HomeMy WebLinkAbout08/13/2019 SERC minsSpecial Events Review Committee
Tuesday 9:00 Ann — August 13, 2019
Steamboat Landing Conference Room Sanford City Hall 1't Floor 300 North Park Ave Sanford, FL
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Minutes
Review Minutes: SERC 07/30/2019: motion to approve minutes Jerry Sullivan, seconded Ronnie McNeil.
Attendance:
Jennifer Brooks, Special Event Supervisor
Faye Winfrey
Ofc, Sean Hill
Sgt. Zach Glenn
Connie Fowler
Marc Hultin
Jim Gantt
Alvarise James
Eileen Hinson
Ricky Johnson
Dale Fisher
Ronnie McNeil
Add On Items/New Business
1. 10-19-2019: Food Truck Fiesta Battle of the Food Trucks: 4 — 9 PM; Jennifer Brooks requested applicant
include maps for a more completed application. Applicant agrees to include in future. Vendors will
arrive prior to food trucks. Expecting 40 food trucks; a Kids' Zone and merchandise vendors, both
coordinated by Ladies 327. Marc Hultin requested the applicant keep event clean during and after
event. City staff will check the event on Sunday to ensure the event area is clean. If applicant is unable
to maintain the trash, City staff would be required for future events. Dustin stated he will be onsite
and ensure trash is maintained and barricades remain in place. Police staff is being required to add
additional security due to the attendance and size of the event.
2. 11-24-2019: Sofa & Suds: 2 — 6 PM: Applicant will follow the same street closure as last year's event.
Parks Department will supply 150 chairs, 10 liners and one spider box at the northeast corner of
Palmetto Ave. and 2"d Street. Applicant will follow the same understanding regarding trash clean-up
and maintaining a clean event space.
3. 11-23-2019: Bad at Business Beer Fest: 2 — 8 pm. Street closures as follows: closure of 2nd Street, from
Sanford Avenue to Palmetto Avenue; and Palmetto Avenue, from 1" Street to 2"d Street. Applicant will
present a more detailed timeline and understands what is submitted to Commission and approved needs to
be adhered to. Details regarding VIP area will be forwarded. Al James reminded there will be not be
additional parking at the ( vic Center due to an event. The event will offer free beer. City services will
include a dumpster due to back-to-back events.
4. 10-12-2019: Florida Trucktoberfest: 2:30 — 8:00 PM Sponsored by the Wet Spot; This is an low-key,
family type annual truck meet. The event will require closure of the Hood Avenue parking lot. City
services will include a dumpster and parking lot closure. Twenty percent of the proceeds will go to the
"Picnic Project". The event will include alcohol sales, a deejay. The applicant agreed to maintain the
parking lot trash and ensure lot is clean after the event. The Wet Spot will provide liability insurance
and will name the Picnic Project and the City of Sanford as additionally insured. Should the parking lot
fill -up, there will not be additional parking at the Civic Center.
5. 10-17-2019: Advent Health Cenra Care Free Flu Festival: 10 Ann —1 PM. The applicant will utilize a new
footprint this year. The west side of the parking lot will be used for event participants. The parking lot
area facing State Road 45 will be for clinic patients.
6. 09-26-2019: Seminole High School Homecoming Parade; 5 — 7 PM. Street closures are as follows: 1-5
PM for staging of the parade participants on: 1st Street, from Sanford Avenue to San Juan Avenue, and San
Juan Avenue, from 1st Street to Seminole Boulevard, and 3-8 PM for the Parade Route and Pep Rally in
Magnolia Square; 1st Street, from Sanford Avenue to Park Avenue, Magnolia Square. City Services will
include SRO's for event security, sound system, power from the northwest corner of flower bed in
Magnolia Square and three City staff.
7. 09-24-2019 Magic University: A representative was not available for discussion.
Staff Reports/Discussion: Discussion regarding trash left after events was address and clarification was given
to applicants. Trash from previous events has not been properly maintained and could result in the
requirement of City staff to ensure events are cleaned during and after an event.There were no questions or
concerns regarding the upcoming events.
Next Meeting: 9/3/2019
Please be advised that more than one member of any City Board, Commission, or Committee may attend this
meeting. The purpose of this notice is to serve as a contingency in the event of such attendance, but is not intended
to encourage attendance or permit participation if attendance occurs.
Attendees engaged in the above meeting will ensure that the Sunshine Law of the State of Florida is not violated, in
accordance with the Open Meetings Law of the State of Florida.
In accordance with the Americans with Disabilities Act, persons with disabilities needing assistance to participate
should contact the City Clerk at 407.688.5010 at least 48 hours in advance of the meeting.
Advice to the public: If a person decides to appeal a decision made with respect to any matter considered at the
above meeting, he or she may need a verbatim record of the proceedings, including the testimony and evidence,
which record is not provided by the City of Sanford. (FS 286.0105)
For additional information, please contact Dept. Rep at 407.688.5120 opt. 6.
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