HomeMy WebLinkAbout08/03/2021 SERC MinsY OF
SXNFORID
PARKS & RECREATION
DEPARTMENT
Special Events Review Committee
Tuesday 9:00 AM — August 3, 2021
Teleconference Sanford City Hall 111 Floor 300 North Park Ave Sanford,
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Minutes
Call to Order: 9:02 AM
Motion to approve minutes: Motion: Deputy Chief McNeil; Second Sgt. Glenn
Attendance:
Jennifer Brooks
Sgt. Zach Glenn
Kaylee Cochran
David Sanders
Dale Fisher
Deputy Chief McNeil
Rick Johnson
Jim Gantt
Emily McCabe
10/21/2021 SHS Homecoming Parade
0 Discussion of insurance and past procedures; further research will be done.
09/25/202115t Annual Corn Hole Festival
® The application has been withdrawn
12/04/2021 Jingle Jam
• Saturday, December 4, from 4 —10 pm.
a Road closure to be the same as 2019 beginning at 11 am
0 Road construction needs to be considered; not sure where construction will be at that time.
® Applicant understands and has a back-up plan to relocate the stage
• Park Avenue will remain open, Magnolia, from 1" to 3rd Street will be closed
• Sanford Avenue, from 5th to 2nd; 2nd Street from Sanford Avenue to Myrtle Avenue; S Oak from 1St to 3`d;
Magnolia from 111 to 3`d Street; and Palmetto Avenue from 2nd to 1St.
m Road Closure hours are 11 am — midnight
• Stage locations — 1St Street and Palmetto; 1St Street and Magnolia Avenue; 2nd Street and Myrtle; and 51h Street
and Sanford Avenue
• City staff asked about electric; applicant request any space that can accommodate a spider box
® The event will have multiple stages; music, magician, 25 — 30 food trucks, wrestling area, kids zone
• Will have to seek permission to use the parking lot behind the theater
• Use ofMagnolia Square 6vWillow Tree
^ Ladies D27will coordinate merchandise vendors
• Alcohol sales -VVopsHops, Sanford Brewing, Buster Bistro, West End, Willow Tree and Tufh/yand possibly
Loggerhead —will seek extension ofpremise
w The event will be advertised via radio stations, Will Hanoi, and social media
• Cover bands and Christmas music, aheadliner onevery stage
• Streets Dept.—noquestions
° Fire Dept. —will have an ATV and all roads, must leave space for fire truck if needed
* Parks Dept — Applicant will have volunteers monitor trash and will increase the staff
m Request that PDnot open the road too early toallow for clean-up
• Applicant request trash cans; approximately 3/b|ock.(Estimate 30 cans)
° Dunnpstorplacement: 1byTuff/s; 2bvVVentend;1inparking lot byMagnolia Square;
• PDrequested opening 3 d Street and Sanford Avenue using police officers to assist with crossing; applicant was
agreeable
w Legal — questioned ifeach business would provide COI; Jen confirmed everyone selling alcohol must provide a
COI with general and liquor liability. COI is not required by vendors not selling alcohol.
12/04/2021 Sanford Histroic Tour of Homes
p This year the event will return tothe normal Tour ofHomes. Event hours 12-9pm
w The road closures: Elm Avenue from 6 mto7e'Myrtle Avenue from 6"tm7t''and 6mStreet between Elm and
Myrtle and circulating around Touhy Park. Twelve is the maximum number of homes. Vendors (up to 50) in
Touhy Park providing holiday items; carolers, church groups, school groups, photo ops, tree decorating, and
carriage rides. Carriage route TBD.
m Applicant isprepared for negative feedback regarding the carriage rides.
• A golf cart route will provide transportation from downtown to event area
• The applicant has reached out tmAll Souls for permission topark, and it isexpected for guest topark downtown
and take advantage ofthe golf cart transportation
*
Jennifer request the applicant be thorough on designated parking area and promote it to the public.
p
Applicant is working to secure restrooms facilities, but Port -o -lets may be required
0 Dale Fisher will evaluate the power at Touhy Park. Applicant is requesting 5 spider boxes
�
Estimating 9DOparticipants
* PD—conf(rnmedroadc|uxure
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Food may beboxed food, but this isnot confirmed
0 There is arefreshment stop atone ofthe homes
0 Applicant prefers guest tmvisit local merchants downtown
w 10 trash liners; 30 bags; volunteers will maintain trash during the event; clarification on clumpster will be
required from Emily
• No alcohol
• Jennifer request COI from carriage ride company
Remembrance Ceremon
• September 11-2O1hAnniversary ofg/11;
• Veterans Memorial Park
v Road Closure of Seminole Boulevard from entry to condos on the west; Hood Avenue on the east, and to
Commercial Street on Park Avenue
• Mu event
* Chief Smith will emcee
w Chief RadzeckPledge nfAllegiance
• We will need electricians onsite
• Fly over
* Staging at9:3O
0112912022 CRAM 200K
• The footprint is Seminole Boulevard outside of Sanford Pizza Company
• Road closure request is 5:30 am — 4 pm. Event start time is 7 am
• The applicant request the same officers from previous event
02/26/2022 Mardi Gras Pizza Fonda
• Same footprint
• February 26
• Closing Seminole Blvd. 5:30 am — 230: pm; race starts at 7 am;
• Road closed for entire event time
04/02/2022 37th Annual All British Car Show
• Held at Henry's Depot
• Closure of Seminole Boulevard from 7 am — 4 pm; close Myrtle from Fulton to 1" Street; parking at Ethnos 360
• Open container
• Trash cans will be needed (15 cans) drop off on Thursday and pick up on Monday
04123/2022 Melissa's Race to Battle Brain Cancer
• Jennifer left message with applicant regarding the staggered start; we are requesting not to follow this pattern
• Previous actual patience with brain cancer walked this race
• The applicant is planning food vendors and sponsor tents
• Turkey Day 5K course
• Alcohol will be available in the park
• One spider box is requested
Staff Reports/Discussion
8/14/2021 Festival Puertorriqueno y Multicultural
Jennifer has requested an updated details and map for the event, and will update staff via email.
8/3/2021 Back to School Event today at Texas Roadhouse
Upcoming:
Next Meeting: August 17, 2021
Meeting Adjourned: 10:27 AM