HomeMy WebLinkAbout06/18/2019 SERC MinsSpecial Events Review Committee
Tuesday 9:00 AM —June 18, 2019
Steamboat Landing Conference Room Sanford City Hall 1St Floor 300 North Park Ave Sanford, FL
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Minutes
Review Minutes: SERC 05/21/19, minutes previously approved
Attendance:
Zach Glenn
Ronnie McNeil
Faye Winfrey
Jennifer Brooks, Chairperson
Karan Stresen-Reuter, Secretary
Jerry Sullivan
Fred Alexander
Tyrone Lowery
Eileen Hinson
Emily McCabe
Add On Items/New Business
04/12/19: Easter Sunrise Service- Applicants will draw power from pavilion 7, restrooms being
open are helpful. Will rent pavilillons 7 and 8 from Gam — 8am. A Park Ranger is working and
will not be assigned to the eventl. Events costs will be summarized and event will be presented
to City Commission.
08/10/19: Back to School Drive- Alesa Gross in attendance. The Police Department will attend
with the truck and trailer. Participants may need to cross Celery to attend, may use cross walk
at Elliott. Applicant would like the Fire Department to attend from 11am—12pm(however they
may leave if a call for service is received) and stage on Summerlin.
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Hot dogs, hamburgers will be prepared on the grill, drinks will be provided.
A certificate of exemption and COI are needed.
Will need an 8 yard dumpster on Friday, Signage alohng the right of way is prohibited.
10/05/19: Street Explosion: Event for the community, grilled out food, DJ, Police Department
comes with the activity trailer. Attendance is estimated at 400. Will utilize Chase Park for
parking or day care.
Concern: A baseball tournament may be scheduled for Chase Park and will utilize parking.
Jennifer Brooks has requested Ms. Gross to meet and/or speak with Mr. Thomas regarding
outreach events prior to sending this and the Back Pack event to Commission.
Will need a dumpster. There will be a bounce house and obstacle course and both will need
COI. Also needed is the $50 Special Event application fee for both events.
11/03/19: Harvest Moon- will not need Magnolia Square. The event will take place from the
square up to 3rd, closing 2"d. The event is doubling in sized, street closure is at 3pm-10pm.
Event staff will use cars to block the roadway at 2nd and Magnolia, 3rd and Magnolia, Smiling
Bison, Theater. 1 officer will have car by the drive thru and walk event.
Needed; spiderbox by Cindy's Dance Studio, need dumpster, trash cans/bags (12) and recycling
bins.
40 tables could go up with an estimated 360 participants. Event is rain or shine. $50 Special
Event application fee is needed.
Event 5pm — 9pm, set up at Spm, judging at 6:30 pm
Staff Reports/Discussion - Please be prepared to review upcoming events in detail to ensure we
are meeting our client's expectations.
06/04/19: EID Al Fitr
06/08/19: Hispanic Outreach Festival
06/15/19: Kids Fishing Tournament CANCELLED
Next Meeting: To be determined
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