HomeMy WebLinkAbout11/19/2019 SERC MinsSpecial Events Review Committee
Tuesday 9:00 Ann — November 19, 2019
Steamboat Landing Conference Room Sanford City Hall 151 Floor 300 North Park Ave Sanford, FL
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Minutes
Call to Order: 9:02 AM
Review Minutes: SERC 11/5/2019: Motion to Approve Minutes Ronnie McNeal; 2nd Officer
lustiniano
Attendance:
Jennifer Brooks, Special Event Supervisor
Faye Winfrey
Jim Gantt
Sgt. Peter lustiniano
Ricky Johnson
Tyrone Lowery
Fred Alexander
Dale Fisher
Robin Burris
Offc. Sean Hill
Ronnie McNeil
Alvarise James
Add On Items/New Business:
1. St. Johns River Festival of theArtr.: 9`' Annual art festival; Street closures will include 15C Street,
from S. Sanford Avenue to S. Myrtle Avenue, Palmetto Avenue, from Commercial Street to 2°`'
Street; Magnolia Avenue, from 1S1 Street to 2"`' Street; Park Avenue, from Commercial to 2nd Street;
and Oak Street, from Commerical to 2"`' Street from 1 pm, Friday, May 1" through 11 pm through
Sunday, May 3 d. City services will include two parks staff to maintain trash recepticals in the event
space; 80 chairs, 200 trash bags, 50 trash recepticals, two dumpsters; five spider boxes. Jennifer
Brooks will consult with Waste Pro regarding alternative recepticals for recyclables. City Staff will be
onsite for set-up on Friday, from 1 — 5 PM. Police Department has supplied a preliminary estimate of
cost and applicant is requesting the estimate be reviewed for cost reduction. Applicant is also
seeking resolution to solicitors at the event harassing festival guests. Sgt. Justiniano explained there
isn't much they can do at a public event. Jim Gantt confirmed insurance is being supplied by the
applicant.
2. Touch A-Tnuck; No city costs; Public Works staff will drop barricades off for placement by police
staff.
3. Riin for God SK; The proceeds from the race are used for the sponsorship of mission trips. The
applicant request a spider box, road closures and street barricades.
4. Shred Fest; Representative was not present. Jennifer Brooks was unsuccessful reaching the
applicant via phone. She will reach out to the applicant regarding the need for police presence at the
event.
5. Race to Cure: Phone call to applicant. The applicant plans survivor walk after the 5K. Jennifer
suggested using the sidewalk to hold the walk simultaneously with the run. Start line will be just west
of the park/playground. First Street should be opened no later than 8 Alii. Lindsay confirmed set-up
at 4 ANI. Race starts at 7 N1.
6. Trucks Gone Wlild: The applicant was not present. Discussion about the upcoming event included
establishing a set of Best Practice Guidelines for the truck pull events. Ideas included rules for the
pit; cooler checks; and the use of different colored bands to designate participants.
Staff Reports/Discussion:
1. National Night Out: There was no one for discussion of the event.
Upcoming Events:
Bike Night at the Alley
Sanford Avenue Block Party
Bad at Business Beerfest
Sofa & Suds
Urkey Day 5K
Romanian Traditions Festival
Christmas in the Square
Jingle Jam
First American Fireworks
Sanford Historic Trust Tour of Homes
Meeting adjourned: 10:58 AM
Please be advised that more than one member of any City Board, Commission, or Committee may
attend this meeting. The purpose of this notice is to serve as a contingency in the event of such
attendance, but is not intended to encourage attendance or permit participation if attendance occurs.
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not violated, in accordance with the Open Meetings Law of the State of Florida.
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to participate should contact the City Clerk at 407.688.5010 at least 48 hours in advance of the
meeting.
Advice to the public: If a person decides to appeal a decision made with respect to any matter
considered at the above meeting, he or she may need a verbatim record of the proceedings,
including the testimony and evidence, which record is not provided by the City of Sanford. (FS
286.0105)
For additional information, please contact Dept. Rep at 407.688.5120 opt. 6.
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