HomeMy WebLinkAbout10/17/2023 SERC MinsMEETING MINUTES
October 17, 2023
All Special Events Review Committee (SERC) members were invited to attend a meeting at 9 AM
on Tuesday, October 17, 2023.
Minutes
I. Call to Order cr 9:08 AM by Jennifer Brooks
II. In Attendance
Jennifer Brooks, Recreation Department
BillieJean Puleo, Recreation Department
Alexis Williams, Parks Department
Thomas Puleo, Public Works Department
Emily McCabe, Public Works Department
Jiro Gantt, Risk Management
Sean Hill, Police Officer
SGT Zachary Glenn
Brandon Myers, Code Enforcement
Mark Seiferth, Deputy Fire Chief
Tyrone Lowery — Parks Department
Ryan Byrd — Police Department
Alvarise James- Recreation Department
Bobby Washington — Public Works Department
III. Approval of the Minutes — Sean Hill motioned to approve minutes. Seconded by
SGT Glenn. Motion carried unanimously.
IV. New Business
Get Hook'd on Lake Monroe Fishing Tournament
1. Event Details:
• Saturday, January 13th. Keeping mostly the same as prior year.
• Extending event until 7pm
• Extending footprint to include West End; Closure of Sanford Ave.
from 2nd Street to 3rd Street
2. Staff Recommendations:
• Police Department: Same as Food Truck Fiesta
• Parks; (1) Staff for 2 hours from 7-9 pm
• Public Works: No questions.
• Risk Management: None
• Fire Department: Asked if the applicant needs EMS. Answered NO.
• Code Enforcement: None.
0 Solid Waste: (2) Dumpsters
Hurricane Party
1. Event Details:
• Original date on application for May 25, 2024. Date changed to May
18, 2024
• Event to begin at NOON, anticipating most to arrive between 3-4
pm.
• Will provide band line-up when confirmed.
• The applicant wants to hold event before the rainy season, and
allows a 2 -hour window with musicians outside due to rain delays.
Resulting in outside music is planned to end by 9 pm, encouraging
all spectators to head indoors
2. City's Perspective:
• Ms. Brooks mentioned there was a complaint by Lisa Lucas. The
traffic was hard to manage vehicles looking for parking. SGT Glenn
will find out more information, and report back findings.
• Ms. Brooks asked SGT Glenn if 3rd Street should be closed back to
Palmetto Ave. and Cypress.
• Ms. Brooks voiced concern over the date, as it is the same day as
Food Truck Fiesta. Mr. Daniels agreed to change the date to May
Ith
3. Staff Recommendations:
• Parks: (2) Staff, to clean the parking lot the morning after the event.
• Solid Waste: No questions.
• Police Department: No questions.
• Public Works: Street Closures @ 8am- new time.
• Risk Management: No questions.
• Code Enforcement: No questions.
• Fire Department: No questions.
4. Discussion:
• Staff mentioned that the Applicant does a great job of post event
clean up.
Sanford Mardi -Gras
1. Event Details:
• Saturday February 17, 2024
• Similar to previous year event, Sachet starts at Wops Hops, Walk
on 2 Street and finish on Sanford Ave. and 2nd Street.
• Food trucks and music post Sachet.
2. City's Perspective:
• Ms. Brooks was concerned that the applicant may need more time
to set up the stage and suggested barricades to be set up @2pm
instead of 3pm.
3. Staff recommendations:
• Police Department: In agreement to set Barricades @2pm
• Public Works: Applicant requested all spider boxes. Electricians to
set up on the West side of Palmetto Ave.
4. Discussion:
• Mr. Daniels mentioned that the CRA have been in discussion
regarding funding electrical work on 2°a Street and more bistro
lighting.
St. Paddy's day Truck Pull
1. Event Details:
• Saturday, March 16, 2024
• New event time then previous year, now 4-9 pm.
• Truck pull will be focused on the right side of the road to allow
more room for vendors and a walkway.
• Same event as last year.
2. Staff Recommendations:
• None
Pints and Paws
1. Event Details:
• March 23, 2024
• Set up @ 8 am
• Same event as last year
• Applicant will be bringing costs to CRA for funding
• Possibly using golf cart fleet to shuttle guests
2. Staff Recommendations:
None.
Food Truck Fiesta
1. Event Details:
• Same Closures and event time as 2023. 10 am -8 pm Closures, and
1-6 pm event time.
2. City's Perspective:
• Concern was raised with the parking located in the bank, and
possible issues with available parking due to upcoming road
closures of 2024.
• Cars were towed from that lot.
• Tom Puleo was asked to find out more information regarding the
parking lot agreement between the former Wells Fargo Bank lot
and the City.
3. Staff Recommendations:
None.
Get Hook'd on Lake Monroe Fishing Tournament
1. Event Details:
• January 13th Tournament set up at Sam. Children's Tournament to
be held Sunday, January 14th from 11 am —1 pm, fully stocked
pond.
• After Children's tournament, guests to be encouraged to Food
Truck Fiesta at 1pm.
2. City's Perspective:
• Concern was raised regarding the renovation on Lake Carola.
Parks to update timeline of renovation.
• MLK is to be held on January 13th. Parking at the Civic Center
needs to be closed during the tournament to keep it available for
the banquet guests at 5 pm.
3. Staff Recommendations:
None.
Cinco De Mayo -Zocalo Restaurant
1. Event Details:
• Same event footprint as last year, with same road closures from 3 —
11 pm.
• Date requested for Sunday, May 5th.
2. Staff Recommendations:
None.
Final Discussion
• Holiday Jamboree was cancelled
• Ladies 327 Holiday Extravaganza was cancelled
• Vehicles were towed this past weekend. Sanford Brewing asked a guest
to move his car for the closure and the guest argued with the officers
moving his car. Ladies 327 towed this past Sunday, and has been towing
cars faster.
Jennifer noted from this point on to close 2 hours before future event's
starting time, as 1 hour is too short to escort cars out of the road closure
area.
Adjourn @ 9:49 AM