HomeMy WebLinkAboutMidway-CanaanA1kil 1
1-18'709
OFFICE OF THE CITY MANAGER
MEMORANDUM
To: Mayor and Members of the City Commission
FROM: Paul Moore, Utility Director r 1
VIA: Kristi Aday, Acting City Manager
DATE: January 28, 2008
RE: Midway Canaan Water Users Association - Update
As of January 7, 2008, the amount due from the Midway Canaan Water Users Association for
past utility service is $59,652.90. This is an improvement on the past due amount of $69,652.90
on August 30, 2007.
The past due utility service debt from the Midway Canaan Water Users Association is steadily
declining. The association keeps their current bill paid on time and continues to pay down the
past due amount each month. They pay $2,500 each month on the past due bill.
If you have any questions, please let me know.
Attachment: Utility bill summary diagram
SAM OFFICE OF THE CITY CLERK
MEMORANDUM
TO: Commissioner Jack T. Bridges, Esquire
FROM: Janet R. DougherW City Clerk
DATE: January 19, 2007
RE: Midway -Canaan Water Contract
Per your request, enclosed is a copy of the Water Purchase Contract with the Midway -
Canaan Community Water Association, Inc., historical information, and the January 8,
2007, Agenda Memo.
If I can provide further information, please do not hesitate to call me.
Enclosures
C: Mayor Kuhn
Vice Mayor Dr. Williams
Commissioner Woodruff
Commissioner Jones
City Manager Yehl
MINUTES
C.t Camm,,.0 Ssnfo,d, "�s Haz'ch 2B at S P. M. iy 66
On recommendation of,the City Mannger.that additional personnel be considered for
the Utility Administration Office, due to an increase in work load with four clerks unable
to keep abreast, Commissioner Baker moved to approve the employing of one temporary clerk j
for the balance of the fiscal year, with an appropriation of $1,500.00 to be made to the
respective salary account. Seconded by Commissioner Roberts and carried.
On motion of Commissioner Baker, authorization was neat given for the City Manager
to advertise for bids for the purchase and installation of an air conditioning system in
the Sanford Public Library, seconded by Commissioner Roberts and carried.
The City Manager presented a proposal for purchasing a parcel of land, squaring up
City property, from the Florida Public Utilities Company, at a price of $440.68; $190.65 for
the land and $250.00 closing cost, the latter to be deleted if the City Attorney closes the
transaction. Property described as follows: -
I:
Beg. at the point 295.3 feet east of the SW corner of Cedar Avenue and
Sixth Street, according to E. R. Trafford's Map of the Town of Sanford, VVV
as recorded in Plat Book 1, pages 56-54, Seminole County Public Records,
rum thence east 22.7 feet, thence south 42 feet, thence west 22.9 feet,
thence north 42 feet to point of beginninnc. Containing 953.4 square
p
feet, more or less.
Commissioner Baker moved to acquire the property as described, seconded by Commissioner
Roberts and carried.
Commissioner Raborn neat moved to authorize payment to Travelers Insurance Company,F
lin amount of $11,235-00, 35.00, representing the City's share of contribution at 4% for 9 months
and 5% for 3 months to cover the 1965 period for the General Employees Pension Plan, GR -665,
k
as budgeted in Accounts 9096 and 9196; seconded by Commissioner Baker and carried. i
�enehConsideration next given the request of the Rev. Lynn H. Alford, Church of God, Avenue and 22nd Street, for a new construction across the City's utility easement,
west of Holly Avenue from 22nd Street to 24th Street, the church to pay the total cost of
!relaying the existing 12 -inch sewer line in cast iron. On recommendation of the City Manager,! -
Dommissioner Raborn moved to approve the construction across the easement, provided the �.
hurch pays the total cost of relaying the 12 -inch sewer line in cast iron. Seconded by '
I
ommissioner Baker and carried.
Water tank maintenance renewal contract proposals from Jack Sharpe, Jack Sharpe, 3
IInc., Orlando, Florida, were next submitted for consideration on the 13th Street water tank, !fy
offering a six-year contract at $600.00 per year, painting each three years, or a twelve-year k
pontract at $500.00 per year, painting each Your years. Commissioner Higginbotham moved to I'
I u
approve and accept the six-year contract at the cost of $600.00 per year. Seconded by
Commissioner Baker and carried.
Sam Smith, 1117 West Seventh Street, next appeared, presenting to the Commission
a signed petition requesting the City pave and install the proper drainage on West Seventh
i .
Street from Pecan Avenue west. Commissioner Baker moved to approve the paving of West Seventh;
t
Street west, on the basis that those having signed the petition constitute the actual property
wners and understand and agree to pay their one-third pro -rata cost of $2.17 per lineal foot
f their property. Seconded by Commissioner Roberts and carried.
The City Manager presented for review a proposed contract from the Midway -Canaan
ommunity Water Association, Inc., acting under the Farmers Home Administration, requesting
he City to supply water to them.
H
d
20 --
MINUTES
City Commission, Sanford. Flo i April 11 at 8 P. M. 7g 66
The proposed City employees' salary review which was submitted at the prior meeting
was neat presented for discussion. The City M.an.ager recommended consideration be given to
revising and upgrading the City's present five-step salary classification of A through E,
with consideration of a sixth and seventh step in increments of five per cent longevity for
each five years after the fifth step. After discussion, Commissioner Baker moved to author-
ize the City Manager to proceed to prepare a revised salary scale based on average hourly
rate, as outlined in the proposed report, and present cost estimate to the Commission for
further consideration. Seconded by Commissioner Roberts and carried.
Raymond D. McGough appeared regarding a proposed Water Purchase Contract between
the City of Sanford and Midway -Canaan Community Water Association, Inc., which was discussed
at Commission meeting of March 28, 1966. He asked for clarification on the City's request
for a clause of a right of a 60 -day notice to terminate the contract. This was clarified to
mean terminate the service at the meter after a 60 -day delinquent notice for non-payment.
The City Attorney pointed out that the City had not required a contract for the sale of water
and the company would be served and billed as any other regular City water customer, in-
cluding the termination of service for non-payment.
Commissioner Baker moved that the City Manager and City Attorney clarify the
amendments in the contract, and upon acceptance by the proper officials of the water company,
the Mayor be authorized to sign the contract. Seconded by Commissioner Roberts and carried.
The Police Chief gave a report regarding the inspection progress being made on
taxicab vehicles for compliance with the regulations as set forth in the new taxicab ordi-
nance, with a deadline to comply no later than April 12, 1966, or revocation of licenses.
After discussion, Commissioner Higginbotham moved to limit and not to exceed the number of
twenty-four (24) vehicles to be licensed and operated as taxicabs. Seconded by Commissioner
Baker and carried.
Under previous action to table a request of Johnny A. Lawrence to obtain a City
.ense to operate a taxicab, Commissioner. Baker moved that after April 12, 1966, if other-
lified, he be granted the first license becoming available under this twenty-four taxicab
dt. Seconded by Commissioner Roberts and carried.
The City Manager submitted a report on the recent meeting held with State Road
�artment and Atlantic Coast Line Railroad officials concerning the City forwarding a reso-
ion to the State Road Department citing the hazardous condition of the railroad signals
the center of SR 46, East 25th Street at Orange Avenue, requesting the signals be as an
rhead suspension or removed completely; stating the State Road Department would not provide
rhead suspension or recommend the removal. However, the State would construct a 4 -foot
e island, 6 inches high, for minimum of 100 feet each side of the center light standard,
ch would be reflectorized and, if acceptable, written acknowledgment would be required
m the City.
On recommendation of City Manager, Commissioner Higginbotham moved the City accept,
er protest, the proposal as outlined, contingent that City still considers the center
nals as hazardous but feels that there is no alternative. Seconded by Commissioner Baker
carried over the dissenting vote of Commissioner Roberts.
Neat submitted was a letter from R. T. Milwee, Superintendent of Seminole County
Schools, stating that the School Board was in the process of purchasing Chase Grove
e�toDC
RATEURONGARR1Y
WS RM X
Item No_ 9.A
City of Sanford, Florida
CITY COMMISSION MEMORANDUM 07-002
JANUARY 8, 2006 AGENDA
To: Honorable Mayor and Mem ers of the City Commission
PREPARED BY: Paul Moore, Utility Direct r
SUBMITTED BY: Robert (Sherman) Yehl, 'ty Manager
SUBJECT: Midway Canaan Community Water Association
SYNOPSIS:
A quarterly report on the utility debt for the Midway -Canaan Community Water Association has
been prepared.
FISCAL/STAFFING STATEMENT:
As of December 20, 2006, the total amount due on the Midway -Canaan Community Water
Association account is $76,765.33.
r
BACKGROUND:
On September 11, 2006, an update report was presented to the City Commission concerning the
debt on the Midway -Canaan Community Water Association account. The debt as of August 22,
2006 was $73,520.40. This amount showed a reduction from their March debt of $77,575.41.
Since September 2006 little progress has been made in reducing this debt. Attached is a summary
report showing the billed amount and the payments over the last 10 months.
LEGAL REVIEW:
N/A
RECOMMENDATION:
N/A
SUGGESTED MOTION:
None
attachment
1
AJOJI AdOJ AJOJ
Otl7% I Otl3% �
1083X OGI.-i%
WARREN E. KNOWLES
CITY MANAGER
Mr. Ramon McGough
P.O. Box 1448
Sanford, Florida
Dear Mr. McGough:
Gt�. 0f Sanford, fijorld
Commission -Manager Plan
May 31, 1966
Re: Midway Water System
Attached are copies of the City of Sanford water rate schedules
dated January 1, 1966. This is the current schedule and the one
referred to in the executed contract. Please see that a copy is
attached to each copy of the contract.
Following are examples of the monthly billing the Midway
Association may expect:
Gallons of water used Monthly Bill
10,000 $ 6.56
50,000 24.56
100,000 43.31
250,000 88.31
1,000,000 279:56
1,200,000 330.56
Although this may appear as a large.water bill, I assure you it
is not. As an example, 200 customers, averaging 6,000 gallons per
month, would use 1,200,000 gallons. The bill to the city would be
$330.56. However, if the Association used the same rate schedule,
6,000 gallons would be $4,46/month for each of the 200 customers.
This would provide total revenue to the Association of $892.00; paying
the City $330..56; leaving the Association $510.44 to cover operational
and debt, costs.
Very truly yours,
CITY OF SA ORD
WEK/mjh /encls. W. E. Knowles
C/C: Mr. Mack N. Cleveland, Jr. City Manager
Finance Director
CITY OF SANFORD
January 1, 1966
(Monthly Billing
INSIDE OUTSIDE
CITY CITY
WATER RATES: Monthly LIMITS LIMITS
0
- 4,000 gals 56%4 -100 gals 2.27 (min)
3.41 (min)
4,001
- 5,000
2.62
3.93
4,001
- 6,000
2.97
4,46
6,001
- 7,000 350-1000ga1
3.32
4.98
7,001
- 8,000
3.67
5.50
8,001
- 9,000
4.02
6.03
9,001
- 10,000
4.37
6.56
10,001
- 50,000 .30/1,000gals
50,001
- 100,000 .25/1,000 gals.
Resident
100,001
- 250,000 .20/1,000 gals.
Rate plus
250,001
- and over .17/1000 gals
50/
Fire hydrant rental of
$50/year/hydrant.
SEWER RATES: Monthly
Based on gallons of water used
0
-- 4,000 1$
2.35 (min.)
3.06 (min)
4,000
- 5,000
2.42
3.15
5,000
- 6,000
2.63
3.42
6,000
- 7,000
2.80
3.64
7,000
- 8,000
3.01
3.91
8,000
- 9,000
3.18
4.13
9,000
- 10,000
3.34
4.34
Over
10,000
3.34(max.)
4.34(max)
For single family residences
Users
other than single family residence
_
over 10,000 gallons to be 68% of the
water billing for
that period.
as
Sanford, Fio'
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CITY OF SANFORD, FLORIDA, a
Florida Corporation,
Plaintiff,
VS.
MIDWAY-CANAAN COMMUNITY WATER,
ASSOCIATION, INC., a Florida
Corporation,
Defendant.
IN THE CIRCUIT COURT OF THE
EIGHTEENTH JUDICIAL CIRCUIT, IN
AND FOR SEMINOLE COUNTY, FLORIDA
CASE NO. 92 -1311 -CA -15-L
JOINT STIPULATION FOR ENTRY OF FINAL JUDGMENT
Plaintiff and Defendant jointly stipulate and agree to the
entry of Final Judgment as follows:
1. The parties wish to amicably resolve all disputes arising
out of the above -styled cause of action.
2. Defendant agrees and acknowledges that the sum of ONE
HUNDRED FORTY -S V� THOUSAND �v F&H HUNDRED NINETY AND 91/100
Imi4S99O.(?I
($147,490.9il is in arrearage and is due and owing to Plaintiff.
3. Defendant agrees to pay to Plaintiff the sum of ONE
THOUSAND FIVE HUNDRED ($1,500.00) per month from March 1994 until
March 1997 and the sum of THREE THOUSAND ($3,000.00) per month from
April 1997 and for each and every month thereafter until such time
0 i=1 V is
a
that therrearage in the amount of ONE HUNDRED FORT-SFAIEN
�JI�
THOUSA -Fe13R� HUNDRED NINETY AND 91/100 is completely
paid to Plaintiff.l #24His,990,gI
(J(Gt.,� n�-t '�-(2 �Y�.U.�.- ��.o � t c�.e.. 17 �.,�er�lc�. ►rte
LU� m�n�l ��ll� iso., ba`1anc�s.
4. Defendant agrees to timely pay the current monthly
wholesale water bills from Plaintiff in addition to timely paying
the sums stated in Paragraph 3, herein, towards the arrearage
amount owed Plaintiff. Defendant agrees that any money paid to
Plaintiff for water shall be applied against its current monthly
water bill first, and against any arrearage amount second.
5. If Defendant fails for any reason to perform the
agreements or make the payments required in paragraphs 2 through 4,
herein, then Defendant acknowledge and agree that Plaintiff, with
ten (10) days written notice to Defendant, shall refuse to sell
water to Defendant and shall turn off the water to Defendant until
%�Y >:IvE Flue R
such time that the sum of ONE HUNDRED FOR Y-S�E�EN-THOUSAN •F9E3R-
HUNDRED NINETY AND 91/100 ($146-9i) has been paid in full to
Plaintiff.
1114145,990 9/
6. Within sixty (60) days of signing this Joint Stipulation,
Defendant agrees to amend its corporate by-laws to create a new
position on its Board of Directors to allow Plaintiff to appoint an
ex-officio board member to serve on Defendant's Board of Directors
X
until such time that the arrearage in the amoun of $ 11,Go ai is
completely paid to Plaintiff.
7. Defendants acknowledge and agree that Defendant shall
retain a qualified accountant to prepare monthly financial
statements, payroll documents and Form 990 and that Defendant shall
provide Plaintiff with access to said financial documents.
Defendants acknowledge and agree that the accountant hired by
Defendant shall be authorized to release copies of said financial
--2--
Case No. 92 -1311 -CA -15-L
documents to Plaintiff upon a written request from Plaintiff.
8. Defendant acknowledges and agrees that Defendant owes Mr.
William Royster, CPA, the sum of FORTY ��T11��HOUSAND gqFOUR HUNDRED TEN
AND N01100 ($40,410.00) for his servidks� � Mach 1994 to
Defendant as a court appointed Receiver. Defendant agrees to pay
ONE THOUSAND FIVE HUNDRED ($1,500.00) a month to Mr. Royster
beginning in April 1994 and continuing for each and every month
thereafter until such time as rrMr. Royster is paid the total sum of
$40,410.00 by Defendant��C' �e�l a� (C1LPp ay T --N
TI -AND DO i P4G (0�o, (3()().. oa in /I2 2Cb1 Ia4M _/0m2. QOCIC'l _
7-HL-
9. Each party acknowledges and agrees that attached hereto
as Exhibit "A" is the proposed Final Judgment which has been
approved by both parties as to form and content and that the
proposed Final Judgment may be entered by the Court without further
notice.
MIDWAY-CANAAN COMMUNITY WATER
ASSOCIATION Wit ss:
Title:
Dated: AVzx/%Z,,,
CITY OF SANFORD
By: L! l .. I e
Title: �4_yz>/�x' Q
Dated: ; na LGL `Z,/
F:\FILES\SANFORD\PLEADING\TNT-STIP.MC
Witness: J
e,PufY (f le roti
--3--
Case No. 92 -1311 -CA -15-L
TO: BILL SIMMONS, CITY
FROM: DONNA L. McINTOSH,
RE: MIDWAY-CANAAN WATEF _wiv ARREARAGES
DATE: JANUARY 8, 1992
RIECEIVIM
JAN 2 4 192
PLY iF_��ANFORQ
As requested, we have researched options available to the City to collect
the money due the City from the Midway -Canaan Water Association. It is
our understanding that the amount due the City is presently near
$22,000.00.
We recommend that the City file a lawsuit against the Midway -Canaan Water
Association asking the Circuit Court for two remedies: (1) for a judgment
against the Water Association for the arrearage amount owed the City and
(2) for appointment of a Receiver to take charge of the Midway -Canaan
Water Association.
The Midway -Canaan Water System has deteriorated to the point where
leakage and other maintenance issues have become a serious problem. A
receivership is necessary for preservation of these properties and to
prevent further deterioration. Additionally, the Midway -Canaan Water
Association is not financially able to respond to payment of the money
due the City. A Receiver would be able to operate the Water Association
to successfully respond to the judgment that may be entered against the
Water Association by the City and prevent the accrual of further
arrearage amounts. We believe that a court-appointed Receiver would
solve the serious problem that would be created if the City used its
regular procedure for nonpayment - termination of water service until all
arrearages have been paid.
If The City Commission authorizes this lawsuit, we recommend that
Seminole County be contacted to see if their Utility Director or a
designee would volunteer to serve as the Receiver for the Midway -Canaan
Water Association.
� v
DIM Y �N
W -
DATE 1 v
ITEM
' I
I
CITY OF SANFORD UTILITY DEPT.
CITY OF SANFORD UTILITY DEPT. ( 1 !(
DATE READ: BILLING
BILL DATE:
P.O. Box 2897 PRESORTED F9Y
DAYS:
Sanford, Florida'_2772-2897
Telephone: 330-5630ageEmergency/After
Mail1/13/`�2
'
3 5
1 / 2 4/ 92
Hours: 322-4194
-METER
35145
CON1Sl16py�p� Ip�1OFFICE
O G� J
HOURS:Fla.READING:
r V
8:30 A.M. TO 5:00 P.M.[,F,,,
MON. - FRI.
633
y
� j
SERVICE
(PER 1000 GALS.I
ADDRESS
SIPES STATiOfv
DESCRIPTION
WATER BASE CHG
AMOUNT
213.77
METERED WATER
11032.41
NATER USERS ASSOC
LATE PAYMENT FEE
444.00
SANFORD BOX 1322 FL 327721322.
PAYABLE UPON RECEIPT.
ALL PAYMENTS MUST BE RECEIVED IN CITY HALL ON DUE DATE.
G 5 CURRENT CHARGES:
117 JOaO3
14/ 9 PASTDUE CHARGES:
4123109b
RETURN THIS PORTION WITH PAYMENT
EE TOTALAMOUNTDUE
FJEA
529310 99
TOTAL AMOUNT DUE 52931.99
((��y 4 /9 NIGHT OEVOER EO% RVNIABIE AiTHE -S OE OF C W HnFE
nooaroru�aEcoHUEm FEE
ADDRESS
eE /SEESEED TO FENT SEFNCE
C[�SERVICE
SIDES STATION ..
ACCOUNT NUMBER
110090-111075
04/01
-
ACCOUNT NUMBER
110090-111075
'
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`A of Sanford, Fjorjd
GP.O. Box 1 778 - 32772-1778 d
Telephone (407) 330-5601
Fax (407) 330-5666
FAX
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/- C11-12,
"The Friendly City"
OU3x I ALOJ I AJOJ
OU]% - OU]% � �OH3X OL1:1X
WATER PURCHASE CONTRACT
This Contract for the sale and purchase of water entered
into this 16th day of May A.D. 1966, by
and between the MIDWAY-CANAAN COMMUNITY WATER ASSOCIATION., INC.,
i
a Florida corporation, hereinafter referred to as the "Association",
and the CITY OF SANFORD, FLORIDA, hereinafter referred to as the
"Cit "•
Y
WITNESSETH: Whereas, the Association has been incor-
porated, organized and established under the laws of the State
of Florida for the purpose of constructing and operating a water
supply distribution system serving water users within the area
described in plans now on file in the office of the Association,
C
and to accomplish this purpose, the Association will require a
supply of treated water, and
WHEREAS, the City owns and operates a water supply
distribution system with a capacity currently capable of
serving the present customers of the City system and the
aforementioned number of water users to be served by the said
Association as shown in the plans of the system now on file
in the office of the Association, and in consideration of the
terms, provisions and covenants contained herein the parties
hereto do mutually agree as follows:
1. Subject to the terms and conditions hereinafter
set forth, the City shall sell and deliver to the Association,
and the Association shall purchase and.receive from the City,
water service (hereinafter called service) requested by the
Association from the City at the premises to be served here-
..J • . e� 1 t. � Llt
A.IOJ A�.IOJ I I A.JOJ
• Oa ]% OaJ%I Oa]%
under (hereinafter called the service location), all in
accordance with water service specifications attached hereto
and made a part hereof. The point of delivery will be at the
northeast corner of Mellonville Avenue and Twenty-fifth Street.
2. This contract shall continue in effect from the
commencement of service and thereafter until terminated at
the option of the Association by the giving of not less than
sixty (60) days advance written notice of the effective date
of termination.
3. (a) For and in consideration of the faithful
performance of the stipulations of this contract, the City
shall be paid by the appropriate officer of the Association
for service herein contracted for, at the rates and under
4
`the terms and conditions herein set forth; provided, that
the Association shall be liable for the minimum monthly
charge specified in this Contract commencing with the billing
period in which service is initially furnished thereto and
continuing until this contract is terminated, except that
the minimum monthly charge specified in this contract shall
be equitably prorated for the billing period in which commence-
ment and termination of this contract shall become effective.
(b) The City hereby declares that said rates
are not in excess of the lowest rates now available to any
prospective customer under like conditions of service, and
agrees that during the life of this contract the Association
shall continue to be billed on the lowest available rate for
similar conditions of service.
(c) •Payment shall be made within thirty (30) days
after the receipt-.- f the monthly bill from the CITY OF SANFORD.
-2-
.ndOD i~ AdOO
OL3x lOa3x Ol3x
(d) All bills for service shall be paid without
penalty or interest and the Association shall be entitled to
any discounts customarily applicable to payment of bills by
all customers of the City.
(e) Invoices for service rendered hereunder shall
contain statements of the meter readings at the beginning of
the billing period, meter constants consumption during the
billing period.
4. Measurement of Service. (a) All service furnished
by the City shall be measured by suitable metering equipment
of standard manufacture, to be furnished, installed, maintained
and calibrated by the Association at its expense. When more
than a single meter is installed at the service location,
the readings thereof shall be billed conjunctively. In
the event any meter fails to register or registers incorrectly
the service furnished there -through, the parties shall agree
upon the length of period during which such meter failed to
register or registered incorrectly, and the quantity of service
delivered there -through during such period and, upon agreement,
an appropriate adjustment based thereon shall be made in the
Associationis bills. For the purpose of the preceding sentence,
any meter which registers not more than two (2) per cent slow
or fast shall be deemed correct.
(b) The City, so far as possible, shall read all
meters at periodic intervals of approximately thirty (30) days.
All billings based on meter readings of less than twenty-seven
(27) days or more than thirty-two (32) days shall be prorated
accordingly.
-3-
IIIt1J t/ 0.:Ix I +I O.DX I
' Ol1JXI 021:1% IOtIJX
5. Meter Test. The City at its expense shall
periodically inspect and test the Master Meter installed
at the point of delivery by the Association at intervals not
exceeding three (3) years. At the written request of the.
Association, the City shall make additional tests of the
Master Meter in the presence of Association representatives.
The cost of such additional tests shall be borne by the
Association if the percentage of error is found to be not
more than two (2) per cent slow or fast. o meter shall be
-plA edi.n service or allowed to remain in service which has
an error in registration in excess of two (2) per cent under
normal operating conditions.
6. Change in Volume or Character. Reasonable notice
phall, so far as possible, be given by the Association ,to the
City respecting any material changes proposed in the volume
or characteristics of the utility service required at each
location.
7. Continuity of Service and Consumption, (a) The
City shall use reasonable diligence to provide a regular and
uninterrupted supply of service at the service location, but
shall not be liable for damages, breach of contract or other-
wise to the Association for failure, suspension, diminution
or other variations of service occasioned by or in consequence
of any cause beyond the control of the City, including but not
limited to acts of God or of the public enemy, fires, floods,
earthquakes or other catastrophies, strikes or failure or
breakdown -of transmission or other facilities; provided, that
when any such failure, suspension, diminution, or variation
or service shall aggregate more than ten (10) hours during
-4-
..,..IOJI A�IOJ Ii. ..,I A•JOJ�
wJ UU.1% OtJJ% ' Otl.l% 4•J t%
any billing period hereunder, an equitable adjustment shall
be made in the monthly rates specified in this contract (including
the minimum monthly charge).
(b) In the event the Association is unable to,
operate the service location in whole or in part for any
i
cause beyond its control, including but not limited to acts
of God or of the public enemy, fires, floods, earthquakes or
other catastrophies, or strikes, an equitable adjustment shall.
be made in the.monthly rates specified in this contract
(including the minimum monthly charge) if the period during
which the Association is unable to operate such service location
in whole or in part shall exceed fifteen (15) days during 'any
balling period hereunder.
8. For all service furnished.under this contract to
the service location the Association shall pay the City at
the rate schedule for non-resident service (see water speci-
fication sheet attached hereto and made a part of this contract).
9. For purposes of charges under Paragraph 8, any
demands due to faulty operation of,.or excessive of fluctuating
pressure on, the City's system shall not.be included as part
of the Association's demand.
10. Change of rates. (a) In the.event.the:C.ity,
during the term of this contract, shall make effective any
new rate schedule or amended rate schedule applicable to the
class of service furnished the Association at the 'service
location which may contain any change of rates pertaining
to the Association for such a class of service, the City
shall forward to the contracting officer or officers of the
Association a copy.of such rate schedule or amended rate
schedule within"Aiteen (15) days after the effective date
-5-
1 �'A••IOJ,IJ AJOOiAJOO
I IA•1O;i
OtlJ%1 OtJ3%. 10113% OtlJ%
thereof, and shall substitute such rate schedule or amended
rate schedule for the rate schedule then in effect hereunder
for such service location, commencing with the nextbilling
period.
(b) In the event of a permanent change in the
class of service furnished the Association at the service
location, service shall, effective sixty (60) days after
written request is made by either party or at such other time
as may be agreed upon., thereafter be furnished to such service
location at the lowest available rate schedule of the City
which is applicable to the class of service furnished following
such permanent change.
12. Assignment of Claims. No claim under this
contract shall be assigned.
s" 13. Disputes. Except as otherwise provided in.this
contract, any dispute concerning a question of fact arising
under this contract which is not disposed of by agreement shall
be decided by the City Commission of the City of Sanford, Florida,
whose decision shall be final.
14. Conflicts. To the extent of any inconsistency be-
tween the provisions of this contract, and any schedule, rider
or exhibit incorporated in this contract by reference or otherwise,
or any of the City's rules and regulations, the provisions of
,,this contract shall control.
IN WITNESS WHEREOF, the parties hereto have executed
this contract as of the day and year first above written.
MIDWAY-CANAAN COMMUNITY WATER
ASSOCIATION, INC.
Attest: l ,
resident /
,Secretary '
C
CITY -OF ANFORD,;FLOBIDA /J
is
Attest:
/16 C Mayor
Ci y Clerk
-6-
CITY OF SANFORD
January 1, 1966
(Monthly
Billing
INSIDE
OUTSIDE
CITY
CITY
WATER RATES: Monthly
LIMITS
LIMITS
0 -
4,000 gals 563/4 -100 gals
2.27 (min)
3.41 (min)
4,001 -
5,000
2.62
3.93
4,001 -
6,000
2.97
4.46
6,001 -
7,000 350-1000ga1
3.32
4.98
7,001 -
8,000
3.67
5.50
8,001 -
9,000
4.02
6.03
9,001 -
10,000
4-.37
6.56
10,001 -
50,000 .30/1,000gals
50,001 -
100,000 .25/1,000 gals.
Resident
100,001 -
250,000 .20/1,000 gals.
Rate plus
250,001 -
and over .17/1000 gals
50/
Fire hydrant rental of
$50/year/hydrant.
SEWER RATES:
Monthly
f
Based
on gallons of water used
0 --
4,000 $
2.35 (min.)
3.06 (min)
41000 -
5,000
2.42
3.15
5,000 -
6,000
2.63
3.42
6,000 -
7,000
2.80
3.64
7;000 -
8,000
3..01
3.91
8,000 -
9,000
3.18
4.13
9,000 -
10,000
3.34
4.34
Over 10,000
3.34(max.)
4.34(max)
For single
family residences
Users other
than single family residence
over 10,000
gallons to be 68% of the.water
billing
for that period.
MAILING ADDRESS
CITY OF SANFORD
IST OFFICE BOX 1788
RD, FLORIDA 32772-1788
'HYSICAL ADDRESS
CITY HALL
NORTH PARK AVENUE
RD, FLORIDA 32771-1244
TELEPHONE
407.330.5602
FACSIMILE
407.330.5616
WEBSITE
VW.CI.SANFORD.FL.US
CITY COMMISSION
LINDA KUHN
MAYOR
ART WOODRUFF
DISTRICT 1
VELMA H- WILLIAMS
7RICT 2, VICE MAYOR
RANDY JONES
DISTRICT 3
JACK T. BRIDGES
DISTRICT 4
CITY MANAGER
ERT (SHERMAN) YEHL
OFFICE OF THE CITY MANAGER
January 31, 2007
Mr. Bernard Hudley
President
Midway -Canaan Community Water Association
PO Box 1322
Sanford, FL 32772-1322
RE: Past -Due Utility Account
Dear Mr. Hudley:
This Ietter will formally serve to notify the Midway -Canaan
Community Water Association that your utility bill payment to the City
is past due.
At the City Commission Work Session on January 22, 2007, the
Commission discussed the need to present a business plan showing
how the Association will pay the over $75,000 debt to the City. This
business plan needs to be submitted within 60 days. This business plan
also needs to include a budget with projected revenues and expenses.
As discussed at the meeting, there is a need for the rates charged to
your customers to be adjusted.
Without reasonable assurances that the current bills will be paid and the
past due amounts reduced, the City will be forced to take legal action.
Should you have any questions concerning this matter, please contact
Paul Moore, Utility Director, at 407.330.5640.
Sincerely,
Robert (S an) Yehl
City Manager
C: Mayor and City Commission
Manager, Midway -Canaan CWA
Utility Director
City Attorney
else i&,tW(.ty eav
To:
PREPARED BY:
SuBMiri'ED BY:
SUBJECT:
City of Sanford, Florida
CRY COMMISSION MEMORANDUM 07-082
MARCH 26, 2007, AGENDA
Ws (— RM
Item No.
S
Honorable Mayor and Members of the City Commission `
Bill Marcous, Utility Meer, Paul Moore, Utility Director
Robert (Sherman) Yehl ity Manager
Midway Canaan Community Water Association
SYNOPSIS:
Discussion of the utility account debt by the Midway Canaan Community Water Association_
F'ISCALISTAFFING STATEMENT:
N/A
BACKGROUND:
Joe Starling attended the January 22"d work session to discuss the Midway Canaan Community
Water Association account_ The Commission directed the City Manager to write a letter
requesting a business plan to reduce the debt. The letter was sent to Bernard Hudley, President of
M-CCWA, on January 31, 2007 (see attached)_ A business plan needs to be submitted within 60
days of the letter. The business plan has yet to be submitted_ Since January 22"d, account activity
includes seven payments amounting to $13,000, and leak related credit of $1,313.70, the
resulting current balance on the account is $78,366.55. Midway Canaan Community Water
Association has recently increased monthly water rates by $5.00 per account.
LEGAL REvww:
N/A
RECOMMENDATION:
N/A
SUGGESTED MOTION:
NIA
ATTACHMENTS:
N/A
> Z� 75
To: City of Sanford
From: Midway Canaan Water Association Board
Subject: Account Update
January 22, 2007
To City Manager
Since our last meeting we have paid the city approximately $50,000.00. This
amount represents our agreement to keep the current bill paid. -We have been
successful in keeping the current bill in a satisfactory status; however our efforts
to pay down the arrears has fallen short.
Monthly Expensive:
• Our customer based is approximately 550 customers
• Our monthly deposit average $11,500
• Our monthly payment to the city @ $2,000 weekly
• Our expenses $3,500.00 4 employees
$500.00 utilities/24 hour answering service
City Billing:
• Our average bill from the city is $7,500.00
• Our bill cycle with the city is every 3 weeks.
Collections Outcomes:
• 75% of our collections take about 2 weeks.
• The other 25% takes the remaining 2 weeks.
December's non -collections:
• Deaths $204.20 (2)
• Move -outs $2,562.00 (15)
• Turn-offs $1,479.21 (11)
• Behind on accounts making payments 1,351.90 (2)
Additional Revenue Source:
• We are presently working with Global Express (Federal Express) to
become a payment center for FPL and Southern Bell customers.
• Block Grant for Hydrant replacement.
Problem Areas
• We have several reports of unauthorized use of water (Hydrants)
-
-IMEUMM GUM
i -
'e� r7.oRtW► di
City of Sanford, Florida
CITY COMMISSION MEMORANDUM 07.026
JANUARY 22, 2007 AGENDA
TO: Honorable Mayor and Me bers of the City Commission
PREPARED BY: Paul Moore, Utility Dir or
SUBMii'mD BY: Robert (Sherman) Ye ity Manager
SUBJECT: Midway Canaan Community Water Association
r
WS _X ff�� S�RM
Item No. W
F"• ..
SYNOPSIS:
Discussion of the utility account debt by the Midway Canaan Community Water Association.
FISCAL/STAFFING STATEMENT:
The utility account debt for the Midway Canaan Community Water Association is $79,347.84 as
of January 12, 2007_
BACKGROUND:
At the January 8, 2006 City Commission meeting it was requested that representatives from the
Midway Canaan Community Water Association Board be invited to the next Commission work
session_
Letters were sent to Mr. Joe Starling, Manager and Mr. Bernard Hadley, President, of Midway
Canaan Community Water Association inviting them to the January 22nd work session. The
Utility Director also spoke to Mr. Starling inviting him to the meeting.
LEGAL REVIEW:
N/A
RECOMMENDATION:
N/A
SUGGESTED MOTION:
N/A
1•
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City of Sanford, Florida
CITY COMMISSION MEMORANDUM 07-002-
JANUARY
7-002JANUARY 8, 2006 AGENDA
TO: Honorable Mayor and Members of the City Commission
PREPARED BY: Paul Moore, Utility Direct r
SUBMITTED BY: Robert (Sherman) Yehl, 'ty Manager
SUBJECT: Midway Canaan Commututy Water Association
SYNOPSIS:
WS _ RM _ X
Iters No_ --- 9 -A-
A quarterly report on the utility debt for the Midway -Canaan Community Water Association has
been prepared-
FISCAL/STAFFING STATEMENT.
As of December 20, 2006, the total amount due on the Midway -Canaan Community Water
Association account is $76,765.33.
BACKGROUND:
On September 11, 2006, an update report was presented to the City Commission concerning the
debt on the Midway -Canaan Community Water Association account_ The debt as of August 22,
2006 was $73,520.40. This amount showed a reduction from their March debt of $77,575.41.
Since September 2006 little progress has been made in reducing this debt. Attached is a summary
report showing the billed amount and die payments over the last 10 months_
LEGAL REVIEW:
N/A
RECOMMENDATION:
NIA
SUGGESTED MOTION:
None
attachment
MIDWAY WATER USERS ASSOCIATION
$73,520.40
DATE
ACTION
AMOUNT PAID RUNNING BALANCE
8/18/06
PAYMENT
(4,00000)
8/11/06
PAYMENT
{2,000 00}
815/06
ADJUSTMENT
(12 70) '
7/31/06
PAYMENT
2,000 00)?
7/27/06
BILL
6,525 47
7/27/06
ADJUSTMENT
(907.32)
7/21106
PAYMENT
7/17/06
1PAYMENT
(2,000-00)
7/10/06
PAYMENT
6/29/06
PAYMENT
(2,000-00) ":
6/22/06
BILL
7,530 67 = $89,J4 95
6/21/06
PAYMENT
(2,000-00)
6/12/06
PAYMENT
(2,000-00) $78;84:28
5/25/06
BILL
6,623-35 $80;84 28
5/22/06
PAYMENT
(2,000 00)
5/17/06
PAYMENT
(2,000 00) $5;760 93
5/10/06
PAYMENT
(2,000-00)$77;760 93'
5/1/06
PAYMENT
2,00000) $9,1093
4/28/06
ADJUSTMENT
(422-92)$ 1,760'9
4/28/06
ADJUSTMENT
933.04) ' .; $$ 13$5
4/27/06
JBILL
6,941 48
4/17106
PAYMENT
(1,000-00) 41'
4/7/06
PAYMENT
(1,400 00)$77r1:75 41
3/23/06
BILL
7,381.96$78, -1&0
-.--- �ilip101t 4ililYAT !_ ___
City of Sanford, Florida
CITY COMMISSION MEMORANDUM 06412
SEPTEMBER 11, 2006 AGENDA
To: Honorable Mayor and Mem ers of the City Commission
PREPARED BY: Paul Moore, Utility Direr r
SUBMi TED BY: Robert (Sherman) Yehl, 'ty Manager
SUBJECT: Midway -Canaan Commilffity Water Association
SYNOPSIS:
WSX RM_
Item No. W v 1_
A report on the utility debt for the Midway -Canaan Community Water Association utility
account has been prepared.
FISCAL/STAFFING STATEMENT:
As of August 22, 2006 the total amount due on the Midway -Canaan Community Water
Association account is $73,520.40.
BACKGROUND:
On April 24, 2006 a presentation was made to the City Commission concerning the
growing utility debt by the Midway -Canaan Water Association. The information
presented showed a debt of $78,575.41 as of March 23, 2006_
The Board President and the Manager of the Association presented their plan to improve
debt payments to the City. The City Commission accepted their plan and requested a
review of their account in 90 days.
As of August 22, 2006, progress has been made to reduce the Association's debt. The
debt had decreased from $78,575.41 in March to $73,520.40 in August. This is
approximately an average decrease of $I000 per month, but fluctuates each month.
Attached is a summary of the bills, payments and debt during this time frame.
LEGAL REVIEW:
NIA
RECOMMENDATION:
None, for information only.
Excerpts of City Commission Minutes regarding Midway -Canaan Community Water
Association's utility account
September 11, 2006 Work Session
4) Discussion regarding Midway -Canaan Community Water Association's utility account.
[Commission Memo 06-4121
The Commission concurred that the Association continue to provide an update
every ninety days.
January 8, 2007 Regular Meeting
9) A) Quarterly Report: Midway -Canaan Community Water Association. [Commission Memo
07-002]
The Commission asked City Manager Yehl to invite representative(s) of the
Association Board to attend the next Work Session to address the problem of its utility debt.
January 22, 2007 Work Session
2) Discussion with Midway -Canaan Community Water Association representatives.
[Commission Memo 07-026]
Association representative Joe Starling distributed and reviewed an Account
Update dated January 22, 2007.
There was a consensus of the Commission that City Manager Yehl write a letter to
the Association Board requesting a business plan for reducing its debt to the City.
March 26, 2007 Work Session
1 } Discussion regarding Midway -Canaan Community Water Association. [Commission
Memo 07-082]
Vice Mayor Williams said that she will have a community meeting in Midway
within the next week to speak with the residents, ministers, and presidents of organizations to
apprise them of the Association's outstanding utility debt and present the time line of facts and
figures. She requested that City Manager Yehl and Utility Director Moore also attend the
meeting.
Mayor Kuhn requested that Mr. Starling and the Association Board president be
present at the next Work Session, that the Board come up with a definitive plan to present to the
City, provide the corporate structure of the Board, and provide a list of customers and addresses.