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HomeMy WebLinkAbout04092019 SMAB minsMuseum Advisory Board Tuesday 5:00 pm — April 9, 2019 Sanford Museum 520 East First St. Sanford, FL Minutes Call meeting to order: 5:11 pm Attendance: Pasha Baker, Chairperson James Lee, Vice Chairperson Mike Smith Christina Hollerbach Joyce Qualls Valada Flewellyn Commissioner Woodruff, City Commission Liaison Alicia Clarke, Curator, Staff Liaison Karan Stresen-Reuter, Secretary Approval of Minutes: Motion by Christina Hollerbach to approve minutes of January 8, 2019, seconded by James Lee. Motion carried. Old Business: StEPs Program update: Alicia Clarke suggested the creation of two sub committees to assist with collections and programming. These committees would also help the museum move forward with the StEPS project. It was agreed by the board that such committees could be formed without a change to the bylaws. The Collections Committee would review the museum's current collections policy and mission statement. It would assist in creating policy for the review and acceptance of items offered to the museum. Valada Flewellyn volunteered to lead this committee. She will report at the July meeting as to progress made in establishing the committee and on the collections policy review. Joyce Qualls and Mike Smith volunteered to serve on this committee. Museum Advisory Board Tuesday 5:00 pm — October 8, 2019 Sanford Museum 520 East First St. Sanford, FL Minutes Call meeting to order: 5:02 pm Attendance: Pasha Baker, Chairperson James Lee, Vice Chairperson Mike Smith Christina Hollerbach Joyce Qualls Commissioner Woodruff, City Commission Liaison Alicia Clarke, Curator, Staff Liaison Buffy Beck, Secretary Approval of Minutes: Motion by Christina Hollerbach to approve minutes of April 19, 2019, seconded by Mike Smith. Motion carried. Old Business: Ms. Christina Hollerbach advised the board that the Programming Committee received clarification regarding the Sunshine State Laws. As a sub -committee minutes are reported to the Administrator for public record, however the sub -committee will not make decisions. All decision will be made by paid staff and the sub -committee will provide assistance and support. The sub -committee also met with Lisa Jones, Parks and Recreation Director, Jerry Sullivan, Recreation Manger, Brigitte Stephenson, Museum Staff, and Lisa Holder, City PIO to discuss the Museum Face Book page and the approval process for marketing. After reviewing the approval process and the City guidelines the committee feels that they have a better understanding of and have Ms. Hollerbach also mentioned new proposed events, such as Celery-bration, Gertie, and a lecture series, "Courtship through Time" in addition to the recurring events, Sanford Gothic and Bar Room Challenges. The committee is pleased with the support that they are receiving from the Recreation Department. Mr. Mike Smith is also working on new potential events such as a spring training with the River Rats. 1 would no longer be on the board, therefore there has not been a Collections Committee meeting. The Collections Committee now consists of Ms. Joyce Qualls and Mr. Mike Smith. Ms. Clarke suggested that Ms. Qualls ad Mr. Smith may want to set a date for the meeting and establish guidelines for the committee of two. Ms. Clarke also informed the board members that three applications have been received for the board positions. Commissioner Woodruff also wanted to discuss the StEPs program and its relation to the Collections Committee. Ms. Clarke stated that Ms. Brigitte Stephenson, Museum Docent is currently taking an online course on collections policies which is a component of the StEPs program. Ms. Baker asked Ms. Clarke "what is the current process for collection donations?" Ms. Clarke advised that we do not currently have a good functioning system and she is working on proper collections receiving procedures, which is part of the StEPs program. Ms. Baker asked Ms. Clarke if there could be communication with the County Museum and Bennett regarding collections as this is his area of expertise. Ms. Clarke shared that she and Brigitte Stephenson are starting "from scratch" examine new policies and starting over and staring new with collections. New Business: Ms. Baker would like to review projects for 2020. Per Ms. Clarke some of those projects will be Collections Management, Woman's Suffrage, an exhibit on Chase and Company, and resolve the ownership of the contents of the closet from the Women's Club. Ms. Baker suggested a reception hosted by the Society to kick off the Woman's Suffrage Exhibition. Ms. Baker would like the Museum to partner with another organization, such as Lake Mary Museum and/or Oviedo History Museum. Ms. Clarke also mentioned the League of Women Voters and the D. A. R. (the D.A.R founded the Sanford Museum) as partners. Meeting Adjourned: 5:50 PM 3