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HomeMy WebLinkAbout02-24-2025 WS MinutesCITY COMMISSION MINUTES FEBRUARY 24, 2025 WORK SESSION The City Commission of the City of Sanford, Florida, met in a Work Session on Monday, February 24, 2025, at 4:00 PM, in the City Commission Chambers, 1“ Floor, Sanford City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor Art Woodruff Vice Mayor Patrick Austin (arrived at 4:05 PM) Commissioner Sheena Britton (arrived at 4:11 PM) Commissioner Kerry S. Wiggins, Sr. Commissioner Claudia Thomas City Manager Norton N. Bonaparte, Jr. Assistant City Attorney Lonnie N. Groot Deputy City Clerk Cathy LoTempio Absent: City Attorney William L. Colbert City Clerk Traci Houchin Mayor Woodruff called the meeting to order at 4:03 PM. 1. Discussion RE; Strategic Planning Introduction by Elizabeth Jones, Performance Management Coordinator. Ms. Jones provided a power point presentation. She said that the last strategic plan was completed in 2014. She reviewed the City’s Vision and Mission statements as well as the City’s Core Values of integrity, professionalism, sustainability, and preservation (historic and environmental). Based on the feedback that she received, an idea to use an acronym was proposed: “Let’s C.A.R.E. about Sanford”. e Community Focused — providing the best services to internal and external customers. e Accountable — acting with integrity both on and off the job. CITY COMMISSION MINUTES FEBRUARY 24, 2025 WORK SESSION e Resilient — making choices that look forward to the future and that will improve performance and sustainability. e Environmentally Responsible — preserving the various historic and natural resources. Ms. Jones said the priorities should align with what the departments/divisions do with what the City does. It demonstrates that each role in the City contributes to the City achieving their goals and moving toward a shared vision. She said strategic priorities should guide everyday organizational behavior, improve productivity of the departments, align with the City’s vision, mission, and goals, and primarily support the City’s department’s goals. Ms. Jones stated she has been working with all the departments on their Key Performance Indicators (KPI’s) allowing the department to focus on their goals. She said that the Strategic Priorities should be assessed every three to five years. 2. Discussion on Project Dashboards, by Elizabeth Jones. Ms. Jones provided a broad overview of the dashboard with a demonstration of the Utilities Department regarding the Vacuum Sewer Project Updates. It showed the number of phone calls, the number of complaints, a map of the locations of the vacuum sewers, and the locations with the project status. Ms. Jones is seeking input from the Commission on what they would like to have on the Commission’s dashboard. Commissioner Britton was very pleased with this demonstration. Commissioner Thomas asked if the dashboard could include the Mayfair Clubhouse in its project status. Mayor Woodruff suggested that the City’s meter project be listed towards the top of the page. CITY COMMISSION MINUTES FEBRUARY 24, 2025 WORK SESSION Mayor Woodruff and Commissioner Thomas agreed that the process of looking at an article on the dashboard should not take more than three clicks. 3. Discussion RE; Opportunity Site DRAFT Request for Qualifications by Craig Radzak, Assistant City Attorney. Mr. Radzak gave a brief synopsis on the Draft Request for Qualifications (RFQ) regarding proposals and qualifications for the potential development partners for the former Catalyst Site now being called the Opportunity Site. He reviewed the handout and asked for the Commissions input to move forward with the RFQ. There were discussions about parking garages, open space, festival space, event space, and paid parking downtown. There was a brief discussion regarding the need for parking in the downtown area, however, Mr. Lessard does not think there is a parking problem downtown. He said that there are many places to park, however, people do not want to walk. Mr. Radzak will move forward with the RFQ. 4. Regular Meeting Items A. City Attorney selection relating to the interviews of/presentations by attorneys/law firms who have submitted application to the City for consideration. [Commission Memo 25-055] (RM 9.A) — Administrative matter. Sharon Kraynik, Director of Human Resources and Risk Management, said there were eight firms that submitted proposals. She emailed this information to the CITY COMMISSION MINUTES FEBRUARY 24, 2025 WORK SESSION Commission to review. After a brief discussion, the Commission selected the top five firms they would like to interview: e DSK Law (deBeaubien, Simmons, etc.) e Fishback Dominick LLP e Shephard, Smith, Hand & Brackins e TGLaw e Vose Law Firm Ms. Kraynik confirmed that the interviews would be 30 minutes long, with a 10-minute discussion period in between. The special meeting date of March 17, 2025, beginning at 4 PM, was selected by the Commission. Ms. Kraynik will recommend each of the firms provide a flash drive of their presentation ahead of time. 5. Briefing Items Eileen Hinson, Director of Planning, provided a brief comment regarding regular meeting Item 7.A-2. (The fees are not changing in this memo). Mr. Bonaparte said staff is withdrawing regular meeting Item 9.B. Mr. Bonaparte said that the cost of the Commission Chambers emergency exit door will be $95K. After a lengthy discussion the consensus is the move forward with the door. 6. City Manager Comments Mayor Woodruff is preparing a list of the action items from the Commission and sending them to Mr. Bonaparte to place on a work session to discuss. CITY COMMISSION MINUTES FEBRUARY 24, 2025 WORK SESSION He said there is an article in the Orlando Sentinel regarding the 1,4 Dioxane that said the Florida Department of Environmental Protection agrees with the City for the litigation on March 10, 2025. Commissioner Britton inquired about the Joint Participation Agreement (JPA) with Seminole County regarding the Midway Coalition. Mayor Woodruff said it is up to Seminole County to do the study. He said the City is a supporter of the agreement. Eileen Hinson, Director of Planning, said there are several areas included in the study and Seminole County oversees the study. There is much restructuring in Seminole County and the City is working with them. There being no further business, the meeting was adjourn Wy PM. ery oFAr Woodriff /, / Attest: Z Dia rer vena yore 15) City Clerk Y f (CL)