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Home My WebLink About11-18-2024 RM MinutesCITY COMMISSION MINUTES Rrn m muffs iaq.aoa4 NOVEMBER 18, 2024 REGULAR MEETING The City Commission of the City of Sanford, Florida, met in Regular Meeting on Monday, November 18, 2024, at 7:00 PM, in the City Commission Chambers, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor Art Woodruff Vice Mayor Patty Mahany Commissioner Sheena R. Britton Commissioner Kerry S. Wiggins, Sr. Commissioner Partick Austin City Manager Norton N. Bonaparte, Jr. City Attorney William L. Colbert City Clerk Traci Houchin Deputy City Clerk Cathy LoTempio CALL TO ORDER: 1) Meeting was called to order by Mayor Woodruff at 7:07 PM. CEREMONIAL MATTERS: 2) Legislative prayer by Commissioner Wiggins. 3) Pledge of Allegiance 4) Presentations, Proclamations and Awards: ■ Proclamation for Small Business Saturday. ■ Presentation of the City Manager's FY 2023/2024 Annual Report. ■ Presentation of the Citizen's Academy Graduating Class 21. BUSINESS OF THE COMMISSION: 5) Minutes: October 28, 2024, Work Session and Regular Meeting. CITY COMMISSION MINUTES NOVEMBER 18, 2024 REGULAR MEETING Commissioner Austin moved to approve the minutes as presented. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye 6) CONSENT AGENDA [Commission Memo 24-319] Commissioner Britton pulled Consent Item 6.R for further discussion. A. Approve the procurement of goods and services from SHI International Corporation in the amount of $290,000 for IT commodity items. B. Approval of the payment in the amount of $288,000 to Rudram Engineering, Inc., for staff developer and coding positions for the Digital Transformation Project in the IT Department. C. Approve the proposed budget amendment to the Sanford Airport Authority's Annual Fiscal Year 2023/2024 Capital Budget by $800,000 (20%) as detailed in the Capital budget Proposed Amendment. D. Approval of a change order to Purchase Order #40678 to Orlando Freightliner, Inc., in the amount of $52,000, bringing the new total amount to $100,000, for heavy truck repair and parts for FY 2024/2025. E. Approve the procurement to Environmental Products Group, in the amount of $263,874, for a PB Loader BC-4 Patcher Truck to repair the City's maintained roads for the Streets CITY COMMISSION MINUTES NOVEMBER 189 2024 REGULAR MEETING Division of Public Works and Utilities. F. Approve the procurement to U.S. Submergent Technologies, LLC (USST) of Sarasota, in the amount of $108,375 for the storage nitrification denitrification reactor (SNDR) anoxic tank accumulated material removal at the North Water Reclamation Facility (NWRF). G. Approve the procurement to A Budget Tree Service, Inc., in the amount of $20,000, for tree trimming and removal services off the Utility easements in Academy Manor. H. Approve the procurement to Alan Jay Fleet Sales, in the total amount of $95,305 for two pickup trucks for the Streets Division of the Public Works and Utilities Department, replacing Vehicle #60, a 2002 Ford Truck, and Vehicle #68, a 2005 Ford Truck. I. Approve the procurement to Alan Jay Fleet Sales, in the total amount of $123,746 for two pickup trucks for the Facilities Division of the Public Works and Utilities Department, replacing Vehicle # 118, a 2008 Ford Truck, and Vehicle # 120, a 2007 Ford Truck. J. Approve a change order to purchase order #40699 to Goodwyn Mills Cawood, FL, LLC in the amount of $126,000, with a total amount not to exceed $175,000 for additional debris monitoring services. K. Approve special event funding, in the amount of $1,500, from the Economic Development Department, for the 'Love Your Shorts Film Festival', that was held on February 15-18, 2024, and for the 2025 event that will be held on February 14-16, 2025, at the Wayne Densch Performing Arts Center. L. Approval to amend and reallocate the budget for the previously approved spending plan CITY COMMISSION MINUTES NOVEMBER 189 2024 REGULAR MEETING associated with the American Rescue Plan Act (ARPA). Reallocating $216,826 from various projects to the SR 46 Water Main Project in the amount of $207,493 and the Pipe Relining Project in the amount of $9,336. M. Approve the revised hours of a previously approved special event permit application, with a noise permit, and an alcohol permit, for the `Florida Rivian Club Meet', to 9 AM — Noon, on Sunday, December 1, 2024, with road closures from 8:30 AM — 12:30 PM. N. Approve a special event permit application for `Four Season Fireworks', from Thursday, December 19, 2024, through Thursday, January 2, 2025, for their annual tent sale located in the Village Market Place parking lot at 3820 Orlando Drive. O. Approve a special event permit application, with a noise permit, for the 'Historic Goldsboro Main Street Art Week', from 2 — 6 PM on Saturday, January 11, 2025, with road closures from 11 AM — 7 PM. P. Approve a special event permit application, with a noise permit, and an alcohol permit, for the `Trucks Gone Wild — Trucks Tugs', from 5 — 10 PM on Saturday, January 25, 2025, with road closures for 2 PM — Midnight. Q. Approve a special event permit application, with a noise permit, for the 'Severe Weather Awareness Touch -a -Truck Public Outreach', from 10 AM — 2 PM, with road closures from 7 AM — 3 PM Saturday, February 1, 2025. R. Approve a special event permit application, with a noise permit, for the ' 8`h Annual Porchfest', from 11 AM - 7:45 PM Saturday, February 22, 2025, with road closures from CITY COMMISSION MINUTES NOVEMBER 18, 2024 REGULAR MEETING 7 AM — 9 PM and a modification of Municipal Code 90-18 to exclude the security estimate in the prepayment requirement. Commissioner Britton moved to approve the Consent Items 6.A — 6.Q. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye After a brief discussion, Commissioner Britton moved to approve Consent Item 6.R. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye 7) PUBLIC HEARINGS: A. Re: 2340 Celery Avenue; Owner, Dave's House at Celery, LLC. 1. Second reading of Ordinance No. 2024-4808, annexing 4.87 acres located at project address 2430 Celery Avenue; Owner, Dave's House at Celery, LLC; Ad published November 17, 2024. [Commission Memo 24-320] — Legislative matter. Commissioner Britton moved to adopt Ordinance No. 2024-4808. Seconded by Commissioner Austin and carried by vote of the Commission as follows: CITY COMMISSION MINUTES NOVEMBER 189 2024 REGULAR MEETING Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye 2. Second reading of Ordinance No. 2024-4809, to amend the Future Land Use Designation located at 2340 Celery Avenue from Seminole County Suburban Estates (SE) to City of Sanford Low -Density Residential — Single -Family (LDR- SF) on 4.87 acres at project address 2340 Celery Avenue; Owners, Dave's House at Celery City, LLC; Ad published November 6, 2024. [Commission Memo 24- 321 ] — Legislative matter. Commissioner Britton moved to adopt Ordinance No. 2024-4809. Seconded by Vice Mayor Mahany and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye 3. Second reading of Ordinance No. 2024-4810, to rezone 4.87 acres located at 2340 Celery Avenue from Seminole County Agriculture (A-1) zoning classification to City of Sanford Planned Development (PD) zoning district; Owner, Dave's House at Celery City, LLC; Ad published November 6, 2024. [Commission Memo 24-322] — Quasi-judicial matter. Commissioner Britton moved to adopt Ordinance No. 2024-4810 with all the CITY COMMISSION MINUTES NOVEMBER 18, 2024 REGULAR MEETING conditions listed in the staff report. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye B. Second reading of Ordinance No. 2024-4811, to re-establish the Planned Development, PD zoning with updates to the Master Plan for 10 acres at project address 100 Crosswood Loop; Owner, Robert Maksimowicz; Ad published November 6, 2024. [Commission Memo 24-323] — Quasi-judicial matter. Commissioner Austin moved to adopt Ordinance No. 2024-4811. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye 8) OTHER ITEMS. A. Approve a change order to increase purchase order #40243 to Oelrich Construction, Inc., in the amount of $143,236.42 bringing the new total amount to $3,485,738.21, for the Utilities Building Project. [Commission Memo 24-3241 — Administrative matter. Commissioner Britton moved to approve a change order to increase purchase order CITY COMMISSION MINUTES NOVEMBER 18, 2024 REGULAR MEETING #40243 to Oelrich Construction, Inc. in the amount of $143,236.42. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye B. Approval of a change order #39982 to Universal Contracting and Construction, Inc., in an amount not to exceed $72,678.84, bringing the new total to $1,937,155.90 for the Mellonville Avenue Drainage Project. Commissioner Austin moved to approve the change order to increase purchase order #39982 in the amount of $72,678.84 bringing the new total to $1,937,155.90. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye C. Approve to award the Bid #IFB 23/24-25 and a procurement to SGS Contracting Services, Inc., in the amount of $985,700 for the South Water Resources Center (SWRC) bar screen replacement project. [Commission Memo 24-326] — Administrative matter. Commissioner Austin moved to approve to award Bid #IFB 23/24-25 and a procurement as proposed. Seconded by Commissioner Britton and carried by vote of the Commission as follows: CITY COMMISSION MINUTES Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye NOVEMBER 18, 2024 REGULAR MEETING D. Approve the procurement of services to Ring Power Corp. of St. Augustine, in the amount $596,961, to provide a generator for the North Water Reclamation Facility. [Commission Memo 24-327] Commissioner Wiggins moved to approve the procurement of services to Ring Power Corp of St. Augustine on the amount of $596,961 as proposed. Seconded by Vice Mayor Mahany and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye E. Approve Resolution No. 2024-3311, to amend the Community Development Block Grant (CDBG) budget in the amount of $515,192, from the U.S. Department of Housing and Urban Development (HUD) unspent funds. [Commission Memo 24- 328] — Administrative matter. Commissioner Wiggins moved to approve Resolution No. 2024-3311. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye CITY COMMISSION MINUTES NOVEMBER 189 2024 REGULAR MEETING Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye F. Approve Resolution No. 2024-3312, to amend the City's budget increasing expenditures in the General Fund, CDBG Fund, Law Enforcement Trust Fund, 3`d Generation Sales Tax Fund, these were offset a reduction in the Neighborhood Stabilization program (NSP) Grant Fund. [Commission Memo 24-329] — Administrative matter. Commissioner Austin moved to approve Resolution No. 2024-3312. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye G. Approve Resolution No. 2024-3313, to amend the budget in the amount of $1,139,748 for minimum base salary increases for Police Officers, Sergeants, and Police Lieutenants and approve two Memorandum of Understandings between the City of Sanford, and the Florida State Lodge, Fraternal Order of Police, Inc. (FOP). — [Commission Memo 24-330] — Administrative matter. Commissioner Austin moved to approve Resolution No. 2024-3313. Seconded by Vice Mayor Mahany and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye CITY COMMISSION MINUTES NOVEMBER 18, 2024 REGULAR MEETING Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye H. Approve Resolution No. 2024-3314, to amend the budget in the amount of $76,190, from the Urban Areas Security Initiatives (UASI) Program Grant Funding and approve procurements to either Flock or Motorola for the purchase of License Plate Recognition (LPR) Systems. [Commission Memo 24-331 ] — Administrative matter. Commissioner Britton moved to approve Resolution No. 2024-3314 and procurements as proposed. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye I. Approve Resolution No. 2024-3315, to amend the budget in the amount of $133,564.84, and approve the procurement of new furniture for the Breezeway Expansion Project to Holmes & Brakel International, Inc., of Tampa. [Commission Memo 24-332] — Administrative matter Vice Mayor Mahany moved to approve Resolution No. 2024-3315 and the procurement as proposed. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye CITY COMMISSION MINUTES NOVEMBER 189 2024 REGULAR MEETING Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye J. Approve Resolution No. 2024-3316, to amend the budget in the amount of $320,000 and the procurement of services to include the following: A Budget Tree Service, Inc., for $220,000; Florida Plant and Tree for $70,000; and Greener Grounds, LLC of Apopka for $30,000. [Commission Memo 24-333] — Administrative matter Commissioner Britton moved to approve Resolution No. 2024-3316 and the procurements as proposed. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye K. Approve Resolution No. 2024-3317, to amend the budget in the amount of $200,000 pertaining to the Local Trail Management Grant (TG001) received from the Florida Department of Environmental Protection, relating to landscaping services on the Riverwalk. [Commission Memo 24-334] — Administrative matter. Commissioner Austin moved to approve Resolution No. 2024-3317 as proposed. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye CITY COMMISSION MINUTES NOVEMBER 18, 2024 REGULAR MEETING Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye L. Approve Resolution No. 2024-3318, to amend the budget in the amount of $368,000; $150,000 pertaining to the Local Trail Management Grant (TG007) received from the Florida Department of Environmental Protection and $218,000 for the City matching funds from reserves, relating to a procurement for a refuse truck for litter pickup on the Riverwalk. [Commission Memo 24-335] — Administrative matter. Commissioner Britton moved to approve Resolution No. 2024-3318 as proposed. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye M. Approve Resolution No. 2024-3319, to amend the Classification and Pay Plan, to reclassify one Full -Time Equivalent (FTE) Utility Field Service Technician I position in the Public Works and Utilities Department to one FTE Lift Station Operator. The fiscal impact for the remainder of FY 2024/2025 is estimated to be $7,653 and an annual amount of $44,753.40. [Commission Memo 24-336] — Administrative matter. Commissioner Austin moved to approve Resolution No. 2024-3319 as proposed. CITY COMMISSION MINUTES NOVEMBER 18, 2024 REGULAR MEETING Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye N. Approve Resolution No. 2024-3320, certifying the election results of the City Runoff Election held on November 5, 2024. [Commission Memo 24-337] — Administrative matter. Commissioner Austin moved to approve Resolution No. 2024-3320 as proposed. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye O. Approve Resolution No. 2024-3321, to amend the Police Department budget in the amount of $18,222 and approve the Patrick Leahy Bulletproof Vest Partnership Grant. [Commission Memo 24-338] — Administrative matter. Commissioner Austin moved to approve Resolution No. 2024-3321 as proposed. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye CITY COMMISSION MINUTES NOVEMBER 18, 2024 REGULAR MEETING 9) CITY ATTORNEY'S REPORT. Mr. Colbert said it is good to be back. He wished Vice Mayor Mahany the best and said it was a pleasure working with her. 10) CITY CLERK'S REPORT. Ms. Houchin reminded everyone of Ethics Training on Wednesday, November 21, 2024, from 1 PM — 5 PM in the City Commission Chambers. 11) CITY MANAGER'S REPORT. Mr. Bonaparte thanked Vice Mayor Mahany for her service and commended her work. He is looking forward to working with Commissioner Elect Thomas. Commissioner Elect Thomas said it has been a pleasure speaking with Vice Mayor Mahany and is looking forward to serving on the Commission. 12) CITIZEN PARTICIPATION. 13) CITY COMMISSIONER'S REPORTS. Vice Mayor Mahany mentioned a streetlight out at 110 Kaywood Drive and there are streetlights out at Rinehart Road and W. P. Ball Boulevard. She has been serving on the Seminole County Community Service Block Grant Board and Nicole Osburn, Director of Community Relations and Neighborhood Engaged, has been attending the meetings and has expressed an interest in serving on the board. Mayor Woodruff said he will keep that in mind for the next meeting. Vice Mayor Mahany moved to approve using $1,500 from the District 4 CITY COMMISSION MINUTES NOVEMBER 18, 2024 REGULAR MEETING Commission funds for a public purpose. $1,000 for the Cat Show and $500 to Commissioner Wiggins for his Thanksgiving event. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Britton informed the Commission that the District 1 Commission reports starting in 2025 are going to be lengthy. She suggested to move the Commission comments and Citizen's Participation to the beginning of the meeting. She suggested the Railroad Depot Room be changed to the Commissioner Mahany Administrative Conference Room with her picture next to it. Vice Mayor Mahany said she appreciated the thought but declined the offer. She expressed that she felt like that is for someone who is deceased. Commissioner Britton congratulated Commissioner Elect Thomas and thanked Tara Waisanen for running a clean race. Commissioner Britton thanked the Recreation Department for a Wonderful Veteran's Day Ceremony. She said Tony Raimondo, Director of Development Services, gave a phenomenal speech and thanked him for his service. She requested to receive a log sheet for the litter control employee to include a schedule of the locations for where they pick up trash each day for 2025. She would like to receive an update on the Artisan Square Restrooms and if they are not going to be ready for the Holiday Tour of Homes, she would like the City to investigate portable CITY COMMISSION MINUTES NOVEMBER 189 2024 REGULAR MEETING luxury restrooms. She thanked Brady Lessard, Director of Economic Development, and Pamela Lynch, Executive Director of the Sanford Community Redevelopment Agency/ Economic Development Project Manager, for a good job on the Business Summit. Commissioner Britton said Christina Hollerbach, Business Owner, requested for the City to provide additional decorations for Small Business Saturday, downtown. Commissioner Britton said the Sanford Information Center has beautiful decorations. She mentioned the small businesses do not feel the City supports them. After lengthy conversations the Commission agreed to use $5,000 to help with decorations for downtown for the Small Business Saturday, have the Communications Department advertise the event, and in the future have the Economic Development Department be involved in the scheduling of the event. Commissioner Britton thanked Ms. Osburn and Edwige Josue, Community Development Block Grant (CDBG) Program Manager, for the great work with Top Kids. It is the largest CDBG Grant that Sanford has received. Commissioner Wiggins thanked City staff for all they do. The Veteran's Day event was great. This Wednesday, November 20, 2024, there will be trade schools for middle and high school kids. Thursday, November 21, 2024, is the Thanksgiving event and Community meeting. Friday, November 22, 2024, the Picnic Project will be handing out food at the Mother Ruby Wilson Park. He thanked Vice Mayor Mahany and expressed his affection for her. He congratulated Commissioner Elect Thomas. Commissioner Austin thanked Vice Mayor Mahany for her services and he will CITY COMMISSION MINUTES NOVEMBER 189 2024 REGULAR MEETING miss her. He Welcomed Commissioner Elect Thomas. He said the homeless camp is destroying the property located on Live Oak Boulevard and Lake Mary Road. He said the City needs a new approach and the people need to clean up the mess. Mr. Bonaparte said he would meet with staff to assist. He thanked the Commission for approving the Memorandum of Understanding for the Police Department, now the City needs to investigate the Fire Department. Mayor Woodruff asked the Commission for a motion to reappoint the board members to the Sanford Airport Authority. Commissioner Austin moved to reappoint Frank Ioppolo and Jennifer Dane to the Sanford Airport Authority. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Mayor Woodruff asked if the Commission would like to approve the City Manager's Annual increase at tonight's meeting. Commissioner Britton asked if the Commission would move this item until the December meeting until she is finished with his evaluation. Mayor Woodruff asked the City Clerk to please place this item on the December Work Session for discussion. Mayor Woodruff received a call from residents in the area of 3406 Palm Way regarding storm debris and would like information regarding the removal of the debris. CITY COMMISSION MINUTES NOVEMBER 189 2024 REGULAR MEETING Mayor Woodruff wished the City team good luck with the Sofa and Suds races. There being no further business, the meeting was adjourned at 9:25 PM. Mayor Art Woodruff ti4 1 L J %v 1r1 City C (D+tcr � (CL) OR > ,PST. 1$