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Call toOrder: 8:O3AM
Motion toapprove minutes: Motion: Deputy Chief McNeil; Second Sgt. Glenn
Attendance:
Jennifer Brooks
Sgt. ZechGlenn
Off. Sean Hill
Kaylee Cochran
Rick]ohnsnn
Jinn Gantt
Emily McCabe
Add OnItems/New Business:
*
Tables and chairs with outdoor music adjacent to the building leaving the furthest southern lane open for traffic
exiting from behind the building.
* The area will be secured with barricades and cones. The applicant has this equipment.
* Alcohol will NOT besold outdoors; only beer will beserved
° An open container permit will be needed because servers will be processing payment for alcohol purchases
indoors. Nnoutdoor purchase will bemade.
* Risk Management confirmed the applicant will provide the COI and name the City of Sanford as additionally
insured.
° Police staff request estimated number of attendance. The applicant expects 75 — 100 participants. Due to
alcohol outdoors, one officer will beassigned for event security.
• Solid Waste Dept requested plan for trash clean up. The applicant does not require an additional clumpster.
Emily confirmed if there was a trash problem, the applicant would be charged for an additional pickup.
• Anestimate ofcost and invoice will beforwarded tothe applicant.
10/23/2021 Golclsborofest
• The applicant was not available for discussion.
• Jennifer reviewed from the application information submitted.
° The applicant requests tohost the event at Westside CC;
* Road closure requested Persimmon Avenue closed from McCracken toDmjda.
• The closure would impact the dialysis center. Those needing to reach the dialysis center would be allowed to
pass through. Road closure 8 AM — 3 PM. The road closure is assumed to be used for food trucks.
° Applicant called inand discussion ayfollows:
• Confirming road closure — applicant concerned about road closure impact on dialysis patients
* Majority nfthe vendors will beinthe parking lot
* Three food trucks onPersimmon oropen toalternative location
° The committee has a meeting today and plan to discuss alternatives for food truck set up
• Expected parking will beinCroom'sparking lot
w Parking infront ofthe center will beblocked from parking
* Currently 7merchandise vendors; 1Omaximum
* Inside community center will host vendors, resource vendors and games
* Event hours 1Oam-2pm
° Options were discussed toreduce event costs
° |fnoroad closure isrequested PDwould not require police presence
° If only parking lot is closed barricades could be dropped for Westside Comm. Center staff to put in place
• Further discussion with Britt Henderson
0 Community Center rental would be a separate requirement and directed to Britt
,12/31/2021 Tuffy's New Year's
� �
* There }sapossibi|bconstruction Ave from 11t ��Street but kis expected that 2 nd
Street would remain open. The public restroom trailing would be located near his entry gate. After the parking
onthe east side ufthe building isfull, that area should bed (]
osedn�.osin8K8yrt|ebetvveen2'mand3m.
w Applicant offers toprovide anupdate ofroad closure closer tothe event date.
° Request will be made for the noise permit to extend until 12:30AM to cover for New Year's celebration
* Outdoor activities are scheduled to concluded immediately after midnight
* Applicant does not see need for additional dumpsterorpickup
* Current COI isoofile and good thru1'O-2O22
Staff Repo rts/Discussion
2[heetah5KCanceUed
OS/I9/2OZ2Texas Roadhouse cancelled events due toCQV|D
1O/O2/ZO22Big Bad Food Truck Cancelled
O8/2A/2O22Puerto Rican Festival Rescheduled
R/22/2O32Henry's Depot Journey Concert
4/11/I032 Patriots Day
D9/l2/3O22Riverside Dash l5k&5K
Emily—adumpsterwiUbenequimdfortheGo|dsbmmfes
Next Meeting: September 7, 2021
Meeting Adjourned: lO:0U.AM