HomeMy WebLinkAbout05/21/2019 SERC MinsSpecial Events Review Committee
Tuesday 9:00 AM — May 21, 2019
Steamboat Landing Conference Room Sanford City Hall 1" Floor 300 North Park Ave nford, FL
Agenda
Review Minutes: SERC 05/07/19, motion to approve Peter Justiniano, seconded by Faye
Winfrey.
Attendance:
Jennifer Brooks, Chairperson
Faye Winfrey
Eileen Hinson
Fred Alexander
Tyrone Lowery
Connie Fowler
Peter Justiniano
Ricky Johnson
Karan Stresen-Reuter, Secretary
Add On Items/New Business
07/20/19: Food Truck Wars, Belgian Indy Day: Paul Williams was present. Buster's Bistro
would like to collaborate their Belgian Indy Day with the food truck event. Food vendors for
profit have to be licensed and notifiy the state. If it's not a non-profit event, everyone must be
licensed. Is Buster providing all the food? Block the alley between 2nd and 3rd. Jennifer Brooks
will bring police department and/or code enforcement.
Power is needed near Buster's only.
Would like a walk through for Hurricane Party Wednesday prior to event. Paul will put vehicles at every
point and end caps will be food trucks. An officer will be needed at Palmetto and 2nd
Hook'd on Lake Monroe Event: Paul Williams was present and discussed preliminary ideas for the event.
The event would need boat security, weigh in at 12 and 2, fishing tournament, only need to register at
Celery City, a full website for the event will exist, working with Courtney Lancer for kids fishing rodeo. A
kids fishing tournament will take place on Lake Corolla from 11am — 2 pm.
07/20/19: Trucks Gone Wild: Eric Thims attended the meeting. In regards to having the
parking lot stripped and making updgrades, The Barn needs to come up with a plan and work
with Mike Cash. The exact layout of the trucks, etc is needed, must provide disable parking,
must make sure the police department is comfortable with the lay out. Mr. Thims will need to
pull a permit and get approval, make modifications and bring site plan to SERC. Must have an
accessible route for all, prior to City Commission the event needs to be exactly drawn out.
Designated parking at owned property. 18 years old and about only allowed in pedestrian are.
With regards to the fence, there will be 5 feet of asphalt, concrete barriers, 20 feet of concrete.
A Budweiser semi truck will help with a distraction along the roadway. Insurance may need to
cover city, insurance, The Barn, and Trucks Gone Wild(who doesn't provide insurance).
Applicant needs to work on an exit plan, handicap parking on 12th, distance has been increased
to 30 feet, insurance limit, and attendee waiver(spectator) signs.
Upcoming events:
05/25/19:
Monts Law P.L. Firm Event
05/26/19:
Sanford Indie Market
05/27/19:
Memorial Day
05/31/19:
Seminole Mega RV Show
06/01/19:
Hurricane Party
06/01/19:
Rescue Run Corporate 5k
06/04/19:
EID Al Fitr
06/08/19:
Hispanic Outreach Festival
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