HomeMy WebLinkAbout08/01/2023 SERC MinsMEETING MINUTES
August 1, 2023
All Special Events Review Committee (SERC) members were invited to attend a meeting at 9 AM
on Tuesday, August 1, 2023.
Minutes
I. Call to Order @ 9:09 AM by Jennifer Brooks
II. In Attendance
Jennifer Brooks, Recreation Department
BillieJean Puleo, Recreation Department
Tyrone Lowry, Parks Department
Theresa VanCourt, Parks Department
Alexis Williams, Parks Department
Sean Hill, Police Department
Thomas Puleo, Public Works Department
Emily McCabe, Public Works Department
Mark Seiferth, Deputy Fire Chief
Alvarise James, Recreation Department
III. Approval of the Minutes — Officer Hill motioned to approve minutes. Seconded by
Chief Mark Seiferth. Motion carried unanimously.
IV. New Business
Veterans Day
This event will take place on Saturday November 11, 2023 in Veterans Memorial
Park. The ceremony will begin at 11 am, set up must be completed by that time. Flag
will be at full mass. All flags at the ceremony area shall be displayed all day, and
collected before nightfall. This event will be turn key to other events. There will be
no food, water will be available in coolers. Fire truck and flag to be parked at W.
Fulton St. and N. Park Ave. If possible, vehicle displays throughout to be provided by
Fire and Police Department. Larger crowd anticipated due to event taking place on a
Saturday.
Street Closures as follows:
1. Seminole Blvd. from Hood Ave. to City Hall
2. Park Ave from E Commercial St. to E Seminole
Parks Recommendations:
(6) 10x10 Tents, one of which will have the City's logo as an information
area.
(4) On upper
(1) Left Apron with a table
(1) Right Apron with a table
This event requires all city chairs
(20) Upper area tent
(2) Left Apron tent
(2) Right Apron tent
Remaining chairs in the grass area with an isle down the middle.
(3) Small Coolers
(1) Upper area tent
(1) Left Apron tent
(1) Right Apron tent
Podium requested from the Civic Center
Festival Puertorriquenos v Multicultural
This event will take place on Saturday, November 4, 2023 from 11-9 pm, with set up
6-10 am and tear down 9-11 PM. They expect between 2,000 attendees. The
applicant was notified all cars that are on display must be parked by 10 AM, none are
to move during the event. Concern with stakes on the green space located at the Civic
center were addressed, the Applicant assured there will be no large stakes used in that
area.
After much deliberation, the Road closures are as follows:
• Seminole Boulevard, from Sanford Avenue to San Juan Avenue 6 pm —11
pm
• Parks Recommendations —
o Tents must have 40lbs of weight per leg
• Fire Recommendations — No recommendations
• Police Recommendations — No recommendations
• Public Works — No recommendations
Tuffy's Fall Festival
This event is scheduled for Saturday, November 4, 2023 from 4 pm to Midnight.
Applicant is requesting the noise ordinance at 95 decibels until 11 pm. Music stage to
be set up in the street. Applicant is using his own power at his location for vendors.
Applicant anticipates as many as 900 spectators.
Road Closures as follows from NOON — MIDNIGHT:
1. Myrtle Avenue, from 2nd Street to 3 d Street
2 2nd Street, from Elm Avenue to Myrtle Avenue
• Parks Recommendations —
(1) Staff to patrol garbage and litter in the street from 6 —11 pm.
(1) Dumpster
• Fire Recommendations — No recommendations
• Police Recommendations — (3) Officers
• Public Works —
(1) Spider Box for stage
Bells Across America
Held by the "Daughters of the American Revolution" This is not considered a special
event, they are being invited as a "Freedom of Speech" event, on Sunday, September
17, 2023. This will take place in Magnolia Square, at 3:30 — 4:30 pm. They will ring
the bell for one minute in recognition of the signing of The Declaration of
Independence. Then, be followed by a City proclamation read by the Mayor and a
County proclamation read by the City Chairman. Actual event will take about 15
minutes.
• Parks Recommendations — No recommendations
+ Fire Recommendations — No recommendations
• Police Recommendations — No recommendations
• Facility Maintenance — No recommendations
• Public Works — Make sure there is electricity
Cookies for Kids Cancer Family Fun Festival
The Sanford Ladies Inc. requests to host a fund raiser for Cookies for Kids Cancer,
held at Centennial Park, from 10 AM — 2 PM on Saturday, October 7, 2023. This is a
free event, to hold raffles, donate cookies and support the cause. There will be a DJ
but no stage. They will provide volunteers to assist with garbage and provide their
own garbage cans and bags. The applicant suggested using two of the vendor trucks
to block off the street closures. One officer recommended for safety.
Road closures as follows:
1. Park Avenue, from 4th Street to 5th Street, is requested from 7 AM - 3:30 PM.
• Parks Recommendations — No recommendations
• Fire Recommendations — No recommendations
• Police Recommendations —
• PD expects the trucks being used for the road blocks cannot leave
early and must stay at post till breakdown. Minimum of (1) officer.
+ Public Works — No recommendations
Sanford FD Ribbon Cutting Ceremony
This event will take place on Tuesday, August 29, 2023 from 5 — 6 pm. They are
expecting 40-60 attendees. Mini water bottles will be supplied.
• Parks Recommendations —
40 chairs, with more on standby
(2) Tents
(1) For Musician
(1) For Speakers
(1) Table
Coolers
Fire Recommendations — Bring Podium and ice.
Police Recommendations — No recommendations
+ Public Works No recommendations.