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HomeMy WebLinkAbout010918 MinutesSanford Museum Advisory Board Minutes January 9, 2018 5pm Present: Carole Hinshaw, Chairman Jim Lee Pasha Baker Valada Flewellyn Bred Sprysenski Donna Peterson Joyce Qualls Art Woodruff, City Commission liaison Alicia Clarke, Museum Curator Karan Stresen-Reuter, Administrative Specialist Absent: Patty Williams Francis Oliver The meeting was called to order at 5:05 PM by Acting Chairman, Carole Hinshaw. Ms. Clarke mentioned that Francis Oliver had not been to a meeting in a while. Ms. Baker said she thought Ms. Oliver had resigned. No resignation has been submitted. Ms. Clarke will contact Ms. Oliver regarding this. The board members introduced themselves. Meeting dates were established as: Tuesday, April 10th, 5pm Tuesday, July 10th, 5pm Tuesday, October 9th, 5pm Tuesday, January 81h, 2019, 5pm Ms. Hinshaw nominated Ms. Baker for the Chairman position and she accepted. Ms. Baker nominated Ms. Hinshaw for the Vice Chairman position which she accepted. Ms. Clarke provided copies of the original by laws. Discussion took place as to the purpose of the board and future goals. The original mission of the museum was to collect the history of the city and to perpetuate the memory of Henry Sanford. Ms. Clarke told the board about the construction of the museum and its two additions. She explained the challenges of these building projects and the difficulties in expanding further. The board discussed the need for a meeting room and the idea of utilizing the shuffleboard clubhouse. The board talked about moving the shuffleboard clubhouse next to the museum and adding a bathroom to it or adding a bathroom to the clubhouse in its current location. By utilizing the clubhouse as a meeting room, it would free up the meeting space in the museum and could result in such space being utilized for research. Motion. Ms. Baker moved that the City Commission be asked to look into the possible use of the shuffleboard clubhouse as a meeting room for the museum. The members agreed that prior to going before the Commission, research would need to be done as to the cost and if any grants are available. The motion was seconded and passed. Ms. Clarke talked about the cracked floor tiles in the lobby. The board discussed that it could be due to settlement. It was recommended that the staff seek an opinion from a company such as Ramjack. Ms. Clarke talked about the City Trolley and a request made by the downtown CRA for a special on board trolley guide on Saturdays. Several board members advised against pursuing the onboard trolley guide idea at this time as this would be a large project requiring organization, training, and oversight to maintain consistent and accurate storytelling. Ms. Clarke talked about restoring the face of the town clock. One of the original faces is on loan to the museum. The Sanford Historic Trust has expressed an interest in raising funds to reproduce this face for the clock. The museum staff will look into this. Commissioner Woodruff discussed grants. One in particular requires a museum to have an advisory board and a separate budget. The board would like to focus on the museum's research library. Ms. Clarke said there is a need for a conservation program Henry Sanford's papers that would include restoration and scanning. Commissioner Woodruff will assist with grant writing. Ms. Clarke shared that there is a forgotten time capsule at City Hall. She also brought up a concern about the cannon at the base of the Chamber of Commerce flagpole. She would like to move the flagpole to the front of the museum. There being no further business, the meeting adjourned at 6:26pm. Approved Pasha Baker, Chairman