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Home My WebLink About07-22-2024 RM MinutesCITY COMMISSION MINUTES JULY 22, 2024 d REGULAR MEETING The City Commission of the City of Sanford, Florida, met in Regular Meeting on Monday, July 22, 2024, at 7:00 PM, in the City Commission Chambers, I" Floor, Sanford City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor Art Woodruff Vice Mayor Patty Mahany Commissioner Sheena R. Britton Commissioner Kerry S. Wiggins, Sr. Commissioner Patrick Austin City Manager Norton N. Bonaparte, Jr. City Attorney William L. Colbert City Clerk Traci Houchin Deputy City Clerk Cathy LoTempio CALL TO ORDER: 1) Meeting called to order by Mayor Woodruff at 7:05 PM. Xna-wom 2) Legislative Prayer by Tony Hernandez of Iglesia Vida Nueva. 3) Pledge of Allegiance 4) Presentations, Proclamations and Awards: BUSINESS OF THE COMMISSION: 5) Minutes: July 8, 2024, Regular Meeting. Commissioner Austin moved to approve the minutes with the recommended changes from Mayor Woodruff. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye CITY COMMISSION MINUTES JULY 22, 2024 ]REGULAR MEETING Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye 6) CONSENT AGENDA [Commission Memo 24-191] — All Administrative Matters Commissioner Austin pulled Consent Item 6.A for further discussion. A. Approve a tentative millage rate of 7.325 and schedule the first public hearing on the proposed FY 2024/2025 budget for Monday, September 9, 2024, at 7PM in the Sanford City Commission Chambers at City Hall. B. Approve the proposed budget amendment to the Sanford Airport Authority's Annual FY 2023/2024 Operating Revenue, Operating Expense, and Capital Budgets by $1,240,000 (5%), $2,541,252 (10%), and $7,592,768 (19%), respectively as detailed in the 'Operating Revenue, Operating Expense, and Capital Budget Proposed Adjustments' tables. C. Approve the procurement of various chemicals used in water and wastewater treatments from Hawkins Water Treatments Group, Inc, in the amount of $50,000 for the remaining fiscal year. D. Approve the procurement for Sodium Hypochlorite (liquid chlorine) from Odyssey Manufacturing Company in the amount of $100,000 for the remaining fiscal year. E. Approve the procurement for utility engineering consulting support services for the North Water Reclamation Facility contract assistance for the west side electrical improvements from Arminius Consultants, LLC in the amount of $94,305. F. Approve the purchase of virgin granular activated carbon material for the City's CITY COMMISSION MINUTES JULY 229 2024 REGULAR MEETING auxiliary water treatment plant from Calgon Carbon Corporation in the amount of 1111 G. Approve an Interlocal Agreement relating to the de minimus changes to Seminole County -City Utility. Service Areas. H. Approve the annual funding agreement between the City of Sanford and MetroPlan Orlando FY 2024/2025, in the amount of $32,254, commencing October 1, 2024. I. Approval of an Interlocal Agreement relating to the City's individual settlement funds arising from opioid litigation with the Sanford Police Department. J. Approval to submit the Community Development Block Grant Program One Year 2024-2025 Annual Action Plan to the Department of Housing and Urban Development in the amount of $464,255. K. Approve an increase to Purchase Order 439954 to Universal Engineering Services, Inc. for building inspections and plan review services in the amount of $100,000, bringing the new total to $250,000. L. Approve the special event permit application, with a noise permit, and an alcohol permit, for the 'Christmas Toy Drive Car Show at Elev8% in the lower parking lot located at the Seminole Towne Center Mall, from I I AM — 6 PM, on Sunday, December 8, 2024. M. Approve the special event permit application, with a noise permit, and an alcohol permit, for the 'Toyota Car Show at Elev8', from 11 AM — 6 PM on Sunday, September 8, 2024. CITY COMMISSION MINUTES JULY 229 2024 REGULAR MEETING N. Approve the retroactive renewal of the agreement with Witt O'Brien's, LLC, as the primary vendor for debris monitoring, and consent to assignment of the agreement with Goodwyn Mills Cawood, LLC. O. Approve the retroactive renewal of the agreement with Tidal Basin Government Consulting, LLC as the secondary vendor for debris monitoring. Commissioner Austin moved to approve Consent Items 6.13 through 6.0. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye After a brief discussion, Commissioner Austin moved to approve Consent Item 6.A. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye 7) PUBLIC HEARINGS: Mayor Woodruff explained the Quasi-judicial process for Public Hearing Items. A. RE: 6498 North Ronald Reagan Boulevard; Owners, Christian Sharing Center Inc. and Dale & Company LLC. 1. Continued: Second reading of Ordinance No. 2024-4792, to amend the Future Land Use from Low -Density Residential Single -Family (LDRSF) and CITY COMMISSION MINUTES JULY 229 2024 REGULAR MEETING Neighborhood Commercial (NC) to General Commercial on 5.77 acres at project address 6498 North Ronald Reagan Boulevard; Owners, Christian Sharing Center, LLC and Dale and Company, LLC; Ad published July 14, 2024. [Commission Memo 24-192] — Legislative matter. Commissioner Austin moved to continue Ordinance No. 2024-4792 to August 12, 2024. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye 2. Continued: First reading of Ordinance No. 2024-4793, to rezone 5.77 acres located at 6498 Ronald Reagan Boulevard from Agriculture (AG) and Restricted Commercial (RC -1) to Planned Development (PD); Owners, Christian Sharing Center, Inc., and Dale and Company, LLC. [Commission Memo 24-193] — Quasi-judicial matter. Commissioner Austin moved to continue the first reading of Ordinance No. 2024-4793 to August 12, 2024. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye B. First reading of Ordinance No. 2024-4795, to rezone 5.56 acres located at 650 East CITY COMMISSION MINUTES JULY 229 2024 REGULAR MEETING Airport Boulevard, from Multiple -Family Residential (MR -2) to Residential, Multi -Family, Office, Industrial (RMOI), based on the consistency with the City of Sanford Comprehensive Plan; Owner, Action Church, Inc. [Commission Memo 24- 194] — Quasi-judicial matter. Eileen Hinson, Planning Director and David Evans of Evans Engineering were sworn in by Mayor Woodruff. Commissioner Mahany moved to approve the first reading of Ordinance No. 2024- 4795. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye 8) OTHER ITEMS A. Approve the Annual School Resource Officer (SRO) Agreement between the Seminole County School District (SCSD) and the City of Sanford (City). The SCSD shall pay the City the sum of $964,185.50 which is the total compensation for 13 SROs provided to the SCSD by the City. [Commission Memo 24-195] — Administrative matter. Commissioner Wiggins moved to approve the Annual School Resource Officer (SRO) Agreement. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye CITY COMMISSION MINUTES JULY 229 2024 REGULAR MEETING Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye B. Approve Task No. 4 to CPH Engineers, Inc., and increase purchase order 936928 in the amount of $100,000, making the new total $348,820 for Post Design Construction Management Services as required for the completion of the Mayfair Country Club Clubhouse Project. [Commission Memo 24-196] — Administrative matter. Commissioner Austin moved to approve Task No. 4 to CPH Engineers, Inc. in the amount of $100,000. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye C. Approve the procurement to Tradewinds Power Corp. of Miami in the amount of $100,000, making the total aggregate to this vendor $594,000 for this fiscal year, for the purchase of a generator for the Downtown Vacuum Station. [Commission Memo 24-197] — Administrative matter. Commissioner Austin moved to approve the procurement to Tradewinds Power Corp. of Miami in the amount of $100,000. Seconded by Vice Mayor Mahany and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye CITY COMMISSION MINUTES JULY 22, 2024 REGULAR MEETING Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye D. Approve the procurement to Hydra Service, Inc., in the amount of $125,000, bringing the new total amount of procurements to $350,000 for this fiscal year, for miscellaneous pumps and parts for the Utilities Plants Division. [Commission Memo 24-198] — Administrative matter. Commissioner Austin moved to approve the procure to Hydra Service, Inc., in the amount of $125,000. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye E. Approve the Preliminary Subdivision Plan for Tranquility Village (Ridgewood Avenue Townhomes), a 71 -unit townhome sustainable workforce housing community at project address 500 Terrace Court; Owner, Vasu T. Persaud, for Tranquility Village, LLC. [Commission Memo 24-199] — Quasi-judicial matter. Vasu Persaud was sworn in by Mayor Woodruff. Commissioner Austin moved to approve the Preliminary Subdivision Plan for Tranquility Village. Seconded by Vice Mayor Mahany and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye CITY COMMISSION MINUTES JULY 229 2024 REGULAR MEETING Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye F. Continued: Approve Resolution No. 2024-3248, relating to the Rules of the Commission. [Commission Memo 24-200] — Administrative matter. Commissioner Austin moved to approve Resolution No. 2024-3248. Seconded by Vice Mayor Mahany and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye G. Continued: Approve Resolution No. 2024-3257, revising the miscellaneous utility fees and charges for the City's water and wastewater utility systems. [Commission Memo 24-201 ] — Administrative matter. Commissioner Austin moved to approve Resolution No. 2024-3257. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye H. Approve Resolution No. 2024-3268, amending the Streets Division budget in the amount of $950, for procuring the services for Veteran's brick engraving and sealant at Veteran's Memorial Park. [Commission Memo 24-202] — Administrative matter. CITY COMMISSION MINUTES JULY 22, 2024 REGULAR MEETING Commissioner Britton moved to approve Resolution No. 2024-3268. Seconded by Vice Mayor Mahany and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye I. Approve Resolution no. 2024-3269, to amend the Stormwater budget in the amount of $200,000; $50,000 for a change order to Purchase Order 439802 to Caraway Concrete for additional Citywide concrete services, $100,000 to replenish the Repairs and Maintenance Fund, and $50,000 to replenish the Materials Fund. [Commission Memo 24-203] — Administrative matter. Commissioner Britton moved to approve Resolution No. 2024-3269. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye J. Approve Resolution No. 2024-3270, to amend the Police Department budget in the amount of $72,937, which along with the prior approval of Resolution No. 2024- 3250, will total $145,674 for the replacement of two marked Police vehicles. [Commission Memo 24-204] — Administrative matter. Commissioner Austin moved to approve Resolution No. 2024-3270. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: CITY COMMISSION MINUTES JULY 229 2024 REGULAR MEETING Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye K. Approve Resolution No. 2024-3271, to repeal Resolution No. 2017-2673, to allow My Brother's Keeper Advisory Committee to be re-established as an informal group. [Commission Memo 24-205] — Administrative matter. Commissioner Wiggins moved to approve Resolution No. 2024-3271. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye L. Approve a procurement and award a contract to Kyocera Document Solution Southeast, LLC, for a five (5) year contract for the City's Copy/Print/Fax/Scan Service in the total amount of $317,820. [Commission Memo 24-206] — Administrative matter. Commissioner Austin moved to approve a procurement and award a contract to Kyocera Document Solution Southeast, LLC for a five-year contract in the amount of $317,820 for the City's Copy/Print/Fax/Scan Services. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye CITY COMMISSION MINUTES JULY 229 2024 REGULAR MEETING Commissioner Austin Aye M. Approval of Resolution No. 2024-3272, designating a portion of United States Highway 17/92 running between 1St Street and 25"' Street within the City of Sanford as the 'Deputy Sheriff Robert Moore Memorial Highway'. [Commission Memo 24- 207] — Administrative matter. Vice Mayor Mahany moved to approve Resolution No. 2024-3272. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye 9) CITY ATTORNEY'S REPORT 10) CITY CLERKS REPORT Traci Houchin, City Clerk said there is one vacant position on the Sanford Museum Board and several vacant positions on the Sanford Housing Authority Board. Ms. Houchin reminded the Commission that tomorrow is the continued Budget Work Session that begins at 4:00 PM. Mayor Woodruff asked the Commission if they want to reappoint the board members currently serving on boards who wish to serve another term. The consensus was yes. 11) CITY MANAGER'S REPORT 12) CITIZEN PARTICIPATION Mayor Woodruff read the speakers request online form from Megan Bish of Rode Hill Trail regarding inaccurate billing for several years with minimal rectification of the issue. CITY COMMISSION MINUTES JULY 22, 2024 REGULAR MEETING 13) CITY COMMISSION REPORTS Commissioner Britton reminded everyone the Back -to -School Bash for Sanford Teachers is on August 3, 2024, at the Betty Smith Cultural Arts Center from 8 AM to Noon. She met with Lisa Holder regarding the Ambassador Program last week. Commissioner Wiggins thanked the Picnic Project and the Young Men of Excellence for all their help on the food give away. The District 2 Community Meeting is on July 25, 2024, and will include the Back -to -School event for students. Mayor Woodruff said he and Robert Beall, Parks and Grounds Operations Manager, will be applying for the Trail Maintenance Grant, regarding the maintenance from the Florida Department of Environmental Protection (FDEP), and requires approval of the Commission to apply. Vice Mayor Mahany moved to approve Mayor Woodruff and Mr. Beall permission to apply for the Trail Maintenance Grant with FDEP. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Mayor Woodruff congratulated Commissioner Wiggins on a great closing show with the Unity Youth Association on July 18, 2024. There being no further business, the meeting was adjourned at 7:53 PM. Mayor Art Woodivuff/// CITY COMMISSION MINUTES JULY 229 2024 REGULAR MEETING Attest �&064tMkAN,z City Clerk (CL)