HomeMy WebLinkAbout3507 ORDINANCE NO. 3507
AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING
ORDINANCE NO. 3409 AND ITS AMENDMENTS TO AMEND SECTION '10.9 OF
THE CITY'S PERSONNEL RULES AND REGULATIONS TO PROVIDE FOR THE
METHOD FOR REPAYMENT OF EDUCATIONAL REIMBURSEMENT; PROVIDING
FOR SEVERABILITY, CONFLICTS, AND EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Sanford, Florida to amend
Section 10.9 of the existing Personnel Rules and Regulations to increase the amount of
repayment of educational expenses.
NOW, THEREFORE, BE IT ENACTED BY THE PEOPLE OF THE CITY OF
SANFORD, FLORIDA:
SECTION '1: That Ordinance No.3409 and its amendments thereto are hereby
amended in Section 10.9 of the Personnel Rules and Regulations is amended and
replaced by the attached hereto as Exhibit "A", incorporated herein by reference, and
hereby adopted.
SECTION 2: That the terms of Ordinance No. 3409 are hereby amended.
SECTION 3: SEVERABILITY. If any section or portion of a section of this Ordinance
proves to be invalid, unlawful or unconstitutional, it shall not be held to impair the validity,
force or effect of any other section or part of this Ordinance.
SECTION 4: CONFLICTS. That all ordinances or parts of ordinances in conflict
herewith be and the same are hereby revoked,
SECTION 5: EFFECTIVE DATE. That this ordinance shall become effective
immediately upon its passage and adoption.
PASSED AND ADOPTED this:--2~Day of ~,L~L~ A.D. 199~.
~TY COMMISSION OF THE
CITY OF SANFORD, FLORIDA
CERTIFICATE
I, Janet R. Dougherty, City Clerk of the City of Sanford,
Florida, do hereby certify that a true and correct copy of the
foregoing Ordinance No. 3507, PASSED and ADOPTED by the City
Commission of the City of Sanford, Florida, on the 27th day of
September, 1999, was POSTED at the front door of the City Hall in
the City of Sanford, Florida, on the 28th day of.September, 1999.
City of Sanford, Florida
I CITY OF SANFORD II
PERSONNEL RULES & REGULATIONS
10.9 EDUCATIONAL ASSISTANCE PROGRAM
The City of Sanford encourages all regular employees to pursue educational
opportunities to the fullest extent possible. Such opportunities include both
job-related and/or self-improvement courses and programs.
In this regard, the City has established an educational assistance program to
help its employees defray the costs associated with the aforementioned pursuit.
Thc Cit~ Managers c4~ce The Human Resources Director shall be responsible
for maintaining all records associated with this program.
(A) ELIGIBILITY
All regular full-time (and/or part-time) employees are eligible to
participate in the City's educational assistance program. However, it
shall be understood that the undertaking of such courses must not
conflict with the employee's work schedule.
(B) NON-CITY EDUCATIONAL ASSISTANCE
Employees receiving payment or assistance for educational expenses
from any other non-city sources (i.e. grants. VA. etc) which do not
require repayment are eligible for participation in this program to the
extent that such other educational assistance will be considered as
primary for the purpose of determining any city assistance entitlement.
It is the employee's responsibility to provide to the City an itemized
accounting of the amount of assistance and what such non-city sources
COVers.
Employees rscaiving payments or assistance for educational expenses
from any other non-city sources (i.e. student loans) which do require
repayment are eligible for participation to the max. imum extent provided
for herein and the Citv's assistance shall be considered as primary for
the purpose of determining any City entitlement. In this regard it is the
employee's responsibility to provide to the City adequate certification of
the source and terms of repayment of such non-City assistance.
Once the primary source of assistance has been applied to the total
educational expenses, the employee may then be eligible for additional
assistance from the City to the extent and limits as specified in Sections
(B) & (D) of this policy.
CITY OF SANFORD
PERSONNEL RULES & REGULATIONS
(C) INCLUSIONS/EXCLUSIONS
The items included for educational assistance consideration are:
1. Tuition costs
2. Testing fees (i.e.: CLEP, etc.)
3. Laboratory fees
4. Books associated with the course(s)
(Note: Only "credit related" tasting fees shall be included as opposed to
"eligibility" type (i.e. GRE, SAT) testing fees).
Excluded items for educational assistance consideration are:
1. Books
2. Miscellaneous supplies and course materials (i.e. pencils, pens,
calculators, etc.)
Any other items not specifically addressed above shall be considered as
excluded for the purpose of consideration for educational assistance.
(D) APPLICATION PROCEDURE
An employee desiring to participate in the City's educational assistance
program must first seek written approval from his/her Department Head
to confirm that adequate funds are available from the Department's
current budget. Once such approval has been obtained then the
employee must submit an Educational Assistance Request form to
his/her Department Head within two (2) weeks of initiating the actual
course, test, or laboratory work for final approval. Educational
Assistance Request forms submitted alter two weeks from the date of
initiating the actual course, test, or laboratory work will be considered
on a case by case basis taking into account the reason for the delay in
submission in a timely manner. The request forn;., shall then be
forwarded to the City Manager's office for final approval. The request
form shall then be forwarded to the Human Resources Director.
Department Heads must also be mindful that whenever they make
commitments to employees for educational assistance late in the fiscal
year, such commitments may well impact their budget in the next fiscal
year.
Department Heads must ensure that receipts for all eliuible costs must
be attached to the educational assistance request form. The Human
Resources Director will provide a consolidated oversight of the
Educational Assistance Program.
CITY OF SANFORD
PERSONNEL RULES & REGULATIONS
(E) TERMS OF AGREEMENT
Once final approval by the City Managcr Department Head and review by
the Human Resources Director has been obtained, a copy of the request
form will be returned to the employee along with a reimbursement check
for one-half (l/=) of eligible costs tm to a..axi;u,~. of $75 pcr credit hour
to include eligible tuition, testing amHaboratory fees, and books. The
remaining one-half (~) shall be reimbursed to the employee after the
employee has completed the course work and attained the equivalent of
a passing grade of at least a "C" or equivalent thereof. For public
educational institutions in Florida the City will pay up to a total of $2, fO0
per fiscal year. Failure to complete said courses (s) or failure to attain
the aforementioned passing grade or equivalent will result in the
employee being required to repay to the City all applicable monies
advanced accordingly.
For all other educab'onal institutions that are approopriately accredited,
the City will pay up to $350.00 per course or a totally $2, f50 per fiscal
year.
Once the coursework has been completed, proof of such completion
must be sent to the City Msnagsr The Human Resources Director. This
is the employee's responsibility and failure to do so within one (1) month
from the scheduled completion date or receipt of grade report may result
in disqualification from future eligibility for participation in this program
and possible disciplinary antion.
Forthe purpose of defining the term "equivalent" as used herein, such
descriptive results as "satisfactory" or "certification" will be considered
as meeting the "equivalent" definition standard.
(F) Should repayment to the City be necessary while someone is still
employed by the City of Sanford, such repayment must be paid to the
City, in full, within a twelve (12) month period. Therefore, any amount
owed to the City must be repaid in twelve (12) equal installments. Failure
to do so could result in disqualification from future eligibility for
participation in this program and possible disciplinary action.
Should an employee wish to accomplish repayment in a shorter
timeframe or by lump sum repayment, such repayment is encouraged.
In the case of death, or upon "normal retirement" as defined in Section
8.1 (D) of the Personnel Rules and Regulations, any remaining liability
for repayment to the City shall be waived.
CITY OF SANFORD
PERSONNEL RULES & REGULATIONS
In the case of someone terminating employment with the City by mason
of resignation or dismissal (voluntary or involuntary) and not due to
death or normal retirement, and who owes the City for repayment of
educational assistance, such repayment shall be made from any accrued
sick leave or vacation leave cash benef'~s due that employee at the time
of termination. Any amount owed over and above those accrual benefits
must be paid to the City in full within a twelve (12) month period in twelve
(12) equal, monthly instellmente.
The application program participation shall provide an agreement to be
signed by the employee, noterized and stipulating that should the
empIoyee's services be terminated during the following periods either
voluntarily or involuntarily, the City shall be reimbursed for funds paid
the employee for educational expenses as provided in the following
reimbursement formula:
Termination after Completion Reimbursement To City
of Course(s)
Within One (1) Year 100%
From One (1) Year and 50%
One (I) day up to and
including Two (2) years
From Two (2) years and 0%
One (1) day on
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