HomeMy WebLinkAbout2561 SCSO Subrecipient Agreement for High Intensity Drug Trafficking Areas ProgramSEMINOLE COUNTY SHERIFF'S OFFICE
SUBRECIPIENT AGREEMENT FOR THE
HIGH INTENSITY DRUG TRAFFICKING AREAS PROGRAM
(HIDTA)
THIS AGREEMENT made and entered into the 08 day of May , 2024 by
and between Dennis M. Lemma, as Sheriff of Seminole County on behalf of the Seminole
County Sheriff's Office whose address is 100 Eslinger Way, Sanford, Florida 32773, a
Constitutional Officer of the political subdivision of Seminole County, State of Florida,
holding tax exempt status, hereinafter referred to as "SCSO" and the Sanford Police
Department whose principal and local address is 815 Historic Goldsboro Blvd., Sanford,
FL 32771 hereinafter referred to as "SUBRECIPIENT." SCSO and SUBRECIPIENT are
collectively referred to herein as the Parties.
WITNESSETH:
WHEREAS, on April 29, 2024, the Executive Office of the President, Office of
National Drug Control Policy awarded a grant to SCSO for the High Intensity Drug
Trafficking Areas (HIDTA) Program (Grant #G24CF0008A) for a period of two (2) years
beginning on January 1, 2024 which is attached as Exhibit C, Grant Agreement; and
WHEREAS, SUBRECIPIENT as a member of Central Florida HIDTA
acknowledges the obligations of participation in the program; and
WHEREAS, SCSO, as a fiduciary of Central Florida HIDTA desires to reimburse
SUBRECIPIENT for its performance to support the activities, programs and projects of
Central Florida HIDTA upon the terms and conditions hereinafter set forth.
NOW, THEREFORE, in consideration of the mutual covenants and agreements
hereinafter contained and other good and valuable consideration, the receipt and
sufficiency of which is hereby acknowledged, it is agreed by and between the Parties
hereto as follows:
SECTION 1: GENERAL PROVISIONS.
(a). The term "SUBRECIPIENT" as used in this Agreement is hereby defined
herein as that person or entity, including employees, servants, partners, principals,
agents and assignees participating in activities of Central Florida HIDTA under this
Agreement.
(b). The recitals herein are true and correct and form and constitute a material
part of this Agreement upon which the parties have relied.
(c). Each party hereto represents to the other that it has undertaken all
necessary actions to execute this Agreement, and that it has the legal authority to enter
into this Agreement and to undertake all obligations imposed on it. The person(s)
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executing this Agreement for SUBRECIPIENT certify they are authorized to bind
SUBRECIPIENT fully to the terms of this Agreement.
(d). Time is of the essence of the lawful performance of the duties and
obligations contained in this Agreement .
(e). When the term "law" is used herein, said phrase shall include statutes,
codes, rules and regulations of whatsoever type or nature enacted or adopted by a
governmental entity of competent jurisdiction.
(f). It is agreed that nothing herein contained is intended or should be construed
as in any manner creating or establishing a relationship of co-partners between the
parties, or as constituting SUBRECIPIENT (including, but not limited to, its officers,
employees, and agents) the agent, representative, or employee of SCSO for any
purpose, or in any manner, whatsoever.
(g). Persons employed by SUBRECIPIENT to participate in the functions of
Central Florida HIDTA pursuant to this Agreement shall have no claim to pension,
workers' compensation, unemployment compensation, civil service or other employee
rights or privileges granted to SCSO's officers and employees either by operation of law
or by SCSO.
(h). No claim for reimbursement by SUBRECIPIENT not specifically provided
for herein shall be honored by SCSO.
SECTION 2: SUBRECIPIENT RESPONSIBILITIES.
(a). SUBRECIPIENT acknowledges that funding for HIDTA operations is in the
form of a federal grant and agrees to abide by all requirements set forth in the Grant
Agreement in Exhibit C and the HIDTA Program Policy and Budget Guidance Manual
located on the National HIDTA Assistance Center (NHAC) website at
http://www.nhac.org/hidta guidance/Program Policy and Budget Guidelines2017.Pdf .
(b). SUBRECIPIENT shall be responsible for submittal of reimbursement
requests in a format acceptable to SCSO as detailed in Section 7 of this Agreement.
(c). Neither SCSO's review, approval or acceptance of, nor payment of any
reimbursement invoice, shall be construed to operate as a waiver of any rights under this
Agreement or of any cause of action arising out of the performance of this Agreement.
SUBRECIPIENT shall be and remain liable to SCSO in accordance with applicable law
for all damages to SCSO caused by SUBRECIPIENT's negligent or improper
reimbursement requests. SCSO is responsible to validate such damages or loss to
SUBRECIPIENT.
(d). The rights and remedies of SCSO, provided for under this Agreement, are
in addition to any other rights and remedies provided by law.
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(e). SUBRECIPIENT shall disclose any potential conflicts of interest to this
Agreement to SCSO prior to execution of the Agreement or if discovered after execution,
as soon as SUBRECIPIENT is aware of the potential conflict of interest.
SECTION 5: SCSO RIGHTS AND RESPONSIBILITIES.
(a). SCSO shall reasonably cooperate with SUBRECIPIENT in a timely fashion
as set forth in this Section.
(b). SCSO shall furnish a SCSO Representative, as appointed by the
Designated Representative to administer, review and coordinate the payment of all
reimbursement requests.
(c). SCSO shall make SCSO personnel available where, in SCSO's opinion,
they are required and necessary to assist SUBRECIPIENT. The availability and necessity
of said personnel to assist SUBRECIPIENT shall be determined solely at the discretion of
SCSO.
(d). SCSO shall examine all of SUBRECIPIENT's reimbursement requests and
indicate SCSO's approval or disapproval within a reasonable time so as not to materially
delay the reimbursement of SUBRECIPIENT.
(e). SCSO shall transmit instructions, relevant information, and provide
interpretation and definition of SCSO policies and decisions with respect to matters
pertinent to the reimbursements covered by this Agreement.
(f). SCSO shall give written notice to SUBRECIPIENT whenever SCSO's
Designated Representative knows of a development that affects the performance of this
Agreement.
SECTION 6: REIMBURSEMENT.
Reimbursement requests, and all financial matters, shall be as set forth in Exhibit
A, Reimbursement Procedures.
SECTION 7: INVOICE PROCESS.
(a). Invoices shall be submitted in the format in Exhibit D. Invoices shall be
submitted on a quarterly basis to the appropriate HIDTA Group Supervisor for approval
no later than fifteen (15) days following the end of the prior quarter. For this agreement,
the end of each quarter is the months of December, March, June and September.
Invoices without disputable items will be processed for payment within thirty (30) days of
receipt of an approved invoice by SCSO.
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(b). SUBRECIPIENT will be notified of any disputable items contained in
invoices submitted by SUBRECIPIENT within fifteen (15) days of receipt by SCSO with
an explanation of the deficiencies.
(c). SCSO and SUBRECIPIENT will make every effort to resolve all disputable
items contained in SUBRECIPIENT invoices.
SECTION 8: TERM/LENGTH OF AGREEMENT.
(a). This Agreement shall commence January 1, 2024 and shall terminate on
December 31, 2025 or until terminated pursuant to the terms of this Agreement.
SECTION 9: DESIGNATED REPRESENTATIVES.
(a). SCSO designates SCSO's Procurement and Agreements Manager or
his/her designated representative, to represent SCSO in all matters pertaining to and
arising from this Agreement.
(b). SCSO's Procurement and Agreements Manager, or his/her designated
representative, shall have the following responsibilities:
(1). Transmission of instructions, receipt of information, and
interpretation and definition of SCSO's policies and decisions with respect to this
Agreement.
(2). Giving prompt notice to SUBRECIPIENT whenever SCSO's
designated representative knows of a change necessary in the project.
(c). Until further notice from SCSO, the designated representative for this
Agreement is:
Barbara Taylor, CPPO
Procurement and Agreements Manager
Seminole County Sheriff's Office
100 Eslinger Way
Sanford, Florida 32773
(d). SUBRECIPIENT's designated representative is:
Jennifer Caldwell
815 Historic Goldsboro Boulevard
Sanford, FL 32771
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SECTION 10: EMPLOYEES
(a). SUBRECIPIENT may engage employees at its discretion and is
responsible for all such employees.
(b). SUBRECIPIENT shall comply with the requirements of the Americans with
Disabilities Act (ADA), and any and all related Federal or State laws which prohibits
discrimination by public and private entities on the basis of disability.
(c). SCSO will not intentionally award publicly -funded contracts to any
SUBRECIPIENT who knowingly employs unauthorized alien workers, constituting a
violation of the employment provisions contained in 8 U.S.C. Section 1324a(e) Section
274A(e) of the Immigration and Nationality Act (INA)]. SCSO shall consider the
employment by SUBRECIPIENT of unauthorized aliens, a violation of Section 274A (e) of
the INA. Such violation by SUBRECIPIENT of the employment provisions contained in
Section 274A (e) of the INA shall be grounds for termination of this Agreement.
(d). If applicable, in accordance with Section 216.347, Florida Statutes,
SUBRECIPIENT shall not use funds provided by this Agreement for the purpose of
lobbying the Legislature, the judicial branch or State agency.
(e). SUBRECIPIENT shall advise SCSO in writing if it has been placed on a
discriminatory vendor list, may not submit a bid on a contract to provide goods or services
to a public entity, or may not transact business with any public entity.
(f). SUBRECIPIENT shall not knowingly engage in any action that would create
a conflict of interest in the performance of that actions of any SCSO employee or other
person during the course of performance of, or otherwise related to, this Agreement or
which would violate or cause others to violate the provisions of Part III, Chapter 112,
Florida Statutes, relating to ethics in government.
SECTION 11: ACCESS TO RECORDS/AUDIT/PUBLIC RECORDS.
(a). SUBRECIPIENT shall maintain books, records, documents, time and costs
accounts and other evidence directly related to this Agreement. All time records and cost
data shall be maintained in accordance with generally accepted accounting principles.
(b). SUBRECIPIENT shall maintain and allow access to the records required
under this Section for a minimum period of five (5) years after the completion of this
Agreement and date of final payment, or date of termination of this Agreement.
(c). SCSO may perform, or cause to have performed, an audit of the records of
SUBRECIPIENT regarding payments issued hereunder. This audit shall be performed at
a time mutually agreeable to SUBRECIPIENT and SCSO subsequent to the close of the
final fiscal period of the agreement. Total compensation to SUBRECIPIENT may be
determined subsequent to an audit as provided for in this Section, and the total
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compensation so determined shall be used to calculate final payment to SUBRECIPIENT.
If such audit confirms that SUBRECIPIENT was underpaid, SUBRECIPIENT shall submit
an invoice to SCSO within fifteen (15) days of notice of underpayment for the balance
owed. Conduct of this audit shall not delay payments as required by this Section.
SUBRECIPIENT shall have no obligation to pay any costs incurred in any audit performed
by SCSO or at SCSO's direction and such costs shall be the sole obligation of SCSO.
(d). In addition to the above, if Federal, State, County, or other entity funds are
used for services under this Agreement, the Comptroller General of the United States or
the Chief Financial Officer of the State of Florida, or Seminole County, or any
representatives, shall have access to any books, documents, papers, and records of
SUBRECIPIENT which are directly pertinent to this Agreement for purposes of making
audit, examination, excerpts, and transcriptions.
(e). In the event of any audit or inspection conducted reveals any overpayment
by SCSO under the terms of the Agreement, SUBRECIPIENT shall refund such
overpayment to SCSO within thirty (30) days of notice by SCSO of the request for the
refund.
(f). SUBRECIPIENT agrees that if any litigation, claim, or audit is started before
the expiration of the record retention period established above, the records shall be
retained until all litigation, claims or audit findings involving the records have been
resolved and final action taken.
SECTION 11: DEBARMENT AND SUSPENSION
Federally awarded contracts must not be made to parties listed on the government
wide exclusions in the System for Award Management (SAM). By executing this
Agreement, SUBRECIPIENT is certifying SUBRECIPIENT is not currently on this list and
will immediately notify SCSO if SUBRECIPIENT is placed on the list.
SECTION 12. ANTI -LOBBYING AMENDMENT
By executing this Agreement, SUBRECIPIENT is certifying that it will not and has
not used Federal appropriated funds to pay any person or organization for influencing or
attempting to influence an officer or employee of any agency, a member of Congress,
officer or employee of Congress, or an employee of a member of Congress in connection
with obtaining any Federal contract, grant or any other award.
SECTION 13: CONTROLLING LAWS/VENUE/INTERPRETATION.
(a). This Agreement is to be governed by the laws of the State of Florida.
(b). Venue for any legal proceeding related to this Agreement shall be in the
Eighteenth Judicial Circuit Court in and for Seminole County, Florida.
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SECTION 14: FORCE MAJEURE.
Neither party shall be considered in default in performance of its obligations
hereunder to the extent that performance of such obligations, or any of them, is delayed
or prevented by Force Majeure. Force Majeure shall include, but not be limited to,
hostility, terrorism, revolution, civil commotion, strike, epidemic, pandemic, fire, flood,
wind, earthquake, explosion, any law, proclamation, regulation, or ordinance or other act
of government, or any act of God or any cause whether of the same or different nature,
existing or future; provided that the cause whether or not enumerated in this Section is
beyond the control and without the fault or negligence of the party seeking relief under this
Section.
SECTION 15: EXTENT OF AGREEMENT/INTEGRATION/AMENDMENT.
(a). This Agreement, together with the exhibits, if any, constitutes the entire
integrated Agreement between SCSO and SUBRECIPIENT and supersedes all prior
written or oral understandings in connection therewith. This Agreement, and all the terms
and provisions contained herein, including without limitation the Exhibits hereto,
constitute the full and complete agreement between the parties hereto to the date hereof,
and supersedes and controls over any and all prior agreements, understandings,
representations, correspondence and statements whether written or oral.
(b). This Agreement may only be amended, supplemented, terminated or
modified by a formal written amendment.
(c). Any alterations, amendments, deletions, termination or waivers of the
provisions of this Agreement shall be valid only when expressed in writing and duly
signed by the parties.
SECTION 16: NOTICES.
(a). Whenever either party desires to give notice unto the other, it must be given
by written notice, sent by registered United States mail, with return receipt requested,
addressed to the party for whom it is intended, at the place last specified, and the place
for giving of notice shall remain such until it shall have been changed by written notice in
compliance with the provisions of this Section.
(b). For the present, the parties designate the following as the representative
places for giving of notice, to -wit:
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(1). For SCSO:
(2)
Barbara Taylor, CPPO
Procurement and Agreements Manager
Seminole County Sheriff's Office
100 Eslinger Way
Sanford, Florida 32773
For SUBRECIPIENT:
Jennifer Caldwell
815 Historic Goldsboro Boulevard
Sanford, FL 32771
(c). Written notice requirements of this Agreement shall be strictly construed
and such requirements are a condition precedent to pursuing any rights or remedies
hereunder. SUBRECIPIENT agrees not to claim any waiver by SCSO of such notice
requirements based upon SCSO having actual knowledge, implied, verbal or constructive
notice, lack of prejudice or any other grounds as a substitute for the failure of
SUBRECIPIENT to comply with the express written notice requirements herein.
Computer notification (e-mails and message boards) shall not constitute proper written
notice under the terms of the Agreement.
SECTION 17: WAIVER.
The failure of SCSO to insist in any instance upon the strict performance of any
provision of this Agreement or to exercise any right or privilege granted to SCSO
hereunder shall not constitute or be construed as a waiver of any such provision or right
and the same shall continue in force. The failure of SUBRECIPIENT to insist in any
instance upon the strict performance of any provision of this Agreement or to exercise any
right of privilege granted to SCSO hereunder shall not constitute or be construed as a
waiver of any such provision or right and the same shall continue in force.
SECTION 18: CAPTIONS.
The Section headings and captions of this Agreement are for convenience and
reference only and in no way define, limit, describe the scope or intent of this Agreement
or any part thereof, or in any way affect this Agreement or construe any provision of this
Agreement.
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19
SECTION WXSEVERABILITYICONSTRUCTION.
(a). If any term, provision or condition contained in this Agreement shall, to any
extent, be held invalid or unenforceable, the remainder of this Agreement, or the
application of such term, provision or condition to persons or circumstances other than
those in respect of which it is invalid or unenforceable, shall not be affected thereby, and
each term, provision and condition of this Agreement shall be valid and enforceable to the
fullest extent permitted by law when consistent with equity and the public interest.
(b). All provisions of this Agreement shall be read and applied in pan materia
with all other provisions hereof.
20
SECTION XqX COUNTERPARTS.
This Agreement may be executed in any number of counterparts, each of which
shall be deemed an original, but all of which, taken together, shall constitute one and the
sam6 document.
21
SECTION XK GRANT INFORMATION
See Exhibit B, Required Grant Information for information required for all
subawards to this Federal Grant.
IN WITNESS WHEREOF, the parties hereto have made and executed this
Agreement on the respective dates under each signature: SCSO and SUBRECIPIENT
signing by and through its duly authorized corporate officer having the full and complete
authority to execute same.
Attest:
1
Traci Houchin, MMC, FCRIUI
City Clerk
Approved as to form and legality.
, 40KA&
Lonnie N. Groot v '
Assistant City Attorney
For William L. Colbert, City Attorney
City of Sanford
By: Sanford lic e artmrt
Cecil E. Smith
Chief of Police
Date:
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Seminole County Sheriff's Office
Lisa Spriggs
Chief of Administrative Services
Date:
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EXHIBIT A
REIMBURSEMENT PROCEDURES
SUBRECIPIENT shall provide reimbursement documentation to SCSO for agents
participating in HIDTA sponsored task forces as outlined below.
Availability of funds for reimbursement is determined by the Central Florida HIDTA
Executive Board. Not all categories listed are eligible for all agencies.
Requests for reimbursement shall be submitted on a quarterly basis to the HIDTA Group
Supervisor in accordance with Section 7 of this Agreement.
Overtime Reimbursement
Maximum overtime reimbursement for each agent will be determined by the Group
Supervisor of each HIDTA Task Force. Overtime reimbursements paid to each agent will
not exceed the annual amount authorized by the Central Florida HIDTA Executive
Committee. SUBRECIPIENT will compensate their agent(s) for overtime pay in
accordance with SUBRECIPIENT's compensation policy. SUBRECIPIENT shall submit
the reimbursement request with accompanying documentation confirming the overtime
payment to the HIDTA Group Supervisor for approval. Overtime shall be reimbursed on
actual overtime paid to the agent as documented on the agent's pay check.
At a minimum, overtime documentation shall include the following:
(a). Log of HIDTA hours worked
(b). Copy of payroll detail for each agent showing hours paid and hourly rate
(c). Copy of check stub showing overtime payment for HIDTA hours worked
(d). If overtime is paid on a different pay cycle than the pay period, an explanation of
how overtime hours are calculated.
It will be the SUBRECIPIENT's responsibility to ensure that each agent does not exceed
the Federal Overtime cap for each calendar year of the grant.
Fuel Reimbursement
Fuel reimbursement requests shall be submitted to the HIDTA Group Supervisor with
accompanying documentation confirming the fuel purchases.
At a minimum, fuel reimbursement documentation shall include the following
(a). Copy of each fuel receipt showing the date of purchase, amount of fuel purchased
and total cost of each purchase.
(b). Proof of payment by the SUBRECIPIENT for the fuel purchase, i.e., copy of check,
credit card statement, etc.
(c). If fuel payments are through a fuel card vendor such as WEX, reimbursement will
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be for the amount paid to the fuel card vendor, not the amount on the receipt. The
statement from the fuel card vendor will need to be submitted to document the
actual amount paid.
Vehicle Lease Reimbursement
Vehicle lease reimbursement requests shall be submitted to the HIDTA Group Supervisor
with accompanying documentation confirming the vehicle lease payment. Vehicle lease
reimbursements shall not exceed six hundred twenty dollars ($620) per month.
At a minimum, vehicle lease reimbursement documentation shall include the following:
(a). Copy of each month's invoice
(b). Copy of check or credit card statement showing payment of invoice
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EXHIBIT B
REQUIRED GRANT INFORMATION
Required Information
Subrecipient Name
Sanford Police Department
Subrecipient's Unique Entity Identifier
WRRLUMMR2K85
Federal Award Identification Number
G24CF0008A
Federal Award Date
April 29, 2024
Subaward Period of Performance
01/01/24-12/31/25
Amount of Federal Funds obligated by this
Agreement
Reimbursement basis only
Total Amount of Federal Funds Obligated
to Subreci lent including this obligation
Reimbursement basis only
Total Amount of Federal Award Committed
to Subreci lent
Reimbursement basis only
Federal Award Project Description
High Intensity Drug Trafficking Areas
Program
Name of Federal Awarding Agency
Office of National Drug Control Policy
Name of Pass Through Entity
Seminole County Sheriff's Office
Pass Through Entity Awarding Official
Contact Information
Barbara Taylor, Procurement and
Agreements Manager
bta for seminolesheriff.or
CFDA Number and Name
95.001 — High Intensity Drug Trafficking
Areas Program
Is award for Research and Development?
No
Indirect Cost Rate
N/A
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EXHIBIT C
GRANT AGREEMENT
Page 14 of 15
EXHIBIT D
INVOICE TEMPLATE
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��.._ EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF NATIONAL DRUG CONTROL POLICY
0
Washington, D.C. 20503
April 29, 2024
Chief Lisa Spriggs
Seminole County Sheriffs Office
100 Eslinger Way
Sanford, FL 32773-6706
Dear Chief Spriggs:
We are pleased to inform you that your request for funding from the High Intensity Drug
Trafficking Areas (HIDTA) Program has been approved, and a grant (Grant Number
G24CF0008A) has been awarded in the amount of $899,640.00. This grant will support
initiatives designed to implement the Strategy proposed by the Executive Board of the
Central Florida HIDTA and approved by the Office of National Drug Control Policy (ONDCP).
The grant agreement and conditions are enclosed. By accepting this grant, you assume
the administrative and financial responsibilities outlined in the grant conditions. Failure to
adhere to the grant conditions may result in the termination of the grant or the initiation of
administrative action. ONDCP also may terminate the award if it no longer effectuates
program goals or agency priorities.
If you accept this award, please sign both the grant agreement and the conditions and
return a copy via email to your respective NHAC accountant or to the following address:
Finance Unit
National HIDTA Assistance Center
11200 NW 20th Street, Suite 100
Miami, FL 33172
(305) 715-7600
Please keep the original copy of the grant agreement and conditions for your file. If you
If you have any questions pertaining to this grant award, please contact Jayme Delano at (202) 395 -
6794.
Sincerely,
);jM'W
Shannon Kelly
National HIDTA Director
Executive Office of the President
Office of National Drug Control Policy
Grant Agreement
1.
Recipient Name and Address
4. Award Number (FAIN): G24CF0008A
Lisa Spriggs
5. Period of Performance:
Chief
Seminole County Sheriffs Office
From 01/01/2024 to 12/31/2025
100 Eslinger Way
Sanford, FL 32773-6706
2.
Total Amount of the Federal Funds Obligated:
6. Federal Award Date:
7. Action:
$899,640.00
April 29, 2024
Initial
2A. Budget Approved by the Federal Awarding
8. Supplement Number
Agency $899,640.00
3.
CFDA Name and Number:
9. Previous Award Amount:
High Intensity Drug Trafficking Areas
Program - 95.001
3A.
Project Description
10. Amount of Federal Funds Obligated by this
Action:
$899,640.00
11. Total Amount of Federal Award:
High Intensity Drug Trafficking Areas (HIDTA)
Program
$899,640.00
12.
This Grant is non-R&D and approved subject to such conditions or limitations as are set forth on the
attached pages.
13.
Statutory Authority for Grant:
Public Law 118-47
AGENCY APPROVAL
RECIPIENT ACCEPTANCE
14.
Typed Name and Title of Approving Official
15. Typed Name and Title of Authorized Official
Shannon Kelly
Lisa Spriggs
National HIDTA Director
Chief
Office of National Drug Control Policy
Seminole County Sheriffs Office
16.
Signature of Approving ONDCP Official
17. Signature of Authorized Recipient/Date
)Wo�
AGENCY USE ONLY
18.
Accounting Classification Code
19. HIDTA AWARD
UEI: N2DGNLKN5J71
OND107ODB2425XX 2024 OND6113
DUNS: 055537278
OND2000000000 OC 410001
EIN: 1596000860AI
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GRANT CONDITIONS
A. General Terms and Conditions
This award is subject to the Uniform Administrative Requirements, Cost Principles, and
Audit Requirements in 2 C.F.R. § 200 (the "§ 200 Uniform Requirements"), as adopted
and implemented by the Office of National Drug Control Policy (ONDCP) in 2 C.F.R.
§3603. For this award, the § 200 Uniform Requirements supersede, among other things,
the provisions of 28 C.F.R. §§ 66 and 70, as well as those of 2 C.F.R. §§ 215, 220, 225,
and 230. For more information on the § 200 Uniform Requirements, see
https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200. For specific, award -
related questions, recipients should contact ONDCP promptly for clarification.
2. This award is subject to the following additional regulations and requirements:
• 28 C.F.R. § 69 — "New Restrictions on Lobbying"
• 2 C.F.R. § 25 — "Universal Identifier and System of Award Management"
• Conflict of Interest and Mandatory Disclosure Requirements
• Non-profit Certifications (when applicable)
3. Audits conducted pursuant to 2 C.F.R. § 200, Subpart F, "Audit Requirements" must be
submitted no later than 9 months after the close of the grantee's audited fiscal year to the
Federal Audit Clearinghouse (fac.gov)
4. Grantees are required to submit Federal Financial Reports (FFR) to the Department of
Health and Human Services, Payment Management System (HHS -PMS). The Federal
Financial Report is required to be submitted quarterly and within 90 days after the grant is
closed out.
The recipient gives the awarding agency or the Government Accountability Office,
through any authorized representative, access to, and the right to examine, all paper or
electronic records related to the grant.
6. Recipients of HIDTA funds are not agents of ONDCP. Accordingly, the grantee, its fiscal
agent(s), employees, contractors, as well as state, local, and Federal participants, either on
a collective basis or on a personal level, shall not hold themselves out as being part of, or
representing, the Executive Office of the President or ONDCP.
7. These general terms and conditions, as well as archives of previous versions of these
general terms and conditions, are available online at
https://www.whitehouse.gov/ondcp/grant-programs/.
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Failure to adhere to the General Terms and Conditions as well as the Program Specific
Terms and Conditions may result in the termination of the grant or the initiation of
administrative action. ONDCP may also terminate the award if it no longer effectuates
program goals or agency priorities. See 2 CFR 200.340.
9. Conflict of Interest and Mandatory Disclosures
A. Conflict of Interest Requirements
As a non-federal entity, you must follow ONDCP's conflict of interest policies for
federal awards. Recipients must disclose in writing any potential conflict of interest to
an ONDCP Program Officer; recipients that are pass-through entities must require
disclosure from sub -recipients or contractors. This disclosure must take place
immediately whether you are an applicant or have an active ONDCP award.
The ONDCP conflict of interest policies apply to sub -awards as well as contracts, and
are as follows:
As a non-federal entity, you must maintain written standards of conduct
covering conflicts of interest and governing the performance of your employees
engaged in the selection, award, and administration of sub -awards and contracts.
ii. None of your employees may participate in the selection, award, or
administration of a sub -award or contract supported by a federal award if he or
she has a real or apparent conflict of interest. Such a conflict of interest would
arise when the employee, officer, or agent, any member of his or her immediate
family, his or her partner, or an organization which employs or is about to
employ any of the parties indicated herein, has a financial or other interest in or
a tangible personal benefit from an organization considered for a sub -award or
contract. The officers, employees, and agents of the non-federal entity must
neither solicit nor accept gratuities, favors, or anything of monetary value from
sub -recipients or contractors or parties to sub -awards or contracts.
iii. If you have a parent, affiliate, or subsidiary organization that is not a state, local
government, or Indian tribe, you must also maintain written standards of
conduct covering organizational conflicts of interest. Organizational conflicts of
interest means that because of relationships with a parent company, affiliate, or
subsidiary organization, you are unable or appear to be unable to be impartial in
conducting a sub -award or procurement action involving a related organization.
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B. Mandatory Disclosure Requirement
As a non-federal entity, you must disclose, in a timely manner, in writing to ONDCP
all violations of federal criminal law involving fraud, bribery, or gratuity violations
potentially affecting the federal award. Non-federal entities that have received a
federal award including the terms and conditions outlined in appendix XII of this part
are required to report certain civil, criminal, or administrative proceedings to the
System for Award Management (SAM), currently the Federal Awardee Performance
and Integrity Information System. Failure to make required disclosures can result in
any of the remedies described in § 200.339. (See also 2 C.F.R. §180, 31 U.S.C. §
3321, and 41 U.S.C. § 2313.)
None of the funds appropriated or otherwise made available by this grant or any other
Act may be used to fund a contract, grant, or cooperative agreement with an entity
that requires employees or contractors of such entity seeking to report fraud, waste, or
abuse to sign internal confidentiality agreements or statements prohibiting or
otherwise restricting such employees or contractors from lawfully reporting such
waste, fraud, or abuse to a designated investigative or law enforcement representative
of a Federal department or agency authorized to receive such information. This
limitation shall not contravene requirements applicable to Standard Form 312, Form
4414, or any other form issued by a Federal department or agency governing the
nondisclosure of classified information.
10. Federal Funding Accountability and Transparency (FFATA) / Digital Accountability and
Transparency Act (DATA Act). Each applicant is required to (i) be registered in SAM
before submitting its application; (ii) provide a valid Unique Entity Identifier number in
its application; (iii) continue to maintain an active SAM registration with current
information at all times during which it has an active federal award; and (iv) provide all
relevant grantee information required for ONDCP to collect for reporting related to
FFATA and DATA Act requirements.
11. Subawards are authorized under this grant award. Subawards must be monitored by the
award recipient as outlined in 2 C.F.R. § 200.331.
12. Recipients must comply with the Government -wide Suspension and Debarment provision
set forth at 2 C.F.R. § 180, dealing with all sub -awards and contracts issued under the
grant.
13. As specified in 2 CFR 200.303 Internal Controls, recipient must:
Page 5 of 11
a) Establish and maintain effective internal controls over the federal award that
provides reasonable assurance that federal award funds are managed in
compliance with federal statutes, regulations and award terms and conditions.
These internal controls should be in compliance with the guidance in "Standards
for Internal Control in the federal Government," issued by the Comptroller
General of the United States and the "Internal Control Integrated Framework,"
issued by the Committee of Sponsoring Organizations of the Treadway
Commission (COSO).
b) Comply with federal statutes, regulations, and the terms and conditions of the
Federal awards.
c) Evaluate and monitor the non-federal entity's compliance with statute,
regulations, and the terms and conditions of the federal award.
d) Take prompt action when instances of noncompliance are identified, including
noncompliance identified in audit findings.
e) Take reasonable measures to safeguard protected personally identified
information (PII) and other information ONDCP or pass-through entity
designates as sensitive or the non-federal entity considers sensitive consistent
with applicable federal, state, and local laws regarding privacy and obligations
of confidentiality.
14. Recipients are prohibited from using federal grant funds to purchase certain
telecommunication and video surveillance services or equipment in alignment with § 889
of the National Defense Authorization Act of 2019, Pub. L. No. 115-232. See 2 C.F.R. §
200.216. See also, HIDTA PPBG, § 7.20, Prohibited Uses of HIDTA Funds.
15. Grantees should provide a preference, to the extent permitted by law, to maximize use of
goods, products, and materials produced in the United States. See 2 C.F.R. § 200.322.
16. When issuing statements, press releases, requests for proposals, bid solicitations and other
documents describing projects or programs funded in whole or in part with Federal
money, all grantees receiving Federal funds included in this Act, shall clearly state—
a) the percentage of the total costs of the program or project which will be
financed with federal money;
b) the dollar amount of Federal funds for the project or program; and
c) percentage and dollar amount of the total costs of the project or program that
will be financed by non-governmental sources.
Page 6 of 11
B. Recipient Integrity and Performance Matters
Reporting of Matters Related to Recipient Integrity and Performance
1. General Reporting Requirement
If the total value of your currently active grants, cooperative agreements, and procurement
contracts from all federal awarding agencies exceeds $10,000,000 for any period of time
during the period of performance of this federal award, then you as the recipient during that
period of time must maintain the currency of information reported to SAM that is made
available in the designated integrity and performance system (currently the Federal Awardee
Performance and Integrity Information System (FAPIIS)) about civil, criminal, or
administrative proceedings described in paragraph 2 of this award term and condition. This
is a statutory requirement under § 872 of Public Law 110-417, as amended (41 U.S.C. §
2313). As required by § 3010 of Public Law 111-212, all information posted in the
designated integrity and performance system on or after April 15, 2011, except past
performance reviews required for federal procurement contracts, will be publicly available.
See 2 C.F.R. Part 200, Appendix XII.
2. Proceedings About Which You Must Report
Submit the information required about each proceeding that:
a. Is in connection with the award or performance of a grant, cooperative agreement, or
procurement contract from the Federal Government;
b. Reached its final disposition during the most recent 5 -year period; and
c. Is one of the following:
(1) A criminal proceeding that resulted in a conviction, as defined in paragraph 5 of this
award term and condition;
(2) A civil proceeding that resulted in a finding of fault and liability and payment of a
monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more;
(3) An administrative proceeding, as defined in paragraph 5 of this award term and
condition, that resulted in a finding of fault and liability and your payment of either a
monetary fine or penalty of $5,000 or more or reimbursement, restitution, or damages in
excess of $100,000; or
(4) Any other criminal, civil, or administrative proceeding if:
(i) It could have led to an outcome described in paragraph 2.c.(1), (2), or (3) of this
award term and condition;
(ii) It had a different disposition arrived at by consent or compromise with an
acknowledgment of fault on your part; and
Page 7of11
(iii) The requirement in this award term and condition to disclose information about the
proceeding does not conflict with applicable laws and regulations.
3. Reporting Procedures
Enter in the SAM Entity Management area the information that SAM requires about each
proceeding described in paragraph 2 of this award term and condition. You do not need to
submit the information a second time under assistance awards that you received if you
already provided the information through SAM because you were required to do so under
federal procurement contracts that you were awarded.
4. Reporting Frequency
During any period of time when you are subject to the requirement in paragraph 1 of this
award term and condition, you must report proceedings information through SAM for the
most recent 5 -year period, either to report new information about any proceeding(s) that you
have not reported previously or affirm that there is no new information to report. Recipients
that have federal contract, grant, and cooperative agreement awards with a cumulative total
value greater than $10,000,000 must disclose semiannually any information about the
criminal, civil, and administrative proceedings.
5. Definitions
For purposes of this award term and condition:
a. Administrative proceeding means a non judicial process that is adjudicatory in nature in
order to make a determination of fault or liability (e.g., Securities and Exchange
Commission Administrative proceedings, Civilian Board of Contract Appeals proceedings,
and Armed Services Board of Contract Appeals proceedings). This includes proceedings at
the Federal and state level, but only in connection with performance of a Federal contract or
grant. It does not include audits, site visits, corrective plans, or inspection of deliverables.
b. Conviction, for purposes of this award term and condition, means a judgment or
conviction of a criminal offense by any court of competent jurisdiction, whether entered
upon a verdict or a plea, and includes a conviction entered upon a plea of nolo contendere.
c. Total value of currently active grants, cooperative agreements, and procurement contracts
includes
(1) Only the federal share of the funding under any federal award with a recipient cost
share or match; and
(2) The value of all expected funding increments under a federal award and options,
even if not yet exercised.
Page 8 of 11
C. Program Specific Terms and Conditions
The grant condition is as follows:
This award is subject to the requirements in the SUPPORT for Patients and Communities
Act, 21 U.S.C. §§ 1701 et seq. and in the ONDCP National HIDTA Program Office HIDTA
Program Policy and Budget Guidance (September 9, 2021) (PPBG). The HIDTA PPBG is
issued pursuant to authority granted the Director of ONDCP by the SUPPORT for Patients
and Communities Act (21 U.S.C. § 1706) and the Uniform Administration Requirements (2
C.F.R. § 200) which provide the Director of ONDCP authority to coordinate funds and
implement oversight and management function with respect to the HIDTA Program. The
HIDTA PPBG can be accessed at the following website:
Program_ Policy_ and Budget_ Guidance2021.pdf (nhac.org)
In addition, as a condition for receiving this award, recipients must complete safe and
healthy workplace trainings as outlined in the PPBG.
D. Federal Award Performance Goals
HIDTA award recipients must adhere to the performance measures, goals and requirements
set forth in the PPBG Performance Management chapter (§ 10.0) and the HIDTA
Performance Management Process (PMP) database.
E. Payment Basis
1. A request for advance or reimbursement shall be made using the HHS/DPM system
(https://pms.psc.gov/).
2. The grantee, must utilize the object classes specified within the initial grant application each
time they submit a disbursement request to ONDCP. Requests for payment in the DPM
system will not be approved unless the required disbursements have been entered using the
corresponding object class designations. Payments will be made via Electronic Fund
Transfer to the award recipient's bank account. The bank must be Federal Deposit
Insurance Corporation (FDIC) insured. The account must be interest bearing.
3. Except for interest earned on advances of funds exempt under the Intergovernmental
Cooperation Act (31 U.S.C. § 6501 et seq.) and the Indian Self -Determination and
Education Assistance Act (25 U.S.C. § 450), awardees and sub-awardees shall promptly, but
at least annually, remit interest earned on advances to HHS/DPM using the remittance
instructions provided below.
Remittance Instructions — Remittances must include pertinent information of the payee and
nature of payment in the memo area (often referred to as "addenda records" by Financial
Institutions) as that will assist in the timely posting of interest earned on federal funds.
Pertinent details include the Payee Account Number (PAN), reason for check (remittance of
interest earned on advance payments), check number (if applicable), awardee name, award
number, interest period covered, and contact name and number. The remittance must be
submitted as follows:
Page 9 of 11
❖ Funds, interest, principal, and excess cash returns should include the following information:
➢ Payee Account Number (PAN
➢ PMS document number (grant number) and subaccount(s)
➢ The reason for the return (e.g., excess cash, funds not spent, interest, part interest part
other, etc.)
❖ The following information is also required:
➢ For ACH Returns:
■ Routing Number: 051036706
■ Account number: 303000
■ Bank Name and Location: Credit Gateway—ACH Receiver St. Paul, MN
➢ For Fedwire Returns (1):
■ Routing Number: 021030004
■ Account number: 75010501
■ Bank Name and Location: Federal Reserve Bank Treas NYC/Funds Transfer Division
New York, NY
(1) Please note that the organization initiating payment is likely to incur a charge from their
Financial Institution for this type of payment.
❖ For recipients that do not have electronic remittance capability, please make check(2)
payable to:
"The Department of Health and Human Services."
• Mail Check to Treasury approved lockbox: HHS Program Support Center, P.O. Box
979132, St. Louis, MO 63197
(2) Please allow 4-6 weeks for processing of a payment by check to be applied to the
appropriate PMS account.
❖ Questions can be directed to PMS at 877-614-5533 or PMSSu�port�sc.hhs.gov.
4. The grantee or subgrantee may keep interest amounts up to $500 per year for administrative
purposes.
Page 10 of 11
RECIPIENT ACCEPTANCE OF GRANT CONDITIONS
Z-,� Date: 5/9/2024
Lisa Spriggs
Seminole County Sheriffs Office
Page 11 of 11
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Budget Detail
2024 - Central Florida
Initiative - City County Investigative Bureau Investigation
Award Recipient - Seminole County Sheriff's Office (G24CF0008A)
Resource Recipient - Seminole County Sheriff's Office
Indirect Cost. 0.0%
Awarded Budget (as approved by ONDCP) $899,640.00
Overtime Quantity Amount
Investigative - Law Enforcement Officer 16 $190,000.00
Total Overtime $190,000.00
Total Budget $190,000.00
Page 1 of 9 4/8/2024 11:57:41 AM
Budget Detail
2024 - Central Florida
Initiative DEA Heroin Task Force Investigation
Award Recipient - Seminole County Sheriff's Office (G24CF0008A)
Resource Recipient - Seminole County Sheriff's Office
Indirect Cost. 0.0%
Awarded Budget (as approved by ONDCP) $899,640.00
Investigative - Law Enforcement Officer 3 $45,295.00
Total Overtime $45,295.00
Quantity
Investigative/Operational $11,411.00
Total Travel $11,411.00
Quantity
Communications - mobile phones & pagers $4,200.00
Equipment rentals $2,940.00
Investigative services $1,000.00
Vehicle lease - passenger 2 $14,880.00
Total Services $23,020.00
ppQuantity
Investigative/Operational $6,000.00
Office $9,883.83
Total Supplies $15,883.83
Quantity
PE/PI/PS $65,920.00
Total Other $65,920.00
Total Budget $161,529.83
Page 2 of 9 4/8/2024 11:57:41 AM
Budget Detail
2024 - Central Florida
Initiative DEA Mexican Poly -Drug Task Force
Award Recipient - Seminole County Sheriff's Office (G24CF0008A)
Resource Recipient - Seminole County Sheriff's Office
Indirect Cost. 0.0%
Awarded Budget (as approved by ONDCP)
Investigation
$899,640.00
Investigative - Law Enforcement Officer 4 $50,000.00
Total Overtime $50,000.00
Quantity Amoun?
Investigative/Operational $19,026.50
Total Travel $19,026.50
Quantity Amount
Communications - mobile phones & pagers $5,100.00
Vehicle lease - passenger 3 $28,460.00
Total Services $33,560.00
Supplies
Investigative/Operational $2,640.00
Office $1,550.00
Total Supplies $4,190.00
•
Quantity AmJ1%
PE/PI/PS $78,000.34
Total Other $78,000.34
Total Budget $184,776.84
Page 3 of 9 4/8/2024 11:57:41 AM
Budget Detail
2024 - Central Florida
Initiative - Fugitive Apprehension Strike Team (FAST)
Award Recipient - Seminole County Sheriff's Office (G24CF0008A)
Resource Recipient - Seminole County Sheriff's Office
Indirect Cost. 0.0%
Awarded Budget (as approved by ONDCP)
QuantityTravel
Investigation
$899,640.00
Investigative/Operational
$4,999.00
Total Travel
$4,999.00
QuantityWgu
Communications - mobile phones & pagers
$9,560.00
Vehicle lease - passenger 1
$7,440.00
Total Services
$17,000.00
Quantity
Investigative/Operational
$4,200.00
Office
$1,800.00
Total Supplies
$6,000.00
Other Quantity
Administrative costs
$75,000.00
PE/PI/PS
$12,000.00
Total Other
$87,000.00
Total Budget
$114,999.00
Page 4 of 9 4/8/2024 11:57:41 AM
Budget Detail
2024 - Central Florida
Initiative Investigative Support Center Intelligence
Award Recipient - Seminole County Sheriff's Office (G24CF0008A)
Resource Recipient - Seminole County Sheriff's Office
Indirect Cost. 0.0%
Awarded Budget (as approved by ONDCP) $899,640.00
Travel Quantity Amount
Investigative/Operational $8,647.00
Total Travel $8,647.00
Total Budget $8,647.00
Page 5 of 9 4/8/2024 11:57:41 AM
Budget Detail
2024 - Central Florida
Initiative Management and Coordination Administration
Award Recipient - Seminole County Sheriff's Office (G24CF0008A)
Resource Recipient - Seminole County Sheriff's Office
Indirect Cost. 0.0%
Awarded Budget (as approved by ONDCP) $899,640.00
Travel Quantity Amount
Investigative/Operational $12,400.00
Total Travel $12,400.00
Total Budget $12,400.00
Page 6 of 9 4/8/2024 11:57:41 AM
Budget Detail
2024 - Central Florida
Initiative Methamphetamine Task Force Investigation
Award Recipient - Seminole County Sheriff's Office (G24CF0008A)
Resource Recipient - Seminole County Sheriff's Office
Indirect Cost. 0.0%
Awarded Budget (as approved by ONDCP)
Overtime
$899,640.00
Quantity Amount
Investigative - Law Enforcement Officer
4 $46,634.00
Total Overtime
$46,634.00
Quantity Amoun?
Investigative/Operational
$10,594.33
Total Travel
$10,594.33
Quantity VlmounT
Communications - mobile phones & pagers
$8,640.00
Printing & document support
$2,900.00
Vehicle lease - passenger
3 $22,320.00
Total Services
$33,860.00
OREM
Office
$2,400.00
Total Supplies
$2,400.00
• or
• ,
PE/PI/PS
$83,799.00
Total Other
$83,799.00
Total Budget
$177,287.33
Page 7 of 9 4/8/2024 11:57:41 AM
Budget Detail
2024 - Central Florida
Initiative Metropolitan Bureau of Investigation Investigation
Award Recipient - Seminole County Sheriff's Office (G24CF0008A)
Resource Recipient - Seminole County Sheriff's Office
Indirect Cost. 0.0%
Awarded Budget (as approved by ONDCP) $899,640.00
Overtime Quantity Amount
Investigative - Law Enforcement Officer 4 $48,000.00
Total Overtime $48,000.00
Total Budget $48,000.00
Page 8 of 9 4/8/2024 11:57:41 AM
Budget Detail
2024 - Central Florida
Initiative - Overdose Response Strategy Intelligence
Award Recipient - Seminole County Sheriff's Office (G24CF0008A)
Resource Recipient - Seminole County Sheriff's Office
Indirect Cost. 0.0%
Awarded Budget (as approved by ONDCP) $899,640.00
Travel Quantity Amount
Investigative/Operational $2,000.00
Total Travel $2,000.00
Total Budget $2,000.00
Page 9 of 9 4/8/2024 11:57:41 AM
EXHIBIT D
INVOICE TEMPLATE
Page 14 -of 14
Agency Name:
Agency Address:
E Mail Address:
DESCRIPTION
Overtime Reimbursement
Fuel Reimbursement
Vehicle Lease Reimbursement
Central Florida HIDTA
Quarterly Agency Invoice
Invoice Date:
Quarter Ending:
Agent Name:
Total
Required Documentation:
$0.00
$0.00
AMOUNT
Overtime: Log of HIDTA hours worked
Copy of payroll detail showing hours paid and hourly rate
Copy of check stub showing overtime payment for HIDTA hours
Documentation of overtime cycle if different than pay period
Fuel: Copy of each fuel receipt
Proof of payment (check or credit card statement)
Vehicle Lease: Copy of invoice
Proof of payment (check or credit card statement)
Please submit this invoice and all backup documentation to the Task Force Supervisor by the 15th day of the
month following the end of the quarter.
Task Force Supervisor Approval: Date: