HomeMy WebLinkAbout1983 PBA 18/19-17 Jones Edmunds & Assoc RFQ 14-95IMF"
F/ F N NCE DEPARTMENT
I A
Wednesday, October 31, 2018
TRANsmITTAL MEMORANDUM
To: Ci Clerk/Ma
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The item(s) noted below is/are attacY(
Development Order
Final Plat (original mylars)
Letter of Credit
Maintenance Bond
Ordinance
Performance Bond
Resolution
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and forwarded to your office for the following action(s):
0 e completed, please:
Return originals to Purchasing- Department
F-1 Return copies
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Special Instructions:
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From
SharePoint—Finance—Purchasing_Forms - 2018.doe
Mayor's signature
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,;—Ken rin
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F-1 Payment Bond
F-1 City Manager Signature
9 City Clerk Attest/Signature
City Attorney/Signature
Date
October 23, 2018
Approval:
�Aurhasing Marra r Date
Ak-A V
Finance Director Date
Date
Jones, Edmunds & Associates, Inc Piggyback Contract (PBA 18/19-17)
The City of Sanford ("City") enters this "Piggyback" Contract with Jones
Edmunds & Associates, Inc., a Florida corporation (hereinafter referred to as the
"Consultant"), whose principal address is 730 NE Waldo Road,
Gainesville, Florida 32641, under the terms and conditions hereinafter provided. The
City and the Consultant agree as follows:
(1). The Purchasing Policy for the City of Sanford allows for "piggybacking"
contracts. Pursuant to this procedure, the City is allowed to piggyback an existing
government contract, and there is no need to obtain formal or informal quotations,
proposals or bids. The parties agree that the Consultant has entered a contract with
St. Johns County, Florida, said contract being identified as "Continuing Contract For
RFQ 14-95 - Geographic Information Systems (GIS) And Technology Services, St.
Johns County, Florida, Master Contract - 14 -MAS -JON -05573" (said original contract
being referred to as the "original government contract") in order for the Consultant to
provide all labor, material and equipment necessary to provide Geographic
Information Systems (GIS) and technology services, all as shown in the original
government contract as well as like goods and services as required by the City.
(2). The original government contract documents are incorporated herein by
reference and is attached as Exhibit "A" to this contract. All of the terms and
conditions set out in the original government contract are fully binding on the parties
and said terms and conditions are incorporated herein; provided, however, that the
City will negotiate and enter work orders/purchase orders with the Consultant
in accordance with City policies and procedures for particular goods and services.
1
(3). Notwithstanding the requirement that the original government contract
is fully binding on the parties, the parties have agreed to modify certain technical
provisions of the original government contract as applied to this Contract between
the Consultant and the City, as follows:
(a). Time Period ("Term") of this Contract: (state NIA if this is not applicable).
N/A.
(b). Insurance Requirements of this Contract: (state N/A if this is not
applicable). N/A.
(c). Any other provisions of the original government contract that will be
modified: City shall compensate Consultant based on the rates incorporated herein
by reference and attached as Exhibit B.
(d). Address change for the City: Notwithstanding the address
and contact information for the government entity as set out in the original
government contract, the Consultant agrees that it shall send notices, invoices and
shall conduct all business with the City to the attention of City Manager, at: City of
Sanford, 300 North Park Avenue; Sanford, Florida 32771. The City Manager's
designated representative for this Contract is Marisol Ordonez; Purchasing Manager;
Finance -Purchasing Division; City Hall; City of Sanford, Florida; 300 North Park
Avenue; Sanford, Florida 32771, telephone number 407.688.5028, facsimile
transmittal number 407.688.5021 and whose e-mail address is
Marisol.ordonez@sanfordfl.gov.
(e). Notwithstanding anything in the original government contract to
the contrary, the venue of any dispute will be in Seminole County, Florida.
Litigation between the parties arising out of this Contract shall be in Seminole County,
Florida in the Court of appropriate jurisdiction. The law of Florida shall control
any dispute between the parties 2
arising out of or related to this Contract, the performance thereof or any products or
services delivered pursuant to such Contract.
(f). Notwithstanding any other provision in the original government contract to
the contrary, there shall be no arbitration with respect to any dispute between the parties
arising out of this Contract. Dispute resolution shall be through voluntary and non-binding
mediation, negotiation or litigation in the court of appropriate jurisdiction in Seminole
County, Florida, with the parties bearing the costs of their own legal fees with respect to
any dispute resolution, including litigation.
(g). All the services to be provided or performed shall be in conformance with
commonly accepted industry and professional codes and standards, standards of the
City, and the laws of any Federal, State or local regulatory agency.
(h). IF THE CONTRACTOR/CONSULTANT HAS
QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S
(CONSULTANT'S) DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS AT (407) 688-5012, TRACI HOUCHIN,
CITY CLERK, CMC, FCRM, CITY OF SANFORD, CITY HALL, 300
NORTH PARK AVENUE, SANFORD,
FLORIDA 327711
TRACI.HOUCHIN@SANFORDFL.GOV.
(11). In order to comply with Section 119.0701, Florida Statutes, public
3
records laws, the Consultant must:
(A). Keep and maintain public records that ordinarily and necessarily would
be required by the City in order to perform the service.
(B). Provide the public with access to public records on the same terms and
conditions that the City would provide the records and at a cost that does not exceed
the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law.
(C). Ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed except as authorized
by law.
(D). Meet all requirements for retaining public records and transfer, at no
cost, to the City all public records in possession of the Consultant upon
termination of the contract and destroy any duplicate public records that are exempt
or confidential and exempt from public records disclosure requirements. All
records stored electronically must be provided to the City in a format that is
compatible with the information technology systems of the City.
(III). If the Consultant does not comply with a public records request, the
City shall enforce the contract provisions in accordance with this Agreement.
(IV). Failure by the Consultant to grant such public access and comply with
public records requests shall be grounds for immediate unilateral cancellation
of this Agreement by the City. The Consultant shall promptly provide the City with a
copy of any request to inspect or copy public records in possession of the
Consultant and shall promptly provide the City with a copy of the Consultant's
response to each such request.
(i). All other provisions in the original government contract are fully binding on
the parties and will represent the agreement between the City and the Consultant.
4
Entered this rda
Y of Wnm' 'K- 2018.
Attest:
Ar. J"—
Amanda Sullivan, JD
Contracts Specialist
SKaufman 10/31/2018
BCunningham
Attest:
raic,
-V M
Traci Hou'chin, CIVIC, FCRM
City Clerk
Approved as to form and legal s
Jones, Edmunds & Associates, Inc., a
Florida corporation.
By:
Stanl—eyy F"-r'erreira, Jr., PE
President & CEO
Date:128 .0i
City Of Sanford
By:
Norton N. Bonapar e Jr.
Q-4NALinmnszr
Exhibit "A"
CONTINUING CONTRACT
FOR RFQ 14-95
GEOGRAPHIC INFORMATION SYSTEMS (GIS) AND TECHNOLOGY SERVICES
ST. JOHNS COUNTY, FLORIDA
MASTER CONTRACT 14 -MAS -JON -05573
This Contract is made as of the day of:1r..�� a� _,2014, by and between the Board of County
Commissioners of St. Johns County, Florida, hereinafter referred to as the COUNTY, and Jones Edmunds & Associates
Inc. [] an individual, [X] a corporation, [] a partnership, authorized to do business in the State of Florida, hereinafter
referred to as the CONSULTANT, whose address is: 730 NE Waldo Road, Gainesville FL 32641; Phone (352)
377.5821; Fax (352) 377.3166 In consideration of the mutual promises contained herein, the COUNTY and the
CONSULTANT agree as follows:
ARTICLE 1— CONTRACT DOCMENTS
The term CONTRACT DOCUMENTS means and includes the following:
1. RFQ DOCUMENTS AND ALL, ADDENDA (EXHIBIT A)
2. CONSULTANT'S RESPONSE TO RFQ AND PROPOSAL (EXHIBIT B)
3. CONTINUING CONTRACT AGREEMENT NUMBER 14 -MAS -JON -05573
4. ATTACHMENTS
5. NOTICE OF AWARD
6. INSURANCE CERTIFICATES
7. CONSULTANT PERFORMANCE REVIEW
8. TASK ORDERS
9. CHANGE ORDERS
10. AMENDMENTS
11. CONSUL'TANT'S RATE SHEET/ FEE SCHEDULE (EXHIBIT C)
ARTICLE 2 — SERVICES
a. The CONSULTANT's responsibility under this Contract is to provide professional and consultation services as set
forth in Exhibits A and B in the area of Geographic Information Systems (GIS) and Technology Services for St.
Johns County on an as -needed basis for the duration of this Contract (the Services). The scope of such Services shall
be detailed and performed in accordance with the provisions of a Task Order issued by the County for each project,
and subject to the terms and conditions contained in the Contract Documents. Each Task Order issued under this
Contract shall identify a representative of the COUNTY who shall provide direction to CONSULTANT in connection
with services performed under the Task Order (the County Representative).
b. The CONSULTANT shall perform the Services under the general direction of the County Representative.
c. For each project, the CONSULTANT shall submit to the County Representative a detailed scope of work, a detailed
cost estimate, and a project schedule on the CONSULTANT's letterhead. If a subcontractor is performing any work
related to the Services, then the CONSULTANT shall submit documentation of the subcontractor's services and fees.
ARTICLE 3 — SCHEDULE - The COUNTY and the CONSULTANT shall mutually approve each project schedule.
Upon mutual approval, the project schedule shall be attached to and incorporated into each Task Order.
ARTICLE 4 — COMPENSATION and BILLINGANVOICING
a. The COUNTY shall pay as compensation to the CONSULTANT for services satisfactorily performed, in accordance
with the terms, rates and fees provided in each Task Order issued.
b. It is expressly understood that the CONSULTANT's compensation is based upon the CONSULTANT adhering to
performance of the Services detailed in the Contract Documents. As such, the CONSULTANT's compensation is
dependent upon satisfactory performance and delivery of all work product and deliverables noted in the Contract
Documents.
c. To the extent that the CONSULTANT is not in violation with any material aspect of this Agreement, and has not
received a notice of termination of this Contract from the County, then the CONSULTANT may bill the County in
accordance with the payment schedule provided in each issued Task Order.
d. Although there is no billing form or format pre -approved by either the COUNTY, or the CONSULTANT, bills
submitted by the CONSULTANT shall reference this Contract, the applicable Task Order number and a detailed
written report of the work completed in connection with the Services. A sample billing form is attached to this
Contract as EXI IIBIT D. The CONSULTANT is not required to use the sample billing form; however, if a bill from
the CONSULTANT does not contain sufficient information to connect it to work performed pursuant to this
agreement, the County may return the bill to the CONSULTANT, and request additional documentation or
information. Under such circumstances, the timeframe for payment will be extended by the time necessary to receive a
verified bill.
e. Bills shall be delivered to the County Representative unless the County Representative directs the CONSULTANT in
writing to deliver the bills elsewhere.
f. Upon receipt and verification of the CONSULTANT's bill, the County shall process the bill, and forward payment to
the CONSULTANT within thirty (30) days of verification.
g. In order for both parties to close their books and records, the CONSULTANT shall clearly state "Final Invoice" on the
CONSULTANT's final billing to the COUNTY for any Task Order issued under this Contract, and indicate that all
Services under that Task Order have been performed, all charges and costs for the Task Order have been invoiced to
St. Johns County, and there is no further work to be performed under the Task Order.
h. Acceptance of the final payment by the CONSULTANT shall constitute a release of all claims against the COUNTY
arising from this Contract.
i. Labor Unit rates established on the Effective Date of this Contact may be adjusted once annually and shall be
reflected in the first Task Order issued after each anniversary date (12 calendar months) of this Contract. The reference
index used to determine the amount of rate adjustment shall be the Bureau of Labor Statistics unadjusted Consumer
Price Index for all items for All Urban Consumers (CPI-U), U. S. City Average, published immediately prior to the
contract anniversary date. The current index, June, 2014 is 238.343.
AR'T'ICLE 5 - TRUTH-IN-NEGOTIATION CERTIFICATE - By executing this Contract, the CONSULTANT
certifies that the wage rates and other factual unit costs supporting the compensation provided in this Contract are accurate,
complete, and current as of the Effective Date of this Contract. Such rates and costs shall be reduced to exclude any
significant sums should the COUNTY determine that the rates and costs were increased due to inaccurate, incomplete, or
noncurrent wage rates, factual unit costs, or inaccurate representations of fees paid to outside consultants. The COUNTY
may exercise its rights under this Article within one (1) year following the end of this Contract.
ARTICLE 6 — TERMINATION
a. This Agreement may be terminated upon either the COUNTY or the CONSULTANT providing at least thirty (30)
days advance written notice to the other party of such notice of termination. Such written notification shall indicate
that either the COUNTY or the CONSULTANT intends to terminate this Contract no less than thirty (30) days from
the date of notification and shall provide a date of termination. Consistent with other provisions of this Contract, the
CONSULTANT shall be compensated for any services or expenses that are both authorized under this Contract and
that are performed or accrue up to the termination of this Contract.
b. Upon the CONSULTANT's receipt a Notice of Termination by the COUNTY, except as otherwise directed by the
COUNTY, the CONSULTANT shall:
i. Stop work on the date and to the extent specified;
ii. Terminate and settle all orders and subcontracts relating to the performance of the terminated work;
iii. Transfer all work in process, completed work, and other material related to the terminated work to the
COUNTY; and
iv. Continue and complete all parts of the work that have not been terminated.
ARTICLE. 7 — PERSONNEL
a. The CONSULTANT represents that it has or that it shall secure, at its own expense, all necessary personnel required
to perform the Services under this Contract. Such personnel shall not be employees of or have any contractual
relationship with the COUNTY.
b. All of the Services required hereunder shall be performed by the CONSULTANT or under the CONSULTANT's
supervision, and all personnel engaged in performing the Services shall be fully qualified and, if required, authorized
or permitted under applicable State and Local law to perform such Services.
c. Any changes or substitutions in the CONSULTANT's key personnel, as listed in Exhibit C, must be made known to
the COUNTY in accordance with Article 32 of this Contract, and written approval must be granted by the COUNTY
before said change or substitution may become effective.
d. The CONSULTANT agrees that all Services shall be performed by skilled and competent personnel in a manner
consistent with that degree of care and skill ordinarily used by members of the same profession currently practicing
under similar circumstances.
ARTICLE 8 — SUBCONTRACTING
a. The CONSULTANT shall obtain the COUNTY's consent prior to engaging any subcontractor to perform work under
this Agreement. Such consent shall not be unreasonably withheld. The COUNTY reserves the right to accept the use
of a subcontractor or to reject the selection of a particular subcontractor and to inspect all facilities of any
subcontractors in order to make a determination as to the capability of the subcontractor to perform properly the
Services described in this Contract. The CONSULTANT is encouraged to seek minority and women business
enterprises for participation in subcontracting opportunities.
b. If a subcontractor fails to perform or make progress, as required by this Contract, and it is necessary to replace the
subcontractor to complete the work in a timely fashion, the CONSULTANT shall promptly do so, subject to
acceptance of the new subcontractor by the COUNTY.
ARTICLE 9- FEDERAL AND STATE TAX
a. The COUNTY is exempt from payment of Florida State Sales and Use Taxes. The COUNTY shall provide an
exemption certificate to the CONSULTANT. The CONSULTANT shall not be exempted from paying tax to their
suppliers for materials used to fulfill contractual obligations with the COUNTY, nor is the CONSULTANT authorized
to use the COUNTY's Tax Exemption Number in securing such materials.
b. The CONSULTANT shall be solely responsible for payment of CONSULTANT's FICA and Social Security benefits
with respect to perfornnance under this Contract.
ARTICLE 10 - AVAILABILITY OF FUNDS - The CONSULTANT acknowledges that the COUNTY's obligations
under this agreement are contingent upon the appropriation of sufficient funds for that purpose by the Board of County
Commissioners. Pursuant to the requirements of Section 129.07, Florida Statutes, payment made under this agreement shall
not exceed the amount appropriated in the COUNTY's budget for such purpose in that fiscal year. Nothing in this
agreement shall create any obligation on the part of the Board of County Commissioners to appropriate such funds for the
payment of services provided under this contract during any given fiscal year.
ARTICLE 11 - INSURANCE - The CONSULTANT shall not commence work under this Contract until it has obtained
all insurance required under this section & such insurance has been approved by the COUNTY. All insurance policies shall
be issued by companies authorized to do business under the laws of the State of Florida. The CONSULTANT shall furnish
proof of Insurance to the COUNTY prior to the commencement of operations. The Certificate shall clearly indicate the
CONSULTANT has obtained insurance of the type, amount, and classification as required by contract and that no material
change or cancellation of the insurance shall be effective without thirty (30) days prior written notice to the COUNTY.
Certificates shall specifically include the COUNTY as Additional Insured for all lines of coverage except Workers'
Compensation and Professional Liability. A copy of the endorsement must accompany the certificate. Compliance with the
foregoing requirements shall not relieve the CONSULTANT of its liability and obligations under this Contract.
Certificate Holder Address: St. Johns County, a political subdivision of the State of Florida
500 San Sebastian View
St. Augustine, FI 32084
a. Insurance Requirements: The CONSULTANT shall maintain during the life of this Contract, Comprehensive General
Liability Insurance with minimum limits of $1,000,000 per occurrence, $2,000,000 aggregate to protect the
CONSULTANT from claims for damages for bodily injury, including wrongful death, as well as from claims of
property damages which may arise from any operations under this Contract, whether such operations be by the
CONSULTANT or by anyone directly employed by or contracting with the CONSULTANT.
The CONSULTANT shall maintain during the life of the contract, Professional Liability or Errors and Omissions
Insurance with minimum limits of $1,000,000, if applicable.
The CONSULTANT shall maintain during the life of this Contract, Comprehensive Automobile Liability Insurance
with minimum limits of $2,000,000 combined single limit for bodily injury and property damage liability to protect the
CONSULTANT from claims for damages for bodily injury, including the ownership, use, or maintenance of owned
and non -owned automobiles, including rented/hired automobiles whether such operations be by the CONSULTANT
or by anyone directly or indirectly employed by a CONSULTANT.
The CONSULTANT shall maintain Umbrella or Excess Liability Insurance covering workers compensation,
commercial general liability and business auto liability with minimum limits of liability of $1,000,000.
The CONSULTANT shall maintain during the life of this Contract, adequate Workers' Compensation Insurance in at
least such amounts as are required by the law for all of its employees.
b. in the event of unusual circumstances, the County Administrator, or his designee, may adjust the insurance
requirements contained herein. In such event, the COUNTY shall provide written notice of the required adjustment to
the CONTRACTOR as provided in Article 32 of this Contract.
ARTICLE 12 — INDEMNIFICATION - The CONSULTANT shall indemnify & hold harmless the COUNTY, & its
officers & employees, from liabilities, damages, losses, & cost, including, but not limited to, reasonable attorneys' fees, to
the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the CONSULTANT & other
persons employed or utilized by the CONSULTANT in the performance of this Contract. Said indemnification shall apply
to any legal, equitable, or administrative action arising under this agreement, including any alternative dispute resolution
proceeding.
ARTICLE 13 - SUCCESSORS AND ASSIGNS - The COUNTY and the CONSULTANT each binds itself and its
partners, successors, executors, administrators and assigns to the other party of this Contract and to the partners,
successors, executors, administrators and assigns of such other party, in respect to all covenants of this Contract. Except as
above, neither the COUNTY nor the CONSULTANT shall assign, sublet, convey or transfer its interest in this Contract
without the written consent of the other. Nothing herein shalt be construed as creating any personal liability on the part of
any officer or agent of the COUNTY which may be a party hereto, nor shall it be construed as giving any rights or benefits
hereunder to anyone other than the COUNTY and the CONSULTANT.
ARTICLE 14 — REMEDIES - No remedy herein conferred upon any party is intended to be exclusive or any other
remedy, and each and every such remedy shall be cumulative and shall be in addition to every other remedy given
hereunder or nor or hereafter existing at law or in equity or by statute or otherwise. No single or partial exercise by any
party or any right, power, or remedy hereunder shall preclude any other or further exercise thereof.
In any action brought by either party for the enforcement of the obligations of the other party, the prevailing party shall be
entitled to recover reasonable attorney's fees.
ARTICLE 15 - CONFLICT OF INTEREST - The CONSULTANT represents that it presently has no interest & shall
acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required
hereunder. The CONSULTANT further represents that no person having any interest shall be employed for said
performance.
The CONSULTANT shall promptly notify the COUNTY in writing by certified mail of all potential conflicts of interest
for any prospective business association, interest or other circumstance which may influence or appear to influence the
CONSULTANT's judgment or quality of services being provided hereunder. Such written notification shall identify the
prospective business association, interest or circumstance, the nature of work that the CONSULTANT may undertake and
request an opinion of the COUNTY, whether such association, interest, or circumstance constitutes a conflict of interest if
entered into by the CONSULTANT.
The COUNTY agrees to notify the CONSULTANT of its opinion by certified mail within 30 days of receipt of notification
by the CONSULTANT. If, in the opinion of the COUNTY, the prospective business association, interest or circumstance
would not constitute a conflict of interest by the CONSULTANT, the COUNTY shall so state in the notification & the
CONSULTANT shall, at his/her option enter into said association, interest or circumstance & it shall be deemed not in
conflict of interest with respect to services provided to the COUNTY by the CONSULTANT under the terms of this
Contract.
ARTICLE 16 - EXCUSABLE DELAYS - The CONSULTANT shall not be considered in default by reason of any delay
in performance if such delay arises out of causes reasonably beyond the CONSULTANT's control and without its fault or
negligence. Such cases may include, but are not limited to: acts of God; the COUNTY's emissive and commissive
failures; natural or public health emergencies; freight embargoes; and severe weather conditions
If delay is caused by the failure of the CONSULTANT's subcontractor(s) to perform or make progress, and if such delay
arises out of causes reasonably beyond the control of the CONSULTANT and its subcontractor(s) and is without the fault
or negligence of either of them, the CONSULTANT shall not be deemed to be in default.
Upon the CONSULTANT's request, the COUNTY shall consider the facts and extent of any delay in performing the work
and, if the CONSULTANT's failure to perform was without its fault or negligence, the Contract Schedule and any other
affected provision of this Contract shall be revised accordingly; subject to the COUNTY's right to change, terminate, or
stop any or all of the Work at any time.
ARTICLE 17 — ARREARS - The CONSULTANT shall not pledge the COUNTY's credit or make it a guarantor of
payment or surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness. The CONSULTANT
further warrants and represents that it has no obligation or indebtedness that would impair its ability to fulfill the terms of
this Contract.
ARTICLE, 18 - DISCLOSURE AND OWNERSHIP OF DOCUMENTS - The CONSULTANT shall deliver to the
COUNTY for approval and acceptance, and before being eligible for final payment of any amounts due, all documents and
materials prepared by and for the COUNTY under this Contract.
All written and oral information not in the public domain or not previously known, and all information and data obtained,
developed, or supplied by the COUNTY or at its expense shall be kept confidential by the CONSULTANT and shall not be
disclosed to any other party, directly or indirectly, without the COUNTY's prior written consent unless required by a lawful
order. All drawings, maps, sketches, and other data developed, or purchased under this Contract or at the COUNTY's
expense shall be and shall remain COUNTY property and may be reproduced and reused at the discretion of the COUNTY.
The COUNTY and the CONSULTANT shall comply with the provisions of Chapter 119, Florida Statutes (Public Records
Law).
All covenants, agreements, representations and warranties made herein, or otherwise made in writing by any party pursuant
hereto, including but not limited to any representations made herein relating to disclosure or ownership of documents, shall
survive the execution and delivery of this Contract and the consummation of the transactions contemplated hereby.
ARTICLE 19 — PUBLIC RECORDS
a. Tile cost of reproduction, access to, disclosure, non -disclosure, or exemption of records, data, documents, and/or
materials, associated with this Agreement shall be subject to the applicable provisions of the Florida Public Records
Law (Chapter 119, Florida Statutes), and other applicable State and Federal provisions. Access to such public records,
may not be blocked, thwarted, and/or hindered by placing the public records in the possession of a third party, or an
unaffiliated party.
b. In accordance with Florida law, to the extent that the CONSULTANT's performance under this Agreement constitutes
an act on behalf of the County, the CONSULTANT shall provide access to all public records made or received by the
CONSULTANT in conjunction with this Agreement. Specifically, if the CONSULTANT is expressly authorized, and
acts on behalf of the County under this Agreement, the CONSULTANT shall:
(1) keep and maintain public records that ordinarily and necessarily would be required by the County in order to
perform the services described herein;
(2) provide the public with access to public records related to this Agreement on the same terms and conditions that
the County would provide the records, and at a cost that does not exceed the costs provided in Chapter 119,
Florida States, or as otherwise provided by applicable law;
(3) ensure that public records related to this Agreement that are exempt or confidential and exempt from public
disclosure are not disclosed except as authorized by applicable law; and
(4) meet all requirements for retaining public records, and transfer at the CONSULTANT's sole cost and expense, all
public records in the possession of the CONSULTANT upon termination of this Agreement. The
CONSULTANT shall destroy any duplicate records that are exempt or confidential and exempt from public
disclosure requirements in accordance with applicable State and Federal provisions. Any public records stored
electronically must be provided to the County in a format that is compatible with information technology systems
maintained by the County.
o, Failure by the CONSULTANT to grant such public access shall be cause for unilateral termination of this Agreement
by the County. The CONSULTANT shall promptly provide the County notice of any request to inspect or copy
public records related to this Agreement in the CONSULTANT'S possession and shall promptly provide the County a
copy of the CONSULTANT's response to each such request.
ARTICLE 20 - INDEPENDENT CONTRACTOR RELATIONSHIP - The CONSULTANT is, and shall be, in the
performance of all work services and activities under this Contract, and Independent Contractor, and not an employee,
agent, or servant of the COUNTY. All persons engaged in any of the work or services performed pursuant to this Contract
shall at all times and in all places be subject to the CONSULTANT's sole direction, supervision, and control.
The CONSULTANT shall exercise control over the means and manner in which it and its employees perform the work,
and in all respects the CONSULTANT's relationship and the relationship of its employees to the COUNTY shall be that of
an Independent Contractor and not as employees or agents of the COUNTY. The CONSULTANT does not have the
power or authority to bind the COUNTY in any promise, agreement or representation other than specifically provided for
in this agreement.
ARTICLE 21 - CONTINGENT FEES — Pursuant to the requirements of Section 287.055(6), Florida Statutes, the
CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide employee
working solely for the CONSULTANT, to solicit or secure this Contract and that it has not paid or agreed to pay any
person, company, corporation, individual, or firm, other.than a bona fide employee working solely for the CONSULTANT,
any fee, commission, percentage, gift, or any other consideration contingent upon or resulting from the award or making of
this Contract. Violation of this Article shall be grounds for termination of this Contract. If this Contract is terminated for
violation of this Article, the COUNTY may deduct from the CONSULTANT's compensation, or otherwise recover, the
full amount of such fee, commission, percentage, gift, or other consideration.
ARTICLE 22 - ACCESS AND AUDITS - The CONSULTANT shall maintain adequate records to justify all charges,
expenses, and costs incurred in performing the Services for at least three (3) years after completion of this Contract. The
COUNTY shall have access to such books, records, and documents as required in this section for the purpose of inspection
or audit during normal business hours, at the COUNTY's cost, upon five (5) days written notice.
ARTICLE 23 — NONDISCRIMINATION - The CONSULTANT warrants and represents that all of its employees are
treated equally during employment without regard to race, color, religion, physical handicap, sex, age or national origin.
ARTICLE 24 - ENTIRETY OF CONTRACTUAL AGREEMENT - The COUNTY & the CONSULTANT agree that
the Contract Documents identified in Article 1 of this document set forth the entire agreement between the parties, & that
there are no promises or understandings other than those stated herein. This contract shall be in effect for three 3 years
from the day of acceptance by the County, & may be extended after negotiations with the CONSULTANT, if approved by
the County for three 3 additional one year increments. None of the provisions, terms & conditions contained in this
contract may be added to, modified, superseded or otherwise altered, except by written instrument executed by the parties
hereto.
ARTICLE 25 - ENFORCEMENT COSTS - If any legal action or other proceeding is brought for the enforcement of this
Contract, or.because of an alleged dispute, breach, default or misrepresentation in connection with any provisions of this
Contract, the successful or prevailing party or parties shall be entitled to recover reasonable attorney's fees, court costs and
all reasonable expenses even if not taxable as court costs (including, without limitation, all such reasonable fees, costs and
expenses incident to appeals), incurred in that action or proceedings, in addition to any other relief to which such party or
parties may be entitled.
ARTICLE 26 - AUTHORITY TO PRACTICE. - The CONSULTANT hereby represents and warrants that it has and
shall continue to maintain all license and approvals required to conduct business, and that it shall at all times conduct its
business activities in a reputable mariner.
ARTICLE 27 — SEVERABILITY - If any term or provision of this Contract, or the application thereof to any person or
circumstances shall, to any extent, be held invalid or unenforceable, the remainder of this Contract, or the application of
such items or provision, to persons or circumstances other than those as to which it is held invalid or unenforceable, shall
not be affected and every other term and provision of this Contract shall be deemed valid and enforceable to the extent
permitted by law.
ARTICLE 28 - AMENDMENTS AND MODIFICATIONS - No Task Orders or modifications of this Contract shall be
valid unless in writing and signed by each of the parties. All amendments and modifications shall be in the form of a
Change Order or Task Order.
The COUNTY reserves the right to make changes in the Services, including alterations, reductions therein or additions
thereto. Upon receipt by the CONSULTANT of the COUNTY's notification of a contemplated change, the
CONSULTANT shall (1) if requested by the COUNTY, provide an estimate for the increase or decrease in cost due to the
contemplated change, (2) notify the COUNTY of any estimated change in the completion date, and (3) advise the
COUNTY in writing if the contemplated change shall effect the CONSULTANT's ability to meet tie completion dates or
schedules of this Contract.
If the COUNTY so instructs in writing, the CONSULTANT shall suspend work on that portion of the Services affected by
a contemplated change, pending the COUNTY's decision to proceed with the change.
If the COUNTY elects to make the change, the COUNTY shall issue a Task Order Amendment for changes to a task in
progress or a contract change order if the original contract is be changed or amended & the CONSULTANT shall not
commence work on any such change until such written Task Order or change order has been issued and signed by each of
the parties.
ARTICLE 24 - ENUMERATION OF CONTRACT DOCUMENTS - The Contract Documents, except for
modifications issued after execution of this Agreement, shall be enumerated in each Task Order.
ARTICLE 30 - FLORIDA LAW - This Contract shall be governed by the laws of the State of Florida. Venue for, any
legal, equitable, or administrative action arising under this Contract shall lie exclusively in St. Johns County.
ARTICLE 31 — ARBITRATION - The COUNTY shall not be obligated to arbitrate or permit any arbitration binding on
the COUNTY under any of the Contract Documents or in connection with the project in any manner whatsoever. However,
nothing shall prevent the COUNTY from engaging in binding arbitration in connection with this Contract if it chooses to
do so.
ARTICLE 32— NOTICE - Except as otherwise provided in this Contract, all notices required in this Contract shall be sent
by United States Postal Service, and if sent to the COUNTY shall be mailed to:
St. Johns County Purchasing Department
Attn: Bridget Mein, Contracts Coordinator
500 San Sebastian View
St. Aueustine. Florida 32084
and if sent to the CONSULTANT shall be mailed to:
Jones Edmunds & Associates Inc
730 NF.. Waldo Road
Gainesville, FL 32641
Attn: Mark Nelson V.P.
ARTICLE 33 — HEADINGS - The headings preceding the several articles and sections hereof are solely for convenience
of reference and shall not constitute a part of this Contract or affect its meaning, construction or effect.
ARTICLE 34 — EFFECT OF FAILURE TO INSIST ON STRICT COMPLIANCE WITH CONDITIONS —The
failure of either party to insist upon strict performance of any provision set forth in the Contract Documents, or any Task
Order issued pursuant to this Contract, shall not be construed as a waiver of such provision on any subsequent occasion.
ARTICLE 35 — TIME - Time is of the essence with respect to this Contract
IN WITNESS WRBKS0P the Board ofCounty Commissioners ofSt. Joh s County, Florida lias made and executed tilis
Contract oil tehalfoFthe COUNTY and CON8ULTANThoyhereunto Iiis/her hand tile day and
COUNTY CONSULTANT ?'POR'
St. jolins County, Florida ea
(Typed Name) SEAL
`---------''`~-~~~'^'^_ � ~1g74 �
Dawn Cardenas, Purcliasing Manager
Printed Name &Title
Date of Lixecution
CheryjSvickland, Clerk Of COUrts
Deputy Clerk
Date of' Execution
Kenneth S. Vogel, PE /
Senior Vice PresidentPrinted Narne & Title�
5at4l' e )It io I I
I-o�u|ySuf§oi �
>
s o0
St. Johns County Board of County Commissioners
E~ a
Purchasing Division
September 16, 2016
CONTRACT AMENDMENT
RFQ 14-95; Geographic Information Systems (GIS) and Technology Services
Master Contract No. 14 -MAS -JON -05573
Amendment #1
Jones Edmunds & Associates, Inc.
730 NE Waldo Road
Gainesville, FL 32641
Contract Amendment #1 is hereby issued to amend the above referenced contract agreement as follows:
1. Add the following new job classification to the master contract: "Systems Analyst" billed at $123.75/hr.
With the exception of the amendment stated above, all work performed shall be in accordance with all terms,
conditions and specifications of the Contract Documents under RFQ 14-95 and the Master Contract Agreement
dated November 4, 2014. All amendments issued thereafter, including this Contract Amendment, shall remain
in full force and effect.
By signing below, the Consultant indicates acceptance of the above stated amendments. Upon full execution,
this amendment shall become a Contract Document with full force and effect throughout the duration of the
Contract.
of AuthorizegSt. JOU County Representative
Printed Name and Title of St. Johns County Representative
Signature of ConsultanO Representative
ICenneth S. Vogel, PE, Managing Director / Senior Vice President
Printed Name and Title of Consultant Representative
End of Amendment #1
Date
3 16
Date
ST. JOHK. ' 0NT{Y I
1(al{i
500 San Sebastian View, St. Augustine, FL 32084 1 P: 904.209.0150 1 F: 904.209.0151 www.sjcft.us
St. Johns County Board of County Coin in iSSi8npIS
CONTRACT AMENDMENT NO: 02
RRQNo: 14-95GIS Systems and Technology Services
Master Contract No: 14'K4AS-JON-D5573
Consultant: Jones Edmunds & Associates, Inc.
7]ONGWaldo Road
Gainesville, FL3Z641
Date: October 27,Z017 '
Purchasing Division
Contract Amendment No: OZ is hereby issued to amend the above referenced Master Contract as
I. Contract Renewal Option 1of3bhereby being exercised by St. Johns County.
2. The contract time bhereby extended homNovember4'lO17foraperiodofone(1)year
and shall expire at 11:59prn Eastern Daylight Saving Time (EDST) on November 3, 2018.
3. Noincreases tothe Consultant's rates are granted bythis Amendment.
St. Johns County shall compensate the vendor based upon the terms as stated in the Master Contract
dated November 4,ZO14.
With the exception ufthe amendments, changes, modifications and revisions noted inthis Amendment,
all other terms and conditions contained in the Master Contract, as previously amended, shall remain in
full force and effect. The County and the Consultant acknowledge that any further changes,
amendments, modifications or revisions to the Contract shall be in vvhdng and executed by duly
authorized representatives of each party.
In Witness VVhereof, authorized representatives of the County, and Consultant have executed this
Amendment onthe dates below noted,
Sig of Count�Ryes)ntative Date
Jaime T. Locklear, MPA, CPPB, FCCM — Assistant Purchasing Manager
Printed, Name & Title — County Representative
5TJOHNS COUNTY
NOV ?. 0 17 Signature of Consultant Repres4ntative Date
Kenneth S. Vogel, P.E.
8en�rV�eP/�mdenU&Men � DirectorPURCHASING�u
Printed Name &Title
End of Amendment No: OZ
5(m30n6CIu*iMn\lm�St. Au�/g{w;FL}Z0:uiP:904�2n/0|50|F:90-42093|S| tvw=.sic8/a
St. Johns County Board of County Commissioners
Purchasing Division
CONTRACT AMENDMENT No: 03
RFQ No: 14-95; Geographic Information Systems (GIS) and Technology Services
Master Contract No: 14 -MAS -JON -05573
Consultant: Jones Edmunds & Associates, Inc.
730 NE Waldo Road
Gainesville, FL 32641
Dater August 27, 2018
Contract Amendment No: 03 is hereby issued to amend the above referenced Master Contract as
follows:
1. Contract Renewal Option 2 of 3 is hereby being exercised by St. Johns County.
2. The contract time is hereby extended for a period of one (1) year, from November 4, 2018
through and until 11:59 p.m. Eastern Standard Time (EST) on November 3, 2019.
3. No increases to the Consultant's rates are granted by this Amendment.
St. Johns County shall compensate the vendor based upon the terms as stated in the Master Contract
dated November 4, 2014.
With the exception of the amendments, changes, modifications and revisions noted in this Amendment,
all other terms and conditions contained in the Master Contract, as previously amended, shall remain in
full force and effect. The County and the Consultant acknowledge that any further changes,
amendments, modifications or revisions to the Contract shall be in writing and executed by duly
authorized representatives of each party.
In Witness Whereof, authorized representatives of the County, and Consultant have executed this
Amendment on the dates below noted.
Sighature,qflC6gnty hepresentative D� tie
Leigh Daniels, CPPB — Procurement Supervisor/Acting Purchasing Manager
Printed ame & Title — County Representative
August 31, 2018
Signature o on Itant Representative Date
Stanley F. Ferreira, Jr., PE, President & CEO
Printed Name &Title
-W
End of Amendment No: 03
500 San Sebastian View, St. Augustine, FL 32084 1 P: 904.209.0150 1 F: 904.209.0151 www.sjcfl.us
Integrity - Knowledge - Service
2018 Standard Hourly Rates
La
Project Officer
Hourly
Rate
$
250
Senior Project Manager
$
225
Project Manager
$
170
Chief Engineer or Scientist
$
225
Senior Engineer
$
215
Senior. Scientist
$
160
Project Engineer
$
170
Project Scientist
$
150
Engineer or Scientist
$
130
Enqineer Intern (PhD)
$
120
Engineer Intern or Associate Scientist
$
100
Designer
$
120
Senior CADD Designer
$
115
Senior CADD Technician
$
go
Systems Analyst
$
160
Senior GIS Analyst or Senior GIS Programmer
$
130
GIS Analyst or Programmer
$
100
Senior GIS Technician
$
80
GIS Technician
$
70
Senior Database Administrator
$
165
Database Administrator
$
130
Environmental Data Analyst
$
90
Senior Field Technician Environmental
$
95
Field Technician Environmental
$
85
Senior Construction Administrator
$
155
Construction Administrator
$
120
Senior Field Representative Construction
$
105
Field Representative Construction
$
85
Construction Project Coordinator
$
70
Senior Administrative Assistant
$
85
Administrative Assistant
$
65
Senior Technical Editor
$
110
Travel — Company Vehicle — $0.60/rni|e plus 1596
Travel — Personal Vehicle — IRS Standard Mileage Rate plus 15%
Subconsultants — Cost plus 15%
Rates Effective January 1,2018
800237]053 1 JONESEDkAUNDSIDk8
Exhibit "A"
CONTINUING CONTRACT
FOR RFQ 14-95
GEOGRAPHIC INFORMATION SYSTEMS (GIS) AND TECHNOLOGY SERVICES
ST. JOHNS COUNTY, FLORIDA
MASTER CONTRACT 14 -MAS -JON -05573
This Contract is made as of the t=' day of A010,,,,b a- , 2014, by and between the Board of County
Commissioners of St. Jahns County, Florida, hereinafter referred to as the COUNTY, and Jones Edmunds & Associates
Inc. [] an individual, [X] a corporation, [] a partnership, authorized to do business in the State of Florida, hereinafter
referred to as the CONSULTANT, whose address is: 730 NE Waldo Road Gainesville,_FL 32641; Phone (352)
377.5821; Fax (352) 377.3166. In consideration of the mutual promises contained herein, the COUNTY and the
CONSULTANT agree as follows:
ARTICLE 1— CONTRACT DOCMENTS
The term CONTRACT DOCUMENTS means and includes the following:
I . RFQ DOCUMENTS AND ALL ADDENDA (EXHIBIT A)
2. CONSULTANT'S RESPONSE TO RFQ AND PROPOSAL (EXHIBIT B)
3. CONTINUING CONTRACT AGREEMENT NUMBER 14 -MAS -JON -05573
4. ATTACHMENTS
5. NOTICE OF AWARD
6. INSURANCE CERTIFICATES
7. CONSULTANT PERFORMANCE REVIEW
8. TASK ORDERS
9. CHANGE ORDERS
10. AMENDMENTS
IL CONSULTANT'S RATE SHEET / FEE SCHEDULE (EXHIBIT C)
ARTICLE 2— SERVICES
a. The CONSULTANT's responsibility under this Contract is to provide professional and consultation services as set
forth in Exhibits A and B in the area of Geographic Information Systems (GiS) and Technology Services for St.
Johns Countv on an as -needed basis for the duration of this Contract (the Services). The scope of such Services shall
be detailed and performed in accordance with the provisions of a Task Order issued by the County for each project,
and subject to the terms and conditions contained in the Contract Documents. Each Task Order issued under this
Contract shall identify a representative of the COUNTY who shall provide direction to CONSULTANT in connection
with services performed under the Task Order (the County Representative).
b. The CONSULTANT shall perform the Services under the general direction of the County Representative.
c. For each project, the CONSULTANT shall submit to the County Representative a detailed scope of work, a detailed
cost estimate, and a project schedule on the CONSULTANT's letterhead. If a subcontractor is performing any work
related to the Services, then the CONSULTANT shall submit documentation of the subcontractor's services and fees.
ARTICLE 3 — SCHEDULE - The COUNTY and the CONSULTANT shall mutually approve each project schedule.
Upon mutual approval, the project schedule shall be attached to and incorporated into each Task Order.
ARTICLE 4 — COMPENSATION and BI LLING/INVOICING
a. The COUNTY shall pay as compensation to the CONSULTANT for services satisfactorily performed, in accordance
with the terms, rates and fees provided in each Task Order issued.
b. It is expressly understood that the CONSULTANT's compensation is based upon the CONSULTANT adhering to
performance of the Services detailed in the Contract Documents. As such, the CONSULTANT's compensation is
dependent upon satisfactory performance and delivery of all work product and deliverables noted in the Contract
Documents.,
c. To the extent that the CONSULTANT is not in violation with any material aspect of this Agreement, and has not
received a notice of termination of this Contract from the County, then the CONSULTANT may bill the County in
accordance with the payment schedule provided in each issued Task Order.
d. Although there is no billing form or format pre -approved by either the COUNTY, or the CONSULTANT, bills
submitted by the CONSULTANT shall reference this Contract, the applicable Task Order number and a detailed
written report of the work completed in connection with the Services. A sample billing form is attached to this
Contract as EXHIBIT D. The CONSULTANT is not required to use the sample billing form; however, if a bill from
the CONSULTANT does not contain sufficient information to connect it to work performed pursuant to this
agreement, the County may return the bill to the CONSULTANT, and request additional documentation or
information. Under such circumstances, the timeframe for payment will be extended by the time necessary to receive a
verified bill.
e. Bills shall be delivered to the County Representative unless the County Representative directs the CONSULTANT in
writing to deliver the bills elsewhere.
f. Upon receipt and verification of the CONSULTANT's bill, the County shall process the bill, and forward payment to
the CONSULTANT within thirty (30) days of verification.
g. In order for both parties to close their books and records, the CONSULTANT shall clearly state "Final Invoice" on the
CONSULTANT's final billing to the COUNTY for any Task Order issued under this Contract, and indicate that all
Services under that Task Order have been performed, all charges and costs for the Task Order have been invoiced to
St. Johns County, and there is no further work to be performed under the Task Order.
h. Acceptance of the final payment by the CONSULTANT shall constitute a release of all claims against the COUNTY
arising from this Contract.
i. Labor Unit rates established on the Effective Date of this Contract may be adjusted once annually and shall be
reflected in the first Task Order issued after each anniversary date (12 calendar months) of this Contract. The reference
index used to determine the amount of rate adjustment shall be the Bureau of Labor Statistics unadjusted Consumer
Price Index for all items for All Urban Consumers (CPI-U), U. S. City Average, published immediately prior to the
contract anniversary date. The current index, June, 2014 is 238.343.
ARTICLE .5 - TRUTH-IN-NEGOTIATION CERTIFICATE - By executing this Contract, the CONSULTANT
certifies that the wage rates and other factual unit costs supporting the compensation provided iii this Contract are accurate,
complete, and current as of the Effective Date of this Contract. Such rates and costs shall be reduced to exclude any
significant sums should the COUNTY determine that the rates and costs were increased due to inaccurate, incomplete, or
noncurrent wage rates, factual unit costs, or inaccurate representations of fees paid to outside consultants. The COUNTY
may exercise its rights under this Article within one (1) year following the end of this Contract.
ARTICLE 6 — TERMINATION
a. This Agreement may be terminated upon either the COUNTY or the CONSULTANT providing at least thirty (30)
days advance written notice to the other party of such notice of termination. Such written notification shall indicate
that either the COUNTY or the CONSULTANT intends to terminate this Contract no less than thirty (30) days from
the date of notification and shall provide a date of termination. Consistent with other provisions of this Contract, the
CONSULTANT shall be compensated for any services or expenses that are both authorized under this Contract and
that are performed or accrue up to the termination of this Contract.
b. Upon the CONSULTANT's receipt a Notice of Termination by the COUNTY, except as otherwise directed by the
COUNTY, the CONSULTANT shall:
i. Stop work on the date and to the extent specified;
ii. Terminate and settle all orders and subcontracts relating to the performance of the terminated work;
iii. Transfer all work in process, completed work, and other material related to the terminated work to the
COUNTY; and
iv. Continue and complete all parts of the work that have not been terminated.
ARTICLE 7 — PERSONNEL
a. The CONSULTANT represents that it has or that it shall secure, at its own expense, all necessary personnel required
to perform the Services under this Contract. Such personnel shall not be employees of or have any contractual
relationship with the COUNTY.
b. All of the Services required hereunder shall be performed by the CONSULTANT or under the CONSULTANT's
supervision, and all personnel engaged in performing the Services shall be fully qualified and, if required, authorized
or permitted under applicable State and Local law to perform such Services.
c. Any changes or substitutions in the CONSULTANT's key personnel, as listed in Exhibit C, must be made known to
the COUNTY in accordance with Article 32 of this Contract, and written approval must be granted by the COUNTY
before said change or substitution may become effective.
d. The CONSULTANT agrees that all Services shall be performed by skilled and competent personnel in a manner
consistent with that degree of care and skill ordinarily used by members of the same profession currently practicing
under similar circumstances.
ARTICLE 8 — SUBCONTRACTING
a. The CONSULTANT shall obtain the COUNTY's consent prior to engaging any subcontractor to perform work under
this Agreement. Such consent shall not be unreasonably withheld. The COUNTY reserves the right to accept the use
of a subcontractor or to reject the selection of a particular subcontractor and to inspect all facilities of any
subcontractors in order to make a determination as to the capability of the subcontractor to perform properly the
Services described in this Contract. The CONSULTANT is encouraged to seek minority and women business
enterprises for participation in subcontracting opportunities.
b. If a subcontractor fails to perform or make progress, as required by this Contract, and it is necessary to replace the
subcontractor to complete the work in a timely fashion, the CONSULTANT shall promptly do so, subject to
acceptance of the new subcontractor by the COUNTY.
ARTICLE 9 - FEDERAL AND STATE TAX
a. The COUNTY is exempt fiom payment of Florida State Sales and Use Taxes. The COUNTY shall provide an
exemption certificate to the CONSULTANT. The CONSULTANT shall not be exempted from paying tax to their
suppliers for materials used to fulfill contractual obligations with the COUNTY, nor is the CONSULTANT authorized
to use the COIJNTY's "fax Exemption Number in securing such materials.
b. The CONSULTANT shall be solely responsible for payment of CONSULTANT's FICA and Social Security benefits
with respect to performance under this Contract.
ARTICLE 10 - AVAILABILITY OF FUNDS - The CONSULTANT acknowledges that the COUNTY's obligations
under this agreement are contingent upon the appropriation of sufficient funds for that purpose by the Board of County
Commissioners. Pursuant to the requirements of Section 129.07, Florida Statutes, payment made under this agreement shall
not exceed the amount appropriated in the COUNTY's budget for such purpose in that fiscal year. Nothing in this
agreement shall create any obligation on the part of the Board of County Commissioners to appropriate such funds for the
payment of services provided under this contract during any given fiscal year.
ARTICLE 11 - INSURANCE - The CONSULTANT shall not commence work under this Contact until it has obtained
all insurance required under this section & such insurance has been approved by the COUNTY. All insurance policies shall
be issued by companies authorized to do business under the laws of the State of Florida. The CONSULTANT shall furnish
proof of Insurance to the COUNTY prior to the commencement of operations. The Certificate shall clearly indicate the
CONSULTANT has obtained insurance of the type, amount, and classification as required by contract and that no material
change or cancellation of the insurance shall be effective without thirty (30) days prior written notice to the COUNTY.
Certificates shall specifically include the COUNTY as Additional bisured for all lines of coverage except Workers'
Compensation and Professional Liability. A copy of the endorsement must accompany the certificate. Compliance with the
foregoing requirements shall not relieve the CONSULTANT of its liability and obligations under this Contact.
Certificate Holder Address: St. Johns County, a political subdivision of the State of Florida
500 San Sebastian View
St. Augustine, Fl 32084
a. Insurance Requirements: The CONSULTANT shall maintain during the life of this Contract, Comprehensive General
Liability Insurance with minimum limits of $1,000,000 per occurrence, $2,000,000 aggregate to protect the
CONSULTANT from claims for damages for bodily injury, including wrongful death, as well as from claims of
property damages which may arise from any operations under this Contract, whether such operations be by the
CONSULTANT or by anyone directly employed by or contracting with the CONSULTANT.
The CONSULTANT shall maintain during the life of the contract, Professional Liability or Errors and Omissions
Insurance with minimum limits of $1,000,000, if applicable.
The CONSULTANT shall maintain during the life of this Contract, Comprehensive Automobile Liability Insurance
with minimum limits of $2,000,000 combined single limit for bodily injury and property damage liability to protect the
CONSULTANT from claims for damages for bodily injury, including the ownership, use, or maintenance of owned
and non -owned automobiles, including rented/hired automobiles whether such operations be by the CONSULTANT
or by anyone directly or indirectly employed by a CONSULTANT.
The CONSULTANT shall maintain Umbrella or Excess Laiability Insurance covering workers compensation,
commercial general liability and business auto liability with minimum limits of liability of $1,000,000.
The CONSULTANT shall maintain during the life of this Contract, adequate Workers' Compensation Insurance in at
least such amounts as are required by the law for all of its employees.
b. In the event of unusual circumstances, the County Administrator, or his designee, may adjust the insurance
requirements contained herein. In such event, the COUNTY shall provide written notice of the required adjustment to
the CONTRACTOR as provided in Article 32 of this Contract.
ARTICLE 12 — INDEMNIFICATION - The CONSULTANT shall indemnify & hold harmless the COUNTY, & its
officers & employees, from liabilities, damages, losses, & cost, including, but not limited to, reasonable attorneys' fees, to
the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the CONSULTANT & other
persons employed or utilized by the CONSULTANT in the performance of this Contract. Said indemnification shall apply
to any legal, equitable, or administrative action arising under this agreement, including any alternative dispute resolution
proceeding.
ARTICLE 13 - SUCCESSORS AND ASSIGNS - The COUNTY and the CONSULTANT each binds itself and its
partners, successors, executors, administrators and assigns to the other party of this Contract and to the partners,
successors, executors, administrators and assigns of such other party, in respect to all covenants of this Contract. Except as
above, neither the COUNTY nor the CONSULTANT shall assign, sublet, convey or transfer its interest in this Contract
without the written consent of the other. Nothing herein shall be construed as creating any personal liability on the part of
any officer or agent of the COUNTY which may be a party hereto, nor shall it be construed as giving any rights or benefits
hereunder to anyone other than the COUNTY and the CONSULTANT.
ARTICLE 14 — REMEDIES - No remedy herein conferred upon any party is intended to be exclusive or any other
remedy, and each and every such remedy shall be cumulative and shall be in addition to every other remedy given
hereunder or nor or hereafter existing at law or in equity or by statute or otherwise. No single or partial exercise by any
party or any right, power, or remedy hereunder shall preclude any other or further exercise thereof.
In any action brought by either party for the enforcement of the obligations of the other party, the prevailing party shall be
entitled to recover reasonable attorney's fees.
ARTICLE 15 - CONFLICT OF INTEREST - The CONSULTANT represents that it presently has no interest & shall
acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required
hereunder. The CONSULTANT further represents that no person having any interest shall be employed for said
performance.
The CONSULTANT shall promptly notify the COUNTY in writing by certified mail of all potential conflicts of interest
for any prospective business association, interest or other circumstance which may influence or appear to influence the
CONSULTANT's judgment or quality of services being provided hereunder. Such written notification shall identify the
prospective business association, interest or circumstance, the nature of work that the CONSULTANT may undertake and
request an opinion of the COUNTY, whether such association, interest, or circumstance constitutes a conflict of interest if
entered into by the CONSULTANT.
The COUNTY agrees to notify the CONSULTANT of its opinion by certified mail within 30 days of receipt of notification
by the CONSULTANT. If, in the opinion of the COUNTY, the prospective business association, interest or circumstance
would not constitute a conflict of interest by the CONSULTANT, the COUNTY shall so state in the notification & the
CONSULTANT shall, at his/her option enter into said association, interest or circumstance & it shall be deemed not in
conflict of interest with respect to services provided to the COUNTY by the CONSULTANT under the terms of this
Contract.
ARTICLE 16 - EXCUSABLE DELAYS - The CONSULTANT shall not be considered in default by reason of any delay
in performance if such delay arises out of causes reasonably beyond the CONSULTANT's control and without its fault or
negligence. Such cases may include, but are not limited to: acts of God; the COUNTY's emissive and commissive
failures; natural or public health emergencies; freight embargoes; and severe weather conditions
If delay is caused by the failure of the CONSULTANT's subcontractor(s) to perform or make progress, and if such delay
arises out of causes reasonably beyond the control of the CONSULTANT and its subcontractor(s) and is without the fault
or negligence of either of them, the CONSULTANT shall not be deemed to be in default.
Upon the CONSULTANT's request, the COUNTY shall consider the facts and extent of any delay in performing the work
and, if the CONSULTANT's failure to perform was without its fault or negligence, the Contract Schedule and any other
affected provision of this Contract shall be revised accordingly; subject to the COUNTY's right to change, terminate, or
stop any or all of the Work at any time.
ARTICLE 17 — ARREARS - The CONSULTANT shall not pledge the COUNTY's credit or make it a guarantor of
payment or surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness. The CONSULTANT
further warrants and represents that it has no obligation or indebtedness that would impair its ability to fulfill the terms of
this Contract.
ARTICLE, 18 - DISCLOSURE AND OWNERSHIP OF DOCUMENTS - The CONSULTANT shall deliver to the
COUNTY for approval and acceptance, and before being eligible for final payment of any amounts due, all documents and
materials prepared by and for the COUNTY under this Contract.
All written and oral information not in the public domain or not previously known, and all information and data obtained,
developed, or supplied by the COUNTY or at its expense shall be kept confidential by the CONSULTANT and shall not be
disclosed to any other party, directly or indirectly, without the COUNTY's prior written consent unless required by a lawful
order. All drawings, maps, sketches, and other data developed, or purchased under this Contract or at the COUNTY's
expense shall be and shall remain COUNTY property and may be reproduced and reused at the discretion of the COUNTY.
The COUNTY and the CONSULTANT shall comply with the provisions of Chapter 119, Florida Statutes (Public Records
Law).
All covenants, agreements, representations and warranties made herein, or otherwise made in writing by any party pursuant
hereto, including but not limited to any representations made herein relating to disclosure or ownership of documents, shall
survive the execution and delivery of this Contract and the consummation of the transactions contemplated hereby.
ARTICLE 19 — PUBLIC RECORDS
a. The cost of reproduction, access to, disclosure, non -disclosure, or exemption of records, data, documents, and/or
materials, associated with this Agreement shall be subject to the applicable provisions of the Florida Public Records
Law (Chapter 119, Florida Statutes), and other applicable State and Federal provisions. Access to such public records,
may not be blocked, thwarted, and/or hindered by placing the public records in the possession of a third party, or an
unaffiliated party.
b. In accordance with Florida law, to the extent that the CONSULTANT's performance under this Agreement constitutes
an act on behalf of the County, the CONSULTANT shall provide access to all public records made or received by the
CONSULTANT in conjunction with this Agreement. Specifically, if the CONSULTANT is expressly authorized, and
acts on behalf of the County under this Agreement, the CONSULTANT shall:
(1) keep and maintain public records that ordinarily and necessarily would be required by the County in order to
perform the services described herein;
(2) provide the public with access to public records related to this Agreement on the same terms and conditions that
the County would provide the records, and at a cost that does not exceed the costs provided in Chapter 119,
Florida States, or as otherwise provided by applicable law;
(3) ensure that public records related to this Agreement that are exempt or confidential and exempt from public
disclosure are not disclosed except as authorized by applicable law; and
(4) meet all requirements for retaining public records, and transfer at the CONSULTANT's sole cost and expense, all
public records in the possession of the CONSULTANT upon termination of this Agreement. The
CONSULTANT shall destroy any duplicate records that are exempt or confidential and exempt from public
disclosure requirements in accordance with applicable State and Federal provisions. Any public records stored
electronically must be provided to the County in a format that is compatible with information technology systems
maintained by the County.
c. Failure by the CONSULTANT to grant such public access shall be cause for unilateral termination of this Agreement
by the County. The CONSULTANT shall promptly provide the County notice of any request to inspect or copy
public records related to this Agreement in the CONSULTANT's possession and shall promptly provide the County a
copy of the CONSULTANT's response to each such request.
ARTICLE 20 - INDEPENDENT CONTRACTOR RELATIONSHIP - The CONSULTANT is, and shall be, in the
performance of all work services and activities under this Contract, and Independent Contractor, and not an employee,
agent, or servant of the COUNTY. All persons engaged in any of the work or services performed pursuant to this Contract
shall at all times and in all places be subject to the CONSULTANT's sole direction, supervision, and control.
The CONSULTANT shall exercise control over the means and manner in which it and its employees perform the work,
and in all respects the CONSULTANT's relationship and the relationship of its employees to the COUNTY shall be that of
an Independent Contractor and not as employees or agents of the COUNTY. The CONSULTANT does not have the
power or authority to bind the COUNTY in any promise, agreement or representation other than specifically provided for
in this agreement.
ARTICLE 21 - CONTINGENT FEES — Pursuant to the requirements of Section 287.055(6), Florida Statutes, the
CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide employee
working solely for the CONSULTANT, to solicit or secure this Contract and that it has not paid or agreed to pay any
person, company, corporation, individual, or firm, other than a bona fide employee working solely for the CONSULTANT,
any fee, commission, percentage, gift, or any other consideration contingent upon or resulting from the award or making of
this Contract. Violation of this Article shall be grounds for termination of this Contract. If this Contract is terminated for
violation of this Article, the COUNTY may deduct from the CONSULTANT's compensation, or otherwise recover, the
full amount of such fee, commission, percentage, gift, or other consideration.
ARTICLE 22 - ACCESS AND AUDITS - The CONSULTANT shall maintain adequate records to justify all charges,
expenses, and costs incurred in performing the Services for at least three (3) years after completion of this Contract. The
COUNTY shall have access to such books, records, and documents as required in this section for the purpose of inspection
or audit during normal business hours, at the COUNTY's cost, upon five (5) days written notice.
ARTICLE 23 — NONDISCRIMINATION - The CONSULTANT warrants and represents that all of its employees are
treated equally during employment without regard to race, color, religion, physical handicap, sex, age or national origin.
ARTICLE 24 - ENTIRETY OF CONTRACTUAL AGREEMENT - The COUNTY & the CONSULTANT agree that
the Contract Documents identified in Article 1 of this document set forth the entire agreement between the parties, & that
there are no promises or understandings other than those stated herein. This contract shall be in effect for three 3 years
from the day of acceptance by the County, & may be extended after negotiations with the CONSULTANT, if approved by
the County for three 3 additional one year increments. None of the provisions, terms & conditions contained in this
contract may be added to, modified, superseded or otherwise altered, except by written instrument executed by the parties
hereto.
ARTICLE 25 - ENFORCEMENT COSTS - If any legal action or other proceeding is brought for the enforcement of this
Contract, or because of an alleged dispute, breach, default or misrepresentation in connection with any provisions of this
Contract, the successful or prevailing party or parties shall be entitled to recover reasonable attorney's fees, court costs and
all reasonable expenses even if not taxable as court costs (including, without limitation, all such reasonable fees, costs and
expenses incident to appeals), incurred in that action or proceedings, in addition to any other relief to which such party or
parties may be entitled.
ARTICLE 26 - AUTHORITY TO PRACTICE. - The CONSULTANT hereby represents and warrants that it has and
shall continue to maintain all license and approvals required to conduct business, and that it shall at all times conduct its
business activities in a reputable manner.
ARTICLE 27 — SEVERABILITY - If any term or provision of this Contract, or the application thereof to any person or
circumstances shall, to any extent, be held invalid or unenforceable, the remainder of this Contract, or the application of
such items or provision, to persons or circumstances other than those as to which it is held invalid or unenforceable, shall
not be affected and every other term and provision of this Contract shall be deemed valid and enforceable to the extent
permitted by law.
ARTICLE 28 - AMENDMENTS AND MODIFICATIONS - No Task Orders or modifications of this Contract shall be
valid unless in writing and signed by each of the parties. All amendments and modifications shall be in the form of a
Change Order or Task Order.
The COUNTY reserves the right to make changes in the Services, including alterations, reductions therein or additions
thereto. Upon receipt by the CONSULTANT of the COUNTY's notification of a contemplated change, the
CONSULTANT shall (1) if requested by the COUNTY, provide an estimate for the increase or decrease in cost due to the
contemplated change, (2) notify the COUNTY of any estimated change in the completion date, and (3) advise the
COUNTY in writing if the contemplated change shall effect the CONSULTANT's ability to meet the completion dates or
schedules of this Contract.
If the COUNTY so instructs in writing, the CONSULTANT shall suspend work on that portion of the Services affected by
a contemplated change, pending the COUNTY's decision to proceed with the change.
If the COUNTY elects to make the change, the COUNTY shall issue a Task Order Amendment for changes to a task in
progress or a contract change order if the original contract is be changed or amended & the CONSULTANT shall not
commence work on any such change until such written Task Order or change order has been issued and signed by each of
the parties.
ARTICLE 29 - ENUMERATION OF CONTRACT DOCUMENTS - The Contract Documents, except for
modifications issued after execution of this Agreement, shall be enumerated in cacti Task Order.
ARTICLE 30 - FLORIDA LAW - This Contract shall be governed by the laws of the State of Florida. Venue for any
legal, equitable, or administrative action arising under this Contract shall lie exclusively in St. Johns County.
ARTICLE 31 — ARBITRATION - The COUNTY shall not be obligated to arbitrate or permit any arbitration binding on
the COUNTY under any of the Contract Documents or in connection with the project in any manner whatsoever. However,
nothing shall prevent the COUNTY from engaging in binding arbitration in connection with this Contract if it chooses to
do so.
ARTICLE 32— NOTICE - Except as otherwise provided in this Contract, all notices required in this Contract shall be sent
by United States Postal Service, and if sent to the COUNTY shall be mailed to:
St. Johns County Purchasing Department
Attn: Bridget Mein, Contracts Coordinator
500 San Sebastian View
St. Augustine. Florida 32084
and if sent to the CONSULTANT shall be mailed to:
Jones Edmunds & Associates Inc.
730 NF, Waldo Road
Gainesville, FL 32641
Attn: Mark Nelson, V.P.
ARTICLE 33 — HEADINGS - The headings preceding the several articles and sections hereof are solely for convenience
of reference and shall not constitute a part of this Contract or affect its meaning, construction or effect.
ARTICLE 34 — EFFECT OF FAILURE TO INSIST ON STRICT COMPLIANCE. WiTH CONDITIONS —The
failure of either party to insist upon strict performance of any provision set forth in the Contract Documents, or any Task
Order issued pursuant to this Contract, shall not be construed as a waiver of such provision on any subsequent occasion.
ARTICLE 35 — TIME - Time is of the essence with respect to this Contract.
DN WITNESS WHEREOF, tile Board ufComntyCommissioners nfSt. JuhnxCounty, Florida hmmade and executed /hio
Contract oil heho|fofthe COUNTY and CONSULTANT hmsh his/lier hand thday and
COUNTY CONSULTANT '
60
St. Jolins County, Florida Sear :
SEAL
(Typed Name) 1974.
Signature SignatUl-e IV 11 411110
Dawn Cardenas, Purchasing Manager
Printed Name & Title
Date of Oxec'ution
eal
Deputy Clerk
Date of Exec�ition
Kenneth S. Vogel, PE
Senior Vice President
Printed Name & Title
/
S
1-3 St. Johns County Board of County Commissioners
V) m<
Purchasing Division
.iLOR`9Q.
September 16, 2016
CONTRACT AMENDMENT
RFQ 14-95; Geographic Information Systems (GIS) and Technology Services
Master Contract No, 14 -MAS -JON -05573
Amendment #1
Jones Edmunds & Associates, Inc.
730 NE Waldo Road
Gainesville, FL 32641
Contract Amendment #1 is hereby issued to amend the above referenced contract agreement as follows:
1. Add the following new job classification to the master contract: "Systems Analyst" billed at $123.75/hr.
With the exception of the amendment stated above, all work performed shall be in accordance with all terms,
conditions and specifications of the Contract Documents under RFQ 14-95 and the Master Contract Agreement
dated November 4, 2014. All amendments issued thereafter, including this Contract Amendment, shall remain
in full force and effect.
By signing below, the Consultant indicates acceptance of the above stated amendments. Upon full execution,
this amendment shall become a Contract Document with full force and effect throughout the duration of the
Contract.
of AuthorizegSt. JgfihdCounty Representative
Printed Name and Title of St. Johns County Representative
Signature of Consultan$Representative
I{enneth S. Vogel, PE, Managing Director / Senior Vice President
Printed Name and Title of Consultant Representative
End of Amendment #1
1a 0�/,�
Date
U 3 16
Date
ST. JQHN C0
' I
OCT
ilz?.01
ter,;
500 San Sebastian View, St. Augustine, FL 32084 1 P: 904.209.0150 1 F: 904.209.0151 www.sjcfl.us
NOV 2- 0 V
PURCHASING
Is I
IN
St. Johns County Board 0[County Commissioners
Purchasing Division
CONTRACT AMENDMENT No: D2
Rf{\No: 14'95GIS Systems and Technology Services
Master Contract No: 14 -MAS -JON -05573
Consultant: Jones Edmunds & Associates, Inc.
7]ONEWaldo Road
Gainesville, FL3Z641
Date: October 27,Z017
Contract Amendment No: 02 is hereby issued to amend the above referenced Master Contract as
l. Contract Renewal Option 1oY3ishereby being exercised bySt. Johns County.
Z. The contract time ishereby extended hnmNuvember4,ZO17forapehodofone(1)yeor
and shall expire at 11:59pm Eastern Daylight Saving Time (EDST) on November 3, 2018.
3. Noincreases tothe Consultant's rates are granted bythis Amendment.
St. Johns County shall compensate the vendor based upon the terms as stated in the Master Contract
dated November 4, 2014.
With the exception ofthe amendments, changes, modifications and revisions noted inthis Amendment,
all other terms and conditions contained in the Master Contract, as previously amended, shall remain in
full force and effect. The County and the Consultant acknowledge that any further changes,
amendments, modifications or revisions to the Contract shall be in writing and executed by duly
authorized representatives ofeach party.
In Witness VVhereof, authorized representatives of the County, and Consultant have executed this
Amendment onthe dates below noted.
Sig(!� of County(7Ryes)ntative
Jaime T. Locklear, MPA, CPPB, FCCM — Assistant Purchasing Manager
Printed, Name & Title — County Representative
'
Signature of Consultant Repres4ntative
Kenneth S. Vogel, P.E.
Senior Vice President & Managing Director
Printed Name & Title
End of Amendment No: 02
I (/:?, iIjjr
IDate
�k 1 11 �4?
Date
500 S�m Scb�istian View, St. AulgLisline, F1 32084 1 P: 90-L'209.01 50 1 F: ()04209.0151 WWW.SjCfl.US
s
St, Johns County Board of County Commissioners.
Purchasing Division
CONTRACT AMENDMENT No: 03
RFQ No: 14-95; Geographic Information Systems (GIS) and Technology Services
Master Contract No: 14 -MAS -JON -05573
Consultant: Jones Edmunds & Associates, Inc.
730 NE Waldo Road
Gainesville, FL 32641
Dater August 27, 2018
Contract Amendment No: 03 is hereby issued to amend the above referenced Master Contract as
follows:
1. Contract Renewal Option 2 of 3 is hereby being exercised by St. Johns County.
2. The contract time is hereby extended for a period of one (1) year, from November 4, 2018
through and until 11:59 p.m. Eastern Standard Time (EST) on November 3, 2019.
3. No increases to the Consultant's rates are granted by this Amendment.
St. Johns County shall compensate the vendor based upon the terms as stated in the Master Contract
dated November 4, 2014.
With the exception of the amendments, changes, modifications and revisions noted in this Amendment,
all other terms and conditions contained in the Master Contract, as previously amended, shall remain in
full force and effect. The County and the Consultant acknowledge that any further changes,
amendments, modifications or revisions to the Contract shall be in writing and executed by duly
authorized representatives of each party.
In Witness Whereof, authorized representatives of the County, and Consultant have executed this
Amendment on the dates below noted.
Sigfiatur0,96 dynty hepresentative D t�
Leigh Daniels. CPPB — Procurement Supervisor/Acting Purchasing Manager
Printed ame & Title — County Representative
August 31, 2018
Signature o on` Itant Representative Date
Stanlev F. Ferreira, Jr., PE. President & CEO
Printed Name & Title
End of Amendment No: 03
r �iP`'•
500 San Sebastian View, St. Augustine, FL 32084 1 P: 904.209.0150 1 F: 904.209.0151 www.sjcfl.us
f
Integrity • Knowledge • Service
2018 Standard Hourly Rates
..Category
Project Officer
Hourl
Rate
250
Senior Project Manager
225
Project Manager
170
Chief En ineer or Scientist
225
Senior Engineer
215
Senior Scientist
160
Project Engineer
170
Project Scientist
$
150
Engineer or Scientist
130
Engineer Intern PhD
120
Engineer Intern or Associate Scientist
100
Designer
120
Senior CADD Designer
115
CADD Designer
100
Senior CADD Technician
90
CADD Technician
$
80
Systems Analyst
160
Senior GIS Analyst or Senior GIS Programmer
130
GIS Analyst or Programmer
100
Senior GIS Technician
$
80
GIS Technician
$
70
Senior Database Administrator
165
Database Administrator
130
Environmental Data Analyst
90
Senior Field Technician Environmental
95
Field Technician Environmental
85
Senior Construction Administrator
155
Construction Administrator
$
120
Senior Field Representative Construction
105
Field Representative Construction
85
Construction Project Coordinator
70
Senior Administrative Assistant
85
Administrative Assistant
$
65
Senior Technical Editor
$
110
Travel — Company Vehicle — $0.60/mile plus 15%
Travel — Personal Vehicle — IRS Standard Mileage Rate plus 15%
Subconsultants — Cost plus 15%
Rates Effective January 1, 2018
800.237.1053 1 JONESEDMUNDS.COM