HomeMy WebLinkAbout2246 SRO Agreement w/Seminole Co School Board(SANFORD POLICE DEPARTMENT)
TRANSMITTAL MEMORANDUM
i"'"a: City Clerk
1-:: Request for Services
The item(s) noted below is/are attached and forwarded to your office for the following action(s):
Development Order
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Mayor's signature
Final Plat (original mylars)
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Recording
Letter of Credit
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Rendering
Maintenance Bond
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Safe keeping (Vault)
Ordinance
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Performance Bond
Resolution
City of Sanford/School Board of Seminole County
SRO Agreement 2020-2021
Once completed, please:
❑ Return original
❑ Return copy
® Maintain the fully executed copy on file.
Special Instructions:
Please advise if you have any questions regarding the above.
Thank you!
504d ween & MML/it 14, 2020
From Date
`7 - 13, 2 DLQ0
CITY OF SANFORD/SCHOOL BOARD OF SEMINOLE COUNTY SRO
AGREEMENT
2020-2021
THIS AGREEMENT is made and entered into by the SCHOOL BOARD OF SEAHNOLE
COUNTY, hereinafter referred to as "SCHOOL BOARD," whose address is 400 East Lake Mary
Blvd., Sanford, Florida 32773, and CITY OF SANFORD, a municipal corporation, hereinafter
referred to as the "AGENCY".
WITNESSETH:
WHEREAS, in accordance with Section 163.01, Florida Statutes, the AGENCY and the
SCHOOL BOARD are authorized to enter into inter -local agreements for the provision of
services; and
WHEREAS, Section 1006.12 Florida Statutes, requires one or more safe -school officers at each
school facility within the school district; and
WHEREAS, the AGENCY and the SCHOOL BOARD have previously instituted the provisions
of Section 1006.12, Florida Statutes, by providing for a School Resource Officer at each of the
traditional non -charter public schools in Seminole County pursuant to the School Resource Officer
Program; and
WHEREAS, the SCHOOL BOARD desires to continue implementing the provisions of Section
1006.12, Florida Statutes, by providing for a School Resource Officer ( this term shall have the
same meaning as provided for School Resource Officer within Section 1006.12, Florida Statute
and shall hereinafter be referred to as "SRO") at each of the traditional non -charter public schools
in Seminole County pursuant to the School Resource Officer Program; and
WHEREAS, the SCHOOL BOARD has requested that the AGENCY continue to provide law
enforcement personnel in certain Seminole County Public Schools to provide services as SROs;
and
WHEREAS, the AGENCY has agreed to continue to provide law enforcement SROs to perform
the duties of SRO in certain Seminole County Public Schools; and
WHEREAS, the SCHOOL BOARD has established a Seminole County Public School Safety
Director to enhance existing school safety initiatives in existence between the SCHOOL BOARD
and county and municipal law enforcement participants in the SRO Program and the Project
You(th) K-12 curriculum ("Project Youth") administered throughout Seminole County Public
Schools; and
WHEREAS, the Seminole County Pubic School Safety Director has many duties and
responsibilities and among them is the responsibility for providing oversight of the SRO Program,
Project You(th) and the Law Enforcement Canine Program administered within Seminole County
Public Schools which includes oversight in the areas of selection requirements, training,
curriculum, the provision of services, and compliance with minimum training requirements.
NOW, THEREFORE, in consideration of the mutual understandings and agreements set forth
herein, the AGENCY and SCHOOL BOARD agree as follows:
1. Term and Termination
a. The TERM of this Agreement shall be from July 1, 2020 until June 30, 2021, the
date of signatures by the parties notwithstanding, and subject to annual appropriation by
both parties.
b. This Agreement may be terminated by either party, with or without cause, by
providing thirty (30) days written notification in advance to the other party. In the event
of termination, payment for services will be prorated to coincide with the date of
termination.
2. Purpose
a. The purpose of this Agreement is to provide compliance requirements consistent
with Section 1006.12 Florida Statute and to provide for the protection and safety of school
personnel, property, students, and visitors. It is also the purpose of this Agreement to foster
better relations between students and law enforcement personnel, to deter crime on or
about school premises by the presence of a law enforcement SRO, to enforce local, state,
and federal laws, and to have law enforcement SROs available for presentations to
students, faculty and parents concerning law enforcement, school safety and related law
enforcement subjects. This Agreement also provides for the operation and funding of
Project Youth) which is a curriculum developed for K-12 students in Seminole County
Schools.
b. To enhance existing school safety initiatives in existence between the SCHOOL
BOARD and county and municipal law enforcement participants in the School Resource
Program and Project Youth) and establish uniformity through the direction of the School
Safety Director so that effective crisis preparedness and uniform response to threats to
student safety, both real and threatened, within the school environment are addressed.
3. Cooperation
a. It is agreed that both parties shall provide all necessary cooperation and assistance
so as to facilitate_ this Agreement and achieve the goals set forth in Section 1006.12, Florida
Statutes.
b. It is also agreed that both parties will provide all reasonable and necessary
cooperation to facilitate the accomplishment of the SCHOOL BOARD'S statutory
obligations as it relates to school safety, the goals and objectives of the School Safety
Director position and the duties and responsibilities of the School Safety Director.
4. Basic Services
The AGENCY agrees to:
a. Provide twelve (12) SROs full-time who will perform the duties set forth in Exhibit
A (School Resource SRO) which is attached hereto and made a part hereof for all purposes
by reference and attachment, and one (1) additional police officer(s) available to perform
the duties set forth in Exhibit A for a total of thirteen (13) SRO and police officers (unless
specifically stated otherwise, SROs and police officers provided by AGENCY pursuant to
this Agreement will be collectively referred to herein as "SRO. SRO's will begin services
upon the start of the 2020-2021 school year. The AGENCY shall be responsible for all
operating and outfitting costs. All SROs provided shall, at a minimum, be equipped with a
patrol vehicle, a personal weapon, radio, and such equipment issued by the AGENCY to
officers. Additionally, the SROs shall maintain full fitness for duty in order to be able to
respond to crisis situations. Me expectation of service is that a sworn law enforcement
SRO (preferably a trained school resource SRO) will be on campus daily, and provide
continuous coverage during school hours. If the AGENCY is unable to fulfill these
requirements, it will inform the School Safety Director in a timely manner and the
AGENCY shall adjust its compensation and payment reimbursement invoice to the
SCHOOL BOARD to reflect the service deficiency.
b. Notwithstanding the requirements outlined herein, the requirements of (4)(a) are
not applicable during a critical event/incident where both parties agree upon the
reallocation of mission critical assets.
C. Provide full-time SROs who will perform the duties set forth in Exhibit B (Project
Youth) ) in addition to Exhibit A and which is also attached hereto and made a part hereof
for all purposes by reference and attachment.
d. The SRO duty hours will not exceed a 43 hour work week and will correspond to
those days and during those hours that the assigned school is in regular session and those
days and during those hours when Seminole County Public Schools are operating a summer
learning session. The SRO shall be on school grounds and on duty at least fifteen (15)
minutes prior to the start of the school day session and remain on school grounds and on
duty for at least fifteen (15) minutes after the school day session concludes. This time shall
be computed as part of the total 43 hour work week. If any AGENCY Officer, including
the assigned SRO, is sought in exceptional circumstances outside the regular workday,
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such as, parent -teacher conferences, sporting events or other special school events, the
school principal, in consultation with the SRO and the SRO's supervisor may use "flex"
time established by the shorter workday on Wednesdays and days when school is not in
session to cover after school events outside of the SRO's normal work schedule, provided
the total time worked does not exceed a 43 hour work week and coverage during normal
school hours is not affected If officer services cannot be accommodated by use of `flex"
time then this additional time shall be treated and handled as an off-duty detail consistent
with the AGENCY'S procedures.
e. The SRO will wear the official AGENCY uniform at all times while on duty as an
SRO; however, appropriate civilian attire may be worn on those occasions mutually agreed
upon by the Principal and the AGENCY or their appropriate designees.
f. Facilitate the provision and payment of statutory required and non -statutory
required specialized training as mandated by the School Safety Director, for officers
assigned to fulfill the terms of this Agreement, and their assignment consistent with the
specific job function, so that they can perform law enforcement duties in a public school
environment. Specialized training includes, but is not limited to, the following: Basic SRO
Training, SRO wrap around training, Crisis Intervention Training, instructor Techniques,
Project You(th), Trauma -Informed Care, Cyber Safety -Social Media Dangers and
Awareness, Autism Awareness, Bullying Prevention, Exceptional Student Education
Awareness Training, Mental Health Crisis Intervention Training, Stop the Bleed Training,
Student Threat Assessment, and training addressing active threats, hostage situations,
bomb threats, de-escalation and incident command and anything determined to be a critical
need by the School Safety Director.
g. Provide the SRO with equipment and resources needed to attend and participate in
training, provided reasonable notice of the required equipment and resource is
communicated to the SRO or the SRO's supervisor.
h. Provide for the payment of all salaries, wages, other compensation, and benefits for
all SROs assigned to perform services set forth in this Agreement.
L The AGENCY agrees to provide to the Seminole County Public School Safety
Director an affidavit which shall be accepted as certification that each SRO is in
compliance with the requirements of Section 1006.12 Florida Statutes, and which indicates
that the AGENCY has completed a criminal background check, drug testing, and a
psychological evaluation on the assigned SRO and that the assigned SRO is a certified law
enforcement officer, as defined in s. 943.10(1), who is employed by AGENCY, a law
enforcement agency as defined in s. 943.10(4). The powers and duties of the SRO must
continue throughout the SRO's tenure as a school resource officer.
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j. The AGENCY shall also submit an affidavit to certify that the SRO has completed
mental health crisis intervention training using a curriculum developed by a national
organization with expertise in mental health crisis intervention and designed to improve
officers' knowledge and skills as first responders to incidents involving students with
emotional disturbance or mental illness, including de-escalation skills to ensure student
and officer safety as soon as practical after completion.
1. The AGENCY will ensure any officer working in a Seminole County Public
School,' even on a temporary basis, in the capacity of a Safe School Officer as defined by
Section 1006.12, Florida Statutes, has completed a criminal background check, drug
testing, and psychological evaluation and is a certified law enforcement officer, as defined
in Section 943.10(1), Florida Statutes, who is employed by the AGENCY, a law
enforcement agency as defined in Section 943.10(4), Florida Statutes.
in. Assure that the SRO uses any information made accessible to him or her by the
SCHOOL BOARD or the School Safety Director pursuant to this Agreement, only for the
purposes for which the disclosure was made or as otherwise authorized pursuant to Section
1006.07(7) Florida Statutes. AGENCY acknowledges and agrees that the assigned SROs
are not "school officials" pursuant to Section 1002.221, Florida Statutes, 20 U.S.C. Section
12328, and the federal regulations issued pursuant thereto. A disclosure of unauthorized
information by the assigned SRO to any person or party of unauthorized confidential
information made confidential pursuant to the Family Educational Rights and Privacy Act
and Section 1002.22 Florida Statutes, may result in the immediate termination of the
assigned SRO and may also result in termination of this Agreement.
n. Assure any SRO working in the schools in the capacity of a SRO is familiar with
the contents of thisAgreement and the SCHOOL BOARD'S Student Conduct and
Discipline Code.
o. Maintain a record of daily law enforcement personnel coverage, by school, for each
school that is within the AGENCY's scope of responsibility. The AGENCY, on a
quarterly basis, shall submit documentation electronically by use of an X -CAD search
report to the School Safety Director to support the SCHOOL BOARD'S State of Florida
audit requirements. Any report that does not depict 100% coverage for any given school
day may be established by supporting documentation on the AGENCY'S letterhead. The
AGENCY will adjust the invoice to address the lack of coverage.
p. Assist the School's School Safety Director and the SCHOOL BOARD to address
any action which poses a threat to school safety, whether it involves a student, staffmember
or third party.
A
q. Notify the School Safety Director of the following: lockdown, use of force that
exceeds a routine takedown or redirection, felony arrest on campus, massive school
disruption, medical emergency or any event that could cause public concern or attention.
r. Although the School Safety Director is expected to perform as the Incident
Commander in any critical school -related incident, the SRO's agency supervisor is
expected and the AGENCY agrees, to have the SRO's agency supervisor on-site and part
of the Unified Command Structure to help ensure that the best interests of the school and
law enforcement are met.
S. The AGENCY will provide the School Safety Director with immediate notification
in writing of any SRO whose employment with the AGENCY has been dismissed for
misconduct or has otherwise been disciplined as this information must, in turn, be reported
by the School District to the Office of Safe Schools immediately after, but no later than 72
hours afterwards, pursuant to Section 1006.12 (5), Florida Statutes.
t. AGENCY will provide the School Safety Director with immediate notification of
any SRO that discharges his or her firearm in the exercise of the safe school officer's duties,
other than for training purposes, as this information must, in turn, be reported by the School
District to the Office of Safe Schools immediately after, but no later than 72 hours
afterward, pursuant to Section 1006.12 (5), Florida Statutes.
U. AGENCY agrees that the assigned SRO will not affect the arrest of any Seminole
County Public School child aged ten or younger without the pre -approval of the
AGENCY's school resource supervisor. In any such circumstance, timely notice must be
provided to the School Safety Director. AGENCY agrees that it will adopt a policy
consistent with this provision prior to commencement of the school year immediately
following the execution of the instant agreement.
V. The AGENCY may, at the AGENCY's sole expense and discretion, purchase and
install one (1) gun safe at any of the schools that are within the AGENCY's scope of
responsibility. The AGENCY, may arrange for the installation, during non -instructional
hours, of a firearm safe suitable for the storage of an AGENCY issued rifle for use by the
SRO. The safe selected by the AGENCY must have the following features:
1. Biometric fingerprint technology that can be controlled by AGENCY
without causing SCHOOL BOARD to collect, obtain, or retain
information in violation of Section 1002.222, Florida Statutes.
2. Steel deadbolt locking system
3. Fire -rated for a minimum of three (3) hours
4. Antipry tabs
5. Tamper-resistant inner edges
6. Eight gauges or heavier wall thickness
7. The safe will be bolted down to the floor
The AGENCY will ensure that the location selected for any gun safe will be able
to structurally support the gun safe and its contents and that any installed gun safe will not
be easily removed or tampered with by unauthorized persons. The_AGENCY shall be
responsible for the cost of the safe, installation, and maintenance of the selected safe. The
AGENCY will coordinate with SCHOOL BOARD officials regarding the location and
placement of any gun safe so such items may be incorporated into the school's security
plan. Further, the AGENCY shall have a written policy/procedure on file with the School
Safety Director, that at a minimum provides for the following:
1. SRO shall not leave their assigned rifle in the safe overnight;
2. SRO will transport the rifle into/out of the school in a rifle case, in a discrete
manner on a daily basis; and
3. The AGENCY policy will provide that in the event of an active threat
within the assigned school, the SRO will not deviate their direct path to the active
threat to recover the rifle.
If either Party terminates or, at the conclusion of this Agreement determines that it
will not enter into an Agreement for the following school year, the AGENCY will remove
such gun safes and restore the premises to their original condition within thirty (30)
calendar days from the notification of termination or by the end of the term of this
Agreement, which occurs last, or such items shall become the SCHOOL BOARD's
property and SCHOOL BOARD may dispose of the safes as it sees fit and appropriate.
However, the contents of the gun safes shall remain the property of AGENCY and
SCHOOL BOARD shall return the contents to AGENCY before disposing of the gun
safes.
W. The AGENCY will ensure assigned SROs are promoting and utilizing any
approved school safety technology at the direction of the School Safety Director.
The SCHOOL BOARD agrees to:
a. Fund fifty percent (50%) of the negotiated rate (averaged personnel cost of a
officer) for personnel costs, including benefits, but excluding overtime for eleven (11)
AGENCY personnel assigned to perform services as set forth in this Agreement for the
twelve-month period from July 1, 2020 to June 30, 2021. These personnel will allow for
one SRO at each Seminole County Public School covered by the AGENCY.
b. Fund one -hundred percent (100%) of the negotiated rate (averaged personnel cost
of a officer) for personnel costs, including benefits, but excluding overtime for two (2)
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AGENCY personnel assigned to perform services as set forth in this Agreement for the
twelve-month period from July 1, 2020 to June 30, 2021.
C. Provide the assigned SROs with access to information and resources needed to
perform the objectives in this Agreement, to include office space, preferably within the
public entrance area of the school site, computer access, school staff contact information,
and directory information pursuant to SCHOOL BOARD Policy 8330.01, if deemed
necessary by the SCHOOL BOARD to address a specific school or safety response
identified by SCHOOL BOARD or the Principal.
d. Provide each SRO with access to the Florida Safe Schools Assessment Tool
(FSSAT) for the SRO's use in assisting the school with conducting security assessments in
order to help it identify threats, vulnerabilities, and appropriate safety controls for the
school.
e. Designate the assigned SRO as a member of the school's Threat Assessment and
Safety Team.
f. Provide the AGENCY and SRO with reasonable time each quarter to provide
relevant school safety training to school staff.
g. Pursuant to "Alyssa's Law," Section 1006.07, Florida Statutes, the SCHOOL
BOARD has implemented and agrees to continue to implement a mobile panic alert system
capable of connecting diverse emergency services technologies to ensure real-time
coordination between multiple fust responder agencies. SCHOOL BOARD further agrees
that each SRO assigned to a Seminole County Public School will be provided access to the
District's approved soft panic app on their cellular phones. The app will be the primary
mass communication tool to alert the school staff of an emergency in compliance wJth
"Alyssa's Law."
h. Upon request of AGENCY, SCHOOL BOARD will provide a suitable location in
a non -instructional room within each school to which an SRO is assigned, for the placement
of a firearm safe suitable for the storage of an AGENCY issued rifle. The chosen room
will be equipped with a solid locking door and covered by the school's video security
camera system. The provision of this location is subject to the AGENCY's compliance
with section 4(v) above.
BOTH PARTIES agree:
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a. To work cooperatively with the SCHOOL BOARD and the School Safety Director
to proactively address school security issues and to provide students, faculty, and parents
with quality law enforcement services and the safest learning environment possible.
b. To work cooperatively with the SCHOOL BOARD and the School Safety Director
to equip all K-12 students with the right safety skills to make informed decisions in life
and build a positive relationship with law enforcement SROs.
C. That SROs are at all times employees of the AGENCY inclusive of purposes for
workers compensation and tort liability pursuant to Section 768.28, Florida Statutes. SROs,
when performing their duties, shall be deemed to be acting within the course and scope of
the SROs' employment with the AGENCY. Appointment of SROs will be made by the
AGENCY. The AGENCY and designated staff, in coordination with the Superintendent
and his designee(s), shall assign or reassign SROs to specific schools based upon many
factors to include, but not limited to: seniority, experience as a School Resource Officer,
conflicts or potential conflicts of interest that would or could adversely affect the school
(i.e., personal relationships with administrators, students, and/or teachers), and the needs
and requests of the Superintendent.
d. That SROs are law enforcement SROs and not school administrators or school
employees. In all matters relating to the performance of law enforcement functions, such
as but not limited to, criminal incident investigations and on -campus arrests, the SRO shall
be subject to all standard operating procedures of the AGENCY and applicable local, state
or federal law.
e. SROs shall not act as school disciplinarians, as disciplining students is a school
responsibility. School officials shall handle matters involving school disciplinary matters
of students, which are non -criminal. However, if the Principal or his or her designee
believes that an incident rises to the level of a violation of the law, the Principal or his or
her designee is to contact the assigned SRO. The SRO shall then determine whether law
enforcement action is appropriate. The SRO is encouraged to seek consultation with his or
her AGENCY supervisor in any matter or situation he/she deems appropriate.
f. In all situations wherein the assigned SRO contemplates criminal charges involving
any employee of the SCHOOL BOARD or a student's arrest for a felony occurring on the
school grounds during the school day, the matter shall be brought to the attention of the
School Safety Director and his/her assigned AGENCY supervisor, as well as the Principal.
g. To the extent allowed by law and as practicable, both parties agree to give advance
notice to the other and the opportunity for input prior to the release of any press release,
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media statements, or social media post on all matters related to law enforcement actions
taken on school grounds or dealing with SCHOOL BOARD students or faculty.
h. All body -worn camera recordings captured by the AGENCY's SROs within the
school, remain the property and work product of the law enforcement agency. Any
requests made to the SCHOOL BOARD by a third party for copies of video recordings
shall be referred to the AGENCY's Records Division for handling in accordance with
Florida law. The AGENCY and SCHOOL BOARD further agree that if equipped with
the use of a body-wom camera, then the camera operation is part of the SRO's uniform. It
is the intention of this Agreement that within the school setting, the body -worn cameras
will only be used when taking law enforcement action, or as otherwise authorized by the
AGENCY'S policy.
S. Services
This Agreement may be modified by addendum for additional services to be performed by the
AGENCY if mutually agreed upon by both parties and set forth in writing. Any Addendum shall
set forth additional services to be performed and compensation for said services.
6. Compensation and Payment
a. The SCHOOL BOARD agrees to reimburse the AGENCY for providing School
Resource Officers as set forth herein as negotiated and agreed to by the Parties as follows:
AGENCY Fiscal Year 2020-2021 SRO Costs
50% of annual negotiated rate per SRO ($96,543.09 per SRO)
for eleven (11) SROs (50% per SRO is $48,271.54)
$ 530,987.00
100 % of annual negotiated rate per SRO ($112,974.00 per SRO) for
one 1 SRO
$112,974.00
100 % of annual negotiated rate per SRO ($ 80,488.00 per SRO) for one
(1) SRO
$ 80,488.00
Known billable total for Fiscal Year 2020-2021
$ 724,449.00
Known Quarterly Rate for 2020 - 2021
$181,112.25
Payment shall be in accordance with the following schedule for the contract period:
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Performance Period
Quarterly Payment
Payment Due
July — Sept 2020
S 181,112.25
August 15, 2020
October —December 2020
S 181,112.25
November 15, 2020
January — March 2021
$181,112.25
February 15, 2021
April —June 2021
S 181,112.25
May 15,2021
Total Payments for Contract
Period
S ?24,449.00
b. Invoices will be sent by the AGENCY to the SCHOOL BOARD at least 15 days
prior to the payment due date. Officers reimbursed at the 501% negotiated rate shall be
separately invoiced from those at the 100% negotiated rate. Reimbursement shall also be
remitted separately. The SCHOOL BOARD shall remit payments to the following
address:
Cecil E. Smith, Chief of Police
C/O City Hall
300 North Park Avenue
Sanford, FL 32771
C. The AGENCY shall make every reasonable effort to submit to the SCHOOL
BOARD Superintendent no later than June 11 of each year the costs for providing services
as set forth in this Agreement for the upcoming school district fiscal year beginning July
1st. This anticipated cost shall not be binding upon the SCHOOL BOARD and shall be
subject to negotiation between the AGENCY and the SCHOOL BOARD.
7. Hold Harmless
a. The SCHOOL BOARD agrees to hold harmless the AGENCY, its SROs,
employees and agents, from any liability, loss, damage, judgment, lien, expense and costs
sustained or incurred in connection with any claims, suits, actions, or proceedings made or
brought against the AGENCY as a result of any act or omissions of the SCHOOL
BOARD, its officers, employees or agents, in the performance of its obligations under this
Agreement.
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b. The AGENCY agrees to hold harmless the SCHOOL BOARD, its officers,
employees and agents, from any liability, loss, damage, judgment, lien, expense and costs
sustained or incurred in connection with any claims, suits, actions, or proceedings made or
brought against the SCHOOL BOARD as a result of any acts or omissions of the
AGENCY, its officers, employees or agents.
C. The AGENCY and the SCHOOL BOARD shall each be responsible for their own
liabilities arising from their willfid or negligent acts and omissions related to activities
undertaken by such party in accordance with the terms of this Agreement. There shall be
no indemnification of either party by the other. The AGENCY and the SCHOOL BOARD
are each a political subdivision of the State of Florida and enjoy the privilege of limited
sovereign immunity as set forth in Section 768.28, Florida Statutes, related to sovereign
immunity and limitations on damages arising from actions in tort. Nothing in this
Agreement shall be construed as a waiver of any privilege, defense or immunity afforded
by law to any of the parties to this Agreement or their respective employees, officers, or
agents.
S. Dispute Resolution
a. All policy disputes shall be referred by the Principal to his/her executive director
and by the SRO to the School Safety Director and to his/her agency department supervisor
for resolution.
b. In the event the Principal of the school to which the SRO is assigned feels that the
particular SRO is not adequately performing his or her duties and responsibilities, the
Principal shall recommend to the Superintendent of Schools or his designee, that the SRO
be removed from the program at his/her school and shall state the reasons therefore in
writing.
i. Within a reasonable time after receiving the recommendation from the
Principal, the Superintendent or his designee shall advise the AGENCY or its
designee of the Principal's request.
ii. If the AGENCY so desires, the Superintendent and the AGENCY or their
designees shall meet with the SRO to mediate or resolve any problems which
may exist.
iii. If within a reasonable amount of time after commencement of such mediation,
the problem cannot be resolved or mediated, then the SRO shall be removed
from the program at the school and a replacement shall be assigned by the
AGENCY after input from the School Safety Director and the Superintendent.
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C. This Agreement shall be governed by and construed with the laws of the State of
Florida. Venue shall be in the State Courts of Seminole County, Florida or the Federal
Courts of the Middle District of Florida, Orlando Division.
d. The AGENCY and the School Superintendent shall meet in an effort to resolve any
disputes concerning this Agreement prior to the initiation of any litigation save and except
for claims arising from actions as set forth in Section 768.28, Florida Statutes or other
pertinent Florida Statutes or Federal law.
9. Notices
Whenever any party desires or is required by law to give notice unto the other party, notice
shall be sent by certified mail or hand -delivered to .
For AGENCY:
Cecil E. Smith, Chief of Police
C/O City Hall
300 North Park Avenue
Sanford, FL 32771
For SCHOOL BOARD:
Wait Griffin, Ed.D., Superintendent
Seminole County Public Schools
400 East Lake Mary Boulevard
Sanford, Florida 32773
10. Agreement Point of Contact
For purposes of administration, interpretation, and resolution of issues arising from the
interpretation of this Agreement, the following individuals are designated as agency points
of contact:
For AGENCY:
Cecil E. Smith, Chief of Police
C/O City Hall
300 North Park Avenue
Sanford, FL 32771
For SCHOOL BOARD:
Captain Richard Francis
School Safety Director
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Seminole County Public Schools
400 East Lake Mary Boulevard
Sanford, Florida 32773
11. Entire Agreement
a. It is understood and agreed that the entire Agreement of the parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations between
the parties relating to the subject matter hereof, as well as any previous agreement presently
in effect between the parties relating to the subject matter hereof.
b. Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when expressed in writing, approved by the respective
parties, and duly executed on behalf of each party as set forth herein.
IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be affixed
hereto by the proper officers thereof for the purposes herein expressed.
CITY OF SANFOWPI�)
r4
)
Date: 5P 2020
Witness: k%oi 10 h)IV- I M M 01 RR—K
THE SCHOOL BOARD OF SEMINOLE COUNTY, FLORIDA
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O -Q -m -c n.
Karen Almond, Chairman
Date: 2020
Witness:
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I Wit11'
0 Z f iWMYI . ,
In addition to the routine duties and responsibilities of AGENCY, a School Resource Officer
(SRO) will have the following specific duties and responsibilities:
1. The SRO shall at all times perform his/her duties in accordance with the AGENCY's
standard operating procedures.
2. The SRO shall maintain all law enforcement powers, duties and responsibilities inclusive
of his/her position as an officer while assigned to the school resource officer program.
3. The SRO shall undergo a criminal background check, drug testing, and a psychological
evaluation as outlined in F.S.1006.12(1)(c), prior to reporting to duty at the assigned
school.
4. The SRO shall be responsible to his/her agency in all matters relating to employment,
except that activities conducted by the SRO which are part of the regular school
instructional program shall be under the direction of the principal or his / her designee and
the Seminole County School Safety Director.
5. The SRO duty hours will not exceed a 43 hour work week corresponding to those days and
during those hours that the SRO's assigned school is in regular or summer session. The
SRO shall be on school grounds and on duty at least fifteen (15) minutes prior to the start
of the school day session and remain on school grounds and on duty for at least fifteen (15)
minutes after the school day session concludes. This time shall be part of the SRO's 43
hour work week. The SCHOOL BOARD will advise the AGENCY by May 15, 2021, of
all applicable summer school session days and schools which will be operating and thus
require an SRO under this Agreement.
a. The SRO provided shall, at a minimum, be equipped with a patrol vehicle, personal
weapon, radio, and such equipment issued by the AGENCY to SRO. Additionally, the
SRO so assigned shall maintain full fitness for duty in order to be able to respond to
crisis situations. The expectation of service is that a sworn law enforcement SRO
(preferably a trained SRO) will be on campus daily, and provide continuous coverage
during school hours as set forth herein. If the AGENCY is unable to fulfill these
requirements, it will inform the School Safety Director in a timely manner and the
AGENCY shall adjust its compensation and payment reimbursement invoice to the
SCHOOL BOARD to reflect the service deficiency.
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b. Notwithstanding the requirements outlined herein, the requirements of paragraph 6(a)
are not applicable during a critical event/incident where both parties agree upon the
reallocation of mission -critical assets.
c. The SRO shall record his/her service time on campus by logging onto NECAD utilizing
the 15SRO code and clear from the event upon the end of their shin.
6. The SRO shall perform such duties as directed by his/her agency when school is not in
regular session or not needed during the summer sessions as determined by the School
Safety Director. The Principal or his designee shall advise the SRO's supervisor of the
school's calendar.
7. No students will be contacted during school hours in conjunction with a criminal
investigation of any nature without notice first being given to the school's Principal. Any
such contacts will be conducted in accordance with AGENCIPs standard operating
procedures.
8. All student record information will be maintained in accordance with the provisions of
Florida Statutes.
9. The SRO will interface with students between class breaks, during lunch periods, before
and after school and at school activities at which the SRO is attendance. The SRO will not
be assigned to a permanent school -related duty post so as not to establish predictable
patterns. The expectation is that the SRO will roam the school premises, check perimeters,
and remain unpredictable.
10. The SRO will consult with the Principal and School Safety Director regarding procedures
for emergency drills and for actual emergencies, including but not limited to, fires, natural
disasters, active shooter and hostage situations, and bomb threats.
11. The SRO will be given sufficient time at the beginning of the school year to conduct
training for school administrators, faculty, staff, and students on School Crises and
Emergency plans, bomb threat(s) procedures, active -shooter situations, hostage situations,
workplace violence, bomb lockdown and barricade, school evacuation procedures and
other school safety matters as determined by the Principal and / or the School Safety
Director. A reasonable amount of time will also be provided quarterly for the SRO to
provide relevant school safety training to school staff. The SRO shall provide the necessary
training.
12. The SRO will train and assist the school administration with conducting and documenting
lockdown and/or evacuation drills during the school year as scheduled by the Principal.
The SRO will also assist in completing after -action reports to document emergency drills
and real-world incidents.
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13. The SRO shall assist in the completion of the Florida Department of Education Florida
Safe Schools Assessment Tools: School Security Risk Assessment.
14. The SRO shall participate as a member of the School Threat Assessment and Safety Team
pursuant to Section 1006.07(7), Florida Statutes.
15. The SRO will serve as a referral resource for students, faculty, and parents to community
agencies.
16. The SRO will serve as a law enforcement resource person to the school administration,
school security officers and the School Safety Director.
17. The SRO will assist the school principal, school security officer and the School Safety
Director in developing plans and strategies for the prevention and control of dangerous
situations at the school.
18. The SRO will coordinate activities with the school guidance department in an effort to
identify services and/ or resource materials for those students who exhibit indications of
early delinquent behavior or are truant.
19. The SRO shall participate in classroom teaching activities as requested by the school
principal. The SRO will be given appropriate classroom time for approved Juvenile
Intervention and Crime Reduction programs.
20. At the Principal's request, the SRO shall attend meetings of the school faculty, student
council, parent -teacher organization, and other such school-based meetings that occur
during the work day or arranged through the use of "flex" time. The SRO shall attend all
meetings and training mandated and scheduled by the School Safety Director, provided
reasonable notice of said training is provided to the SRO or the SRO's supervisor.
Unattended mandated training may be substituted with compatible training as determined
by the School Safety Director upon his review of an executed attendance sheet and review
of the lesson plan to decide whether or not it meets the desired training objectives.
21. The SRO shall be informed of any situation occurring on school grounds that the Principal
or his/her designee believes to be a violation of the law or criminal in nature.
22. The SRO and Principal shall work together to keep each other informed during the course
of all criminal investigations if not prohibited by law or AGENCY'S policy.
23. The SRO shall communicate with the Principal when determining whether a student arrest
will be made or if there is an alternative solution.to the incident, which would still comply
with Florida State Statute. The final decision for arrest or not to arrest will be with the
attending SRO on scene at the incident.
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24. The SRO shall be thoroughly familiar with the Seminole County Student Conduct and
Disciplinary Code, and particularly the SCHOOL BOARD designated "Zero Tolerance"
incidents on school grounds.
25. All sworn statements from the School Administrator(s), Teacher(s) and other staff
members related to an incident where law enforcement action was deemed to be
appropriate, must be provided to the SRO prior to the end of the day that the incident or
event occurred.
26. SROs are expected to conduct regular safety and security checks, including but not limited
to classroom locked door compliance, visitor management digital check-in process, and
emergency drill compliance and report them to the School Safety Director if they cannot
be resolved or corrected in a timely manner.
27. SROs will assist the school administration in assuring faculty and student readiness for all
potential hazaids and critical incidents.
28. The primary responsibility of the SRO is the safety of all students, staff and school property
and to provide emergency response and stabilization of critical school incidents.
29. Newly assigned SROs are required to complete all required training as set for in this
Agreement or designated by the School Safety Director by December 30, 2020 if not
previously completed or unless the time period is extended by the Seminole County Public
School Safety Director.
30. If any officer including the assigned SRO is sought in exceptional circumstances, outside
the regular workday, or as otherwise described herein, such as sporting events or other
special school events, this time shall be treated and handled as an off-duty detail consistent
with the AGENCY'S procedures.
31. SRO'S will notify the School Safety Director of the following: lockdown, use of force that
exceeds a routine takedown or redirection, felony arrest on campus, massive school
disruption, medical emergency or any event that could cause public concern or attention.
32. If an SRO evaluates a minor student as possibly meeting criteria for involuntary treatment
pursuant to Section 394.451, Florida Statutes, et sequentia (Baker Act), the SRO should
follow his/her AGENCY policy in deciding whether to proceed with implementing Baker
Act proceedings, or alternatively, and only if consistent with AGENCY procedure and
policy, allowing the student's parents or legal guardian to tape custody of the student in
exchange for written confirmation from the parent/guardian that the student will be
provided with an immediate professional mental health evaluation. Alternatives to
initiating a Baker Act proceeding should not be employed if the SRO does not believe that
the parent will follow through with mental health evaluation, or if the SRO believes that
the minor student is in extreme crisis.
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33. The SRO shall promote and utilize any approved school safety technology at the direction
of the School Safety Director.
34. As requested by the Principal and in conformance with the Principal's direction related
thereto, the elementary school SRO will participate in the school's School Safety Patrol
program.
35. The following additional duties and responsibilities shall apply if the assigned SRO or
replacement SRO is required by the AGENCY to utilize a body-wom camera in the
normal course of his/her business.
a. AGENCY shall have a clearly defined body -worn camera policy which shall
address its use in the school, a copy of which shall be provided to the SCHOOL
BOARD and the principal of each applicable school.
b. The use of the body -worn camera is for use solely when the SRO is performing law
enforcement functions on campus. The body -worn cameras are not to be left on for
continuous recording and will only be activated when the SRO is performing a law
enforcement function on campus.
C. AGENCY must have clearly articulated standards for secure evidence storage and
preservation, a copy of which shall be provided to the SCHOOL BOARD and the
Principal of each applicable school.
d. AGENCY is responsible for having each applicable SRO participate in ongoing
agency training pertaining to equipment use, and compliance with, applicable laws
concerning the use of the body -worn cameras.
e. The SRO will document the use of the body -worn camera by use of agency case
reference or other method when the body -worn camera is used within the school and
provide the School Safety Director such documentation upon request and as authorized
by law.
f. The SRO shall not release any body -worn camera recording, except as strictly
authorized by law and agency policy.
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EXHIBIT "B"
PROJECT YOUTH K-12 CURRICULUM
SRO AGENCY DUTIES AND RESPONSIBILITIES
In addition to the routine duties and responsibilities of an SRO assigned to a school enumerated
in Exhibit "A," all SROs will have the following additional specific duties and responsibilities
related to Project You(th), an awareness and prevention curriculum:
1. All elementary school SROs shall present the adopted Project Youth) K-5 curriculum to
public elementary school students that will include two lessons for grades K-4 and six
lessons for fifth -grade students. The SRO will coordinate classroom visitations with pre-
kindergarten and ESE students not receiving this curriculum. They will coordinate the
scheduling of these lessons and visitations with the Principal or his 1 her designee, given
the training program adopted and approved by the School Safety Director.
2. All middle school SROs shall present the adopted Project Youth) 6th Grade curriculum to
public middle school students that will include four lessons taught over four lesson periods.
The SRO will coordinate the scheduling of these lessons with the Principal or his/her
designee at the beginning of the school year. Additional Project Youth) lessons that satisfy
the State of Florida KSA requirements are available for grades seven and eight. These
lessons may be taught by the SRO, at their discretion and availability due to other duties
and responsibilities, as well as any teacher.
Additional Project Youth) lessons that satisfy the State of Florida KSA requirements are available
for high school students. These lessons may be taught by the SRO, at their discretion and
availability due to other duties and responsibilities, as well as any teacher.
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CITY COMMISSION MEMORANDUM 20-112.D
JULY 13, 2020 AGENDA
To: Honorable Mayor and Members of the City
PREPARED BY: Jennifer Peickert, Administrative Services P
SUBMITTED BY: Norton N. Bonaparte, Jr., City ManAgdo"',
SUBJECT: Seminole County Public Schools
July 1, 2020 — June 30, 2021
STRATEGIC PRIORITIES:
❑ Unify Downtown & the Waterfront
❑ Promote the City's Distinct Culture
❑ Update Regulatory Framework
❑ Redevelop and Revitalize Disadvantaged Communities
SYNOPSIS:
WS_ RM_
Item No.L.-D
Officer Agreement
Approval of the annual School Resource Officer (SRO) Agreement between the Seminole County
School Board and the City of Sanford Police Department is requested.
FISCAL/STAFFING STATEMENT:
The total cost of eleven SRO's is $1,061,974. The Seminole County School Board will compensate
the City of Sanford $530,987. In addition, the Seminole County School Board has agreed to fully
fund two SRO's at a rate of $193,462. The total compensation for thirteen officers is $724,449.
BACKGROUND:
Thirteen SRO's are deployed full time to their assigned schools. During the school year, the
officer's primary responsibility is to work at their school and related functions. These officers
foster better relations between students, law enforcement, and faculty. Officers also provide
presentations to students, faculty, and parents concerning various law enforcement related
subjects. The most significant of these programs is the Focus on Safety Program, which is a ten -
week program that teaches children about subjects such as bullying, drugs, internet safety, etc.
During the off months, the officers may take leave, attend SRO related training, or remain involved
with youth from their respective schools. In the many years of our SRO program, officers have
been successful in developing youth -related summertime projects. The Sanford Police Department
is dedicated to a community policing philosophy. The SRO program has been integrated into this
process, providing an additional tool for the overall mission of the Sanford Police Department and
the Seminole County School Board.
LEGAL REVIEW:
The City Attorney has reviewed the proposed agreement and has no legal objection.
C�
RECOMMENDATION:
It is staff's recommendation that the City Commission approve the School Resource Officer
Agreement between the Seminole County School Board and the City of Sanford Police Department
in the amount of $724,449.
SUGGESTED MOTION:
"I move to approve the annual School Resource Officer Agreement between the Seminole County
School Board and the City of Sanford Police Department in the amount of $724,449."
Attachments: ■ SRO Agreement