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HomeMy WebLinkAbout4801 Revsion to City Code relating to City Boards, Commissions, and CommitteesOrdinance No. 2024-4801 An ordinance of the City of Sanford, Florida amending the provisions of Section 2-122 of the Code of Ordinances of the City of Sanford (City Code) relating to organizational provisions and membership on City boards, commissions or committees with regard to absences, vacancies, term limits and related matters; repealing Section 2-3, City Code, relating to procedures for the enactment of ordinances and public hearings; providing for legislative findings and intent; providing for implementing administrative actions; providing for a savings provision; providing for conflicts; providing for severability; providing for codification and the correction of scrivener's errors and providing for an effective date. Whereas, this Ordinance is enacted pursuant to the home rule powers of the City of Sanford as set forth at Article VIII, Section 2, of the Constitution of the State of Florida; Chapter 166, Florida Statutes, and other applicable controlling law; and is consistent with the provisions of Section 1.4 of the Seminole County Home Rule Charter pertaining to that document's relation to municipal ordinances, which provides that "[e]xcept as otherwise provided by this Charter, municipal ordinances shall prevail over County ordinances to_ the extent___of any__. conflict."; and Whereas, the City Commission of the City of Sanford has deemed approval of this Ordinance to be in the best interest of the residents and citizens of the City of Sanford and to further the public health, safety and welfare; and Whereas, the City Commission of the City of Sanford has complied with all procedural and substantive requirements of controlling law in enacting this Ordinance; and Whereas, legislative coding is used in this Ordinance and the following coding may be used: underlined words shall constitute additions to the current text of the City Code, and striketh eU9#S shall constitute deletions to current text of the City Code. Now Therefore, Be it enacted by the People of the City of Sanford: Section 1. Legislative Findings And Intent. The City Commission of the City of Sanford hereby adopts and incorporates into this Ordinance the recitals (whereas clauses) set forth herein as the legislative and administrative findings and intent of the City Commission which, together with the agenda materials, memorandum and staff reports, to the extent that they exist, shall be maintained consistent with the maintenance schedule for ordinances, as public records of the City. Section 2. Organizational Provisions; Membership On City Boards, Commissions Or Committees. The provisions of Section 2-122, organizational provisions; membership on City boards, commissions or committees, of the Code of Ordinances of the City of Sanford (City Code), are revised to read as follows: Sec. 2-122. - Organizational provisions; membership on City boards, commissions or committees. (a) Applicability. This section applies to all boards, commissions or committees, except to the extent otherwise specified in state statute or otherwise provided in this Code, as well as the actions, insofar as practicable, of a City special magistrate, hearing officer or staff person assigned an adjudicative duty. This section shall not apply to the City's canvassing boards as may be established from time to time, to the special events review committee or entities of a similar nature the membership of which consists of City staff or other City personnel accomplishing administrative functions, when so specified by the City Commission; provided, however, that the provisions of state law relative to public records, public meetings, public notices, participation by the public, the creation and approval of minutes and similar procedural requirements shall be applicable when such is required under controlling law. 211 age (b) Positions; qualifications; residency. Each member shall be appointed to a specific numbered position. Absent a controlling provision in federal, state, county or City law, ordinance, rule or regulation, it is the preferred policy of the City that every appointee be, to the extent practicable as determined in the sole discretion of the City Commission, at the time of appointment, be a resident of the City and an elector of Seminole County or a City business owner, as evidenced by the payment of the City's local business tax, if subject to that tax, or the ad valorem tax relating to business property; or an appointee who offers special training, skill, education or expertise that would benefit the City by serving on the body; provided, however, that this requirement may only be waived by a four-fifths vote of the City Commission which vote must occur at the time of appointment to appoint a non-resident. A member who ceases to meet a requirement for qualification, shall advise the City Commission of the change in residency and may be replaced at any time thereafter by the City Commission if the City Commission determines to act in that manner, but shall continue to serve on unless the City Commission takes such action and appoints a successor. (c) Terms. Each position shall have a four-year term of office with each beginning on October 1 of a calendar year. Each member appointed shall serve for the specific term, or the unexpired portion thereof, of the specific position to which the member is appointed. A qualified member shall also serve after the expiration of a term of office until a successor is appointed. The provisions of this subsection relating to terms of four years shall not apply to the board of a trustees of the firefighters' retirement system and the board of trustees of the police officers' retirement system. The City Clerk shall manage the year-to-year application and appointment process on behalf of the City Commission. (d) Vacancies. In the event of death, resignation, removal from office or any other vacancy, a successor shall be appointed to serve the remaining unexpired portion of the specific term of office of the vacant position. The City Clerk shall manage the vacancies which occur from time to time and the appointment process to fill vacancies on behalf of the City Commission. (e) Removal. The City Commission may, by majority vote, remove a member for cause upon written charges after notice and public hearing as required by controlling state law by reason of: (1) Three or more unexrused absences or 2 absences in the case of members of the Sanford Museum Board of whatever nature, within a 12 -month period as determined by the City Commission after a report being provided by the City Clerk at the time of the annual appointment cycle identifying those members of bodies which have 3 or more absences during the 12 -month period, or 2 absences in the case of members of the Sanford Museum Board; or (2) Mmisfeasance, malfeasance or dereliction of duty or such other conduct or misconduct, as determined by the City Commission, that warrants, pFevides removal under a controlling provision of law including, but not limited to, the "City of Sanford Governmental Public Officials Ethics Ordinance." (f) Officers. The City Commission may, from time to time, designate one member as the presiding officer who shall serve until another presiding officer is 41 P a g-- designated at a meeting of the body. A chairperson and vice -chairperson shall be elected from the members at the first meeting of each calendar year. (g) No compensation. Members shall receive no compensation for their services. (h) Quorum. A quorum is half the number of the voting membership, including alternate members who are participating as voting members, of the board, commission or committee. After a meeting is called to order, the only appropriate action in the event of a non -quorum is to continue the meeting; provided, however, that the attending members of the body may discuss matters of a non -quasi-judicial nature and matters that are not, and will not be, the subject of a noticed public hearing. No voting shall take place absent a quorum. Continuances of meetings and hearings may be accomplished administratively without the vote of a quorum due to inclement -weather conditions, emergency circumstances and administrative necessity when the chairperson of the body concurs in such action proposed by City staff and, in such circumstances, the designated City staff liaison to that board shall attend the meeting, if possible, and announce a continuance of the meeting or hearing to a date that is approved by the chairperson. In the event of the unavailability of the chairperson to make decisions as set forth in this subsection, the vice - chairperson or, if no vice -chairperson is in office, the member with the longest service on the body shall make such determinations. In the event of a continuance under the provisions of this subsection, City staff shall take all reasonable and appropriate actions to notice the meeting or hearing and to 5 1 P a g e ensure that all affected parties are advised of the new date of the meeting or hearing. Processes and procedures for virtual meetings using communications media technology shall be developed and implemented when either required or authorized under controlling law. (i) Term limits. No member shall serve more than three consecutive terms on the same board, commission, or committee. This term limitation shall not apply to the firefighters retirement system board of trustees and the police officers retirement system board of trustees and shall not apply to members of the Sanford Airport Authority who are appointed by four-fifths vote of the City Commission. 0) Absences. Each regular member and each alternate member shall notify the designated City staff liaison in advance of a meeting in writing when it is anticipated that the member will be absent from a meeting. -Three absences in a 12 -month period, when unexcused, or 2 absences in the case of members of the Sanford Museum Board, shall operate as a resignation from membership and a vacancy in office without any other action being taken. Upon such occurrence, the staff liaison for the body shall promptly advise the City Clerk of the event of such a resignation and the City Clerk shall promptly take steps to have the vacancy filled by the City Commission in accordance with normative City processes and procedures. If an alternate member to the body has been appointed, then the alternate member shall become the regular member in such circumstances and the vacancy filled shall be filled as an alternative member. If there are more than a single alternate member appointed to the body, then the 6 1 P a g e member with the most seniority shall serve as a regular member: provided, however, that if 2 or more board members have equal seniority, then the new regular member shall be selected by lot as administered by the City Attorney at a meeting of the body At the Fneeting, UPeR WF-tten Fequest of the FneFnb WhiGh MUSt GGGUF PFiGF tG the next meeting, the body Fnay vote to exGuse the FM MM (k) Alternate members. In addition to appointing regular members, the City Commission may also appoint alternate members in such numbers as it deems appropriate to serve in the event of absences by regular members; provided, however, that this provision shall not apply to appointments to the firefighters retirement system board of trustees and the police officers retirement system board of trustees. Alternate members shall have all of the rights and privileges of regular members and shall be subject to the same requirements as regular members. Alternate members may attend all meetings of the body to which appointed, but may only vote when filling the position of an absent member either for an entire meeting or a particular vote or set of votes at a meeting depending upon the duration of the absence of a member; provided, however, that once a member is absent from a meeting, that member shall not regain his or her seat on the body unless a quorum is lacking in the meeting subsequent to his or her absence. Alternate members shall not participate in the debate on 71 P a g e matters that are quasi-judicial in nature when not sifting as a voting member, but may participate when matters are advisory in nature. If more than one alternate is appointed to a body, they shall serve in a rotational method or by means of the order of appointment if no rotation has been established with the first appointed alternate member serving first. It is the duty of members to advise the staff liaison of their expected absence from a meeting as early as possible and to make requests for excusal as set forth herein. (1) Method of creation. Advisory bodies shall be created by resolution as opposed to ordinance except in unusual circumstances or in the event that controlling law requires otherwise. (m) District representation. In appropriate circumstances, as determined solely by the City Commission, the City Commission shall make every reasonable effort to ensure that City Commission districts are .as. equally represented as practicable. (n) Rules of procedure. All proceedings shall be guided in a general manner by the chair, with assistance from the City Attorney, using the latest edition of Roberts Rules of Order in a manner which allows the body to function in an organized manner, but without technical adherence thereto. Motions for reconsideration may only be heard at the next session of a body occurring after the meeting at which the vote desired to be reconsidered occurred. Any member of the body, regardless of whether he or she voted at the prior meeting, may move for reconsideration provided that such moving member did not vote on the non -prevailing side at the prior meeting with regard to such vote. If a matter that was determined at an advertised public hearing is later determined to be reconsidered, public notice shall be published consistent with the requirements that were applicable when the vote that is to be reconsidered was taken and an explanation of the reconsideration process shall be incorporated into the public notices relating to the matter. (o) Bylaws, applicable laws. Unless otherwise empowered by federal, state, county or City law, ordinance, rule or regulation, no bylaws shall be adopted by the body and matters within the jurisdiction of the body shall be implemented in accordance with the provisions of the creating City code provision, ordinance or resolution. The provisions of Florida law relating to public records, public notices, participation by the public, the creation and approval of minutes and public meetings shall apply to all City boards, commissions and committees except ,to the extent explicitly provided otherwise in state law. If federaVlaw requires certain processes and procedures, then the board, commission or committee subject to such requirement, shall ensure that full compliance is maintained. Each body shall cause its designated secretary to provide approved executed minutes for each meeting to the City Clerk at the end of the month following the month during week a meeting occurred and to ensure that minutes for all meetings are posted upon the City's meetings web page. Each body shall cause its designated secretary to post all meeting notices and agendas in accordance with controlling law, upon the City's web page calendar and as otherwise is required by the procedures and processes promulgated by the City Clerk in conjunction with the City Attorney. All actions and activities of 9 1 FP a g e each body shall be accomplished in full compliance with the requirements of open and transparent government under the guidance of the City Attorney who shall also guide and direct adherence to the requirements of law relative to quasi-judicial proceedings of all bodies. The City Clerk shall endeavor to maximize public notice of meetings and hearings of the City as well and public information relative to the actions taken at such meetings and hearings to include, but not be limited to, the use of technology for the provision of notices and records relating to the boards, commissions or committees of the City insofar as practicable. (p) Ethics training. The City Attorney and City Clerk shall periodically provide all members of each body with a list or online and other resources which provide training in the areas of open government, public meetings, public records, _.ethics, , ex parte communications, quasi-judicial proceedings- and -.related matters. In person training session shall be scheduled by the City Clerk and City Attorney at adequate times in order for the first class of each board member to be in person and, thereafter, may be coordinated by the City Clerk and the City Attorney if such sessions are determined to be necessary. Without limiting the generality of the preceding provision, each new member of a City body shall take a course conducted in person by the City Attorney at the first opportunity after appointment. Thereafter, training may be accomplished online as may be authorized by controlling law. The City Attorney shall offer training in November of each year. Section 3. Repealers; Section 2-3, City Code, Procedures For Enactment Of Ordinance; Public Hearings; Committees Appointed In Resolutions. (a). Section 2-3 of the Code of Ordinances of the City of Sanford (City Code) to is hereby repealed as not necessary in view of controlling Florida statutory law.' (b). All committees established by means of a resolution, except for the Community Development Block Grant Advisory Committee and those which may be listed in Section 2-121 of the City Code2, shall, hereinafter function as ad hoc citizen advisory committees which 1 The cited provision reads as follows: Sec. 2-3. - Procedures for enactment of ordinances—Public hearings. (a) The City Commission of the City of Sanford shall consider the enactment of proposed ordinances in accordance with the procedures required by general state law; provided, however, that the City shall also provide for additional enhanced public input in the course of the public hearing process as set forth in subsection (b) of this section with regard to proposed ordinances that are subject to the statutory requirements referenced in that subsection. (b) In addition to the requirements of state law relating to those proposed ordinances which are required to be read by title, or in full, on at least two separate days and, at least ten days prior to adoption, to be noticed once in a newspaper of general circulation in the municipality; the City shall provide in all notices to the public relating to such proposed ordinances that first reading of such proposed ordinances shall also be public hearings on the proposed ordinances at which interested parties may appear and be heard with respectto the proposed ordinance. The notice of such additional public hearing occurring at first reading of proposed ordinances shall be published together with, and within the publication time requirements required by state law, which apply to the second reading of proposed ordinance. 2 Which provision reads as follows: Sec. 2-121. - Boards, commissions and committees. (a)Permanent bodies. The following boards, commissions and committees of the City of Sanford currently exist in accordance with the provisions of this Code and other controlling law: (1) Planning and zoning commission. (2) Sanford Airport Authority which is a dependent special district created by special act of the Florida Legislature. (3) Community Redevelopment Agency which is a dependent special district created under the provisions of controlling general law of the State of Florida with both City and county appointees. (4) Historic Preservation Board. (5) Firefighters Retirement System Board of Trustees. (6) Police Officers Retirement System Board of Trustees. (7) Sanford Housing Authority which is an independent special district created under the provisions of controlling general law of the State of Florida. (8) Sanford Museum Board. (9) Impact fee advisory committees which are appointed from time -to -time. (b)Other bodies. Other boards, committees, and commissions, by whatever name (such as task forces) may be created or appointed from time -to -time under authority of the City Commission and the actions of a City special magistrate, hearing officer or staff person assigned an adjudicative duty shall be subject to the provisions of this Code and controlling State law relative to the noticing of hearings/meetings and the maintenance of minutes of such activities. (c) Staff support; compliance with controlling law. The City manager may provide staff support and other operational support to a board, committee or commission consistent with a determination as to the needs of 111' a g e meetings shall be supported by City staff consistent with the needs of the committee and the capabilities of City staff. (It being noted that the existence of the City's Community Redevelopment Agency shall sunset in the near future.) Section 4. Implementing Administrative Actions. The City Manager, or designee, is hereby authorized and directed to implement the provisions of this Ordinance and to take any and all necessary administrative actions to bring into effect the provisions of this Ordinance. Section 5. Savings. The prior actions of the City of Sanford relating the approval of applications prior to the effective date of this Ordinance, and any and all related matters, procedures or processes, are hereby ratified and affirmed. Section 6. Severability. If any section or portion of a section of this Ordinance proves .to be invalid, unlawful or unconstitutional, it shall not be held to impair the validity, force or effect of any other section or part of this Ordinance. Section 7. Conflicts. All ordinances or parts of ordinances in conflict with this Ordinance are hereby repealed. Section 8. Codification; Scrivener's Errors. the body and the availability of staff and other resources. The City Manager shall provide legal guidance to all boards, committees, and commissions to ensure that each body, in accordance with the processes and procedures promulgated by the City Clerk, provides approved and executed minutes for each meeting, that all agendas and minutes comport with controlling law, that public participation is allowed in all appropriate circumstances and that the controlling provisions of law relating to open government are honored and respected. The City manager shall be responsible for appointing a City staff liaison for each board, commission or committee. Designated staff liaisons are authorized to provide support and assistance for each board, commission or committee, including expenditures budgeted for that purpose. Only the City Commission or City manager may authorize the City Manager or any outside consulting engineer to provide services for a board, commission or committee. 121 Pag_e (a). The provisions of Section 2 and Section 3(a) of this Ordinance shall be codified as determined to be appropriate by the Code codifier and all other sections shall not be codified said codification to be in either the City Code or Land Development Regulations of the City in the discretion of the Code codifier. (b). The sections of this Ordinance may be renumbered or re -lettered and the words of this Ordinance may be changed to section, article or some other appropriate word or phrase to accomplish codification in the absolute discretion of the Code codifier. (c). Typographical errors and other matters of a similar nature that do not affect the intent of this Ordinance, as determined by the City Clerk and City Attorney, may be corrected with the authorization of the City Manager, or designee, without the need for a public hearing. Section 9. Effective Date. This ordinance shall become effective and be enacted immediately upon its passage and adoption. Passed and adopted this 26th day of August, 2024. Attest: City Commission of the City of Sanford, Florida Traci Houchin, MMC, FCRM Art Woodruff City Clerk Mayor For use and reliance of the Sanford- City anford City Commission only. Approved as to'° ---` form and legality. iam 1. Colbert, City At o ney ACA 131 a �1FORp G a. 'v FST, 1811 FLORIDA Business Impact Estimate This form should be included in agenda packet for the item under which the proposed ordinance is to be considered, and must be posted on the City's website by the time notice of the proposed ordinance is published. An ordinance of the City of Sanford, Florida amending the provisions of Section 2-122 of the Code of Ordinances of the City of Sanford (City Code) relating to organizational provisions and membership on City boards, commissions or committees; repealing Section 2-3, City Code, relating to procedures for the enactment of ordinances and public hearings; providing for legislative findings and intent; providing for implementing administrative actions; providing for a savings provision; providing for conflicts, providing for severability; providing for codification and the correction of scrivener's errors and providing for an effective date. The City is of the view that the following exception(s) to the Business Impact Estimate requirement, that are checked off in a box below, apply to the above -referenced proposed ordinance. Although, the City is implementing the procedure required by statutory law to ensure that no inadvertent procedural issue could impact the enactment of the proposed ordinance. ❑ The proposed ordinance is required for compliance with Federal or State law or regulation; ❑ The proposed ordinance relates to the issuance or refinancing of debt; ❑ The proposed ordinance relates to the adoption of budgets or budget amendments, including revenue sources necessary to fund the budget; ❑ The proposed ordinance is required to implement a contract or an agreement, including, but not limited to, any Federal, State, local, or private grant, or other financial assistance accepted by the ❑ The proposed ordinance is an emergency ordinance; ❑ The ordinance relates to procurement; or ❑ The proposed ordinance is enacted to implement the following: a. Part II of Chapter 163, Florida Statutes, relating to growth policy, county and municipal planning, and land development regulation, including zoning, development orders, development agreements and development permits; 11- b. Sections 190.005 and 190.046, Florida Statutes, regarding community development districts; c. Section 553.73, Florida Statutes, relating to the Florida Building Code; or d. Section 633.202, Florida Statutes, relating to the Florida Fire Prevention Code. In accordance with the provisions of controlling law, even notwithstanding the fact that, an exemption noted above may apply, the City hereby publishes the following information: 1. Summary of the proposed ordinance (must include statement of the public purpose, such as serving the public health, safety, morals, and welfare): The provisions of Section 2-122 of the City Code, relating to organizational provisions; membership on City boards, commissions or committees, are proposed to address meeting absences and vacancies which have been a recurring issue on some bodies. In addition to adding clarifying language, the proposed ordinance provides that it is grounds for removal when a member of a City board, commission or committee has been absent from meetings on 3 or more occasions during a 12 -month period, as determined by the City Commission. The City Commission would evaluate these matters after a report being provided by the City Clerk at the time of the annual appointment cycle which report would identify those members of bodies which have 3 or more absences during the past 12 - month period. Further, the provisions of Section 2-122 of the City Code are amended in the proposed ordinance to provide that each regular member and each alternate member of a City body are required to notify the designated City staff liaison in advance of a meeting (in writing) when it is anticipated that the member will be absent from a meeting. If the member has 3 absences in a 12 -month period, when unexcused, those absences shall operate as a resignation from membership and a vacancy in office without any other action being taken. Upon such occurrence, the City staff liaison for the body shall promptly advise the City Clerk of the event of such a resignation and the City Clerk shall promptly take steps to have the vacancy filled by the City Commission. If an alternate member to the body has been appointed, then the alternate member shall become the regular member in such circumstances and the vacancy filled shall be filled as an alternative member. If there are more than a single alternate member appointed to the body, then the member with the most seniority shall serve as a regular member. If 2 or more board members have equal seniority, then the new regular member shall be selected by lot as administered by the City Attorney at a meeting of the body. Next, proposed ordinance repeals Section 2-3 of the City Code, which provides for unnecessary procedures for the enactment of ordinances by the City Commission. The provisions of Section 166.041, Florida Statutes, and other controlling law adequately provide for a process in which to enact City ordinances and provide for full public participation and those processes are becoming increasingly complex in their own right. 2 1 P a g e Lastly, the proposed ordinance provides that all committees established by means of a resolution, adopted by the City Commission, except for the Community Development Block Grant Advisory Committee and those standing bodies which listed in Section 2-121 of the City Code, shall now function as ad hoc citizen advisory committees which meetings shall be supported by City staff consistent with the needs of the committee and the capabilities of City staff. 2. Estimate of direct economic impact of the proposed ordinance on private, for-profit businesses in the City: None. 3. Estimate of direct compliance costs that businesses may reasonably incur: None. 4. Any new charge or fee imposed by the proposed ordinance: None. -- 5. Estimate of the City's regulatory costs, including estimated revenues from any new charges or fees to cover such costs: The effect of the proposed ordinance should be to reduce administrative time and administrative costs relating to the operations of City boards and the processing of the enactment of ordinances, and like actions. 6. Good faith estimate of the number of businesses likely to be impacted by the proposed ordinance: None. 7. Additional information Reference to the City staff report/agenda memorandum and the public hearings on the proposed Ordinance may be of assistance. 31 P,ve 0 CITY OF SkNFORD A ppG� �[D WS _ RM X FLORIDA Item No.? • P CITY COMMISSION MEMORANDUM 24243 AUGusT 26, 2024, AGENDA TO: Honorable Mayor and Members of the City Commission PREPARED BY: Traci Houchin, MMC, FCRM, City Clerk and -,-7 Lonnie N. Groot, Assistant City 4tf'orndy' SUBMITTED BY: Norton N. Bonaparte, Jr., ICMA-CM, City SUBJECT: City Boards, Commissions Or Committees; STRATEGIC PRIORITIES: ❑ Unify Downtown & the Waterfront ❑ Promote the City's Distinct Culture ❑ Update Regulatory Framework ❑ Redevelop and Revitalize Disadvantaged Communities SYNOPSIS: No. 2024-4801 Approval, on first reading, of Ordinance No. 2024-4801, providing for certain revisions to the City Code relating to City boards, commissions or committees is requested. FISCAL/STAFFING STATEMENT: The proposed action should operate to allow City boards, commissions or committees to function in a less complex and less costly manner in terms of eliminating unnecessary administrative staff and other actions. BACKGROUND: The provisions of Section 2-122 of the City Code, relating to organizational provisions; membership on City boards, commissions or committees, are proposed to address meeting absences and vacancies which have been a recurring issue on some bodies. In addition to adding clarifying language, the proposed Ordinance provides that it is grounds for removal when a member of a City board, commission or committee has been absent from meetings on three or more occasions during a 12 -month period, as determined by the City Commission. The City Commission would evaluate these matters after a report being provided by the City Clerk at the time of the annual appointment cycle which report would identify those members of bodies which have three or more absences during the past 12 -month period. The number of absences for the Sanford Museum Board would be two as that Board meets only four times a year. Further, the provisions of Section 2-122 of the City Code are amended in the proposed Ordinance to provide that each regular member and each alternate member of a City body are required to notify the designated City staff liaison in advance of a meeting (in writing) when it is anticipated that the member will be absent from a meeting. If the member has three absences in a 12 -month period, when unexcused, those absences shall operate as a resignation from membership and a vacancy in office without any other action being taken. Upon such occurrence, the City staff liaison for the body shall promptly advise the City Clerk of the event of such a resignation and the City Clerk shall promptly take steps to have the vacancy filled by the City Commission. If an alternate member to the body has been appointed, then the alternate member shall become the regular member in such circumstances and the vacancy filled shall be filled as an alternative member. If there are more than a single alternate member appointed to the body, then the member with the most seniority shall serve as a regular member. If two or more board members have equal seniority, then the new regular member shall be selected by lot as administered by the City Attorney at a meeting of the body. Again, the number of absences would be two for the Sanford Museum Board as that body meets only about four times each year. Also, the provisions of Section 2-122 of the City Code are amended in the proposed Ordinance to provide that the term limit provisions shall not apply to members of the Sanford Airport Authority if a member is reappointed with a 4/5ths vote of the City Commission. Next, proposed Ordinance No. 2024-4801 repeals Section 2-3 of the City Code, which provides for unnecessary procedures for the enactment of ordinances by the City Commission. The provisions of Section 166.041, Florida Statutes, and other controlling law adequately provide for a process in which to enact City ordinances and provide for full public participation and those processes are becoming increasingly complex in their own right. Lastly, the proposed Ordinance provides that all committees established by means of a resolution, adopted by the City Commission, except for the Community Development Block Grant Advisory Committee and those standing bodies which listed in Section 2-121 of the City Code, shall now function as ad hoc citizen advisory committees which meetings shall be supported by City staff consistent with the needs of the committee and the capabilities of City staff. LEGAL REVIEW: The Assistant City Attorney has assisted in this matter and has no legal objection to the proposed action. The City Commission moved to approve the first reading of Ordinance No. 2024-4801, on August 12, 2024. The City Clerk published notice of the 2nd Public Hearing in the Sanford Herald on August 18, 2024. RECOMMENDATION: City staff recommends that the City Commission adopt Ordinance No. 2024-4801. AVAILABLE MOTION: "I move to adopt Ordinance No. 2024-4801." Attachments: (1). Ordinance No. 2024-4801 (2). Business Impact Statement.