HomeMy WebLinkAbout06/15/2021 SERC MinsSpecial Events Review Committee
Tuesday 9:00AM—June 15,2021
Teleconference Sanford City Hall 11t Floor 300 North Park Ave Sanford, FL
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Call toOrder: 9:O7xM
Motion to approve minutes: Motion: Sgt. Zach08nn; Second Kaylee Cochran
Attendance:
Jennifer Brooks
Faye Winfrey
Sgt. ZachGlenn
Kaylee Cochran
David Sanders
Kevin Collier
Tyrone Lowery
A|varise]amnes
Add OnMe Business:
.10/02/2021 The Big Bad Food Truck War and Community Concert in the Park
* A max of4Ofood trucks with a culinary group judging
• Food trucks will beonSeminole Boulevard (staQge[2d)
* Stage placed near pavilion Iwith band; music will bethe event draw
• Pod -u -lets near the nestroonns on Seminole Boulevard
* Close Seminole Boulevard, from San Juan to Sanford Avenue, from noon — 10:30 pm
* Alcohol sales through the nOn-prOfit;Jennasked for a copy Dfthe non-profit exemption
• Jennifer suggested using electric atpoles near tennis court;
w City will supply 10 trash cans; placed on Seminole Blvd; 10 in the park and a clumpster
• Two Parks employees will be assigned tothe event for trasnmaintenance
• Parks staff will ensure awater supply for handvxashingstation
• Two police officers for road closure and Iofficer inevent space
~ Jenn—vvi||checkforastandbyunitfnornfiredepartnnent
• Staff requested acopy Ofevent advertisement
08/14/2021 Festival Puertorrigueno y Multicultural
0 Event hours lIann-9prn
w Applicant request tmclose Seminole 8k/d,from San Juan hmSanford Avenue
~ Barricades in place by 6 am. Applicant will use volunteers to monitor road closure until police staff is on
site at 10 am.
o Jennifer suggested the applicant use dashboard placard for easy identification ofvendors
* Vendor set-up 8-1O:3Oarn
w Tvxoevententn*noes—northandsouthsideufthepark
o 5food vendors
0 Parking for Sling Shot and Jeep vehicles
m Seminole Boulevard will need to be closed for guest safety
* Will have Red Cross for blood donations
0 Off. Glenn explained they can't control parking in the road closure prior to their arrival
* One police officer isrequired for each road closure
w Applicant also request one off icer at each entrance and one officer in event space; Sgt. Glenn stated
officers will not bechecking bags
0 QVwill befor emcee, artists, Telemundo and VIP guest
w Would like toplace the stage infront oftrees near the old tennis courts
w Applicant will use his 501 C3 non profit for alcohol. Jennifer requested a copy of his license
° City requires 1K4general and liquor liability
w Applicant isalso asking for food vendors toprovide insurance aswell
~ Three alcohol stations
0 Slive bands
0 Variety ofsponsors
w SO-60merchandise vendors
w Dumpster will need to be located near the bathroom on Seminole Blvd. (one 8 -yard)
0 Applicant request trash cans and will use volunteers toclean-up /15cans and bags)
0 2Parks staff will bSonsite for trash and bathrooms
w Rental ufPavilion 1
~ Sgt. Glenn suggest he reach out to the CRA Unit and will have two officers for road closure and 3 for
event space (one at each entry and one inthe event)
m Applicant request aSpanish speaking officer
w Fire Department mnstandby
0 Cone off 3Oparking spaces onIst Street early morning
o Staff recommends having 5pod-n-|ets/4regular and ] handicapped) and 2h8OdvvaShing station
11/6-7/2021 All Souls Community Festival
• Event will be smaller than previous years. This year's event will have no carnival rides.
• Event hours: 11/6-1Iarn-1lpm' 1l/7-13-6pnn
w Police will not be needed for traffic control on S.R. 46; applicant will follow-up with police department
in July.
• Applicant request same number Oftraffic cones asinprevious years
* Solid Waste Dept. will follow-up tmfinalize trash receptacles.
Upcoming:
Jennifer request staff input regarding revisions/suggestions for Special Event Application.
Plan for further discussion at next SERC Meeting.
Next Meeting: July 13, 2021
Meeting Adjourned: 10:36 AM