HomeMy WebLinkAbout205 CPH-Amendment 67AMENDMENT No. 67
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AGREEMENT FOR CONTINUING SERVICES
FOR THE DESIGN AND PERMITTING
OF SODIUM HYPOCHLORITE HANDLING FACILITIES AT THE
BETWEEN
THE CITY OF SANFORD, FLORIDA
CPH ENGINEERS, INC.
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This Agreement made on the 4593 day of 2002 between the CITY OF
SANFORD, FLORIDA (hereinafter called the CITV) and C46H ENGINEERS, INC. (hereinafter called
the ENGINEER), is mutually agreed upon and declared an authorized Amendment to an
Agreement dated December 7,1983, between the parties, herein setting forth the scope, terms and
conditions of the work herein authorized.
In case of any conflict between this Amendment and the aforementioned Agreement of
December 7, 1983, this Amendment shall govern for the work described herein.
SECTION I
UUN_9« 01�01
1.1. Introduction
The City of Sanford Commission approved the Sanford Wastewater 201 Facilities
PlanAddendum, on September 28,1998, to proceed with obtaining State Revolving
Loan Funding (SRF) for various wastewater system improvements including the
construction of chlorine handling facility modifications at the Sanford North Water
Reclamation Facility. To be eligible for funding through the SRF Program,
preliminary engineering design plans and specifications must be complete by
October 31, 2002. The purpose of this Amendment is to authorize engineering
design and permitting services for the sodium hypochlorite handling facilities at the
Sanford North WRF.
The growth within the City of Sanford Service Area is expected to be considerable
with the construction of the western leg of the GreeneWay (SR -417) and expansion
of the Orlando -Sanford Airport. As growth continues, new wastewater treatment
facility improvements will be required. Population and wastewater demand
projections have been revised as part of the Sanford Wastewater 201 Facilities Plan
Addendum through design year 2020. The projections indicate that various
wastewater system improvements are currently required to meet both projected
demands. The wastewater management system improvements are identified in the
201 Facilities Plan Addendum.
The City has also completed Process Safety Management and Risk Management
Programs in response to OSHA and EPA's concerns regarding the handling,
storage and use of chlorine gas at treatment facilities.
One of the projects identified in the Wastewater Facilities Plan Addendum
"Recommended Plan", which is in accordance with the City's Comprehensive Plan
and Master Wastewater Plan, includes the following chlorine improvements at the
Sanford North WRF:
* Construction of a "new" enclosed sodium hypochlorite handling building;
e Addition of new sodium hypochlorite handling equipment and feed systems;
® Addition of sodium hypochlorite bulk storage tanks; and
* Electrical/Controls/Instrumentation/SCADA modifications.
The proposed sodium hypochlorite improvements at the Sanford North WRF will:
Eliminate the use of chlorine gas, classified as a highly dangerous substance
by the U.S. EPA and OSHA, from the facility;
• Produce a safer working environment both at and around the facility through
the use of sodium hypochlorite (liquid bleach) as the disinfectant.
• Not endanger the employees working at the facility in the manner that
gaseous chlorine can. Due to the reduction in potential exposure to highly
toxic chlorine gas, the City will require less operator training, leak testing, fit
testing, self-contained breathing apparatuses (SCBA) and exposure
equipment.
• Eliminate the need for the City to annually comply with the OSHA Process
Safety Management (PSM) Standards and the EPA Risk Management
Program (RMP) by switching from gaseous chlorine to sodium hypochlorite
(liquid chlorine/bleach). Annualized cost savings can be realized by the
Utility Department through the proposed improvements.
• Reduce the City's liability associated with the minor, moderate, major or
catastrophic release of chlorine gas from the Sanford North Water
Reclamation Facility.
• Reduce the impact on the local roadways (U.S. Hwy 17-92, S.R. 46, etc.),
residents, businesses, hospitals, the downtown area, and the greater
Sanford area by eliminating the potential for a discharge of highly dangerous
gas to the environment.
1.2. Purpose of the Amendment
The purpose of this Amendment is to authorize the Engineer to provide engineering
services for the design and permitting of the "new" sodium hypochlorite handling
facilities at the Sanford North WRF in accordance with the approved Sanford
Wastewater Facilities Plan Addendum and Wastewater Master Plan.
The Engineer shall provide all services required to complete each task in
accordance with regulatory requirements in effect on the date of execution of this
Agreement to the extent of the scope of work as defined and set out in this
Amendment. The Engineer shall perform professional services as hereinafter
stated in accordance with good engineering practices.
F,
SECTION 2
DESIGN AND PERMITTING
2.1. The ENGINEER has assisted the CITY in applying for a low interest SRF Loan for
design and construction of wastewater facilities improvements including the sodium
hypochlorite handling facilities at the Sanford North WRF The planning has been
completed and approved by the CITY and design must proceed to maintain
eligibility of the project for funding. In order to maintain eligibility of the project for
funding under the SRF Program, all design and permitting must be completed by
October 31, 2002. In order to meet this schedule, design and permitting need to
proceed as soon as possible.
Under this Agreement, the ENGINEER is to provide the following design and
preparation of plans and specifications for the sodium hypochlorite facilities at the
Sanford North WRF, design of the rehabilitation of Secondary Clarifier No. 2, design
of a new air line from the air compressor facility to the aerobic digesters, demolition
of a various structures at the facility, roadway improvements, and miscellaneous
piping and equipment modifications. Through subconsultants, the ENGINEER will
provide needed surveying, and electrical engineering design services for the project.
2.2. Engineering Services
Specific services of the ENGINEER shall include the following:
A. Coordinate with the surveyor employed by the ENGINEER to obtain a
topographic survey to be used as a base for design.
B. Prepare a preliminary site layout for the improvements at the Sanford North
WRF
D. Meet with City Utilities Department engineering and operating personnel and
coordinate the basis of design for the facility based on operational experience.
E. Prepare the following plan sheets:
• Cover Sheet
• Index of Sheets, Standard Abbreviations and Symbols
e Site Survey
9 Sanford North WRF Site Plan
* Landscaping, Grassing and Irrigation System
e Gaseous Chlorination Handling System Demolition Plan
* Sanford North WRF Sodium Hypochlorite Facility Building Plan
* Sanford North WRF Sodium Hypochlorite Facility Building - Structural Plan
* Sanford North WRF Sodium Hypochlorite Facility Building - Mechanical Plan
* Sanford North WRF Sodium Hypochlorite Facility Building Details
* Sanford North WRF Sodium Hypochlorite Facility Building Details
* Secondary Clarifier No. 2 Demolition Plan
* Secondary Clarifier No. 2 Rehabilitation Plan
* Secondary Clarifier No. 2 Rehabilitation Details
* Miscellaneous Details
* Miscellaneous Details
* Electrical - Sanford North WRF Site Plan
* Electrical -Sodiurn Hypochlorite Facility: Elementary Diagram
* Electrical - Sodium Hypochlorite Facility: Building Plan
* Electrical - Sodium Hypochlorite Facility: Schedules and Details
* Controls / Instrumentation / SCADA
0 Controls / Instrumentation / SCADA
F. Prepare structural and building design calculations for the sodium hypochlorite
facilities at the Sanford North WRF.
1H
G. Prepare chlorine handling facility design (building, sodium hypochlorite handling
system, sodium hypochlorite feet system, disinfectant conveyance systems,
hoists/monorails, stormwater management system, roadway improvements, etc.)
for the sodium hypochlorite facilities at the Sanford North WRF.
H. Prepare contract documents for the proposed improvements at the Sanford
North WRF.
I. Prepare quantities and an opinion of probable construction cost for the proposed
improvements at the Sanford North WRF.
J. Prepare a preliminary design report and an abbreviated engineering report for
the construction of "new" sodium hypochlorite handling facilities at the Sanford
North WRF as required by FDEP regulations and the Florida Administrative
Code.
K. Prepare the FDEP Permit Application Package for the sodium hypochlorite
handling facilities atthe Sanford North WRF in permitting the projectwith FDEP.
L. Through an Electrical Subconsultant provide the Electrical Design for the
Sodium Hypochlorite Facilities at the Sanford North WRF to meet Class I
Reliability Standards. Prepare facility lighting plan and building mechanical
plans. Integrate instrumentation, controls and monitoring of equipment with the
City's existing SCADA System.
M. Submit Plans and Specifications to FDEP-Tallahassee and FDEP-Orlando for
review and approval and respond to any Requests for Additional Information
(RAI). Coordinate with FDEP-Tallahassee regarding funding of the project
under the SRF Program and FDEP-Orlando for engineering and construction
permitting approval.
SECTION 3
SUPPLEMENTARY SERVICES OF THE ENGINEER
3.1. If authorized by the CITY, the ENGINEER shall furnish or obtain from others,
supplementary services of the following types which will be paid for by the CITY as
an additional cost as outlined in Section 5.
3.2. Additional services due to significant changes in the scope of the project or its
design including, but not limited to, changes in size, complexity, character of
construction, or due to time delays in initiating or completion of the work as
described herein.
3.3. Except as otherwise provided herein, services or additional costs associated with
revising previously accepted studies, reports, or other documents prepared by the
ENGINEER when such revisions are due to causes beyond the ENGINEER's
control.
3.4. Additional services resulting from public protests, administrative hearings, or similar
matters.
3.5. Preparing to serve and/or serving as an Expert Witness for the CITY in any
litigation, public hearing, condemnation proceeding, right-of-way or easement
acquisition or negotiation, or other legal / administrative proceeding.
3.6. Additional engineering services required by revisions to regulations (after the date
of this Amendment) as applicable to the U.S. EPA, Florida Department of
Environmental Protection (FDEP), or other regulatory agency requirements.
3.7. Additional services in connection with
furnished by the CITY as described
otherwise provided for in this Agreement
n.
the project including services normally
in Section 4 herein and services not
S EC#`T 10 N 4
4.1 In addition to the specific responsibilities hereinbefore described, the CITY will:
A. Advise the ENGINEER of his requirements for the project and designate a
person to act as the CITY's representative with respect to the work to be
performed under this Amendment, and such person shall have complete
authority to transmit instructions, receive information, interpret and define the
CITY's policies and decisions pertinent to the work covered by this Amendment.
B. Obtain and provide data requested that is reasonably available on the project
along with operational and maintenance requirements and easement and right-
of-way requirements.
C. Guarantee access to and make all provisions for the ENGINEER to enter upon
public and private lands as required for the ENGINEER to perform his work
under this Amendment including obtaining authorization for use of the Sanford
North WRF property(ies) for construction of the sodium hypochlorite handling
facilities.
D. Make facilities accessible for inspection.
E. Examine all studies, reports, sketches, schedules, and other documents
presented by the ENGINEER and render decisions pertaining thereto within a
reasonable time so as not to delay the work of the ENGINEER.
F. Assist in obtaining approval of all governmental authorities having jurisdiction
over the project, and such approvals and consents from such other individuals
or bodies as may be necessary for completion of the Project.
G. Furnish or direct the ENGINEER, in writing, to provide at the CITY's expense,
any subconsultant services not designated in Section 2, if advised by the
ENGINEER and CITY concurs that they are necessary.
H. Furnish, or direct the ENGINEER, in writing, to provide at the CITY's expense,
necessary additional services as stipulated in Section 3 of this Amendment, or
other services as required.
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I. Provide such legal, accounting, financial and insurance counseling services as
may be required for the project, and such auditing services as the CITY may
require.
J. Give prompt written notice to the ENGINEER whenever the CITY observes or
otherwise becomes aware of any defect in the Project.
0
SECTION 5
5.1. Payment for services and expenses of the ENGINEER are to be as set forth below.
The ENGINEER agrees to perform the work outlined in this Agreement for a lump
sum fee as indicated in the following table.
Consultant,
Survey Subconsultant
$3,500
Electrical/Mechanical Subconsultant
$11,000
Civil/ Environmental Engineer
$49,500
FIDEP Permit Fee
$5,000
0. �7 �7�
5.2. The CITY will make prompt monthly payments in response to ENGINEER's monthly
statements without retention for all categories of services rendered under this
Agreement.
5.4. Charges for the services rendered by principals and employees as witnesses in any
litigation, hearing or proceeding will be computed at a rate of $1,200 per day or any
portion thereof (but compensation for time spent in preparing to appear in any such
litigation, hearing or proceeding will be computed in accordance with the payment
method as set forth herein).
5.5. If this Agreement is terminated during prosecution of the services prior to
completion of the services of Section 2, payments to be made in accordance with
Section 5 on account of that and all prior work under this Amendment shall be due
and payable, and shall constitute total payment for services rendered. In addition,
upon termination, the ENGINEER shall be paid for any additional services
authorized and rendered under Section 3
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SECTION 6
GENERAL CONDITIONS
6.1. Since the ENGINEER has no control over the cost of labor, materials, or equipment
or over any construction method of determining prices, any opinion of probable
construction cost which may be provided in the services of this Amendment are
made on the basis of his experience and qualifications and represent his best
judgment as a design professional familiar with the construction industry, but the
ENGINEER cannot and does not guarantee that the construction cost will not vary
from opinions of probable construction cost prepared by him. Similar limitations
apply to construction schedules reviewed or prepared by the ENGINEER.
6.2. The CITY and the ENGINEER each binds himself and his partners, successors,
executors, administrators and assigns to the other party of this Agreement and to
partners, successors, executors, administrators, and assigns of such other party in
respect to all covenants of this Amendment. Nothing herein shall be construed as
creating any personal liability on the part of any officer or agency of any public body
which may be a party hereto, nor shall it be construed as giving any rights or
benefits hereunder to anyone other than the CITY and the ENGINEER.
ice
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment
the day and year first above written.
ATTEST & SEAL
d -'(/f
DATE �
ATTEST & SEAL
DATE
DACPHTroposals\Amendment 67.wpd
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Is]
City of Sanford, Florida
TITLE
CPH Engineers, Inc
B6-61amin/M. Fries
Project Manager
David A. Gierach, P.E.
President