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Home My WebLink About09/07/2021 SERC MinsSpecial Events Review Committee Tuesday 9:00AM—September 72021 Teleconference Sanford City Hall V Floor 300 North Park Ave Sanford, FL ~ ~�� Should you require ana�ernetenmgthod toaccess the infmrmnedononthis agenda orany ettaun'/ents thereto, please contact ADA681sanfordfl.gov or407-68#-5006torequest information beprovided tmyou inamalternative format. Call bmOrder: 9:05 AM Motion to approve minutes: Motion: Officer Sean Hill; Second Sgt. Z@chGleDD Attendance: Jennifer Brooks Lisa Jones Faye Winfrey Sgt. ZachGlenn Off. Sean Hill Kaylee Cochran Rick Johnson Add OnItems/New Business: 10/02/2021 Jeff Fest Memorial Golf Tournament & Music Festival * Fundraiser atMayfair Golf Course tobenefit the Jeff Triplett Foundation, Inc. p 36Team limit /4pp/teom\ w Tournament hours 8—NOON 0 Concert NOON —6Pm(15'stage) * Expecting total of3D0-4OOpp * Stage tobe placed onthe driving range 0 Stage will face away from residence ° Jennifer ask that the applicant distribute event notification to the surrounding residents * Alcohol available for purchase outdoors via the golf course 0 COI will beprovided from the Jeff Triplett Foundation, Inc. 0 Six food trucks, 2 -3 sponsor tents w Driving range and course will be closed during tournament, but will reopen after r Applicant will have 6 additional port -o -lets and 2 handwashing stations w Trash maintenance and clean-up will be event volunteers 0 Jennifer will confirm the noise ordinance due to the event space backing up to residential ° Tables and chairs will beprovided bythe applicant ° Applicant will provide parking information later today 0 Jennifer will follow up regarding alcohol 12/4/2021 Jingle Jam ° Aparking map was requested again for Jingle Jam and Tour of Homes * The trolley will operate for the event • Dustin will contact Jennifer for Tour of Homes contact information 10/23/2021 Q Street Fest • Corn Hole competition tobeheld mnSeminole Boulevard p Kid's Zone for family friendly corn hole ^ The bands will perform from a barge; speakers cannot face condos; applicant will present an updated map this week to indicate stage location. A floating dock will be used for musicians to enter/exit the barge or via boat * Aprofessional company will setup,break-down and manage the tournament * The applicant request trash receptacles, trash bags and staff tomaintain trash * Two parks staff will beassigned from NOON —1OPKx 0 Rick Johnson will follow-up with details regarding the road closure and the roundabout and will provide a road closure plan * 2po/eann;max 3Steams ° The applicant is waiting for approval in order to secure the entertainment * Four food trucks; 1dessert truck 0 Currently nowritten agreement from condo complex tuclose road * Kids zone will be moved forward to allow thru traffic from the condos through City Hall parking to Fulton ° Entertainment has not been secured until adate is approved * Live music would start between S-5:3Opmn * Food trucks and kids zone opens at 1 pm; corn hole tournament will continue all day ° 1—Sprnstreet entertainment/performers * Parks Dept. — two City staff; 12 cans, 36 bags from Noon — 10 pm. The applicant would discuss with his staff to confirm ° Solid Waste has assigned adunmpster p Anestimated invoice will beforwarded 0 Road closure notification will need tVbeposted 10/30/2021 Dr. Ronald Merthie's Day 0 Event held at New Life Word * Care package give away * Prepared hamburgers and hot dogs provided for those that wish toeat • Police staff will be required for traffic control. Police staff recommends two officers w Anupdated map toindicate the pick-up route isneeded. • Planning to distribute 250 care packages w Parhs—noqueutions 10/30/2021 Henry's Depot Summer Concert * Applicant was requesting to add anadditional concert on10/31, but this would not meet the 60 day requirement • Henry's Depot isrequesting toadd anadditional concert on109O w Event hours 2-9pm; set up11am; break down by18pno w Drinking across the road on private property was addressed; Jennifer ask the applicant to do a better job ofmarking the event space. * The applicant did try to use a vehicle to block view from the vacant lot to the event space * The signs indicating "no alcohol beyond this point" could not befound w Signs indicating parking at City Hall is recommended; not in right of way, but set in on City Hall property • Police Staff requires a hard barrier behind stage to separate parking lot for vendors and acts from the stage • There has tobedefinitive motorcycle parking atevents • The applicant will not have motorcycles at 10/30 event Staff Reports/Discussion 04/02/2022 VW Car Show � ° T�ao��h�qu��abo�mad��p��nce�u be��1�Street from Myrtle to Pork * More guests are expected to attend • Follow upwith construction team will beneeded for definite date • If 1' Street is closed, Myrtle and Elm should not be closed to allow for detour AAS * During October event, the applicant isconsidering renting Monroe Hall todoa"Meet and Greet" with pilots from the Air Show Riverside Dash • 15K participants will enter the sidewalk at Park Avenue and continue to the Zoo and back. w Signage will beput out onSaturday 10notify the public ofthe race * The Turkey Day 5Kcourse will beutilized for the 5K r Water stops will bethe landing zone opposite the View and at the turn around point near the Zoo * Noset-up the day before the event • Estimated 8OOpeople signed up • Park Staff @ 4am, lights on, bathrooms open, sprinkler off Follow up required on: • Golf Tournament • Jingle Jam • Tour of Homes Upcoming: 9/11/2022 Remembrance Ceremony * This Saturday 1Umw Next Meeting: September 21, 2021 Meeting Adjourned: 10:58 AM