HomeMy WebLinkAbout2551 MOA - Orlando/Orange Area Security Initiative Agencies2023 MEMORANDUM OF AGREEMENT 1
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FOR PARTICIPATING ORLANDO/ORANGE
URBAN AREA SECURITY INITIATIVE AGENCIES
This Memorandum of Agreement (hereinafter referred to as MOA) is entered into this 25 day of March,
2024, by and between the Orange County Sheriff's Office (hereinafter referred to as OCSO), a political
subdivision of the State of Florida, and Orange, Seminole, Lake, and Osceola Counties, political
subdivisions of the State of Florida; all other participating counties and cities (listed in the attached
appendices) of the State of Florida, collectively known as the Orlando/Orange Urban Area (hereinafter
referred to as O/OUA) Participants.
RECITALS
WHEREAS, the State of Florida, Division of Emergency Management (FDEM) (hereinafter referred to
as the Division) is providing financial assistance to the O/OUA in the amount $3,610,000.00 dollars
($3,800,000.00 less the 5% State Management and Administration) through the FY 2023 Urban Area
Security Initiative (hereinafter referred to as UASI);
WHEREAS, the OCSO is the Recipient for the O/OUA UASI Grant Program;
WHEREAS, as the Division requires that the urban areas selected for funding take a regional
metropolitan area approach to the development and implementation of the UASI Grant Program and
involve core cities, core counties, contiguous jurisdictions, mutual aid partners, and State agencies;
WHEREAS, the Urban Area has been defined as the City of Orlando, Orange, Seminole, Lake, and
Osceola Counties;
WHEREAS, the OCSO wishes to work with the O/OUA Participants through the Urban Area Working
Group process to enhance the O/OUA and its surrounding jurisdiction's ability to prevent, protect
against, respond to, and recover from acts of terrorism, or any other manmade or natural disaster; and
WHEREAS, on or about the 25 of March, 2024, the OCSO entered into an agreement with the Division
for a Federally Funded Sub grant Agreement, #R0881; CFDA Number 97.067.
NOW THEREFORE, in consideration of the foregoing, the parties hereto agree as follows:
I. PURPOSE
A. This Agreement delineates responsibilities of the OCSO and the O/OUA Participants for
activities under the FY 2023 UASI Grant Program, by the Division.
B. This Agreement serves as the Scope of Work among all Participants and the OCSO.
II. SCOPE
A. The provisions of this Agreement apply to FY 2023 UASI activities to be performed at the request
of the Division, provided at the option of the OCSO, and in conjunction with, preparation for, or
in anticipation of, a major disaster or emergency related to terrorism and or weapons of mass
destruction.
B. No provision in this Agreement limits the activities of the Urban Area Working Group or its
Recipient Agency in performing local and state functions.
III. DEFINITIONS
A. Critical Infrastructure: Any system or asset that if attacked would result in catastrophic loss of
life and/or catastrophic economic loss management of resources (including systems for
classifying types of resources); qualifications and certification; and the collection, tracking, and
reporting of incident information and incident resources.
B. Core City: A city at the center of a metropolitan area.
C. Core County: The county within which the core city is geographically located.
D. Urban Area Security Initiative (UASI) Grant Program: The UASI Grant Program is intended to
provide financial assistance to address the unique multi -discipline planning, organization,
equipment, training, and exercise needs of high -threat, high-density Urban Areas, and to assist
these Areas in building and sustaining capabilities to prevent, protect against, respond to, and
recover from threats or acts of terrorism, all hazards or man-made disasters.
E. National Incident Management System (NIMS): The NIMS provides a consistent nationwide
template to enable all levels of government, tribal nations, non-governmental organizations, and
private sector partners to work together to prevent, protect against, respond to, recover from,
and mitigate the effects of incidents, regardless of cause, size, location, or complexity.
F. Urban Area Working Group (UAWG): The UAWG is responsible for coordinating the
development and implementation of all program initiatives. The UAWG may also support the
State's efforts to develop the Stakeholder Preparedness Review, particularly as it relates to
UASI activities.
G. Orlando/Orange Urban Area (O/OUA) Administrator: The (O/OUA) Administrator shall be the
Orange County Sheriff's Office.
H. Urban Area: An Urban Area is limited to inclusion of jurisdictions contiguous to the core city and
county/counties, or with which the core city or county/counties have established formal mutual
aid agreements.
I. Stakeholder Preparedness Review (SPR): The SPR is a self-assessment of a jurisdiction's
current capability levels against the targets identified in the Threat and Hazard Identification and
Risk Assessment (TH I RA).
J. Threat and Hazard Identification and Risk Assessment (THIRA): The THIRA is a three-step risk
assessment process to help communities understand their risks and determine the level of
capability they need in order to address those risks. The outputs form this process lay the
foundation for determining a community's capability gaps as part of the SPR.
K. Florida Division of Emergency Management (FDEM): The non -Federal pass-through entity that
provides a subaward to a sub -recipient to carry out part of a Federal program.
IV. OCSO SHALL BE RESPONSIBLE FOR:
A. Providing an administrative department within the OCSO authorized to carry out the herein
agreed upon responsibilities of this MOA.
B. Ensuring the participation of the following critical stakeholders in the UASI THIRA, UASI SPR,
and strategy development process: law enforcement, emergency medical services, emergency
management, the fire service, hazardous materials, public works, governmental administrative,
public safety communications, healthcare and public health.
C. Complying with the requirements of the 2 CFR Chapter I, Chapter ll, Part 200, et al. Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards:
2 CFR Chapter I Chapter II Part 200 et al. Uniform Administrative Requirements, Cost
Principles and Audit Requirements for Federal Awards
D. Ensuring satisfactory progress toward the goals or objectives set forth in the grant application.
E. Complying with all grant agreement requirements and/or special conditions.
F. Submitting required programmatic and financial reports.
V. THE O/OUA PARTICIPANTS SHALL BE RESPONSIBLE FOR:
A. Providing personnel who will act as the main liaison (the project manager) and partner with the
OCSO, authorized to carry out the herein agreed upon responsibilities of the MOA.
B. Tracking of their grant purchased federally funded assets via their respective internal inventory
control system and attach the provided 2023 UASI inventory tag to 2023 UASI grant purchased
equipment. Note: For reconciliation purposes, OCSO as Recipient will maintain and manage a
grant -wide database for all federally funded assets purchased under this contract.
C. Submitting budget detail worksheets to include approved modifications for direct purchases of
equipment or services.
D. Ensure deliverables and performance are followed on Attachment B when developing and
providing quotes for allowable expenditures to OCSO.
E. Follow Environmental Planning & Historic Preservation (EHP) compliance guidelines on
Attachment C, if the project requires an EHP.
F. Participating as a member of the UAWG to include coordinating with and assisting the O/OUA
in conducting a UASI SPR and UASI THIRA, which in turn, will guide development of an Urban
Area Homeland Security Strategy.
G. Ensuring and assisting the participation of the following critical stakeholders in the UASI SPR
and UASI THIRA and updating of the O/OUA strategies: law enforcement, emergency medical
services, emergency management, the fire service, hazardous materials, public works,
governmental administrative, public safety communications, healthcare and public health.
H. The OCSO and O/OUA participants shall be governed by applicable State and Federal laws,
rules and regulations, including those program statutes and regulations identified and outlined
in Attachment D.
I. Ensuring satisfactory progress toward the goals or objectives set forth in the grant application.
J. Following UASI Grant Project agreement requirements and/or special conditions as provided in
the FDEM agreement.
K. Ensure that equipment obtained from the UASI Grant Program is readily available for use by
personnel trained to use such equipment for actual emergencies or exercises. Also, ensure that
such equipment is readily available for onsite monitoring by DHS/FEMA, FDEM, and the O/OUA.
If the agency is incapable of staffing the equipment, such equipment shall be made available to
another partnering agency for use during any actual emergencies or exercises. Failure to
ensure equipment availability may result in loss of funding and/or equipment to the partner
agency.
L. All equipment obtained from the UASI Grant Program is the sole responsibility of the receiving
agency. This includes, where applicable, maintenance, replacement, training on equipment, and
insuring of equipment and personnel, and compliance with intra -agency auditing requirements.
M. Take affirmative steps to assure that small and minority businesses, women's business
enterprises, and labor surplus area firms are used whenever possible. Relevant Vendor Listing
Link
N. Ensuring required NIMS Awareness Course(s) is/are completed by relevant personnel.
O. Providing a signed document recognizing NIMS in principle and policy.
VI. THE OCSO AND THE O/OUA PARTICIPANTS AGREE:
A. That funding acquired and identified for the UASI will be administered solely by the OCSO.
B. The OCSO is not responsible for personnel salaries, benefits, workers compensation or time
related issues of any participating agency personnel.
C. OCSO and O/OUA Participants are subdivisions as defined in Chapter 768.28, Florida Statutes,
and each agree to be fully responsible for their respective acts and/or omissions of its agents or
employees to the extent permitted by law. Nothing herein is intended to serve as a waiver of
sovereign immunity by any participant to whom sovereign immunity may be applicable. Nothing
herein shall be construed as consent by a state agency or subdivision of the State of Florida to
be sued by third parties in any manner arising out of this MOA or any other contract.
D. For the purposes of executing the conditions established in this MOA, each O/OUA Participants'
point of contact (hereinafter referred to as POC) will be designated by each O/OUA Participant
in accordance with their internal policies and procedures. The OCSO or designees will remain
the UASI POC. (See Attachment A)
E. In the event the Division determines that any funds disbursed were not spent in accordance with
the conditions of the UASI Grant Agreement, the O/OUA Participant that procured the item(s) in
question shall reimburse the OCSO for all such funds within thirty (30) days after being notified
of said non-compliance. Notwithstanding the above, no funds shall be directly provided to
O/OUA Participants under this Agreement.
VII. AUDITS
A. The OCSO and O/OUA Participants shall comply with the audit requirement contained in 2 CFR
Part 200, Subpart F.
B. OCSO shall follow Generally Accepted Accounting Principles (GAAP), as defined by 2 CFR
§200.49.
C. When conducting an audit of the OCSO performance under the OCSO and FDEM agreement,
FDEM shall use Generally Accepted Government Auditing Standards (GALAS), as defined by
2 CFR §200.50.
VIII. RECORDS
A. As required by 2 C.F.R. §200.336, the Federal awarding agency, Inspectors General, the
Comptroller General of the United States, and the Division, or any of their authorized
representatives, shall enjoy the right of access to any documents, papers, or other records of
the OCSO and O/OUA Participants which are pertinent to the Federal award, in order to make
audits, examinations, excerpts, and transcripts. The right of access is not limited to the
required retention period but lasts as long as the records are retained. The O/OUA
Participants will also give the OCSO, through any authorized representative, access to and the
right to examine all records, books, papers or documents related to the grant.
IX. REPORTS
A. Programmatic status reports are due within fifteen (15) days after the end of each calendar
quarter. The O/OUA Participants (program manager) must submit a programmatic status report
before the fifteen (15) days after the end of each calendar quarter.
B. All financial commitments herein are made subject to the availability of funds and the continued
mutual agreements of the participants.
X. CONDITIONS, AMENDMENTS, AND TERMINATION
A. The O/OUA Participants will not discriminate against any employee or applicant for employment
on the grounds of race, color, religion, sex, age, or national origin in fulfilling any and all obligations
under this MOA.
B. Any provision of this MOA later found to be in conflict with Federal law or regulation, or
invalidated by a court of competent jurisdiction, shall be considered inoperable and/or superseded
by that law or regulation. Any provision found inoperable is severable from this MOA, and the
remainder of the MOA shall remain in full force and effect.
C. This MOA may be modified or amended only in writing and upon approval of all the parties
hereto.
D. This MOA maybe terminated by any O/OUA Participant upon thirty (30) days prior written notice
to the OCSO and the return of any and all equipment that has been received through the UASI
Funding program.
E. This MOA shall be considered the full and complete agreement between the undersigned
parties, and shall supersede any prior MOA among the O/OUA Participants, written or oral, except
for any executor obligations that have not been fulfilled.
F. This MOA may be executed in several parts, each of which shall be considered a valid MOA,
provided that each of the O/OUA Participants to the MOA has executed at least one (1) original
copy of the MOA and has transmitted copy of the signature page hereof to the other O/OUA
Participants.
G. This MOA will end at the conclusion of the stated grant performance period of September 30,
2025.
H. Subcontracts: If an O/OUA Participant subcontracts any of the work required under this MOA,
a copy of the unsigned subcontract must be forwarded to the Division for review and approval before
it is executed by the Recipient. The O/OUA Participants agree to include in the subcontract that (i)
the subcontractor is bound by the terms of this MOA, (ii) the subcontractor is bound by all applicable
state and federal laws and regulations, and (iii) the subcontractor shall hold the Division, OCSO,
and O/OUA Participants harmless against all claims of whatever nature arising out of the
subcontractor's performance of work under this MOA, to the extent allowed and required by law.
The O/OUA Participants shall document in the quarterly report the subcontractor's progress in
performing its work under this MOA.
For each subcontract, the O/OUA Participants shall provide a written statement to the Division
as to whether that subcontractor is a minority business enterprise, as defined in 2 CFR §200.321.
BY:
RECIPIENT
JOHN W. MINA
SHERIFF OF ORANGE COUNTY, FLORIDA
DATE:
m
APPROVED AS TO FORM AND LEGALITY
FOR THE RELIANCE OF THE SHERIFF OF
ORANGE COUNTY, FLORIDA
RECIPIENT ATTORNEY
ORANGE COUNTY, FLORIDA
By: Orange County Board of County Commissioners
M
Jerry L. Demings
Orange County Mayor
Date:
ATTEST: Phil Diamond, CPA, County Comptroller
As Clerk of the Board of County Commissioners
Deputy Clerk
Signature page for Orange County, Florida
ATTEST:
Typed Name:
Title:
Signature page for The City of Apopka
PARTICIPATING AGENCY
The City of Apopka, a Municipal
Corporation of the State of Florida
0
Typed Name:
Title:
APPROVED AS TO FORM AND LEGALITY
Participating Agency Attorney
ATTEST:
Typed Name:
Title:
Signature page for The City of Clermont
PARTICIPATING AGENCY
The City of Clermont, a Municipal
Corporation of the State of Florida
in
Typed Name:
Title:
APPROVED AS TO FORM AND LEGALITY
Participating Agency Attorney
ATTEST:
Typed Name:
Title:
Signature page for The City of Kissimmee
PARTICIPATING AGENCY
The City of Kissimmee, a Municipal
Corporation of the State of Florida
LIM
Typed Name:
Title:
APPROVED AS TO FORM AND LEGALITY
Participating Agency Attorney
ATTEST:
Typed Name:
Title:
Signature page for The City of Orlando
PARTICIPATING AGENCY
The City of Orlando, a Municipal
Corporation of the State of Florida
go
Typed Name:
Title:
APPROVED AS TO FORM AND LEGALITY
Participating Agency Attorney
PARTICIPATING AGENCY
Lake County Sheriff's Office,
A Political Subdivision of the State
of Florida
ATTEST:
Typed Name:
Title:
Typed Name:
Title:
APPROVED AS TO FORM AND LEGALITY
Participating Agency Attorney
Signature page for Lake County Sheriff's Office
ATTEST:
Typed Name:
Title:
Signature page for Lake County BCC
M
Typed Name:
Title:
PARTICIPATING AGENCY
Lake County BCC, a Political
Subdivision of the State of Florida
APPROVED AS TO FORM AND LEGALITY
Participating Agency Attorney
ATTEST:
Typed Name:
Title:
Signature page for The City of Ocoee
PARTICIPATING AGENCY
The City of Ocoee, a Municipal
Corporation of the State of Florida
am
Typed Name:
Title:
APPROVED AS TO FORM AND LEGALITY
Participating Agency Attorney
0
Typed Name: Traci Houchin, MMC, F
Title, City Clerk
p ed
PARTICIPATING AGENCY
The City of Sanford, a Municipal
Corporation of the State of Florida
me: Cecil E. Smith
Title: Chief of Police
c
Signature page for The City of Sanford
APPROVED AS TO FORM AND LEGALITY
7
Lonnie N. Groot
Assistant City Attorney for William I.
Colbert, City Attorney
Participating Agency Attorney
PARTICIPATING AGENCY
Osceola County Sheriff's Office,
A Political Subdivision of the State
of Florida
ATTEST:
Typed Name:
Title:
0
Typed Name:
Title:
APPROVED AS TO FORM AND LEGALITY
Participating Agency Attorney
Signature page for Osceola County Sheriff's Office
PARTICIPATING AGENCY
Seminole County Sheriff's Office,
A Political Subdivision of the State
of Florida
ATTEST:
Typed Name:
Title:
A --
Typed
Typed Name:
Title:
APPROVED AS TO FORM AND LEGALITY
Participating Agency Attorney
Signature page for Seminole County Sheriff's Office
PARTICIPATING AGENCY
Seminole County BCC,
A Political Subdivision of the State
of Florida
ATTEST:
Typed Name:
Title:
A
Typed Name:
Title:
APPROVED AS TO FORM AND LEGALITY
Participating Agency Attorney
Signature page for Seminole County BCC
ATTEST:
Typed Name:
Title:
Signature page for City of St. Cloud
In
Typed Name:
Title:
PARTICIPATING AGENCY
City of St. Cloud, a Municipal
Corporation of the State of Florida
APPROVED AS TO FORM AND LEGALITY
Participating Agency Attorney
ATTEST:
Typed Name:
Title:
Signature page for City of Windermere
By:
Typed Name:
Title:
PARTICIPATING AGENCY
City of Windermere, a Municipal
Corporation of the State of Florida
APPROVED AS TO FORM AND LEGALITY
Participating Agency Attorney
ATTEST:
Typed Name:
Title:
Signature page for City of Winter Park
Typed Name:
Title:
PARTICIPATING AGENCY
City of Winter Park, a Municipal
Corporation of the State of Florida
APPROVED AS TO FORM AND LEGALITY
Participating Agency Attorney
Attachment A
Point of Contact
Apopka Police Department
POC: Chief Mike McKinley
Address: 112 East Sixth Street, Apopka, FL 32703
Email: mmckinleyCabapopka.net
Clermont Police Department
POC: Chief Charles Broadway
Address: 3600 South US Hwy 27, Clermont, FL 34711
Email: cbroadwayCa,clermontfl.org
Kissimmee Police Department
POC: Chief Betty Holland
Address: 8 North Stewart Avenue, Kissimmee, FL 34741
Email: betty. holland (o)kissimmee.gov
Lake County Sheriff's Office
POC: Sheriff Peyton C. Grinnell
Address: 360 West Ruby Street, Tavares, FL 32778
Email: peyton.grinnell(a�lcso.orq
Lake County Department of Public Safety/Emergency Management Division
POC: Megan Milanese, Director
Address: 425 W. Alfred Street, Tavares, FL 32778-7800
Email: mmilanese(d)Iakecountyfl.gov
Ocoee Police Department
POC: Acting Chief Vincent Ogburn
Address: 646 Ocoee Commerce Parkway, Ocoee, FL 34761
Email: vogburn@ocoee.org
Orlando Police Department
POC: Chief Eric D. Smith
Address: 100 South Hughey Avenue, Orlando, FL 32801
Email: eric.smithna.cityoforlando.net
Orange County Emergency Management
POC: Chief Lauraleigh Avery, Emergency Manager
Address: 6590 Amory Court, Winter Park, FL 32793
Email: Lauraleigh.AveryCa.ocf1.net
Osceola County Sheriff's Office
POC: Sheriff Marcos R. Lopez
Address: 2601 E. Irlo Bronson Memorial Hwy, Kissimmee, FL 34744
Email: mlopez(a)osceola.org
Sanford Police Department
POC: Chief Cecil Smith
Address: 815 Historic Goldsboro Blvd, Sanford, FL 32771
Email: cecil.smith(a)sanfordfl.gov
Seminole County Sheriff's Office
POC: Captain Mark Pergola
Address: 100 Bush Blvd., Sanford, FL 32773
Email: mpergola@seminolesheriff.org
Seminole County Emergency Management
POC: Chief Administrator Alan Harris
Address: 150 Bush Blvd. Sanford, FL 32773-6179
Email: aharris a@seminolecountVfl.gov
St. Cloud Police Department
POC: Chief Douglas A. Goerke
Address: 4700 Neptune Road, St. Cloud, FL 34769
Email: douglas.goerke stcloud.org
Windermere Police Department
POC: Chief Dave Ogden
Address: 620 Main Street, Windermere, FL 34786
Email: dogden town.windermere.fl.us
Winter Park Police Department
POC: Chief Tim Volkerson
Address: 500 North Virginia Avenue, Winter Park, FL 32789
Email: tvolkerson(a)cityofwinterpark.orq
Attachment B
Deliverables and Performance
State Homeland Security Program (HSGP): HSGP supports the implementation of risk driven,
capabilities -based State Homeland Security Strategies to address capability targets set in Urban Area,
State, and regional Threat and Hazard Identification and Risk Assessments (THIRAs). The capability
levels are assessed in the State Preparedness Report (SPR) and inform planning, organization,
equipment, training, and exercise needs to prevent, protect against, mitigate, respond to, and recover
from acts of terrorism and other catastrophic events.
Planning Deliverable: Subject to the funding limitations of this Agreement, the Division shall reimburse
the Sub -Recipient for the actual cost of successfully completing Planning activities consistent with the
guidelines contained in the Comprehensive Planning Guide CPG 101 v.2. For additional information,
please see http://www.fema.gov/pdf/about/divisions/npd/CPG_l01_V2.pdf or grant guidance (Notice of
Funding Opportunity). For the purposes of this Agreement, any planning activity such as those
associated with the Threat and Hazard identification and Risk Analysis (THIRA), State Preparedness
Report (SPR), and other planning activities that support the National Preparedness Goal (NPG) and
place an emphasis on updating and maintaining a current Emergency Operations Plan (EOP) are
eligible. The Sub -Recipient can successfully complete a planning activity either by creating or updating
such plan(s).
Organization Deliverable: Subject to the funding limitations of this Agreement, the Division shall
reimburse the Sub -Recipient for the actual eligible costs for Personnel, Intelligence Analysts, Overtime
and Operational Overtime.
Exercise Deliverable: Subject to the funding limitations of this Agreement, the Division shall reimburse
the Sub -Recipient for the actual cost of successfully completing an exercise which meets the
Department of Homeland Security Homeland Security Exercise and Evaluation Program (HSEEP)
standards and is listed in A) the State of Florida Multi -Year Training & Exercise Plan (MYTEP), and B)
County or Regional TEP for the region in which the Sub -Recipient is geographically located. Information
related to TEPs and HSEEP compliance can be found online at: https://www.Ilis.dhs.gov/hseep. For the
purposes of this Agreement, any exercise which is compliant with HSEEP standards and contained in
the State of Florida MYTEP qualifies as an authorized exercise. The Sub -Recipient can successfully
complete an authorized exercise either by attending or conducting that exercise.
Training Deliverable: Subject to the funding limitations of this Agreement, the Division shall reimburse
the Sub -Recipient for the actual cost of successfully completing a training course listed on the
Department of Homeland Security (DHS) approved course catalog. For non -DHS approved courses the
Sub -Recipient shall obtain advance FDEM approval using the Non -TED form by contacting their grant
manager. The DHS course catalog is available online at: http://training.fema.gov/. For the purposes of
this Agreement, any training course listed on the DHS approved course catalog qualifies as an
authorized course. The Sub -Recipient can successfully complete an authorized course either by
attending or conducting that course.
Equipment Deliverable: Subject to the funding limitations of this Agreement, the Division shall
reimburse the Sub -Recipient for the actual cost of purchasing an item identified in the approved project
funding template and budget of this agreement and listed on the DHS Authorized Equipment List (AEL).
For the purposes of this Agreement, any item listed on the AEL qualifies as an authorized item. The 21
allowable prevention, protection, mitigation, response, and recovery equipment categories and
equipment standards for HSGP are listed on the web -based version of the Authorized Equipment List
(AEL) on the Lessons Learned Information System at http://beta.fema.gov/authorized-equipment-list.
In addition, agencies will be responsible for obtaining and maintaining all necessary certifications and
licenses for the requested equipment.
Attachment C
Environmental Planning & Historic Preservation (EHP) Compliance Guidelines
ENVIRONMENTAL PLANNING & HISTORIC PRESERVATION (EHP) COMPLIANCE GUIDELINES
The following types of projects are to be submitted to FEMA for compliance review under Federal
Environmental Planning and Historic Preservation (EHP) laws and requirements prior to initiation of the
project:
• New Construction, Installation and Renovation, including but not limited to:
o Emergency Operation Centers
o Security Guard facilities
o Equipment buildings (such as those accompanying communication towers)
o Waterside Structures (such as dock houses, piers, etc.)
• Placing a repeater and/or other equipment on an existing tower
• Renovation of and modification to buildings and structures that are 50 years old or older
• Any other construction or renovation efforts that change or expand the footprint of a facility or
structure including security enhancements to improve perimeter security
• Physical Security Enhancements, including but not limited to:
o Lighting
o Fencing
o Closed-circuit television (CCTV) systems
o Motion detection systems
o Barriers, doors, gates and related security enhancements
In addition, the erection of communications towers that are included in a jurisdiction's interoperable
communications plan is allowed, subject to all applicable laws, regulations, and licensing provisions.
Communication tower projects must be submitted to FEMA for EHP review.
EHP DETERMINATION PROCESS
Submit the Final Screening Memo to the SAA for review prior to funds being expended.
II. The SAA will review and notify the Sub -Recipient of its decision. The grantee should incorporate
sufficient time and resources into the project planning process to accommodate EHP requirements.
III. THE PROJECT MAY NOT BEGIN UNTIL FINAL FEMA APPROVAL IS RECEIVED.
Attachment D
Program Statutes and Regulations
1) Age Discrimination Act of 1975 42 U.S.C. § 6101 et seq.
2) Americans with Disabilities Act of 1990 42 U.S.C. § 12101-12213
3) Chapter 473, Florida Statutes
4) Chapter 215, Florida Statutes
5) Chapter 252, Florida Statutes
6) Title VI of the Civil Rights Act of 1964 42 U.S.C. § 2000 et seq.
7) Title VIII of the Civil Rights Acts of 1968 42 U.S.C. § 3601 et seq.
8) Copyright notice 17 U.S.C. §§ 401 or 402
9) Assurances, Administrative Requirements, Cost Principles, Representations and Certifications
2 C.F.R. Part 200
10) Debarment and Suspension Executive Orders 12549 and 12689
11) Drug Free Workplace Act of 1988 41 U.S.C. § 701 et seq.
12) Duplication of Benefits 2 C.F.R. Part 200, Subpart E
13) Energy Policy and Conservation Act 42 U.S.C. § 6201
14) False Claims Act and Program Fraud Civil Remedies 31 U.S.C. § 3729-3733 also 31 U.S.C.
3801-3812
15) Fly America Act of 1974 49 U.S.C. § 41102 also 49 U.S.C. § 40118
16) Hotel and Motel Fire Safety Act of 1990 15 U.S.C. § 2225a
17) Lobbying Prohibitions 31 U.S.C. § 1352
18) Patents and Intellectual Property Rights 35 U.S.C. § 200 et seq.
19) Procurement of Recovered Materials section 6002 of Solid Waste Disposal Act
20) Terrorist Financing Executive Order 13224
21) Title IX of the Education Amendments of 1972 (Equal Opportunity in Education Act) 20 U.S.C. §
1681 et seq.
22) Trafficking Victims Protection Act of 2000 22 U.S.C. § 7104
23) Rehabilitation Act of 1973 Section 504, 29 U.S.C. § 794
24) USA Patriot Act of 2001 18 U.S.C. § 175-172c
25) Whistleblower Protection Act 10 U.S.C. § 2409, 41 US.C. § 4712, and 10 U.S.C. § 2324, 41
U.S.C. § 4304 and § 4310
26) 53 Federal Register 8034
27) Rule Chapters 27P-6, 27P-11, and 27P-19, Florida Administrative Code
FY 2023 Project Template Instructions
This Project Template will be the method by which Florida's domestic security partners:
Request DSOC approval for FY 2023 Urban Area Security Initiative (UASI) grant funds.
Describe specific funding and implementation approaches that will help enhance and sustain Florida's capabilities, and achieve outcome:
aligned with Florida's Domestic Security Strategic Plan.
A projejct template (including the narrative, administrative and budget worksheets) should be completed for each project your UAWG
wishes to submit for consideration.
The following documents will be helpful in completing the required documentation.
*2021-2023 Florida Domestic Seurity Strategic Plan
*FY 2021 Orlando/Orange THIRA and SPR
*DHS Core Capabilities
*Fusion Center Performance Program (https://www.dhs.gov/fusion-center-performance-program-fcpp)
*2022 Homeland Security Grant Program Notice of Funding Opportunity
Template
All final templates must be submited no later than July 22, 2022.
Please use the following file nomenclature: FY 2023 Urban Area_Disipline_Agency_Project name (i.e. FY 2023 OUA_LE_Orange
County_Mobile Command Center)
Budget Detail Worksheet
Region: Select the UASI that the recipient agency is associated with using the drop down menu.
Specialty Team Supported: Provide the title of the team or aviation asset receiving the item Leave blank if there is not a specialty team
associated with the item being requested.
Recipient Agency: Provide the name of the agency who will receive the funding for the item. If a large agency is purchasing for a smaller
agency, please indicate the funds will be awarded to the larger agency and the item will be transferred via an MOU to the smaller agency.
Item Description: Provide a description of the requested item(s), one per row. If requesting training please provide the name of the
course. Please DO NOT copy the AEL description, but provide a description of the item you are purchasing.
DHS AEL Number or Course Code Number: If you are requesting equipment, include the item's appropriate DHS Authourized
Equipment List Number. If you are requesting training please provide the appropriate course code.
Will the recipient agency seek future sustainment funds for this item? If the agency will seek sustainment funds please indicate this
by selecting yes. If the agency has agreed to accept all future sustainment costs, select no.
Is this a target hardening project: Please indicate whether or not the item requested is for target hardening of a specific site by selecting
either yes or no.
Category: Select the category the requested item is associated with using the drop-down menu. Refer to the FY 2021 NOFO for
definitions of what is eligible under each category.
Personnel: If the item description includes the hiring of personnel or sustaining a previously hired position, select the personnel
description of the position(s) being hired/sustained. Leave blank if personnel is not associated with the item.
Quantity: Provide the quantity of the item being requested
Unit Cost: Provide the unit cost of the item being requested (whole numbers only).
NOTE:Some cells are locked because there are formulas associatec
with them. If you need something unlocked please contact Joyce
Burroughs in the Office of Domestic Security.
Project Management
Steps- Description
life cycle definitions:
Process
Involves preparing for, assembling resources and getting work started. May
Initiate - authorization to begin work or resume work on an activity
apply to any level, e.. program, project, phase, activity, task.
Execute - Period within the cycle that the actual work of creating the
Involves directing, accomplishing, managing, and completing all phases and
project's deliverable is done
aspects of work for a given project.
Involves exercising corrective action as necessary to yield a required
outcome consequent upon monitoring performance. Or, the process of
Control - Mechanism which reacts to the current project status to
comparing actual performance with planned performance, analyzing
ensure the project objectives are met, and includes planning,
variances, evaluating possible alternatives, and taking appropriate correct
measuring, monitoring and taking corrective action is needed.
action as needed.
Involves formally terminating and concluding all tasks, activities, and
Close out - completion of all work on a project
component parts of a particular project, or phase of a project.
Urban Area: Orlando
Project Title: 2023 Regional License Plate Reader Program
IFFY 2023 Funding Request Amount:
Amount dedicated for LETPA (if none, Enter 0)
Is the project shareable, deployable or both? both
2,000,000
Provide a summary description of the project answering each of the questions below. (spell
out all acronyms and abbreviations)
What is the scope of the problem (please define the nexus to a threat or act of terrorism)?
The capability to identify, track, and locate vehicles associated with potential threats through active and
passive surveillance and search procedures is an identified gap the region needs to enhance. Regional
investigative and response efforts to acts of terrorism involving vehicles are key components of our
strategy. In an effort to build and sustain our regional capacity, an effort is underway to expand the
regional license plate reader program. The Orlando -Orange UASI region is a centralized hub for tourism
and transient populations.
Within the jurisdictions of Orlando -Orange UASI lies multiple transportation hubs such as the Orlando
International Airport, the Orlando Executive Airport, Sun Rail (commuter rail), the future Brightline Rail
(inter -city rail), as well as the Lynx main bus terminal. These transportation hubs increase the ability for
potential terrorists to move freely and quickly to and from the region. The Orlando International Airport
alone has more than 21,000 employees and is the busiest airport in the state, seeing more than 55 million
passengers a year. The tourist and residential population continues to grow throughout the Central Florida
region, thereby creating more opportunities to harm the public. Enhancing the region's ability to build and
sustain the capability to detect, track, and locate vehicles involved in threats or acts of terrorism by
providing the proper tools to monitor the areas surrounding these hubs is essential. This funding will allow
Orlando -Orange UASI jurisdictions to expand the regional UASI License Plate Reader (LPR) program.
This grant, UASI FY2023, will allow funds to build out to 10 additional law enforcement agencies, the
Orlando Police Department, Orange County Sheriffs Office, Seminole County Sheriffs Office, Winter
Park Police Department, Windermere Police Department, Ocoee Police Department, Kissimmee Police
Department, Lake County Sheriffs Office, and Clermont Police Department. The goal is to continue to
incorporate additional agencies to the uniform license plate reader platform. Since 2011, the region has
been building a network on License Plate Reader platforms. These platforms have consisted of multiple
vendors and a wide variety of LPR hardware associated with these programs.
Moving forward, the region will be able to share equipment and data seamlessly via the available
platforms. This program will support the purchase of fixed, portable, and mobile LPRs. This agreement wil
allow assets to be focused regionally instead of locally, maximizing the program's effectiveness in Orlandc
Orange UASI.
How will the grant funds address this issue?
The State of Florida has been trying to build a program that would allow law enforcement agencies to
share license plate data in real-time but has not been successful. The stakeholders in this region have
developed strategies to pool resources together to share data across jurisdictional lines with uniformity in
information sharing. Grant funds will provide the essential equipment needed to reduce the identified gap.
Screening, Search, and Detection are essential in identifying, discovering, or locating threats through both
active and passive surveillance/search procedures. Additional LPR equipment will support screening,
search, and detection operations, enhancing the regions investigative and response capabilities.
The project's overall goal is to improve and expand the region's capability to identify, track, and locate
vehicles associated with potential threats through active and passive surveillance and search procedures.
Data from this program will continue to be shared with all stakeholders and those outside of the region.
This is addressed in Florida Domestic Security Strategy GOAL 2: Prevent and deter acts of terrorism,
Objective 2.1: Information and Intelligence Sharing - Recognize, gather, analyze, and share terrorism
information and intelligence with public and private partners incorporating the established fusion process,
Objective 2.2: Interdiction of Threats - Ensure collaboration with public and private partners to investigate
and interdict actionable threats, Objective 2.3: Identify Current and Emerging Threats - Monitor and
analyze national and international trend patterns to identify current and emerging threats.
Describe the capability gap(s) that this project will address ( only complete this section for
new projects, enter NA if a sustainment project).
What is the identified gap?
N/A
affected by the gap?
N/A
What are we paying for? Describe how this project will narrow or completely address the gap?
N/A
Describe the capability this project will sustain. (only complete this section if this is NOT a
new project;for new projects enter NA) If applicable, list any FEMA grants that have
previously provided a role in sustaining the capability.
What is the current capability sustained by this project?
Currently, the counties of Orange, Lake, Seminole, Osceola, Volusia, Polk, City of Orlando, Winter Park
Police Department, and the University of Central Florida utilize a uniform License Plate Reader Platform.
New agencies entering this UASI 2023 program that will also use a uniform LPR platform are the
Windermere Police Department, Clermont Police Department, and Ocoee Police Department.
Who is affected by the capability, or will be affected if the capability is lost?
All law enforcement agencies are actively using the License Plate Reader technology for live time and
investigative purposes.
What has already been done to sustain this capability?
The current agencies that have already received funds from previous grant cycles have agreed that the
more agencies are involved in the program, the more it helps us all enhance inter-agency communication
and sharing of information and intelligence. The incorporation of more LPRs will provide more accurate
and timely license plate reader data for the region.
Will this project sustain the capability at current levels or sustain it while also narrowing a gap?
This project will sustain itself as all participating stakeholders will invest from their operating funds to
cover the reoccurring expenses related to maintenance or expansion. To date, all stakeholder recipients
have continued to do the LPRs sustainment.
Select the primary core capablity the project will
support Intelligence & Infor Sharing
Does this project support one of the National Priority Areas (NPAs)? If so which one and
how does the project address the priority?
Describe how this project addresses gaps and/or sustainment in the THIRA and SPR for
the primary core capability. If there are other relevant capabilities, describe how the
project also addresses their gaps and/or sustainment. Page numbers must be provided.
This project addresses the functional area of Analysis of Intelligence and Information outlined in the 2020
Orlando-Orange UASI THIRA (pg. 15). The SPR identifies a gap in the planning area, "Intelligence
explicitly and information sharing is essential for addressing and sharing information about potential and
ongoing threats to the community. There is a need for better regional collaboration." (2020 Orlando-
Orange UASI SPR pg. 34). This project also enhances information and intelligence sharing and
cooperation with federal agencies by tracking suspected terrorists, and WVID and biological identified
vehicles. The FBI office in Atlanta is a sharing partner on this platform. This fulfills priority 3, listed on
page 5 of the FY2021 HSGP NOFO.
Additionally, the expansion of the license plate reader system directly impacts the gaps identified in the
functional area of Screening, Search, and Detection noted in the 2020 Orlando-Orange UASI THIRA (pg.
17). The 2020 Orlando-Orange SPR identifies the functional area of Screening, Search, and Detection
and identifies explicitly the gap in both planning and equipment. The planning area notes, "Screening,
search and detection is essential to Identify, discover, or locate threats and/or hazards through active and
passive surveillance/search procedures. The equipment area states: "there is a need for additional
equipment that can support screening, search and detection operations" (2020 Orlando-Orange UASI
SPR pg. 49).
Florida's Domestic Security Strategic Plan
Select one primary and a secondary goal and objective that this project supports.
Primary: Prevent-Infor/Intell Sharing
Secondary: Prevent -Interdiction of Threats
Project Impact Statements
Describe the criteria that should be evaluated to determine if this project was a success at
the end of the grant performance period.
The LPRs can locate vehicle information and location across jurisdictional lines through a shareable
system with trackable results. The LPR application allows querying of all entries. A full chronological
tracking system by all users is available in the system. A measurable product efficiency report can be
derived for this system at any time by all users.
How will the urban area's capabilities be enhanced by this project?
The region will be better equipped to identify, track, and locate vehicles associated with potential threats,
improving the investigations and response to incidents of terrorism. This system will share comprehensive
vehicle data on identified vehicles with other agencies throughout our region and the state of Florida.
What is the long-term plan to sustain the capability(ies) developed, enhanced or
supported by this project?
Each stakeholder will rely on internal funding to sustain their programs. Long-term program sustainment
depends on a commitment from all the participating stakeholders to back and continue to support this
intelligence -sharing partnership. Initial startup costs are the greatest hurdle to this program. 100% of the
stakeholders that have started with this program are still using it.
Project Implementation and Management
Complete the section below if this project supports a previous UASI-funded project(s),
funded within the past ten years (list the three most recent years if more than three).
Provide the previous project's name, the investment name, the start and end dates of
previously funded project(s) and provide the last milestone completed, and the
appropriate life -cycle phase. Keep in mind, consider all UASI-funded projects, not just
UASI-funded projects received by your agency. For example, when requesting a bomb
suit, list the three most recent grant years that bomb suits were purchased for any agency
in this urban area with UASI funding. --
Grant Year, Project, Name/IJ, start/end date
Last Milestone: Life Cycle:
2020 UASI, License Plate Reader Program, IJ -Screening,
Completed
Search, and Detection, 3/9/21-12/31/22.
Grant Year, Project, Name/IJ, start/end date
Last Milestone: Life Cycle:
2021 UASI, License Plate Reader Program, IJ -Domestic
EHP Approvals Needed.
Violent Extremism Priority Area, 3/12/22-6/30/23.
Grant Year, Project, Name/IJ, start/end date
Last Milestone: Life Cycle:
2022 UASI, License Plate Reader Program, IJ -Combating
Contract has not been issued by FDEM.
Domestic Violent Extremism, TBD.
Provide up to 10 milestones including the start and end date which will be achieved within the 18
month period of performance. (No start date should begin before September 1, 2023)
Milestone Start End Dates
-and
Purchase LPR system 10/1/23-10/31/23
Installation of LPR Cameras and share intelligence with 11/1/23-11/30/23
Receive 40 million verifiable LPR detections 10/1/2023 - 9/30/2024
25% increase of platform users in the region 10/1/2023 - 9/30/2024
Will the project require construction, renovation, '
retrofitting or modifications to an existing
struture? (yes or no) No.
UASI Administration - Point of Contact
This is the person the requesting agency will provide project specifications to, and who will keep you informed on the status of
vnr rr nrniect
Recipient Agency
POC First & Last Name
IAgencyAddress
I POC Phone Number
I POC Email
Orange County
Sheriffs Office
Sheriff John W. Mina
2500 West Colonial
407-254-7000
iohn.mina@ocfl.net
Orange County
Grants Manager Tammy
Drive, Orlando, FL
1407-254-7269
itamniy.miller2@ocfl.net
Sheriffs Office
Miller
32804
407-236-3119
Andrew.Chouinard@ocfl.net
Agency Administration - Point of Contact
Provide the point(s) of contact information for person(s) at your agency who will provide project specifications to the UASI
Administration - Point of Contact and who will review bids and select a vendor
Recipient Agency
POC First & Last Name
Agency Address
POC Phone Number
POC Email
Orange County
Sheriffs Office
Sheriff John W. Mina
2500 W. Colonial
407-254-7000
iohn.mina@ocfl.net
Orange County
Corporal Andrew
Drive, Orlando, FL
407-254-7269
tammy.miller2@ocfl.net
Sheriffs Office
Chouinard
32804
407-236-3119
Andrew.Chouinard@ocfl.net
1250 W. South
Orlando Police
Lieutenant Brian
Street, Orlando FL
Department
Donohue
32805
321-229-4290
1ay.Draisin cityoforlando.net
620 Main Street,
Windermere Police
Windermere, FL
Department
Chief Dave Ogden
34786
407-876-3757
dogden@town.winderrnere.fl.us
Clermont Police
3600 S US Hwy 27,
Department
Lieutenant Daniel Moser
Clermont, FL 34711
352-536-8420
dmoser@clermontfl.org
500 N Virginia
Winter Park Police
Avenue, Winter Park,
Department
Sergeant Joe Dicarlo
FL 32789
407-848-4583
fdicarlo@dtyofwinterpar�
646 Ocoee
Ocoee Police
Deputy Chief Chris
Commerce Parkway,
Department
McKinstry
Ocoee, FL 34761
407-554-7180
cmckinstry@d.ocoee.fl.us
8 N Stewart Avenue,
Kissimmee Police
Kissimmee, FL
Department
Sergeant Brandin Suarez
34741
407-738-9690
brandin.suarez@kissir rree.sov
Seminole County
100 Eslinger Way,
mpergola @serninolecountvsheriff.o
E9
Sheriffs Office
Captain Mark Pergola
Sanford, FL 32773
407-402-0776
815 Historic
Sanford Police
Lieutenant Peter
Goldsboro Blvd,
Department
Justiniano
Sanford, FL 32771
407-330-8890
Peter. iustiniano@sanfordfl.Rov
Lake County
360 W Ruby St,
Sheriffs Office
Stephanie Glass
Tavares, FL 32778
352-343-9749
stephanie. glass@Icso.or�
Provide the point of contact information for the contracting authority(ies) for the awarded equipment, training &/or exercise.
This is assn tha rnntrnrtinn authnrity fnr future enuinment inventorv. if aoolicable (gerson(s) with siqnature authority)
Recipient Agency
POC First & Last Name
Agency Address
POC Phone Number
POC Email
Orange County
Sheriffs Office
Sheriff John W. Mina
2500 West Colonial
Drive, Orlando, FL
32804
407-254-7000
iohn.mina@ocfl.net
Orange County
Sheriffs Office
Grants Manager Tammy
Miller
2500 West Colonial
Drive, Orlando, FL
32804
407-254-7269
tammy.miller2@ocfl.net
\.,YLJUIbUUUIILY - r-UIIIL VI 1 V11LOl L
Provide the point of contact information for the Cybersecurity Officer(s) who will completed required annual cybersecurity
Recipient Agency POC First & Last Name Agency Address POC Phone Number POC Email
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CITY OF /y 1SANFORD Item No. `
FLORIDA
CITY COMMISSION MEMORANDUM 24-108.J
APRIL 22, 2024 AGENDA
TO: Honorable Mayor and Members of the City Commission
PREPARED BY: Cecil E. Smith, Chief of Police
SUBMITTED BY: Norton N. Bonaparte, Jr., ICMA-CM, City Manager
SUBJECT: Fiscal Year 2023 Memorandum Of Agreement For Participating
Orlando/Orange Urban Area Security Initiative Agencies
STRATEGIC PRIORITIES:
❑ Unify Downtown & the Waterfront
❑ Promote the City's Distinct Culture
❑ Update Regulatory Framework
❑ Redevelop and Revitalize Disadvantaged Communities
SYNOPSIS:
Approval of the 2023 Memorandum of Agreement (MOA) for participating with Orlando/Orange
Urban Area (O/OUA) Security Initiative Agencies (SIA) is requested.
FISCALISTAFFING STATEMENT:
The Florida Division of Emergency Management (FDEM) is providing financial assistance to the
O/OUA in the amount $3,800,000 less the 5% fee for State management and administration
through the Fiscal Year 2023 Urban Area Security Initiative (UASI). Any needed implementing
budget amendments or procurement actions will be brought forward to the City Commission, as
may be needed.
BACKGROUND:
The Orange County Sheriff's Office (OCSO) is the recipient for the O/OUA UASI grant program.
The FDEM requires that the urban areas selected for funding take a regional metropolitan area
approach to the development and implementation of the UASI grant program. That approach
means involving core cities, core counties, contiguous jurisdictions, mutual aid partners and State
agencies. Law enforcement agencies within the urban area which have been determined to be
appropriate are those of the City of Orlando, Orange County, Seminole County, Lake County and
Osceola County.
The OCSO has expressed its desire to work with the O/OUA participants through the Urban Area
Working Group process to enhance the O/OUA and its surrounding jurisdiction's ability to
prevent, protect against, respond to and recover from acts of terrorism, or any other manmade or
natural disaster.
i2 0 P 00 � k, & CL-,, -t r
In March, 2024, the OCSO entered into an agreement with the FDEM for a Federally Funded sub
grant agreement. The MOA is, in essence, a joint venture between the cities, counties, the State
and FEMA. The attached spread sheet relates to the "National Priority Regarding Video
Surveillance" equipment project for the O/OUA. The spread sheet provides an overview of the
entire project which will be managed and monitored by the OCSO.
The City's Police Department has had automated license plate readers (ALPRs) on its vehicles and
speed trailers for a number of years. The Seminole County Sheriff's Office, the Sanford Airport
Authority's police department and the Volusia County Sheriff's Office have ALPRs located within
and around Sanford with which the City's Police Department uses on a daily basis. The City's
Police Department has also requested additional ALPRs in its present and previous budgets. The
funding resulting from the MOA will increase the City Police Department's available ALPRs
thereby enhancing the high quality law enforcement services provided to the City and its citizens
(as well as the general public) and will, also, hopefully reduce City expenditures.
LEGAL REVIEW:
The Assistant City Attorney has reviewed and assisted in this matter and has no legal objections
to the action proposed.
RECOMMENDATION:
City staff recommends that the City Commission approve the MOA.
SUGGESTED MOTION:
"I move to approve the MOA, as proposed."
Attachments: (1). MOA.
(2). Grant spread sheet.
21'`.