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HomeMy WebLinkAbout07-30-97CITY OF SANFORD CEMETERY ADVISORY COMMITTEE Meeting of July 30, 1997 Room 255 - City Hall Sanford, Florida PRESENT: Fred Gaines Chris Neal Marilyn Brisson Bill Welborn Howard Jeffries Linda Tucker Marilyn Brisson gave the invocation. Roll call was taken. Minutes of April 23, 1997 were read and approved. Report on status of cemetery maintenance: Howard Jeffries reported that some trees have been damaged due to storms. They will be taken down within the next week. The problems with Section M have been correct. The overall appearance of the cemetery is looking good. Review and revision of cemetery rules & regulations: The Cemetery rules and regulations were discussed and revised. Parks staff is to retype the rules & regulations showing the new • revisions then submit to the Committee for review again.( Revised rules and regulations attached.) Cemetery Software program: Howard informed the Committee of a cemetery software program that was presented to the City for purchase. This program is still being reviewed by staff. Long range projects: The Committee discussed long range projects such as expanding the cemetery and paving the roads. Nothing was determined at this time as to what action to take, however it %aas determined that expansion of the cemetery will be needed within the next year or SO. Additional Cemetery Committee member: Howard reported that the City Commission voted to add an additional person to the Committee (Ordinance #3344) making the total membership (6) six, which includes the Recreation & Parks Director. The Committee was asked to give names to recommend for the new member. The following names were submitted. (Staff to ask i.n the order listed) Thelma Mike, Robert Thomas, Verdell Pugh or if none of these three people are %,,i lling to serve then check the senior center for names. fIceti 11 g Vas adjourned pit 4 : ",U p. ni. i . CITY OF SANFORD RECREATION & PARKS DEPARTMENT MEMORANDUM TO: All Cemetery Advisory Committee Members FROM: Grounds Maintenance Coordinator DATE: September 16, 1997 }4j, SUBJECT: Revised Cemetery Rules & Regulations Enclosed are the revised Cemetery Rules and Regulations that were discussed at the July 30, 1997 meeting. Please review these and let us know of any changes needed by Sept. 26, 1997. The revised Cemetery Rules and Regulations should be submitted to the City Commission for approval_ before our October meeting. HAJ /lt Attachment: Copy - Cemetery Rules & Regulations L CITY OF SANFORD MUNICIPAL CEMETERY RULES AND REGULATIONS SECTION I. BURIAL AND CEMETERY LOT PURCHASE A) Eligible Purchasers: To be eligible for purchase of cemetery spaces in the Sanf- ord Municipal Cemetery, one must be a resident of the City of Sanford. B) Eligible for Burial: To be eligible for burial in the Sanford Municipal Cemetery, one must: ° Be owner of record; or Be given permission by owner of record or their legally appointed probater of the family estate or executor of the deceased; or ° Be a Veteran and meet requirements set for acquiring a veteran space. Notification for burial must be given by family or funeral home by contacting the Sanford Recreation & Parks Department (330 -5687) at least 24 hours prior to interment. • C) Cost of Cemetery Spaces: The cost of cemetery spaces in the Sanford Municipal Cemetery is set by the City Commission. These prices are subject to change. 1. Prices are $575.00 per grave space. 2. Baby spaces in Babyland are $75.00. This price includes cost for a small marker. 3. Cremation spaces are $200.00. 4. Veteran spaces are free.- -Tree burial spaces or cremation spaces for honorably discharged veterans will be provided if the following requirements are met: Deceased must be a resident of the City of Sanford: or must be a resident of Seminole County with active membership in a local veteran organization in the City of Sanford. (Excluded are non- residents out -of- county, or out -of -state persons. ° Proof of Service (DD Form 214) must be submitted to isthe City prior to interment. D) Method of Grave Locations for Burial: When burial need arises the owner of the cemetery spaces must: ° Contact the City of Sanford Recreation and Parks Department and request opening /closing of grave. (Phone #330 -5687) ° Designate actual space for burial; or have funeral home handling arrangements contact City of Sanford with this information; and ° Co.mplete burial authorization form, available from Funeral Home or Sanford Recreation & Parks Department. E) Opening & Closing of Graves: The opening and closing of all graves will be processed through the City at a cost of: $300.00 /grave Monday thru Saturday $350.00 /grave Sunday & Holidays This fee must be paid to the City prior to interment. • The funeral home or family must give the City 24 hours advance notice to open a grave for burial. F) Cremations: Cremations are allowed provided the lot owner gives permission to bury the ashes. The family or funeral home must contact the City to mark the area and update the cemetery records. Ashes will be interred by the family, funeral home or contractor who opens /closes graves. Ashes may be buried in either a cremation space or a standard grave space. G) Burials: ° Burial of two bodies in one grave is not permitted. • Only 1 body and 1 cremain OR 2 cremains are permitted in a standard grave space. • All burials must be below ground. Mausoleums are not permitted. ° All. burials must be in approved concrete vaults. Liners are not permitted. t� SECTION II. CEMETERY LOT MAINTENANCE All cemetery spaces receive perpetual. care. The Municipal cemetery is maintained by a landscape contractor and is monitored by the City. The cemetery is watered as needed with reclaimed water. No persons will be allowed to remove or install plants of any kind without approval of a representative of the Recreation and Parks Department. Each lot owner is responsible for the care of trees or shrubbery planted on his /her lot and must keep them properly maintained so as not to harm or interfere with adjoining lots. No work may be started without approval from a representative of the Recreation and Parks Department. Dead flowers and faded artificial flowers will be removed from graves by the maintenance contractor as directed by the City. The City will not be held responsible for wreaths, flowers, vases or any other items removed from cemetery premises. SECTION III. MARKERS (MONUMENTS) & COPING A) Monument Dealers: All markers and coping must be installed by a duly licensed monument dealer. The City has the authority to request a copy of the monument dealer's license. B) Procedures for Installing Markers (Monuments): 1. Notify Recreation and Parks office at 330 -5687 Monday through Friday, at least 24 hours in advance of work being done. No work may be started without approval from a representative of the Recreation & Parks Department. 2. A form will be provided to the requestor to include the following information from the monument dealer: The approximate time and date the marker will be set. ° The exact location where the marker will be set. (If unknown ask the secretary to verify the location.) `1'he exact dimensions of the marker and type of marker. ID A fee of $20.00 must accompany this form. Check should be made payable to City of Sanford. The location of Ill arkc- by a representative 1) e 1)art ill c,nt. Markers hounclrir i (,. -; tikes I he I- (1 11 rsted t i r wi_II be designated by stakes set of the hecreation and Parks must stay withi_n the staked 11 1) rcIll') d 4 hoi_irs (ol 1O%,,ins� rind (Iri installation. A11 )O rl : o i- I- l_;1 I_ i n s 4. Installation of markers, coping, etc. must be done only between the hours of 7:00 a. m. - 4:00 p.m., Monday through Eri_day. No setting of markers is allowed on Saturdays, Sundays, or holidays . 5. All markers and coping must. not exceed the dimensions of the burial space. 6. A11 markers and coping settings must be inspected for compliance by a representative of the Recreation and Parks Department. Any not meeting these regulations must be corrected by the monument dealer within 48 hours following notification. C) Specifications for Markers. All markers must be placed in uniform fashion in compliance with cemetery regulations. All markers must be of an approved permanent type (excluding concrete) material. Specifications are: 1. Single flat marker 4" concrete foundation with 3" - 4" overhang around perimeter. Setting compound to be used to secure the marker to concrete foundation. Marker height shall not exceed 1" above existing soil (not sod) level. • 2. Single upright marker 4" concrete foundation with 3 "- 4" overhang around perimeter. 24" x 4" continuous pour concrete pilings on 4 corners of foundation. Each piling shall also contain a piece of #5 rebar that extends into the foundation. 3. Double flat marker b'' reinforced concrete foundation with 1" overhang around perimeter. Setting compound is to be used to secure the marker to the concrete foundation. Marker height shall not exceed 1" above existing soil (not sod) level. 4. Double upright marker 6" reinforced concrete foundation with 1" overhang around perimeter. Six 24" x 4" continuous pour concrete pilings in 4 corners and two in the middle of foundation. Each piling shall also contain a piece of #5 rebar that extends into the Foundation. 5. Bronze marker GG All hronre markers must be on <:►t a -tried base in addition to concrete foundaI-ion �i. Ot_hcr cvucs of `l,Irkcrs i( -:t iou�� for instrll lint, ;11 1 of n�lrl:c�rs r;:iin(d I)t zl 7. Inspection: All concrete foundations must be inspected and approved by a representative of the Recreation and Parks Department before markers can be set. 8. Coping /edging Coping must be of a permanent type of either natural stone, (marble or granite) or continuous poured minimum of 6 inch square concrete containing #S rebar. All other types of edging are not permitted. Any lot already containing concrete popcorn edging, plastic fencing, wooden or plastic edging and /or stone chips must be maintained by the lot owner, and any lot that is not properly maintained will be restored to its original condition by removing these items and replacing them with sod. 10. Slabs All slabs must be of a permanent type material. Concrete is not permitted. Refer to Section III C) 6 for specifications for required foundation. 11. Other Miscellaneous Amenities Any amenity that violates the unique and distinctive character of the cemetery setting is not permitted. No changes in the Cemetery Rules & Regulations can be made without approval of the Sanford City Commission.