HomeMy WebLinkAbout04/06/2021 SERC Minsinanalternative format.
Call to Order: 9:O3mm
Motion to approve minutes: Motion: Jim Gantt; Second Sgt. ZachGlenn
Attendance:
Jennifer Brooks
Jerry Sullivan
Faye Winfrey
Sgt. Glenn
Ofc.HiU
Jim Gantt
Ricky Johnson
Ronnie McNeil
Al James
Benson Josue
Kaylee Cochran
Add On Items/New Business:
1Sanford Historic Garden Tour:
m 9AK8-3PM; 1O-l2homes for viewing and event space inPark onPark.
w There iSapavilion rental, but Jennifer has confirmed with the customer and they are oak with
the event inthe park.
0 Anticipate 3OOguests
0 Applicant request bathrooms clean prior to event; they will also check their storage for trash
boxes prior tOrenting more
0 Currently 22 confirmed vendors; anticipating 25
*
The applicant will email alist ufhomes onthe garden tour
w Noroad closure
0 Ticket sales will occur prior tOevent
0 Food vendors will befrom the AA5 group of vendors
0 Kid friendly event and activities and crafts
* Risk management request current COI
1
� Jennifer request applicant come 6vand sign the application
�
Applicant will get acount ofvendors that will need electricity and get back with US
*
Follow-up ondurnpsterwill berequired
D8/03/203lBack toSchool Bash
w
4 — 8 prn in the Texas Road House parking lot (north side of building parallel to S.R. 46. Kids'
Night otTexas Roadhouse
w
Parking isblocked off atthe front ofthe building for event space
w Nmoutside alcohol sales
Students will be given backpacks to take to vendors. In lieu of a vendor fee, vendors will add
school supplies tmbackpacks.
w
Texas Roadhouse will have atent and give away free kids' meals
~
Estimated SOOparticipants
�
Estimated 2O—Z5vendors
*
Set-up and spacing will depend onthe status mfthe pandeno|c
*
Risk Management suggested wait and see regarding bounce house. At current state, it would
not berecommended.
10/26/2021 Truck orTreat
w Same location asBack tmSchool Bash; also inconjunction vvithTexasRoadHouse
w Event set-up will bethe same asthe Back toSchool Bash
0 Details gsstate for the Back to School Bash
w 4-8prn
O5/15/2O2lEquipped toWin
°
Will meet with the applicant in Ft. Mellon Park for walk through and layout ofevent space.
�
Praise service with live music
w
Stage set-up byStogeRenta|.conn /20'X24\
* Noroad closure
�
Applicant request police security
° Expecting approximately lOOpp|
m
Applicant clarified [OV|Dmask requirement (6'distance ormask)
~ Arequest for abetter map was made
O4/17/lO21The Red Sands Event
w
Anti -trafficking walk from the Pallet to the City Hall. Freedom of speech event
w
Along the walk they will put red sand inthe cracks ofthe sidewalk.
~ A1this point they will have several speakers
0 There is an application for review, but no City assistance is required or
requested
OS/D1/2O2lKentucky Derby Event
* The applicant would like tOacquire just a noise permit ifallowed.
0 Jennifer toconfirm food truck restricted area
If using shared private space, permission would have to be acquired from the condo association
toclose the shared private space for anevent.
0 Parks—Not[aSh recepbdeS are requested
w Pm|icestaff—theapp|icantrequestoneofDcerfmrsecurity
w
Risk Management — requested acurrent COI providing general liability and liquor liability.
°
Alcohol would beserved |nthe lounge and from two tables located bythe side entry.
2
1Yellow Stone Barrel Event
0 Applicant plans b3have a5piece band under atent ontheir patio area with open doors for
guest inside tmhear the music.
0 Noroad closure isrequested
m Currently the applicant isonly requesting anoise permit
w Confirmation of footprint is needed to confirm the approved footprint for serving alcohol
*
Jennifer will verify the food truck restricted area
~ The City will proceed as a Speical Event unless the Police Department issues a noise permit. If a
Noise permit isissued, a special event permit will not berequested.
* The applicant will not need Parks Dept services
w There is one shared clumpster and an additional clumpster may be required by Solid Waste Dpt
OG/1g/2O21
0 Due to technical difficultities, Jennifer will meet with MKB Goldsboro 5K and the Police Dept in
order to discuss their event.
Next Meeting: April 20, 2021
Meeting Adjourned: 10:29 AM
3