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HomeMy WebLinkAbout12-09-2024 RM MinutesCITY COMMISSION MINUTES DECEMBER 9, 2024 REGULAR MEETING The City Commission of the City of Sanford, Florida, met in Regular Meeting on Monday, December 9, 2024, at 7:00 PM, in the City Commission Chambers, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor Art Woodruff Vice Mayor Patty Mahany (Resigned her seat at 7:10 PM) Commissioner Sheena R. Britton Commissioner Kerry S. Wiggins, Sr. Commissioner Partick Austin Commissioner Claudia Thomas (Took her seat at 7:39 PM) City Manager Norton N. Bonaparte, Jr. Assistant City Attorney Lonnie N. Groot City Clerk Traci Houchin Deputy City Clerk Cathy LoTempio Absent: City Attorney William L. Colbert CALL TO ORDER: 1) Meeting was called to order by Mayor Woodruff at 7:05 PM. CEREMONIAL MATTERS: 2) Legislative prayer by Pastor Kenneth Clark. 3) Pledge of Allegiance 4) Old Business * City Clerk Annual Evaluation Commissioner Austin moved to approve a 4% cost of living increase, and a 2% merit increase for Traci Houchin, City Clerk. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye CITY COMMISSION MINUTES DECEMBER 9, 2024 REGULAR MEETING Vice Mayor Mahany Commissioner Britton Commissioner Wiggins Commissioner Austin = City Manager Annual Evaluation Aye Aye Aye Aye After a brief discussion, Commissioner Austin moved to approve a 4% cost of living increase, and the merit increase, based on the Human Resources determination of the evaluation for Mr. Bonaparte, City Manager. Seconded by Commissioner Wiggins and carried by a four to one vote as follows: Mayor Woodruff Vice Mayor Mahany Commissioner Britton Commissioner Wiggins Commissioner Austin 5) Presentations, Proclamations and Awards: Aye Aye Nay Aye Aye * Presentation of Resolution No. 2024-3322 to Commissioner Mahany. Commissioner Austin moved to approve Resolution No. 2024-3322. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Vice Mayor Mahany Commissioner Britton Commissioner Wiggins Commissioner Austin Aye Aye Aye Aye Aye « Swearing in District 3 Commissioner, Patrick Austin, by Judge Rudisil. « Swearing in District 4 Commissioner, Claudia Thomas, by Nancy Groves. BUSINESS OF THE COMMISSION: CITY COMMISSION MINUTES DECEMBER 9, 2024 REGULAR MEETING 6) Minutes: November 18, 2024, Work Session and Regular Meeting. Commissioner Wiggins moved to approve the minutes as presented. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Thomas Aye 6) CONSENT AGENDA [Commission Memo 24-339] Mayor Woodruff pulled Consent Items 7.G and 7.U for further discussion. Mayor Woodruff and Commissioner Britton pulled Consent Item 7.N for further discussion. A. Approve the procurement of services, in the amount of $83,648, to Allied Universal Security, for an armed security guard at City Hall. B. Approve the procurement of consulting services, in the amount of $57,600, to Arminius Consultants, LLC, relating to updating the Utility Services Manual. C. Approve an increase in the amount of $8,500, to Purchase Order #40484, to Arminius Consultants, LLC, for consulting services relating to the 1,4 dioxane contamination matters. D. Approve the procurement in the amount of $61,020: $50,850 for the remaining ten months and $10,170 for a mobilization fee, to EWT Holdings III Corp., dba Evoqua Water Technologies, LLC, to supply odor control products at the North Water Reclamation CITY COMMISSION MINUTES DECEMBER 9, 2024 REGULAR MEETING Facility. Approve an increase in the amount of $100,000, to Purchase Order #40727 to DSK Law, LLP, relating to legal services for the water supply contamination litigation and related issues such as 1,4 dioxane contamination. Approval to declare surplus and authorize the auction of three vessels: a 1989 Sea Ray CRB; a 1987 Hunter Marine Corp. sailboat; and a 1983 Catalina sailboat and authorize the deposit of funds received into the Sanford Marina fund. Approve a budget transfer in the amount of $4,900, from the Community Redevelopment Agency (CRA) budget to the City of Sanford Capital Projects fund, for the amphitheater design services. Approve the special event permit application, for the ‘Four Season Fireworks’, annual tent sale in the Village Square Marketplace parking lot, located at 3820 Orlando Drive, from Thursday, December 19, 2024, through Thursday, January 2, 2025. Approve the special event permit application, for the ‘Pyrospot Fireworks Retail Tent Sale’, in the parking lot of the Seminole Towne Center Mall, located at 200 Towne Center Circle, from Thursday, December 26, 2024, through Wednesday, January 1, 2025. Approve the special event permit application, with a noise permit, and an alcohol permit, for ‘Jeep Night’, at Decision Tactical from 6 — 10 PM on Friday, December 20, 2024, and Friday, January 17, 2025, with parking lot usage from 5 — 10:30 PM each night. Approve the special event permit application, with a noise permit, and an alcohol permit, CITY COMMISSION MINUTES DECEMBER 9, 2024 REGULAR MEETING for “Running 4 Heroes’, at Decision Tactical, from 5 — 10 PM, on Monday, December 30, 2024, with parking lot usage from 4 — 10 PM. Approve the special event permit application, for ‘Cars and Coffee’, car show, from 8 — 11 AM, on the first Saturday of every month, between February 2, 2025, through December 7, 2025, with a road closure from 8 AM — Noon on each event day. Approve the special event permit application, with a noise permit, and an alcohol permit, for the ‘Sanford Food Truck Fiesta’, from Noon — 6 PM on the second Sunday of each month in 2025, except May, with an event date of May 4, 2025, with road closures from 10 AM — 8 PM. Approve the special event permit application, with a noise permit, for the ‘2025 Sanford Avenue Block Party’, for nine months in 2025, from 5 — 10 PM monthly, except October 26, 2025, with event hours from 5 — 11 PM, with road closures from 3 PM — Midnight. Approve the special event permit application, with a noise permit, for the ‘Festival Tres Reyes Magos’, from 11 AM — 3 PM on Saturday, January 4, 2025, with the use of private property at 911 S. Palmetto Avenue, from 8 AM — 5 PM. Approve the special event permit application, with a noise permit, and an alcohol permit, for ‘Cars and Cigars’, from Noon — 3 PM on Saturday, January 11, 2025, with road closures from 7 AM — 3:30 PM. Approve the special event permit application, with a noise permit, for the ‘Dr. Martin Luther King, Jr. Parade & Festival’, from 10 AM — 4 PM on Monday, January 20, 2025, CITY COMMISSION MINUTES DECEMBER 9, 2024 REGULAR MEETING with road closures from 6 AM — 5 PM. R. Approve the special event permit application, with a noise permit, and an alcohol permit, for the ‘VW Car Show’, from 9 AM — 3 PM on Saturday, January 25, 2025, with road closures from 7 AM — 4 PM. S. Approve the special event permit application, with a noise permit, and an alcohol permit, for the ‘Misfires Groundhog Day Gala Car Show’, from 10 AM — 4 PM on Saturday, February 1, 2025, with road closures from 7 AM — 5 PM. T. Approve the special event permit applications, with noise permits, and alcohol permits, for the ‘Trucks Gone Wild — Truck Tugs’, from 5 — 10 PM on Saturday, May 17, 2025; Saturday, August 16, 2025; and Saturday, November 15, 2025, each with road closures from 2 PM — Midnight. U. Approve the procurement of consulting services with Raftelis Financial Consulting, Inc., for the Fiscal Year 2024/2025 Stormwater Utility Rates Study, in the amount of $30,000. V. Approve an increase to Purchase Order No.’s 40116 and 40413 to LMCC Specialty Contractors, Inc., (dba Mims Construction) for the minor home repairs of 37 low-moderate- income households. Commissioner Britton moved to approve the Consent Items 7.A through 7.F, 7.H through 7.M, 7.0 through 7.T, and 7.U. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Commissioner Britton Aye CITY COMMISSION MINUTES Commissioner Wiggins Commissioner Austin Commissioner Thomas DECEMBER 9, 2024 REGULAR MEETING Aye Aye Aye After a brief discussion, Commissioner Austin moved to approve Consent Item 7.G. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Commissioner Britton Commissioner Wiggins Commissioner Austin Commissioner Thomas Aye Aye Aye Aye Aye After a brief discussion, Commissioner Austin moved to approve Consent Item 7.N with the exception of a February 2025 event. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Commissioner Britton Commissioner Wiggins Commissioner Austin Commissioner Thomas Aye Aye Aye Aye Aye After a brief discussion, Commissioner Austin moved to approve Consent Item 7.U. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Commissioner Britton Commissioner Wiggins Commissioner Austin Commissioner Thomas 8) PUBLIC HEARINGS: Aye Aye Aye Aye Aye A. Adoption of Resolution No. 2024-3323, relating to the Public Hearing pursuant to CITY COMMISSION MINUTES DECEMBER 9, 2024 REGULAR MEETING Section 147(f) of the Internal Revenue Code of 1986, as amended, relating to Sanford Airport Authority Airport Revenue Note, Series 2024, in an amount not to exceed $13,000,000; Ad published November 27, 2024. [Commission Memo 24- 340] — Administrative matter. Ken Artin of Bryant Miller Olice P.A. spoke on this item. Commissioner Austin moved to adopt Resolution No. 2024-3323. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Thomas Aye B. Approval to initiate the zoning (or legislation) in progress rule to begin modifications to the City’s Land Development Regulation (LDR’s) related to Schedule N Subdivision Requirements and Schedule O, Drainage Easements, and Site Preparation/Excavation Requirements. [Commission Memo 24-341] —- Legislative matter. Commissioner Britton moved to approve to initiate the zoning (or legislative) in progress rule to begin modification to the City’s Land Development Regulations (LDR’s) related to Schedule N Subdivision Requirements and Schedule O, Drainage Easements and Site Preparation/Excavation Requirements. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: CITY COMMISSION MINUTES DECEMBER 9, 2024 REGULAR MEETING Mayor Woodruff Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Thomas Aye 9) OTHER ITEMS. A. Approve the request for City utility services only for a new single-family residence located at 1737 Roseberry Lane; Owner, Julian Wimberly. When the utility services are available the owner shall be responsible for the payment of all utility connections and lines to be installed per the City’s Utility Manual Standards and the developer is required to install all water, sewer, and reclaimed water lines to the property at the developer’s cost; that the annexation petition to be recorded in the public records of Seminole County; and for the City Commission to consider annexation of the property when it becomes annexable (per 171.044, Florida Statutes). [Commission Memo 24-243] — Administrative matter. Commissioner Austin moved to approve the City to provide utility services only for the new single-family residence located at 1737 Roseberry Lane with the above conditions. Seconded by Commissioner Britton and carried by vote of the Commission as follows: B. Mayor Woodruff Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Thomas Aye Approval to award Bid #IFB 23/24-34 and a procurement, to Carr & Collier, Inc., CITY COMMISSION MINUTES DECEMBER 9, 2024 REGULAR MEETING as the lowest responsive and responsible bidder for the Vacuum Pump Station Improvement Project, in the amount of $2,047,000. [Commission Memo 24-343] — Administrative matter. Commissioner Austin moved to approve the award of Bid #IFB 23/24-34 and a procurement in the amount of $2,047,000 to Carr & Collier, Inc. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Thomas Aye C. Approve the procurement of goods and services from Ring Power Corp. of St. Augustine (Ring Power), in the amount of $859,984: $768,481 for the generator and $91,503 for the installation at the North Wastewater Reclamation Facility. [Commission Memo 24-344] — Administrative matter. Commissioner Britton moved to approve the procurement of goods and services to Ring Power in the amount of $859,984 as proposed. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Thomas Aye D. Approve the procurement of goods and services from Northgate Limited Inc., CITY COMMISSION MINUTES DECEMBER 9, 2024 REGULAR MEETING (Northgate) of Sarasota, in the amount of $304,604, for the Aquabelt Gravity Thickener reconditioning at the North Water Reclamation Facility. [Commission Memo 24-345] — Administrative matter. Commissioner Wiggins moved to approve the procurement to Northgate in the amount of $304,604 as proposed. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Mahany Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Ee. Approve to waive interest on four municipal liens, for the real property lot at Williams/aka Roundtree, Tax Parcel Identification #36-19-30-514-0000-0120, contingent upon payments of $2,428.27 within 30 days; Owner, Dwayne A. Wynn. [Commission Memo 24-346] — Administrative matter. Commissioner Austin moved to approve the waiver of interest on four municipal liens as proposed. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Thomas Aye F. Approve Resolution No. 2024-3324, to amend the budget om the amount of CITY COMMISSION MINUTES DECEMBER 9, 2024 REGULAR MEETING $149,482, and two procurements: to Forefront Architectural and Engineering, LLC for design, engineering, and construction documentation services relating to future City Hall renovations, and to ZHA, Inc., for project management services. [Commission Memo 24-347] — Administrative matter. Commissioner Austin moved to approve Resolution No. 2024-3324, and the two procurements as proposed. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Thomas Aye G. Approve Resolution No. 2024-3325, which relates to the filing of a foreclosure action in the Circuit Court to enforce a code enforcement lien or liens imposed through the City’s code enforcement special magistrate process regarding the property addressed as 1219 Park Avenue. [Commission Memo 24-348] —- Administrative matter. This item has been moved to be discussed under the City Attorney Comments section of the agenda. H. Approve Change Order No. 2 increasing purchase order #39125 to Central Florida Environmental in the amount of $32,681.88, increasing the purchase order to $4,534,176.39. [Commission Memo 24-349] — Administrative matter. CITY COMMISSION MINUTES DECEMBER 9, 2024 REGULAR MEETING Commissioner Austin moved to approve the increase to purchase order #39125, in the amount of $32,681.88 as proposed. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Thomas Aye 10) CITY ATTORNEY’S REPORT. Mr. Groot said there are three additional items that require Commission approval. The first item is to approve Resolution No. 2024-3325, which relates to the filing of a foreclosure action in the Circuit Court to enforce a code enforcement lien or liens that have been imposed through the City’s Code Enforcement special magistrate process regarding the property addressed as 1219 Park Avenue. Commissioner Austin moved to approve Resolution No. 2024-3325. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Thomas Aye The second item is to approve Resolution No. 2024-3326, relating to a request to the Board of County Commissioner of Seminole County pertaining to a 1996 Interlocal Agreement with the County relating to Courthouse parking. CITY COMMISSION MINUTES DECEMBER 9, 2024 REGULAR MEETING Commissioner Austin moved to approve Resolution No. 2024-3326. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Thomas Aye The third item is to approve Resolution No. 2024-3327, to amend the Classification and Pay Plan, in the amount of $10,000 per month for At Will Professional Legal Counsel, to Jake Varn, for the Public Works and Utilities Department. Commissioner Wiggins moved to approve Resolution No. 2024-3327. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Thomas Aye 11) CITY CLERK’S REPORT. Ms. Houchin said the City will have to readvertise for the Fire Fighter’s Pension Board, the Sanford Museum Board, and the Sanford Housing Authority Board. She thanked the Commission for her evaluation. 12) CITY MANAGER’S REPORT. Mr. Bonaparte thanked the Commission for his evaluation and wished everyone a Happy Holiday. CITY COMMISSION MINUTES DECEMBER 9, 2024 REGULAR MEETING 13) CITIZEN PARTICIPATION. Andre Klass from the Retreat View Circle Homeowners Association invited Commissioner Thomas to attend their meeting on January 30, 2025. He said there is a significant amount of bamboo from adjacent property owners that is becoming a nuisance. Tony Raimondo, Director of Development Services, stated that this is private property and Code Enforcement would not handle this, as it is a civil matter. Mr. Klass said there are water meter covers in the subdivision that are deteriorating and asked that they be replaced. Cobbin McGee, resident, spoke about Code Enforcement. 14) CITY COMMISSIONER’S REPORTS. Mr. Groot reassured everyone that the City staff and himself follow all laws. Mayor Woodruff showed a small video from the Sofa and Suds race. He thanked City staff for a great job at the Light Up Sanford Event. On December 19, 2024, the Sanford Airport Authority is hosting a Christmas in the Terminal event at Orlando Sanford International Airport. The City of Sanford Parade of Lights will be on December 14, 2024, and Santa in the Square will be held on December 18, 2024. There is a Tri-County Holiday Event on Thursday, December 12, 2024, at the Waste Pro Museum. Commissioner Thomas said she is grateful for the opportunity to serve as a Commissioner. She is here to represent all constituents. Commissioner Austin thanked Mr. Raimondo and Nicole Osburn, Director of Community Relations and Neighborhood Engagement, for cleaning up part of the problem with CITY COMMISSION MINUTES DECEMBER 9, 2024 REGULAR MEETING the homeless camps in his district. Commissioner Wiggins said he is having a few events this month. December 19, 2024, is his Community meeting along with the Christmas Toy Give Away. On December 20, 2024, is the Picnic Project Food Give Away at the Salvation Army, with the Seminole High School Football Team and the Young Men of Excellence volunteering their assistance. Commissioner Britton asked the Mayor to consider changing the order of the regular meeting by moving Citizen’s Participation and the Commissioners Reports to the beginning of the meeting. She is meeting with local Pastors to discuss the City’s homelessness concerns. She thanked Lisa Jones, Parks and Recreation Director, and all her staff for the wonderful job they did with Magnolia Square, it looks dreamy. She said she received many good comments regarding the Sofa and Suds Event. She thanked Angela Adkins, Administrative Services Manager of Development Services, and Craig Radzak, Assistant City Manager, for meeting with her regarding new businesses. She thanked Brady Lessard, Director of Economic Development, for assisting in the cleanup regarding vacant and unsightly store fronts downtown. She welcomed Commissioner Thomas and said she is looking forward to working with her. Mayor Woodruff asked the Commission if they would like a separate meeting for goal setting for the Commission. The consensus was yes. Mayor Woodruff appointed Ms. Osburn to the County Services Block Grant Committee. He appointed Commissioner Austin to Vice Mayor for 2025. Mayor Woodruff appointed himself to the Tourist Development Council (TDC), and appointed Vice Mayor Austin CITY COMMISSION MINUTES DECEMBER 9, 2024 REGULAR MEETING to the Public Art Commission (PAC).