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Home My WebLink About2596 Truist Comm'l Card Client Amendment FormQY OF lls�NFORD FINANCE DEPARTMENT Monday, January 13, 2025 PURCHASING DEPARTMENT TRANSMITTAL MEMORANDUM To: City Manager RE: Truist Administrative Function �Ow The item(s) noted below is/are attached and forwarded to your office for the following action(s): ❑ Development Order ❑ Final Plat (original mylars) ❑ Letter of Credit ❑ Maintenance Bond ❑ Ordinance ❑ Performance Bond ❑ Resolution ❑ Mayor's-signatureC1 -0—According -Recording Rendering Safe keeping (Vault Dep uty--City-- ger ❑ Payment Bond ® City Manager Signature ❑ City Clerk Attest/Signature ❑ City Attorney/Signature Once completed, please: ® Return originals to Purchasing- Department ❑ Return copies El Special Instructions: Removing Shannon and adding Frank Mascola to the Truist Administrative functions. M"404, Oral �C_//VVI From TADept_forms\City Clerk Transmittal Memo - 2009.doc /// qb,�� Date TRUISTQ Organization Organization's Legal Name: CITY OF SANFORD Tax Identification Number: 596000425 Commercial Card Client Amendment Form (Account Maintenance) Capitalized terms used herein and not otherwise defined shall have the meanings assigned to them within the Commercial Card Agreement WHEREAS, the Organization and Truist are parties to a Commercial Card Agreement (the "Agreement"); and WHEREAS, the Organization and Truist desire to amend the Agreement; and WHEREAS, the Organization and Truist agree that this Amendment shall become effective on the date executed by Truist as indicated below. Except as specifically amended by this Amendment, the terms and conditions of the Agreement shall continue in full force and effect as agreed by the parties hereto; and WHEREAS, the parties agree that the sections below should only be checked if the relevant provision of the Agreement is being amended or a new election is being made; unchecked provisions will not apply to the Agreement and the terms of the existing Agreement will continue to apply with respect to such provisions. NOW THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the undersigned Organization, through its Authorized Officer by his or her signature below, hereby: (a) agrees to be bound by this Commercial Card Client Amendment to the Agreement and (b) agrees that this Commercial Card Client Amendment and all attached other schedules, agreements, documents, or other instruments including all riders, amendments, restatements, supplements, and addenda replace and supersede previous versions of the same; and (c) agrees to amend the Agreement as follows: 1. ❑ Name change [Check here if only the Organization's name has been changed; do NOT check this box if there has been any change in Organization's ownership. If this box is checked, please provide the new legal name for "Organization" and any other information to be updated.] As of [date of name change], [Original Legal Name of Organization] changed its name to (New Name of Organization], noted below. To minimize disruption related to credit card -related banking and services, [New Name of Organization] and Truist hereby agree that [Original Legal Name of Organization]'s commercial credit card Program and associated accounts and all obligations under the Agreement are applicable to [New Organization Name] as of [date of name change]. All references to "Organization" within this Amendment and the Agreement after [date of name change] refer to [New Organization Name]. Organization Legal Name: Doing Business As (DBA), if any: Organization is duly organized and existing under the laws of: Physical Address: City: State: 2. ❑ Uodate to Commercial Card Incentive Addendum (attached) 3. ❑ Update to Commercial Card Terms and Conditions Addendum (attached) 4. ❑ Uodate to Commercial Card Program Fee Schedule (attached) S. ❑ Revision to the term aoolicable to Organization's Commercial Card Agreement end date New Agreement end date: 6. ❑ Change to Organization's Total Credit Card Limit Updated Total Credit Card limit for Commercial Card Program: (Bank may modify the Organization's Total Credit Card Limit at any time in its sole discretion.) 7. ❑ Adding These Selected Product Types to the Organization's Commercial Card Program Zip Code: Version 1.0 Page 1 of 5 10 Nov 2022 Truist Purchasing Card ❑ Truist Corporate Card ❑ Truist One Card ❑ Truist Executive Card ❑ Truist Central Travel Account ❑ Truist Preferred One Card ❑ Truist ePayables ❑ Truist Fleet Card ❑ 8. ❑ Removing These Selected Product Tvpes from the Organization's Commercial Card Program Truist Purchasing Card ❑ Truist Corporate Card ❑ Truist One Card ❑ Truist Executive Card ❑ Truist Central Travel Account ❑ Truist Preferred One Card ❑ Truist ePayables ❑ Truist Fleet Card ❑ 9. ❑ Updating Billing Statements for all selected products will be billed to the Organization, unless otherwise specified below; the Organization remains liable for payment of all statement amounts, even if individual billing statements are sent directly to Cardholders. Corporate & Executive Card Billing Only Choose an item. 10. ❑ Updates to Billing Cycle and Grace Period All Product Types will have a monthly billing cycle with payment in full due within 25 days of the statement date, unless otherwise specified below: Truist Purchasing Card Billing Cycle/Grace Period Monthly / 14 day grace period Truist ePayables Billing Cycle/Grace Period Monthly / 14 day grace period 11. ❑ Update to Cash Advance permissions The ability to make a Cash Advance is only available on Physical Cards. The availability of this feature is always subject to Bank approval and Bank may adjust this from time to time at its sole discretion. If "Permitted" is selected below, Bank may offer Cash Advance capabilities to the Organization (and its Affiliates). If applicable, the Bank will determine the Cash Advance Credit Limit applicable to the aggregate of Physical Cards across the Organization's Card Program. Organization hereby agrees and acknowledges that, within the Cash Advance Credit Limit, the Program Administrator may determine the Cash Advance Limits for each individual Cardholder or Physical Card account. Choose an item. 12. ❑ Update to Affiliates Organization hereby requests that the following Affiliates receive services under the Agreement. Bank, in its sole discretion, retains the right to determine whether an Affiliate may receive services under the Agreement and Bank may adjust this determination from time to time (at its sole discretion). By naming an Affiliate below, Organization hereby agrees and acknowledges that a Program Administrator may determine and manage the Product Types and other Card Program -related services an Affiliate receives. Affiliate Name Relationship to Organization 13. ® Update to Card Mailing Organization's Program Administrator(s) will securely provide to Bank certain personally identifiable information for each Cardholder and Authorized User. Bank may request information like the Authorized User's full name, address, DOB, SSN. If "Cardholder" is selected below, Bank will mail an individual Card to each identified Cardholder; if "Organization" is selected, Bank will mail all of the Cardholder cards to the attention of the individual and address designated below. Version 1.0 Page 2 of 5 10 Nov 2022 Cardholder ❑ Organization Name: City of Sanford Title: Purchasing Manager Mailing Address: 300 N. Park Avenue City: Sanford �l 14. ® Addition of New Program Adminlstratoris State: FL Zip Code: 32771 Organization designates the following individual(s) as Program Administrator(s) for Organization's Card Program. Organization acknowledges that the scope and powers of a Program Administrator within the Card Program are very broad, as is outlined in detail within the Terms. Changes to Program Administrators can only be made by an Authorized Officer in writing. Name Frank Mascola Title: Purchasing Coordinator Affiliate (if any): Street Address: 300 N. Park Avenue City: Sanford State: FL Zip Code: 32771 Email Address: Frank.mascola@sanfordfl.gov Primary Telephone Number: 407.688.5191 Name: Title: Affiliate (if any): Street Address: City: State: Email Address: Primary Telephone Number Name: Page 3 of 5 Title: Affiliate (if any): Street Address: City: State: Email Address: Primary Telephone Number: Name: Title: Affiliate (if any): Street Address: City: State: Email Address Primary Telephone Number: Name: Title: Affiliate (if any): Street Address: City: State: Email Address: Primary Telephone Number: Version 1.0 Page 3 of 5 Zip Code: Zip Code: Zip Code: Zip Code: 10 Nov 2022 15. ® Removal of Program Administrators) Organization removes the following Individual(s) from being Program Administrator(s) for Organization's Card Program. Changes to Program Administrators can only be made by an Authorized Officer in writing. Name: Shannon Donohue Title: Purchasing Coordinator Affiliate (if any): Street Address: 300 N. Park Avenue City: Sanford State: FL Zip Code: 32771 Email Address: Shannon.donohue(@sanfordfl.gov Primary Telephone Number: 407.688.5191 Name: Title: Affiliate (if any): Street Address: City: State: Zip Code: Email Address: Primary Telephone Number: Name: Title: Affiliate (if any): Street Address: City: State: Zip Code: Email Address: Primary Telephone Number: Name: Title: Affiliate (if any): Street Address: City: State: Zip Code: Email Address: Primary Telephone Number: Name: Title: Affiliate (if any): Street Address: City: State: Zip Code: Email Address: Primary Telephone Number: 16. ❑ Addition of VISA Spend Clarity Compliance Auditor Addendum (attached) 17. ❑ Addition of VISA Virtual Card for Travel Addendum (attached) Version 1.0 Page 4 of 5 10 Nov 2022 Sl 4NATURE5 ORGANIZATION By signing as an Authorized Officer below, I hereby attest that I have the intention and requisite authority to bind the Organization to the Agreement, as amended by this Commercial Card Client Amendment Form (for Account Maintenance). Signature of Authorized Officer: Name of Authorized Officer (please print): M,_.Nr�Bl<-Jr., Title: City Manager Date: January 13, 2025 TRUIST BANK By signing as an Authorized Officer below, I hereby attest that I have the intention and requisite authority to bind Truist Bank to the Agreement, as amended by this Commercial Card Client Amendment Form (for Account Maintenance). Signature of Authorized Officer: Name of Authorized Officer (please print): Title: Effective Date (date signed by Truist): Version 1.0 Page 5 of 5 10 Nov 2022