North Park Avenue, Sanford, Florida.
Present:
Mayor Linda Kuhn
Vice Mayor Dr. Velma Williams
Commissioner Art Woodruff
Commissioner Randy Jones
Commissioner Kevin Hipes
City Manager V. Eugene Miller
City Attorney William L. Colbert
City Clerk Janet R. Dougherty
1)
2)
Meeting call to order by Mayor Kuhn at 7:00 P.M.
Invocation by Quinton Dames, Greater New Deliverance Church.
3) Pledge of Allegiance.
4) Minutes of May 23,2005 Work Session and Meeting.
Commissioner Jones moved to approve the Minutes of the May 23, 2005 Work Session and Meeting. Seconded
by Vice Mayor Dr. Williams and carried by vote of the Commission as follows:
Mayor Kuhn Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
5) PRESENTATIONS:
None
6)
CONSENT AGENDA:
A) Purchase ofa backhoelloader from Ring Power Corporation at a cost of$60,526 for the Utility Department.
B) Chinchor Electric proposal to install two generators at a total cost of$40,603. at the Park Ridge lift station
and the West Lake lift station.
C) Purchase coagulant chemical for water treatment from Harcross Chemicals at $ 1. 59/lb to $ 1. 89/lb depending
on quantities ordered for an estimated annual cost of$162,866 for use at the Water Reclamation Facility.
D) Insituform Technologies. Inc. quote of$44,549 based on Manatee County bid for sanitary sewer line repair
on 18th Street from Maple Avenue to Chase Avenue, and transfer $44.549 from Utility Reserves.
E) Fund$18,OOO projected shortfall from the General Fund reserve account, for Special Event overtime in the
Parks & Grounds Operations Division FY 04-05 Budget.
F)
Change the name of the Municipal Cemetery's Crawford Property to "Third Addition Evergreen, Crawford
Section".
G) Mr. Douglas Groseclose's resignation from the Scenic Improvement Board effective May 1,2005.
H) Emel'1len~ Relief Aareement with Florida Department of Transportation for recovery of$120,000 of monies
spent during hurricane clean-up in 2004.
I)
Water and Sewer Service to 521 Vihlen Road, outside the City Limits.
1) Agreement for Technical Assistance and Grant Administration Services with RMPK Funding Inc. to
supplement limited staff effort to pursue grant programs.
K) Process and basic criteria for soliciting candidates for the City Manager position.
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MINUTES
115
City Commission, Sanford, Florida Reeular Meetine Minutes June 13, 2005
EPN 111 072
Commissioner Hipes moved to approve the Consent Agenda, Items A) through K). Seconded by Vice Mayor
Dr. Williams and carried by vote of the Commission as follows:
Mayor Kuhn
Vice Mayor Dr. Williams
Commissioner Woodruff
Commissioner Jones
Commissioner Hipes
Aye
Aye
Aye
Aye
Aye
7) PUBLIC HEARINGS:
A)
First of two readinis of Ordinance No. 3938 to close, vacate and abandon an alley and a portion of a street
between W. 18th Street and W. 19th Street and between Pear Avenue and Merthie Drive; Robert Foglia,
Registered Agent, ARJA Y Investments II LLC, applicant; ad published May 29,2005, affected property owners
notified May 27,2005; property posted May 30, 2005. City Manager Miller, Planning and Development Services
Director Russ Gibson, and the Development Review Team recommended to approve the request to vacate the
alley and deny the request to close any portion of W. 19th S1.
Commissioner Jones moved to approve the first reading of Ordinance No. 3938, as recommended. Seconded
by Vice Mayor Dr. Williams and carried by vote ofthe Commission as follows:
Mayor Kuhn Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
B)
First of two readinis of Ordinance No. 3940 to rezone 27.38 acres from MI-2, Medium Industrial, to PD,
Planned Development subject to execution of Development Order No. 05-0001 to allow a community of 195
townhomes; 2701 Narcissus Avenue; Daly Design Group and Keewin Real Property Company. City Manager
Miller, Planning and Development Services Director Gibson, and the Planning and Zoning Commission
recommended approval of the Ordinance and attached Development Order.
Vice Mayor Dr. Williams moved to approve the first reading of Ordinance No. 3940 subject to Development
Order No. 05-0001, with the requirement of a one car garage added as a condition in the Development Order. Seconded by
Commissioner Hipes and carried by vote of the Commission as follows:
Mayor Kuhn Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
C) Second readirJ.2 and adoption of Ordinance No. 3936 to rezone 2.5 acres at 1151 Rinehart Road (the Deno
Dikeou PD) to allow a Vehicle Rental Office for Enterprise Rent-A-Car subject to Development Order No.05-
0018 containing the conditions as recommended by the Planning and Zoning Commission; Development Order
No. 05-0018. Ad published June 1,2005. Recommended by City Manager Miller.
Commissioner Jones moved to adopt Ordinance No. 3936 and approve Development Order No. 05-0018, as
recommended. Seconded by Commissioner Woodruffand carried by vote of the Commission as follows:
Mayor Kuhn Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
MINUTES
116
City Commission, Sanford, Florida
RegJdar Meeting Minutes .June 13, 2~
EPNIII072
Memorandum of Agreement in amount of $175,000.00 with the Florida Department of Agriculture and
Consumer Services, for extensive tree data gathering on rights of way and in all parks and common
grounds. City Manager Miller and Parks and Recreation Director Kirby recommended approval.
Commissioner Jones moved to adopt Resolution No. 2003 as recommended. Seconded by Vice Mayor Dr.
Williams and carried by vote of the Commission as follows:
Mayor Kuhn
Vice Mayor Dr. Williams
Commissioner Woodruff
Commissioner Jones
Commissioner Hipes
Aye
Aye
Aye
Aye
Aye
(2) Resolution No. 2004 authorizing the City Manager to enter into an Urbm and Community Forestry Grant
Memorandum of Agreement in amount of $175,000.00 with the Florida Department of Agriculture and
Consumer Services, for massive reforestation efforts on city rights of way and in some parks and common
grounds. City Manager Miller and Parks and Recreation Director Kirby recommended approval.
Commissioner Woodruff moved to adopt Resolution No. 2004 as recommended. Seconded by Commissioner
Jones and carried by vote of the Commission as follows:
Mayor Kuhn Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
D)
State Revolvini Fund Loan for construction of the Sanford South Water Resource Center (Phase 1) and the East
Lake Mary Boulevard Phase IIB Utility construction (force-main portion):
(1) Resolution No. 2005 authorizing execution and implementation of the loan application and loan
agreement with the Florida Department of Environmental Protection in amount of$18,520,336; providing
for pledged revenues, etc. City Manager Miller and Utility Director Paul Moore recommended approval.
Commissioner Woodruff moved to adopt Resolution No. 2005 as recommended. Seconded by Commissioner
Jones and carried by vote of the Commission as follows:
Mayor Kuhn Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
(2) Resolution No. 2006 authorizing a Declaration of Official Intent under U.S. Treasury Regulation with
respect to reimbursements from note and bond proceeds of temporary advances made for payments prior
to issuance, and related matters. City Manager Miller and Utility Director Paul Moore recommended
approval.
Commissioner Jones moved to adopt Resolution No. 2006 as recommended. Seconded by Commissioner
Woodruff and carried by vote of the Commission as follows:
Mayor Kuhn
Vice Mayor Dr. Williams
Commissioner Woodruff
Commissioner Jones
Commissioner Hipes
Aye
Aye
Aye
Aye
Aye
(3) City Attorney send the letter stating the City has the legal authority to approve this loan. City Manager
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EPNlllon
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City Commission, Sanford, Florida Regular Meetin~ Minutes June 13,2005
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Miller and Utility Director Paul Moore recommended approval.
Vice Mayor Dr. Williams moved to authorize the City Attorney to set a letter stating the City has the legal
authority to approve this loan as recommended. Seconded by Commissioner Woodruff and carried by vote of the Commission
as follows:
Mayor Kuhn Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
E)
Additional Operations Support Technician Positions (trainee positions) in the Utility Department, Plants Division.
City Manager Miller and Utility Director Moore recommended approval.
Vice Mayor Dr. Williams moved to approve additional Operations Support Technician (trainee) Positions as
recommended. Seconded by Commissioner Woodruff and carried by vote of the Commission as follows:
Mayor Kuhn Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
F) Economic Develo'pment and Promotions Director - Proposed New Position. City Manager Miller recommended
approval.
Commissioner Hipes moved to approve the proposed new Economic Development and Promotions Director
position as recommended, and requested City Manager Miller provide on-going information to the City Commission. Seconded
by Commissioner Hipes and carried by vote of the Commission as follows:
Mayor Kuhn Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
G) Resolution No. 2007 supporting Commission-Manager form of Local Government. City Manager Miller
recommended approval.
Commissioner Jones moved to adopt Resolution No. 2007 as recommended. Seconded by Commissioner
Woodruffand carried by vote of the Commission as follows:
Mayor Kuhn
Vice Mayor Dr. Williams
Commissioner Woodruff
Commissioner Jones
Commissioner Hipes
Aye
Aye
Aye
Aye
Aye
H) Membership in National Lea~ue of Cities (NLC) organization. City Manager Miller recommended approval of
a two-year membership.
Commissioner Jones moved to approve a two-year membership in the National League of Cities as recommended.
Seconded by Vice Mayor Dr. Williams and carried by vote of the Commission as follows:
Mayor Kuhn Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
I) Resolution No. 2008 ratifying Agreement between United Service Workers (USW), Local 555 and City. City
MINUTES
118
City Commission, Sanford, Florida
Rpg,lh.r M~ting MinntH Jnnp 13, 2~
EPN1l10n
8) FIRST READING OF ORDINANCES:
A) First of two readin~s of Ordinance No. 3939 to annex 0.27 acre between Poinsetta Drive and Rose Drive and
between Sanford Avenue and Palm Way; 3430 Sanford Avenue; Tesfaye B. and Thelma D. Haile, owners.
Recommended by City Manager Miller, Planning and Development Services Director Gibson and the
Development Review Team.
Commissioner Jones moved to approve the first reading of Ordinance No. 3939 as recommended. Seconded by
Vice Mayor Dr. Williams and carried by vote of the Commission as follows:
Mayor Kuhn
Vice Mayor Dr. Williams
Commissioner Woodruff
Commissioner Jones
Commissioner Hipes
Aye
Aye
Aye
Aye
Aye
B) First of two readinfls of Ordinance No. 3941 establishing Residency Rules for Sexual Offenders.
Mayor Kuhn announced Ordinance No. 3941 would not be considered tonight; instead, it will be considered June
27,2005.
9) OTHER ITEMS:
A) Request by Sanford/Seminole County Chamber of Commerce for approval of use of City property, street
closures, beer and alcohol sales and waiver of fees associated with "Thunder in the Streets" Bikefest Special
Event, (Friday) October 21 thru (Sunday) October 23. City Manager Miller, Parks and Recreation Director Mike
Kirby, and the Special Events Review Committee recommended approval of use of City property, street closures,
and beer and alcohol sales, and recommended denial of the request to waive the fees.
Commissioner Woodruff moved to approve use of City property, street closures, beer and alcohol sales and
waiver of up to $31,000 of fees associated with "Thunder in the Streets" Bikefest Special Event, (Friday) October 21 thru
(Sunday) October 23, with the condition that the Chamber of Commerce reimburse the City 25% of the profits from the event
up to the total cost of the City, and the approvals and conditions be set forth in a written agreement between the City and the
Chamber of Commerce. Seconded by Commissioner Hipes and carried by vote of the Commission as follows:
Mayor Kuhn Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
B) Riflht of Way Use Aflreement to allow an existing fence to remain in the right-of-way at 1917 Summerlin
Avenue; Gary Sundvall, owner. City Manager Miller, Planning and Development Services Director Gibson. and
the Development Review Team recommended approval.
Commissioner Jones moved to approve the Right of Way Use Agreement as recommended. Seconded by Vice
Mayor Dr. Williams and carried by vote of the Commission as follows:
Mayor Kuhn
Vice Mayor Dr. Williams
Commissioner Woodruff
Commissioner Jones
Commissioner Hipes
Aye
Aye
Aye
Aye
Aye
C) Urban & Community Forestry Emer~ency Supplemental Grants:
(1) Resolution No. 2003 authorizing the City Manager to enter into an Urban and Community Forestry Grant
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MINUTES
119
City Commission, Sanford, Florida Regular Meeting Minutes June 13. 2005
EPNll1072
Manager Miller and Finance Director Kevin Smith recommended approval.
Commissioner Woodruffmoved to adopt Resolution No. 2008 as recommended. Seconded by Vice Mayor Dr.
Williams and carried by vote of the Commission as follows:
Mayor Kuhn
Vice Mayor Dr. Williams
Commissioner Woodruff
Commissioner Jones
Commissioner Hipes
Aye
Aye
Aye
Aye
Aye
10) CITY ATTORNEY'S REPORT.
None.
11) CITY CLERK'S REPORT.
None.
12) CITY MANAGER'S REPORT.
City Manager Miller reported receipt of the Tax Year 2005 Preliminary Estimate of Total Taxable Value from
the Seminole County Property Appraiser, showing $2,024,924,249.00, representing a 13.75% increase in taxable value. Further,
2004 was the busiest, most prolific year in the history of Sanford in terms of the number and value of permits and inspections.
13) CITIZEN PARTICIPATION.
Virgil Hurley reported concerns about the Commission's March approval of a five year agreement for banners
in the City and to be commercially sold; about the proposed Economic Development and Promotions Director position (Item
9) F)); about downtown traffic and specifically large vehicles running over and damaging curbs; and reported he in is favor of
two-hour parking in the downtown area and that it should be seven days a week.
David Willis, 1707-A Ridgewood Lane, reported things have been done to cut down on crime and drug activity
in his neighborhood; he has not seen anything regarding Neighborhood Watch; and he has submitted an informal petition to the
Chief of Police, asking for the hiring of at least 50 additional City of Sanford patrol officers.
14) CITY COMMISSIONERS' REPORTS.
Vice Mayor Dr. Williams reported it is urgent that the City Commission come up with a Special Events Policy
and Budget; and that the Planning and Development Services Department needs more staff in order to process work in a more
timely manner.
Commissioner Woodruff reported he met with Antonia Gerli and Seminole County representatives regarding the
Joint Planning Agreement (JP A), and that Seminole County may be adding to the JP A that the City of Sanford annex the Midway
area. Further, that he suggested this JP A needs to be finished, with additional items to be worked on later. Commissioner Jones
reported there are other areas that need to be addressed, such as the Lake Mary Boulevard and Pineway area.
Mayor Kuhn commented about the Chamber of Commerce, non-profit organizations' fiscal soundness, and the
Chamber of Commerce's continued dependency on the City of Sanford even after the former Mayor has publicly stated the City's
contributions would decrease each year.
15) END THE MEETING.
There being no further business, the meeting was adjourned at 9:48 P.M.
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120
City Commission, Sanford, Florida
RegJllar Meeting Minutes .June 13, 2~
Attest:
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ity Clerk '
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