HomeMy WebLinkAbout1910* IFB 16/17-18 Ch Order 1 - Condor Construction_ CITY OF
ANFOR.D►
nn FLORIDA
Wednesday, September 26, 2018
To: City Clerk
RE: Condor Construction IFB 16/17-18 Change Order # 1 in the amount of
$74,766.78
The item(s) noted below is/are attached and forwarded to your office for the following action(s):
Development Order
Final Plat (original mylars)
Letter of Credit
Maintenance Bond
Ordinance
Performance Bond
Resolution
Once completed, please:
❑ Return originals to Purchasing- Department
❑ Return copies
❑ Mayor's signature
❑�
Re ering
Safe ke Vault)
0�+anag r
❑ Payment Bond
❑ City Manager Signature
❑ City Clerk Attest/Signature
❑ City Attorney/Signature
Special Instructions: Please file with the original contract this is a change order to the original
contract. Thank you.
Ma,r4o- Ordo-� e�z
From
ql�� ( e, I I F
Date
DATE: 03/21/18
PURCHASING OFFICE: 407.688.5030
ACCOUNTS PAYABLE: 407.688.5020
FACSIMILE: 407.688.5021
VENDOR NO.: 12391
TO:
CONDOR CONSTRUCTION
1800 PEMBROOK DRIVE
SUITE 300
ORLANDO, FL 32810
T-1
PURCHASE ORDER O UMBER 035877
CITY OF SANFORD CHANGE #: 1
P.O. BOX 1788 DATE CHG : 09/19/18
(300 NORTH PARK AVENUE) SUBMIT INVOICES T0: ACCOUNTS PAYABLE
SANFORD, FLORIDA 32772 FINANCE DEPT.
FLORIDA TAX EXEMPT NO.: 858012621681 C-8 P.O. BOX 1788
SANFORD,FL 32772
SHIP TO:
CORP CITY OF SANFORD
800 FULTON STREET
SANFORD, FL 32771
DELIVER BY
TERMS
F.O.B. DESTINATION
BID OR QUOTATION NO.
REQUISITION NO.
UNLESS OTHERWISE INDICATED
09/30/18
NET
66449
ACCOUNT NO.: 310-4048-572.63-00 PROJECT NO: PW1502
NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER - CITY OF SANFORD
ITEM NO.
DESCRIPTION
QUANTITY
ISSUE UNIT OF
UNIT COST
EXTENDED COST
*
* CHANGE ORDER
*
**********************************
1
CONSTRUCTION SERVICES -
534294.96
NA
1.00
534294.96
TERWILLIGER TRAIL
IFB 16/17-18
CITY COMMISSION APPROVED 2/12/18
2
CHANGE ORDER NO.1 - INCREASING 'PO
74766.78
NA
1.00
74766.78
35877
CITY COMMISSION APPROVED 8/27/18
IFB 16/17-18
ENCOUNTER UNFORESEEN CONDITIONS
REGARDING
ELEVATIONS, ADDITIONAL SURVEY,
EMBANKMENT MATERIAL
TO RAISE TRAIL ELEVATION, REWORK
TO TRAIL MATERIAL
ALREADY IN PLACE, AND CONSTRUCTION
OF (6) WEIRS IN
SWALE AREA. ITEMS 1 THROUGH 5 ON
CHANGE ORDER #1
INCLUDING AN EXTENSIONS IN DAYS
ADDITIONAL 35 DAYS
TO COMPLETE WORK.
SUB
TOTAL
609061.74
TOTAL
609061.74
T -7'- 4 4—ko
APPROVED BY: APPROVED BY:
PURCHASING AGENT CITY MAER
All packages and Invoices applicable to this P.O. must bear this P.O. Number. The Vendor shall comply Ith all specified and
referenced herein before and after. Any attempts to insert language to change these terms and conditions are hereby rejected
and will be resolved in favor of the City of Sanford. Standard terms and conditions hereby incorporated into this purchase
order may be found at http://www.sanfordf1.gov/index.aspx?page=879 Terms and conditions applicable to P.O.'s
and at Additional Terms and conditions http://www.sanfordfl.gov/index.aspx?page=883
Purchasing Division
Requisition Form
Department
Contact Person
Vendor
Address
Public Works Administration
Jeff Davis
Condor Construction #12391
Contact Person
Emaill Tel W
Requisition #I Lk
PO #
Delivery Instructions:
Com: 912
Sub: 026
Finance Manager
Budget Transfer
Override
Accounts (initials)
310-4048-572.63-00 Change Order No. 1 - Increase PO
Project PW1502 No. 35877
Additional Comments:
1
0
m�tits N
City of Sanford
PO Box 1788
Sanford, FL
Seminole
32772
Phone: 407-688-5030
Fax: 407-688-5021
www.sanfordfl.gov
Date 9/12/18
IFB 16/17-18
City Commission Approved 8/27/18
COI Attached - Expires 7- / i ( !2
APWD
Internal Use Only
$74,766.78
LOTEMPIO, CATHY
From:
Sent:
To:
Cc:
Subject:
310-4048-572.63-00
Cynthia Lindsay, CGFO, CPA
Director of Finance
City of Sanford
300 North Park Avenue
Sanford, FL 32771-1244
Phone 407.688.5020
Fax 407.688.5021
lindsayc@sanfordfl.gov
www.sanfordfl.gov
Lindsay, Cynthia
Tuesday, September 11, 2018 7:39 AM
LOTEMPIO, CATHY
Davis, Jeff
RE: Change Order No. 1 - Terwilliger Trail
From: LOTEMPIO, CATHY
Sent: Wednesday, September 5, 2018 11:29 AM
To: Lindsay, Cynthia <Cynthia.Lindsay@Sanfordfl.gov>
Cc: Davis, Jeff <1EFF.DAVIS@Sanfordfl.gov>
Subject: Change Order No. 1- Terwilliger Trail
Good Morning Cindy,
On the 8/27/18 City Commission Meeting Change Order No. 1 for the Terwilliger Trail was approved & will be paid from
Rec Impact Fees. What account number should I be using?
Thanks
Cathy
Cathy LoTempio
Administrative Coordinator
Citv of Sanford
Office of Public Works & Utilities
Direct -407-688-5000 Ext. 5402
Fax — 407-688-5081
C&FORD
..... .......... . . .. ... .. "I''...",, ............. . .. .................... . ...... ...
pj CITY OF
FLORIDA
1
G-ppYCV OCA
..,S.�,Y OF
NF0PJ
FLORIDA
CITY COMMISSION MEMORANDUM 18 -- 183A
AUGUST 27, AGENDA
13-1 hs,
WS RM X
Item No.
TO: Honorable Mayor and Members of the City Commission
PREPARED BY: Jeffrey J. Davis, Project Manager
SUBMITTED BY: Norton N. Bonaparte, Jr., City Mana
SUBJECT: Approve Change Order No. 1, IFB, 16/ -18 Terwilleger Trail
STRATEGIC PRIORITIES:
® Unify Downtown & the Waterfront
® Promote the City's Distinct Culture
❑ Update Regulatory Framework
❑ Redevelop and Revitalize Disadvantaged Communities
SYNOPSIS:
Approval of Change Order No. I to Condor Construction Corporation of Orlando for IFB 16/17-
18, Terwilleger Trail is requested.
FISCAL/STAFFING STATEMENT:
Funding in the amount of $74,766.78 is requested and available in the Recreation Impact Fee
fund.
BACKGROUND:
An unforeseen condition as it relates to trail elevation was encountered during the grading after
the clearing and grubbing. Plan revisions to the trail require realignment and raising the elevation
to avoid potential drainage issues. Funding in the amount of $74,766.78 is being requested for
additional itemized changes to the project scope as detailed in the accompanying change order.
The original contract is $534,294.96 bringing the total cost of the project to $609,061.74 with
funding from the Recreation Impact Fee.
LEGAL REvIEw:
The City Attorney's Office has reviewed and has no legal objection to lawful procurement
activity assuming that the potential claim for the costs arising from elevation issues and trail
realignment were fully considered.
RECOMMENDATION:
City staff recommends that the City Commission approve Change Order No.I to Condor
Construction Corporation in an amount not to exceed $74,766.78 for IFB 16/17-18, The
Terwilleger Trail Project.
SUGGESTED MOTION:
"I move to approve Change Order No.I to Condor Construction Corporation in an amount not to
exceed $74,766.78 for IFB 16/17-18, The Terwilleger Trail Project."
Attachment: Change Order # 1
SECTION 00950
Change Order No. #1
Project Name: Terwilleger Trail
Bid No.: IFB 16/17-18
Owner: City of Sanford, Florida
Contractor: Condor Construction Corporation
Agreement Date: February 27, 2018
This Change Order is necessary to cover changes in the work to be performed under
this Agreement. The Agreement, General Conditions, Supplementary Conditions, and
Technical Specifications contained in the Project Manual apply to and govern all work
under this Change Order.
THE FOLLOWING CHANGES ARE MADE TO THE CONTRACT DOCUMENTS:
1. Original Contract Price $ 534,294.96
2. Current Contract Price (Adjusted by Previous Change Orders) $ 534,294.96
3.
Total Proposed Change in Contract Price
$ 74,766.78
4.
New Contract Price (Item 2 + Item 3)
$ 609,061.74
5.
Original Contract Time
150 Days
6.
Current Contract Time (Adjusted by Previous Change Orders)
150 Days
7.
Total Proposed Change in Contract Time
35 Days
8.
New Contract Time (Item 6 + Item 7)
185 Days
9.
New Contract Substantial Completion Date
October 4, 2018
10.
New Contract Final Completion Date
November 3, 2018
Completion dates have been added to contract time for the changes below
DATE CALCULATOR
IFB 17/18-18 Terwilleger Trail
CHANGE ORDER FORM
C=
r
1607.1 Wel W. rep, Me : I a W91
ITEM 1
Description of Change: Encountered unforeseen conditions regarding elevations.
Reason for Change: Plans had to be revised to address elevation issues and trail realignment.
Change in Contract Price: $15,919.20
Change in Contract Time: Days 10
ITEM 2
Description of Change: Additional survey services.
Reason for Change: additional surveying services were needed to make changes to trail
construction.
Change in Contract Price: $7722.00
Change in Contract Time: 5 Days
ITEM 3
Description of Change: Additional embankment material to raise trail elevation.
Reason for Change: Staff, Engineer and Contractor agreed that additional material was needed
for the adjustments.
Change in Contract Price: $15,147.00
Change in Contract Time: 10 Days
IFB 17/18-18 Terwilleger Trail
00950-2
CHANGE ORDER
q-
ITEM 4
Description of Change: Type 'B' stabilization, regrade and compaction of material in affected area.
Reason for Change: Rework to trail material already in place.
Change in Contract Price: $ 23,255.10
Change in Contract Time: 5 Days
ITEM 5
Description of Change: construction of (6) weirs in swale area.
Reason for Change: Weirs were added to the swale area west of the trail as staging and
treatment due to the elevation shift in the plan revisions.
Change in Contract Price: $ 12,723.48
Change in Contract Time: 5 Days
WAIVER This Change Order constitutes full and mutual accord and satisfaction for the
adjustment of the Contract Price and Contract Time as a result of increases or decreases in cost
and time of performance caused directly and indirectly from the change. Acceptance of this
Waiver constitutes an agreement between OWNER and CONTRACTOR that the Change Order
represents an equitable adjustment to the Agreement and that CONTRACTOR shall waive all
rights to file a Contract Claim or claim of any nature on this Change Order. Execution of this
Change Order shall constitute CONTRACTOR's complete acceptance and satisfaction that it is
entitled to no more costs or time (direct, indirect, impact, etc.) pursuant to this Change Order.
IFB 17/18-18 Terwilleger Trail
00950-3
CHANGE ORDER SUMMARY
No. Description
Change in
Contract Price
Change in
Contract Time
1 Plan Revision
$ 15,919.20
10 Days
2 Survey Services
$ 7722.00
5 Days
3 Additional Embankment
$15,147.00
10 Days
4 Regrading of in-place material $ 23,255.10
5 Days
5 JWeir Construction
$12,723.48
5 Days
TOTAL
$ 74,766.78
35 Days
WAIVER This Change Order constitutes full and mutual accord and satisfaction for the
adjustment of the Contract Price and Contract Time as a result of increases or decreases in cost
and time of performance caused directly and indirectly from the change. Acceptance of this
Waiver constitutes an agreement between OWNER and CONTRACTOR that the Change Order
represents an equitable adjustment to the Agreement and that CONTRACTOR shall waive all
rights to file a Contract Claim or claim of any nature on this Change Order. Execution of this
Change Order shall constitute CONTRACTOR's complete acceptance and satisfaction that it is
entitled to no more costs or time (direct, indirect, impact, etc.) pursuant to this Change Order.
IFB 17/18-18 Terwilleger Trail
00950-3
APPROVAL AND CHANGE ORDER AUTHORIZATION
ACKNOWLEDGMENTS—
The aforementioned ohonge, and vvod{ affected thereby, is subject to all provisions of the
original Agreement and specifically changed by this Change Order; and
It is expressly understood and agreed that the approval ofthe Change Order shall have no
effect on the original Agreement other than matters expressly provided herein.
(6
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IFB 17/18-18 Terwilleger Trail
Contractor
e ST
By (Signature)
Date
City of Sanford
Owner
no
By (Sign qte
Date
ZUGEN|SARR9YO
` Smo,v/�onda�|mn,p"mi
' Commission #GGzm1su
N wvCommiwdon Expires
June 03'eo7c
CHANGE ORDER FORM
0O85U-4