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HomeMy WebLinkAbout2116 SRO Agreement with Sem Co Public Schools 2019-2020�rT�Rv CITY OF SkNFORD / FLORIDA (SANFORD POLICE DEPARTMENT) TRANSMITTAL MEMORANDUM To: City Clerk RE: Request for Services The item(s) noted below is/are attached and forwarded to your office for the following action(s): ❑ Development Order ❑ ❑ Final Plat (original mylars) ❑ ❑ Letter of Credit ❑ ❑ Maintenance Bond ❑ Ordinance ❑ ❑ Performance Bond ❑ Resolution ® SRO Agreement 07.01.19 — 06.30.20 Once completed, please: ❑ Return original ❑ Return copy ® Maintain the fully executed copy on file. Special Instructions: Mayor's signature Recording Rendering Safe keeping (Vault) Please advise if you have any questions regarding the above. Thank you! J ani W aO4d 6 S�tembe4� 23, 2019 From Date i 19 8.P-mr(,.D CITY OF SANFORD/SCHOOL BOARD OF SEMINOLE COUNTY SRO AGREEMENT 2019-2020 THIS AGREEMENT is made and entered into by the SCHOOL BOARD OF SEMINOLE COUNTY, hereinafter referred to as "SCHOOL BOARD", whose address is 400 East Lake Mary Blvd., Sanford, Florida 32773, and the CITY OF SANFORD, a municipal corporation, hereinafter referred to as the "AGENCY". WITNESSETH: WHEREAS, in accordance with section 163.01, Florida Statutes, the AGENCY and the SCHOOL BOARD are authorized to enter into inter -local agreements for the provision of services; and WHEREAS, Florida Statute 1006.12 requires one or more safe -school officers at each school facility within the school district; and WHEREAS, the SCHOOL BOARD desires to implement the provisions of Section 1006.12, Florida Statutes, by providing for a School Resource Officer ("SRO") at each of the traditional non -charter public schools in Seminole County pursuant to the School Resource Officer Program; and WHEREAS, the SCHOOL BOARD has requested that the AGENCY provide law enforcement personnel in certain Seminole County Public Schools to provide services as SROs; and WHEREAS, the AGENCY has agreed to provide law enforcement SROs to perform the duties of SRO in certain Seminole County Public Schools; and WHEREAS, the SCHOOL BOARD has established a Seminole County Public School Safety and Security Captain to enhance existing school safety initiatives in existence between the SCHOOL BOARD and county and municipal law enforcement participants in the SRO Program and the Focus on Safety Program administered throughout Seminole County Public Schools; and WHEREAS, the Seminole County Public School Safety and Security Captain has many duties and responsibilities and among them is the responsibility for providing oversight of the SRO Program and Focus on Safety Program administered within Seminole County Public Schools which includes oversight in the areas of selection requirements, training, curriculum, the provision of services, and compliance with minimum training requirements. NOW, THEREFORE, in consideration of the mutual understandings and agreements set forth herein, the AGENCY and SCHOOL BOARD agree as follows: 1. Term and Termination 1 a. The TERM of this Agreement shall be from July 1, 2019 until June 30, 2020, the date of signatures by the parties notwithstanding, and subject to annual appropriation by both parties. b. This Agreement may be terminated by either party, with or without cause, by providing thirty (30) days written notification in advance to the other party. In the event of termination, payment for services will be prorated to coincide with the date of termination. 2. Purpose a. The purpose of this Agreement is to provide for the compliance requirements of Florida Statute 1006.12 to provide for the protection and safety of school personnel, property, students, and visitors. It is also the purpose of this Agreement to foster better relations between students and law enforcement personnel, to deter crime on or about school premises by the presence of a law enforcement SRO, to enforce local, state, and federal laws, and to have law enforcement SROs available for presentations to students, faculty and parents concerning law enforcement, school safety and related law enforcement subjects. This Agreement also provides for the operation and funding of the Seminole County Focus on Safety Program, which is a curriculum developed specifically for 5" grade students in Seminole County Elementary Schools. b. To enhance existing school safety initiatives in existence between the SCHOOL BOARD and county and municipal law enforcement participants in the School Resource Program and the Focus on Safety Program and establish uniformity through direction of the Safety and Security Captain so that effective crisis preparedness and uniform response to threats to student safety, both real and threatened, within the school environment are addressed. 3. Cooperation a. It is agreed that both parties shall provide all necessary cooperation and assistance so as to facilitate this Agreement and achieve the goals set forth in section 1006.12, Florida Statutes. b. It is also agreed that both parties will provide all reasonable and necessary cooperation so as to facilitate accomplishment of the SCHOOL BOARD'S statutory obligations as it relates to school safety, the goals and objectives of the Safety and Security Captain position and the duties and responsibilities of the Safety and Security Captain. 2 4. Basic Services The AGENCY agrees to: a. Provide Thirteen (13) SROs full-time who will perform the duties set forth in Exhibit A (School Resource SRO) which is attached hereto and made a part hereof for all purposes by reference and attachment, and one (1) additional police officer(s) available to perform the duties set forth in Exhibit A for a total of fourteen (14) SRO and police officers (unless specifically stated otherwise, SROs and police officers provided by AGENCY pursuant to this Agreement will be collectively referred to herein as "SRO"). SRO's will begin services upon the start of the 2019-2020 school year. The SROs provided shall, at a minimum, be equipped with a patrol vehicle, personal weapon, radio, and such equipment issued by the AGENCY to officers. Additionally, the SROs so assigned shall maintain full fitness for duty in order to be able to respond to crisis situations. The expectation of service is that a sworn law enforcement SRO (preferably a trained school resource SRO) will be on campus daily, and provide continuous coverage during school hours. If the Agency is unable to fulfill these requirements, it will inform the Safety and Security Captain in a timely manner and the AGENCY shall adjust its compensation and payment reimbursement invoice to the SCHOOL BOARD to reflect the service deficiency. b. Notwithstanding the requirements outlined herein, the requirements of (4)(a) are not applicable during a critical event/incident where both parties agree upon the reallocation of mission critical assets. C. Provide full time SROs assigned to elementary schools who will perform the duties set forth in Exhibit B (Focus on Safety SRO) in addition to Exhibit A and which is also attached hereto and made a part hereof for all purposes by reference and attachment. Each SRO assigned to an elementary school shall, at a minimum, be equipped with a patrol vehicle, weapon, radio, and other such equipment issued by the AGENCY to officer. Additionally, each SRO so assigned shall maintain full fitness for duty in order to be able to respond to crisis situations. The same expectation of service specified above in Sections 4(a) and (b) apply to SROs in elementary schools. d. The SRO duty hours will not exceed a 43 hour work week and will correspond to those days and during those hours that the assigned school is in regular session and those days and during those hours when Seminole County Public Schools are operating a summer learning session. The SRO shall be on school grounds and on duty at least fifteen (15) minutes prior to the start of the school day session and remain on school grounds and on duty for at least fifteen (15) minutes after the school day session concludes. This time shall be computed as part of the total 43 -hour work week. If any AGENCY officer including the assigned SRO is sought in exceptional circumstances, outside the regular workday, such as, parent teacher conferences, sporting events or other special school events, the school principal, in consultation with the SRO and the SRO's supervisor may use "flex" time 3 established by the shorter workday on Wednesdays and days when school is not in session to cover school events outside of the SRO's normal work schedule, provided the total time worked does not exceed a 43 hour work week and coverage during normal school hours is not affected. If AGENCY officer services cannot be accommodated by use of "flex" time then this additional time shall be treated and handled as an off-duty detail consistent with the AGENCY'S procedures. e. The SRO will wear the Official AGENCY uniform at all times while on duty as an SRO; however, appropriate civilian attire may be worn on those occasions mutually agreed upon by the principal and the AGENCY or their appropriate designees. f. Facilitate the provision and payment of statutory required and non -statutory required specialized training for officers assigned to fulfill the terms of this Agreement, and their assignment consistent with the specific job function, so that they can perform law enforcement duties in a public school environment. Specialized training includes, but is not limited to, the following: Basic SRO Training, SRO Wrap Around Training, Crisis Intervention Training, Instructor Techniques, Focus on Safety, Trauma Informed Care, Cyber Safety -Social Media Dangers and Awareness, Autism Awareness, Bullying Prevention, Exceptional Student Education Awareness Training, and Mental Health Crisis Intervention Training and training addressing active threats, hostage situations, bomb threats, de-escalation and incident command. g. Provide the SRO with equipment and resources needed to attend and participate in training, provided reasonable notice of the needed equipment and resource is communicated to the SRO or SRO's supervisor. h. Provide for the payment of all salaries, wages, other compensation, and benefits for all SROs assigned to perform services set forth in in this Agreement. i. The AGENCY agrees to provide to the Seminole County Public School Safety and Security Captain an affidavit which shall be accepted as certification that each SRO is in compliance with the requirements of Fla. Stat. 1006.12 which indicates that the AGENCY has completed a criminal background check, drug testing, and a psychological evaluation on the assigned SRO and that the assigned SRO is a certified law enforcement officer, as defined in s. 943.10(1), who is employed by AGENCY, a law enforcement agency as defined in s. 943.10(4). The powers and duties of the SRO must continue throughout the SRO's tenure as a school resource officer. j. The AGENCY shall also submit an affidavit to certify that the SRO has completed mental health crisis intervention training using a curriculum developed by a national organization with expertise in mental health crisis intervention and designed to improve officers' knowledge and skills as first responders to incidents involving students with 4 emotional disturbance or mental illness, including de-escalation skills to ensure student and officer safety as soon as practical after completion. k. Assure that the SRO uses any information made accessible to him or her by the SCHOOL BOARD or the Safety and Security Captain, pursuant to this Agreement, only for the purposes for which the disclosure was made or as otherwise authorized pursuant to Florida Statute 1006.07(7). AGENCY acknowledges and agrees that the assigned SRO are not "school officials" pursuant to § 1002.221, Fla. Stat., 20 U.S.0 § 1232g, and the federal regulations issued pursuant thereto. A disclosure of unauthorized information by the assigned SRO to any person or party of unauthorized confidential information made confidential pursuant to the Family Educational Rights and Privacy Act and Section 1002.22 Florida Statute may result in the immediate termination of the assigned SRO and may also result in termination of this Agreement. 1. Assure any SRO working in the schools in the capacity of a SRO is familiar with the contents of this Agreement and the SCHOOL BOARD'S Student Conduct and Discipline Code. in. Maintain record of daily law enforcement personnel coverage, by school, for each school the Agency is responsible for. On a quarterly basis, the Agency shall submit documentation electronically by use of an X -CAD search report to the Safety and Security Captain to support the SCHOOL BOARD'S State of Florida audit requirements. Any report that does not depict 100% coverage for any given school day may be established by supporting documentation on Agency letterhead. The Agency will adjust the invoice to address the lack of coverage. n. Assist the School's Safety and Security Captain and the Board to address any action which poses a threat to school safety, whether it involves a student, staff member or third party. o. Notify the School Safety and Security Captain of the following: lockdown, use of force that exceeds a routine takedown or redirection, felony arrest on campus, massive school disruption, medical emergency or any event that could cause public concern or attention. p. Although the School Safety and Security Captain is expected to perform as the Incident Commander in any critical school related incident, the SRO's agency supervisor is expected and the AGENCY agrees, to have the SRO's agency supervisor on site and part of the Unified Command Structure to help ensure that the best interests of the school and law enforcement are met. The SCHOOL BOARD agrees to: 5 a. Fund fifty percent (50%) of the negotiated rate (averaged personnel cost of an AGENCY police officer) for personnel costs, including benefits, but excluding overtime for eleven (11) AGENCY personnel assigned to perform services as set forth in this Agreement for the twelve month period from July 1, 2019 to June 30, 2020. These personnel will allow for one SRO at each Seminole County Public School covered by the AGENCY's Office. b. Fund one -hundred percent (100%) of the negotiated rate (averaged personnel cost of an AGENCY police officer) for personnel costs, including benefits, but excluding overtime, for three (3) AGENCY personnel assigned to perform services as set forth in this Agreement for the twelve month period from July 1, 2019 to June 30, 2020. In an effort to meet ' SRO recommended ratios as established by the Marjory Stoneman Douglas Commission Report, these three (3) individuals allow for one (1) additional SRO at the high school and one (1) additional SRO at the middle school located within the jurisdictional area of the AGENCY, and one (1) police officer available for overall AGENCY use for school coverage to cover vacancies and absences of a regular nature and SRO training absences. C. Provide the assigned SROs with access to information and resources needed to perform the objectives in this Agreement, to include office space preferably within the public entrance area of the school site; computer access, school staff contact information, directory information pursuant to School Board Policy 8330.01, if deemed necessary by the SCHOOL BOARD to address a specific school or safety response identified by SCHOOL BOARD or the principal. d. Provide each SRO with access to the Florida Safe Schools Assessment Tool (FSSAT) for the SRO's use in assisting the school with conducting security assessments in order to help it identify threats, vulnerabilities, and appropriate safety controls for the school. C. Designate the assigned SRO as a member of the school's Threat Assessment Team. f. Provide the AGENCY and SRO with reasonable time each quarter to provide relevant school safety training to school staff. BOTH PARTIES agree: a. To work cooperatively with the SCHOOL BOARD and the Safety and Security Captain to proactively address school security issues and to provide students, faculty, and parents with quality law enforcement services and the safest learning environment possible. L b. To work cooperatively with the SCHOOL BOARD and the Safety and Security Captain to equip elementary school students with the right safety skills to make informed decisions in life and build a positive relationship with law enforcement SROs. C. That SROs are at all times employees of the AGENCY inclusive of purposes for workers compensation and tort liability pursuant to section 768.28, Florida Statutes. SROs, when performing their duties, shall be deemed to be acting within the course and scope of the SROs' employment with the AGENCY. Appointment of SROs will be made by the AGENCY. The AGENCY and designated staff, in coordination with the SCHOOL BOARD Superintendent and his designee(s), shall assign or reassign SROs to specific schools based upon many factors to include, but not limited to: seniority, experience as a School Resource SRO, conflicts or potential conflicts of interest that would or could adversely affect the school (i.e. personal relationships with administrators, students, and/or teachers), and the needs and requests of the Superintendent. d. That SROs are law enforcement SROs and not a school administrator or employee. In all matters relating to the performance of law enforcement functions, such as but not limited to, criminal incident investigations and on -campus arrests, the SRO shall be subject to all standard operating procedures of the AGENCY and applicable local, state or federal law. e. SROs shall not act as school disciplinarians, as disciplining students is a school responsibility. School officials shall handle matters involving school disciplinary matters of students, which are of a non -criminal nature. However, if the principal or his or her designee believes that an incident rises to the level of a violation of the law, the principal or his or her designee will contact the assigned SRO. The SRO shall then determine whether law enforcement action is appropriate. The SRO is encouraged to seek consultation with his or her AGENCY supervisor in any matter or situation he/she deems appropriate. f. In all situations wherein the assigned SRO contemplates criminal charges involving any employee of the SCHOOL BOARD or a student's arrest for a felony occurring on the school grounds during the school day, the matter shall be brought to the attention of the Safety and Security Captain and his/her assigned agency supervisor, as well as the Principal. g. To the extent allowed by law and as practicable, both parties agree to give advance notice to the other and the opportunity for input prior to the release of any press release, 7 media statements, or social media post on all matters related to law enforcement actions taken on school grounds or dealing with SCHOOL BOARD students or faculty. h. All body worn camera recordings captured by AGENCY's SROs within the schools remain the property and work product of the law enforcement agency. Any requests made to the SCHOOL BOARD by a third party for copies of video recordings shall be referred to the AGENCY's Records Division for handling in accordance with Florida law. The AGENCY and SCHOOL BOARD further agree that if equipped with the use of a body worn camera, then the camera operation is part of the SRO's uniform. It is the intention of this Agreement that within the school setting, the body worn cameras will only be used when taking law enforcement action, or as otherwise authorized by the AGENCY'S policy. 5. Services This Agreement may be modified by addendum for additional services to be performed by the AGENCY if mutually agreed upon by both parties and set forth in writing. Any Addendum shall set forth additional services to be performed and compensation for said services. 6. Compensation and Payment a. The SCHOOL BOARD agrees to reimburse the AGENCY for providing School Resource Officers as set forth herein as negotiated and agreed to by the Parties as follows: AGENCY Fiscal Year 2019-2020 SRO Costs 50% of $98,922.72 negotiated annual rate for each of eleven (11) SROs (50% = $49,461.36 per SRO x 11 SROs) $ 544,075.00 100% of $91,097.00 negotiated annual rate for each of two (2) SROs $ 182,194.00 100% of $79,536.00 negotiated annual rate for one (1) SRO' $ 79,536.00 Total for Fiscal Year 2019-2020 $ 805,805.00 Total per Quarter for Fiscal Year 2019-2020 $ 201,451.25 Payment shall be in accordance with the following schedule for the contract Performance Period I Quarterly Payment I Payment Due 1 If a 100% SCHOOL BOARD paid SRO is not staffed by AGENCY within the time frame set forth in this Agreement, then the rate and corresponding payment schedule shall be prorated and adjusted accordingly according to the SRO's actual date of service. Y 19 (July — Sept 2019) $ 201,451.25 August 15, 2019 Y 19 (Oct - Dec 2019) $ 201,451.25 November 15, 2019 Y 20 (Jan — Mar 2020) $ 201,451.25 February 15, 2020 Y 20 (Apr — Jun 2020) $ 201,451.25 May 15, 2020 otal Payments for Contract Period 805 805.00 b. Invoices will be sent by the AGENCY to the SCHOOL BOARD at least 15 days prior to the payment due date. Officers reimbursed at the 50% negotiated rate shall be separately invoiced from those at the 100% negotiated rate. Reimbursement shall also be remitted separately. The SCHOOL BOARD shall remit payments to the following address: Cecil E. Smith, Chief of Police C/O City Hall 300 North Park Avenue Sanford, FL 32771 C. The AGENCY shall make every reasonable effort to submit to the SCHOOL BOARD Superintendent no later than June I" of each year the costs for providing services as set forth in this Agreement for the upcoming school district fiscal year beginning July 1st. This anticipated cost shall not be binding upon the SCHOOL BOARD and shall be subject to negotiation between the AGENCY and the SCHOOL BOARD. d. The SCHOOL BOARD agrees to absorb 50% of the tuition, per diem meals, lodging and incidental costs for up to one (1) SRO to attend the annual Florida Association of School Resource Officers Conference, provided attendance occurs when school is not open for regular session and if attendance is approved by the AGENCY and the School Superintendent. Costs for attendance shall be pre -paid by the AGENCY and reimbursed to the AGENCY by the SCHOOL BOARD within 30 days after invoice to SCHOOL BOARD. 7. Hold Harmless a. The SCHOOL BOARD agrees to hold harmless the AGENCY, its SROs, employees and agents, from any liability, loss, damage, judgment, lien, expense and costs sustained or incurred in connection with any claims, suits, actions, or proceedings made or brought against the AGENCY as a result of any act or omissions of the SCHOOL BOARD, its officers, employees or agents, in the performance of its obligations under this Agreement. D b. The AGENCY agrees to hold harmless the SCHOOL BOARD, its officers, employees and agents, from any liability, loss, damage, judgment, lien, expense and costs sustained or incurred in connection with any claims, suits, actions, or proceedings made or brought against the SCHOOL BOARD as a result of any acts or omissions of the AGENCY, its officers, employees or agents. C. The AGENCY and the SCHOOL BOARD shall each be responsible for their own liabilities arising from their willful or negligent acts and omissions related to activities undertaken by such party in accordance with the terms of this Agreement. There shall be no indemnification of either party by the other. The AGENCY and the SCHOOL BOARD are each a political subdivision of the State of Florida and enjoy the privilege of limited sovereign immunity as set forth in Section 768.28, Florida Statutes, related to sovereign immunity and limitations on damages arising from actions in tort. Nothing in this Agreement shall be construed as waiver of any privilege, defense or immunity afforded by law to any of the parties to this Agreement or their respective employees, officers, or agents. 8. Dispute Resolution a. All policy disputes shall be referred by the principal to his/her executive director and by the SRO to the School Safety and Security Captain and to his/her agency department supervisor for resolution. b. In the event the principal of the school to which the SRO is assigned feels that the particular SRO is not effectively performing his or her duties and responsibilities, the principal shall recommend to the Superintendent of Schools or his designee that the SRO be removed from the program at his/her school and shall state the reasons therefore in writing. i. Within a reasonable time after receiving the recommendation from the principal, the Superintendent or his designee shall advise the AGENCY or its designee of the principal's request. ii. If the AGENCY so desires, the Superintendent and the AGENCY or their designees shall meet with the SRO to mediate or resolve any problems which may exist. iii. If, within a reasonable amount of time after commencement of such mediation, the problem cannot be resolved or mediated, then the SRO shall be removed from the program at the school and a replacement shall be assigned by the AGENCY after input from the Safety and Security Captain and the Superintendent. C. This Agreement shall be governed by and construed with the laws of the State of Florida. Venue shall be in Seminole County, Florida. 10 d. The AGENCY and the School Superintendent shall meet in an effort to resolve any disputes concerning this Agreement prior to the initiation of any litigation save and except for claims arising from actions as set forth in Section 768.28, Florida Statutes or other pertinent Florida Statutes or Federal law. 9. Notices Whenever any party desires or is required by law to give notice unto the other party, notice shall be sent by certified mail or hand delivered to For AGENCY: Cecil E. Smith, Chief of Police C/O City Hall 300 North Park Avenue Sanford, Florida 32771 l+Y•���•Z• : • • ' • Walt Griffin, Ed.D., Superintendent Seminole County Public Schools 400 East Lake Mary Boulevard Sanford, Florida 32773 10. Agreement Point of Contact For purposes of administration, interpretation, and resolution of issues arising from interpretation of this Agreement, the following individuals are designated as agency points of contact: For AGENCY: Cecil E. Smith, Chief of Police C/O City Hall 300 North Park Avenue Sanford, Florida 32771 Captain Richard Francis Safety and Security Captain Seminole County Public Schools 400 East Lake Mary Boulevard Sanford, Florida 32773 11. Entire Agreement a. It is understood and agreed that the entire Agreement of the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between 11 the parties relating to the subject matter hereof, as well as any previous agreement presently in effect between the parties relating to the subject matter hereof. b. Any alterations, amendments, deletions or waivers of the provisions of this Agreement shall be valid only when expressed in writing, approved by the respective parties and duly executed on behalf of each party as set forth herein. IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be affixed hereto by the proper officers thereof for the purposes herein expressed. — SIGNATURES FOLLOW -- CITY OF SANFORD Jeff Triplett, Date: 4-4uro E`er 4- I, -v -A- .2019 Witness: ` `yw A `t-tUQ_ 1C (tiirn� THE SCHOOL BOARD OF SEMINOLE COUNTY, FLORIDA Date: Witnes Tina Calderone, Ed.D., Chairman Walt Griffin, Superintendent 12 Date: —� - C;)— � '2019 Witness:/Lt� Q - 13 EXHIBIT "A" SRO DUTIES AND RESPONSIBILITIES In addition to the routine duties and responsibilities of AGENCY, a School Resource Officer (SRO) will have the following specific duties and responsibilities: 1. The SRO shall at all times perform his/her duties in accordance with AGENCY's standard operating procedures. 2. The SRO shall maintain all law enforcement powers, duties and responsibilities inclusive of his/her position as an officer while assigned to the school resource officer program. 3. The SRO shall undergo a criminal background check, drug testing, and a psychological evaluation as outlined in F.S.1006.12(1)(c), prior to reporting to duty at the assigned school. 4. The SCHOOL BOARD recognizes that the AGENCY may have training requirements for officers assigned as a School Resource Officer which may or may not be completed prior to the beginning of the 2019-2020 school year. 5. The SRO shall be responsible to his/her agency in all matters relating to employment, except that activities conducted by the SRO which are part of the regular school instructional program shall be under the direction of the principal or his / her designee and the Seminole County Safety and Security Captain. 6. The SRO duty hours will not exceed a 43 -hour work week corresponding to those days and during those hours that the SRO's assigned school is in regular or summer session. The SRO shall be on school grounds and on duty at least fifteen (15) minutes prior to the start of the school day session and remain on school grounds and on duty for at least fifteen (15) minutes after the school day session concludes. This time shall be part of the SRO's 43 hour work week. The SCHOOL BOARD will advise the AGENCY by May 15, 2020, of all applicable summer school session days and schools which will be operating and thus require an SRO under this Agreement. a. The SRO provided shall, at a minimum, be equipped with a patrol vehicle, personal weapon, radio, and such equipment issued by the AGENCY to SRO. Additionally, the SRO so assigned shall maintain full fitness for duty in order to be able to respond to crisis situations. The expectation of service is that a sworn law enforcement SRO (preferably a trained SRO) will be on campus daily, and provide continuous coverage during school hours as set forth herein. If the AGENCY is unable to fulfill these requirements, it will inform the Safety and Security Captain in a timely manner and the 14 AGENCY shall adjust its compensation and payment reimbursement invoice to the SCHOOL BOARD to reflect the service deficiency. b. Notwithstanding the requirements outlined herein, the requirements of paragraph 6(a) are not applicable during a critical event/incident where both parties agree upon the reallocation of mission critical assets. c. The SRO shall record his/her service time on campus by logging onto MiCAD utilizing the 15 SRO code and clear from the event upon the end of their shift. 7. The SRO shall perform such duties as directed by his/her agency when school is not in regular session or not needed during the summer sessions as determined by the School Safety and Security Captain. The principal or his designee shall advise the SRO's supervisor of the school's calendar. 8. No students will be contacted during school hours in conjunction with a criminal investigation of any nature without notice first being given to the school's principal. Any such contacts will be conducted in accordance with AGENCY's standard operating procedures. 9. All student record information will be maintained in accordance with the provisions of Florida Statutes. 10. The SRO will interface with students between class breaks, during lunch periods, before and after school and at school activities at which the SRO is attendance. The SRO will not be assigned to a permanent school related duty post so as not to establish predictable patterns. The expectation is that the SRO will roam the school premises, check perimeters, and remain unpredictable. 11. The SRO will consult with the Principal and School Safety and Security Captain regarding procedures for emergency drills and for actual emergencies, including but not limited to, fires, natural disasters, active shooter and hostage situations, and bomb threats. 12. The SRO will be given sufficient time at the beginning of the school year to conduct training for school administrators, faculty, staff, and students on School Crises and Emergency plans, bomb threat(s) procedures, active -shooter situations, hostage situations, workplace violence, bomb lockdown and barricade, school evacuation procedures and other school safety matters as determined by the Principal and / or the School Safety and Security Captain. A reasonable amount of time will also be provided quarterly for the SRO to provide relevant school safety training to school staff. The SRO shall provide the necessary training. 13. The SRO will train and assist the school administration with conducting lockdown and/or evacuation drills during the school year as scheduled by the principal. 15 14. The SRO shall assist in the completion of the Florida Department of Education Florida Safe Schools Assessment Tools: School Security Risk Assessment. 15. The SRO shall participate as a member of the School Threat Assessment Team pursuant to § 1006.07(7), F.S. 16. The SRO will serve as a referral resource for students, faculty, and parents to community agencies. 17. The SRO will serve as a law enforcement resource person to the school administration, school security officers and the School Safety and Security Captain. 18. The SRO will assist the school principal, school security officer and the School Safety and Security Captain in developing plans and strategies for the prevention and control of dangerous situations at the school. 19. The SRO will coordinate activities with the school guidance department in an effort to identify services and/ or resource materials for those students who exhibit indications of early delinquent behavior or are truant. 20. The SRO shall participate in classroom teaching activities as requested by the school principal. The SRO will be given appropriate classroom time for approved Juvenile Intervention and Crime Reduction programs. 21. At the principal's request, the SRO shall attend meetings of the school faculty, student council, parent -teacher organization, and other such school based meetings that occur during the work day or arranged through use of "flex" time. The SRO shall attend all meetings and training mandated and scheduled by the School Safety and Security Captain, provided reasonable notice of said training is provided to the SRO or the SRO's supervisor. Unattended mandated training may be substituted with compatible training as determined by the Safety and Security Captain upon his review of an executed attendance sheet and review of the lesson plan to determine whether it meets the desired training objectives. 22. The SRO shall be informed of any situation occurring on school grounds that the principal or his/her designee believes to be a violation of the law or criminal in nature. 23. The SRO and principal shall work together to keep each other informed during the course of all criminal investigations if not prohibited by law or AGENCY'S policy. 24. The SRO shall communicate with the principal when determining whether a student arrest will be made or if there is an alternative solution to the incident, which would still be in compliance with Florida State Statute. The final decision for arrest or not to arrest will be with the attending SRO on scene at the incident. 16 25. The SRO shall be fully familiar with the Seminole County Student Conduct and Disciplinary Code, and particularly the School Board designated "Zero Tolerance" incidents on school grounds. 26. All sworn statements from the School Administrator(s), Teacher(s) and other staff members related to an incident where law enforcement action was deemed to be appropriate, must be provided to the SRO prior to the end of the day that the incident or event occurred. 27. SROs are expected to conduct regular safety and security checks and report them to the School Safety and Security Captain if they cannot be resolved or corrected in a timely manner. 28. SROs will assist school administration to assure faculty and student readiness for all potential hazards and critical incidents. 29. The primary responsibility of the SRO is the safety of all students, staff and school property and to provide emergency response and stabilization of critical school incidents. 30. Newly assigned SROs are required to complete all required training as set for in this Agreement or designated by the School Safety and Security Captain by December 30, 2019 if not previously completed or unless the time period is extended by Seminole County Public School Safety and Security Captain. 31. If any AGENCY police officer, including the assigned SRO is sought in exceptional circumstances, outside the regular workday, such as sporting events or other special school events, this time shall be treated and handled as an off-duty detail consistent with the AGENCY'S procedures. 32. SRO's will notify the School Safety and Security Captain of the following: lockdown, use of force that exceeds a routine takedown or redirection, felony arrest on campus, massive school disruption, medical emergency or any event that could cause public concern or attention. 33. If the SRO evaluates a minor student as possibly meeting Florida Statute 394.451 et. seq. (Baker Act) criteria, the SRO should follow his/her AGENCY policy in deciding whether to proceed with implementing Baker Act proceedings, or alternatively, and only if consistent with AGENCY procedure and policy, allowing the student's parents or legal guardian to take custody of the student in exchange for written confirmation from the parent/guardian that the student will be provided with an immediate professional mental health evaluation. Alternatives to initiating a Baker Act proceeding should not be employed if the SRO does not believe that the parent will follow through with mental health evaluation, or if the SRO believes that the minor student is in extreme crisis. 17 34. The following additional duties and responsibilities shall apply if the assigned SRO or replacement SRO is required by AGENCY to utilize a body worn camera in the normal course of his/her business. a. AGENCY shall have a clearly defined body worn camera policy which shall address its use in the school, a copy of which shall be provided to the SCHOOL BOARD and the principal of each applicable school. b. The use of the body worn camera is for use solely when the SRO is performing law enforcement functions on campus. The body worn cameras are not to be left on for continuous recording and will only be activated when the SRO is performing a law enforcement function on campus. c. AGENCY must have clearly articulated standards for secure evidence storage and preservation, a copy of which shall be provided to the SCHOOL BOARD and the principal of each applicable school. d. AGENCY is responsible for having each applicable SRO participate in ongoing agency training pertaining to equipment use, and compliance with, applicable laws concerning the use of the body worn cameras. e. The SRO will document the use of the body worn camera by use of agency case reference or other method when the body worn camera is used within the school and provide the School Safety and Security Captain such documentation upon request and as authorized by law. f. The SRO shall not release any body camera recording, except as strictly authorized by law and agency policy. M EXHIBIT "B" FOCUS ON SAFETY PROGRAM SRO AGENCY DUTIES AND RESPONSIBILITIES In addition to the routine duties and responsibilities of an SRO assigned to a school as an SRO, a Focus on Safety SRO will have the following additional specific duties and responsibilities: The Focus on Safety SRO shall present the adopted Focus on Safety program to public elementary school students that will include a 10 week program for fifth grade students. The Focus on Safety SRO will coordinate classroom visitations with the Kindergarten through fourth grade, pre -kindergarten, and ESE students. They will determine the specifics of these visitations with the Principal or his / her designee given the training program adopted and approved by the School Safety and Security Captain. The Focus on Safety SRO shall serve at elementary schools and will be assigned school resource duties when not actively teaching. 2. The Focus on Safety SRO shall interface with students during class presentations, class breaks, meal periods, and before and after school. 3. As requested by the Principal and in conformance with the Principal's direction related thereto, the Focus on Safety SRO will participate in the school's School Safety Patrol program. 4. The Focus on Safety SRO's duties and responsibilities shall also include the duties and responsibilities identified in Exhibit "A," attached hereto and incorporated herein by reference. 19