HomeMy WebLinkAbout07-12-89Cemetery Advisory Committee
Meeting of July 12, 1989
3:30 P.M.
City Hall Recreation Conference Room -City Hall
MEMBERS PRESENT: Bill Welborn, Chairman
Kim Dent
Jim Jernigan
ALSO PRESENT: Linda Tucker
Meeting opened at 3:30 p.m. by Chairman, Bill Welborn
Prayer- Jim Jernigan
Pledge to flag - Bill Welborn
Minutes of 5- 10 -89, 5 -17 -89 and 6 -21 -89 were read. Jim Jernigan
motioned to accept minutes as written. Seconded by Kim Dent.
Motion accepted by Committee.
Revised Cemetery Advisory Committee by -laws were reviewed. By-
laws were previously adopted in meeting of 5- 10 -89. Copy of by-
laws were given to all members present and will be mailed to
Bernard Mitchell and J.P. Stephens.
Revised Cemetery Regulations were reviewed. Motion made by Bill
Welborn to present revised cemetery regulations to City
Commission for adoption. Seconded by Kim Dent. Letter to
be sent over Chairman Bill Welborn's signature.
The first report from the Cemetery Advisory Committee to the City
Commission was reviewed. Report attached. The main issue in the
report was site improvement of the front area of the cemetery.
City has received $60,000. donation for improvements. The donor
had submitted three competitive bid proposals from contractual
firms. Committee voted to accept bid proposal from W.L.
Sanderlin Co., formerly Samuel James Co.
Next meeting to be scheduled at a later date after some action is
taken by Commission on the Cemetery Advisory Committee report.
There being no further business meeting was adjourned at 4:00
p.m.
Attachment: Copy of First 90 Day Report to City Commission
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Note to Cemetery Advisory Committee Minutes
Since meeting of 7 -12 -89 Recreation staff has received
notice from W.L. Sanderlin Company that they could do the
contractual work of the cemetery for the same bid quote they had
originally submitted. Therefore City advertised for competitive
bids. Bids to be accepted on 8- 28 -89.
Cemetery Advisory Committee report revised to reflect this
change.
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CEMETERY ADVISORY COMMITTEE
REPORT TO CITY COMMISSION
FIRST 90 DAYS
The Cemetery Advisory Committee which was established by
Ordinance *2005 on March 13, 1989 by the Sanford City Commission
respectfully submits the following report.
The Cemetery Advisory Committee assembled for the first
meeting on April 19,1989. Those present were Bill Welborn,
Bernard Mitchell, J. P. Stephens, Kim Dent, Jim Jernigan, Frank
Faison, Linda Tucker.
Business conducted on April 19, 1989, consisted of
orientation by City Manager, Frank Faison, and Director of
Recreation, James R. Jernigan.
The Cemetery Advisory Committee elected Mr. William "Bill"
Welborn as Chairman.
During the ensuing weeks the Cemetery Advisory Committee
met and adopted by -laws of operation.
The committee has made a site inspection of the Lakeview and
the First and Second Additions of Evergreen.
There were many topics of discussion, however, three site
improvement topics appeared to be foremost in the minds of the
Cemetery Advisory Committee:
A) Immediate attention to the entrance proposals as
presented by the Chase Family.
B) A needed plan for improving the area
designated for infant burials.
C) Recommend paving on internal roads.
The Cemetery Advisory Committee has reviewed the plans
presented by the firm of Glatting, Lopez, Kircher and Anglin, who
were contracted by the Chase Family, Incorporated, to present
information on the cemetery entrance improvements.
The Cemetery Advisory Committee recommends the plans as
submitted by the above named architectural firm.
The committee also recommends that the proposed plan be
carried forward up to $60,000 total improvements.
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Glatting, Lopez, Kircher and Anglin did secure competitive
bids from three contractual firms prior to the City of Sanford
becoming guardians of the project. Since that time
reorganization and division of the W. L. Sanderlin Contracting
Company, who was low bidder, has developed problems which the
Cemetery Advisory Committee does not feel comfortable with.
In view of the turn of
Committee recommends the City
according to accepted procedures.
events, the Cemetery Advisory
of Sanford advertise for bids
The Cemetery Advisory Committee recommends staff proceed at
full speed to have specifications produced and the cemetery job
placed on bid.
Submitted,
qW614illam E Welborn, Chairman
Cemetery Advisory Committee
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Copies: All Cemetery Advisory Committee members
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