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Home My WebLink About03-10-2025 RM MinutesCITY COMMISSION MINUTES VY) APPROVED Marcu 10, 2025 REGULAR MEETING The City Commission of the City of Sanford, Florida, met in Regular Meeting on Monday, March 10, 2025, at 7:00 PM, in the City Commission Chambers, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor Art Woodruff Vice Mayor Patrick Austin Commissioner Sheena R. Britton Commissioner Kerry S. Wiggins, Sr. Commissioner Claudia Thomas City Manager Norton N. Bonaparte, Jr. Assistant City Attorney Lonnie N. Groot Traci Houchin, City Clerk Deputy City Clerk Cathy LoTempio Absent: City Attorney William L. Colbert CALL TO ORDER: 1) Meeting was called to order by Mayor Woodruff at 7:03 PM. CEREMONIAL MATTERS: 2) Legislative prayer by Pastor Bernard Johns, Connection Community Church 3) Pledge of Allegiance 4) Presentations, Proclamations and Awards: « Business Spotlight Brewlando, Founder — Shara Pathak BUSINESS OF THE COMMISSION: 5) Minutes: February 8, 2025, Special Work Session, February 10, 2025, Work Session and Regular Meeting, and February 24, 2025, Work Session and Regular Meeting. CITY COMMISSION MINUTES MARCH 10, 2025 REGULAR MEETING Vice Mayor Austin moved to approve the minutes with several changes requested by Commissioner Britton. Seconded by Commissioner Britton and carried by vote of the Commission as follows: 6) Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye CONSENT AGENDA [Commission Memo 25-066] — All Administrative matters. Approve the procurement to Rep Services, Inc., in the amount of $99,730, for the purchase of benches and trash receptacles for various City parks. Approve the procurement of services of a qualified institutional retirement plan record keeper to administer the City’s 457(b) Plan and its Money Purchase Plan (MPPP) (collectively, the “Plans’”’), pursuant to RFP 23/24-28 457(b) Record Keeping Services Institutional Retirement Plan procurement to Lincoln National Corporation/ Lincoln Retirement Services Company LLC. Approve the procurement of a new material/debris sorting machine (Shaker/Screen) to Barford Equipment, Ltd., in the amount of $165,000 for the Stormwater Division of the Public Works and Utilities Department. Approve a budget transfer to increase Purchase Order #39116 to CPH Consulting, LLC in the amount of $15,400 with a new total of $284,140 for additional post design services for the Georgetown Drainage Improvements Project. CITY COMMISSION MINUTES MARCH 10, 2025 REGULAR MEETING Approve the special even permit application for the ‘CenterWell Grand Opening’, from 10 AM —2 PM, on Wednesday, April 16, 2025, with the use of the Walmart parking lot located at 3647 S. Orlando Drive. Approve the special event permit application, with a noise permit, and an alcohol permit, for the ‘4 Annual Rhythm & Brews BBQ Fest’, from 10 AM — 7 PM, on Saturday, May 10, 2025, with road closures from 6 AM — 10 PM. Approve the special event permit application for the ‘TNT Fireworks Sales, from June 20, 2025, through July 6, 2025, with the usage of the Walmart parking lot located at 3653 S. Orlando Drive. Approve the special event permit application, with a noise permit, and an alcohol permit, for the ‘8 Annual Jazz in the Park’, from Noon — 6 PM on Saturday, October 18, 2025, with a road closure from 9:30 AM — 7:30 PM, and a waiver of Ordinance No. 2005-3956, Section 2(d)(1). Approve the special event permit application, with a noise permit, and an alcohol permit, for the ‘Bad at Business Beer Festival’, on Saturday, November 22, 2025, from 11 AM — 6 PM, with road closures from 8 AM — 8 PM. Approve the special event permit application, with a noise permit, and an alcohol permit, for the ‘13 Annual Sofa and Suds’, on Sunday, November 23, 2025, 1 — 6 PM, with road closures from 10 AM — 8 PM. Approve the procurement to Insight Public Sector, Inc., in the amount of $50,000, for a CITY COMMISSION MINUTES MARCH 10, 2025 REGULAR MEETING solar camera tower with a trailer, for the Police Department’s Crime Scene Unity staff. L. Approve a budget transfer within the Community Redevelopment Agency (CRA) budget in the amount of $23,000 from the CRA Grants account to the CRA Operation Supplies account. Commissioner Wiggins moved to approve the Consent Items as proposed. Seconded by Vice Mayor Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye 7) PUBLIC HEARINGS. 8) CITIZEN’S PARTICIPATION. 9) OTHER ITEMS. A. Approve the pre-annexation agreement for utility services only, for 11.62 acres located at 3550 West State Road 46 (West 1* Street) for a proposed automotive repair business. When utility services are available, the owner shall be responsible for payment of all application fees and connections to the City’s distribution system; all utility connections and lines to be installed per the City’s Utility Manual Standards and the developer shall be required to install all water, sewer, and reclaimed water lines to the property at the developer’s cost; that the Annexation Petition be recorded in the public records of Seminole County; and for the City CITY COMMISSION MINUTES MARCH 10, 2025 REGULAR MEETING Commission to consider annexation of the property when it becomes annexable (per 171.044 Florida Statutes). [Commission Memo 25-067] — Administrative matter. Commissioner Britton moved to approve the pre-annexation agreement as proposed. Seconded by Vice Mayor Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye B. Approve a budget transfer in the amount of $208,126 reallocating funds from the Project Code WW1905 to Project Code WW2502 and approve an increase to Purchase Order #40545 in the amount of $63,605, with a new balance on the purchase order of $319,496, for the Codisco Way Project. [Commission Memo 25- 068] — Administrative matter. Commissioner Britton moved to approve the Budget Transfer and increase to Purchase Order #40545, as proposed. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye C. Approve to increase Purchase Order #40173, to Rowland (DE), LLC in the amount CITY COMMISSION MINUTES MARCH 10, 2025 REGULAR MEETING of $1,000,000, from the Florida Department of Environmental Protection (FDEP) Grant LPA 0554, with a new total of $1,400,000, for manhole rehabilitation repair/maintenance work. [Commission Memo 25-069] — Administrative matter. Vice Mayor Austin moved to approve the increase to Purchase Order #40173, as proposed. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye D. Approval of the engagement of the firm Donelson, Bearman, Caldwell & Berkowitz, PC for disaster recovery and government services related to applications to the Federal Emergency Management Agency (FEMA) pertaining to the Sanford Marina; Fees and costs are being paid from the Marina Operations account. [Commission Memo 25-070] — Administrative matter. After a brief discussion Mayor Woodruff requested Craig Radzak, Assistant City Manager and Chris Smith, Project Manager, to report all expenses to the Commission during this process. Commissioner Thomas moved to approve the engagement of the firm Donelson, Bearman, Caldwell and Berkowitz, as proposed. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye CITY COMMISSION MINUTES MARCH 10, 2025 REGULAR MEETING Commissioner Thomas Aye E. Approve the procurement to Dell Technologies, in the amount of $127,500, relating to the purchase of the Police Departments laptop computers and accessories. [Commission Memo 25-071] — Administrative matter. Commissioner Britton moved to approve the procurement to Dell Technologies, as proposed. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye F. Approve Resolution No. 2025-3358, to amend the budgetary actions in the amount of $1,250,000 of the City match funds, resulting from the Florida Department of Environmental Protection (FDEP) grant termination for WG085, which includes approving the matters relating to the project coding of invoices in the amount of $161,980.80 from CPH Consulting, LLC. [Commission Memo 25-072] —- Administrative matter. Commissioner Britton moved to approve Resolution No. 2025-3358, as proposed. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye CITY COMMISSION MINUTES MARCH 10, 2025 REGULAR MEETING G. Approve Resolution No. 2025-3359, to amend the budget and a procurement in the amount of $43,690.40 to Insight Public Sector, Inc., for ticket printers and accessories for the Police Department. [Commission Memo 25-073] —- Administrative matter, Commissioner Britton moved to approve Resolution No. 2025-3359, as proposed. Seconded by Vice Mayor Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye H. Approve Resolution No. 2025-3360, to amend the budget in the amount of $65,338, to fund the procurement to Alan Jay Fleet Sales, of a Ford F-350 2025 Super Duty Truck for the Police Department to pull the Meridian Barriers for crowd control and additional safety. [Commission Memo 25-074] — Administrative matter. Commissioner Britton moved to approve Resolution No. 2025-3360, as proposed. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye I. Approve Resolution No. 2025-3361, urging and encouraging the Florida Legislature to oppose and defeat legislation (currently Senate Bill 482 and House CITY COMMISSION MINUTES MARCH 10, 2025 REGULAR MEETING Bill 665) which would prohibit Cities and Counties from, as a condition of processing or issuing a development order, requiring an applicant for development activity to install a work of art, pay a fee for a work of art, or reimburse the local government for any costs that the local government may incur related to a work or art. [Commission Memo 25-075] — Administrative matter. Vice Mayor Austin moved to approve Resolution No. 2025-3361, as proposed. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye J. Approve a previously approved revised budget transfer in the amount of $610,000 and the associated procurement activity in the amount of $925,578 for lift station communication equipment from HydraServices, Inc. [Commission Memo 25-076] — Administrative matter. Commissioner Wiggins moved to the previously approved budget in the amount of $610,000 and the associated procurement in the amount of $925,578 to HydraServices, Inc., as proposed. Seconded by Vice Mayor Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye CITY COMMISSION MINUTES MARCH 10, 2025 REGULAR MEETING K. Approve Resolution No. 2025-3362, urging and encouraging the Florida Legislature to oppose and defeat legislation (currently Senate Bill 420 and House Bill 1571) which among other things, would prohibit the City Commission from taking official action including, but not limiting to, rules or regulations, programs, or policies, relating to diversity, equity, and inclusion. [Commission Memo 25-077] (WS 6.B) — Administrative matter. Vice Mayor Austin moved to approve Resolution No. 2025-3362, as proposed. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye L. ADD-ON Item. Approve Resolution No. 2025-3363, urging and encouraging the Florida Legislature to oppose and defeat legislation (currently Senate Bill 301 and House Bill 1570) relating to sovereign immunity law services. Vice Mayor Austin moved to approve Resolution No. 2025-3363, as proposed. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye 10) CITY ATTORNEY’S REPORT. CITY COMMISSION MINUTES MARCH 10, 2025 REGULAR MEETING 11) CITY CLERK’S REPORT. Ms. Houchin said the Clerk’s Office has agendas together for the March 17, 2025, Special Meeting at the dais. This meeting will be held upstairs in the Railroad Depot Room. She received information from the Central Florida Expressway regarding two upcoming meetings. Vice Mayor Austin asked Ms. Houchin to email him the information. She received a thank you letter from the Central Florida Zoo with pictures of the lantern that was purchased from the City. 12) CITY MANAGER’S REPORT. Mr. Bonaparte asked Lisa Jones, Director of Parks and Recreation, to provide an update regarding a time change for the Pints and Paws special event. Vice Mayor Austin moved to approve the previously approved special event permit application for ‘Pints and Paws’, on March 29, 2025, time change to 11 AM — 7 PM. Seconded by Commissioner Britton and carried by the Commission as flows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye 13) CITY COMMISSIONER’S REPORTS. Commissioner Britton congratulated Commissioner Wiggins and City employee Britt Henderson on a fabulous gala event. She is not doing the back-to-school event for the teachers. She will be the speaker and MC for the Hamilton Elementary School Vision Event and CITY COMMISSION MINUTES MARCH 10, 2025 REGULAR MEETING would like to use $1,300 from the District 1 Commission funds for a public purpose. Commissioner Wiggins moved to approve of using $1,300 from the District 1 Commission funds for a public purpose to Hamilton Elementary School for T-shirt purchase. Seconded by Vice Mayor Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye Commissioner Britton expressed her excitement for the Cultural Guild and Botanical Gardens and thanked Brady Lessard, Director of Economic Development, Pamela Lynch, Project Manager, Economic Development, Jerry Sullivan, Recreation Operations Manager, and Brigitte Stephenson, Sanford Museum Curator for all their hard work making this possible. She mentioned the Zoo advertisements for the Lantern Festival are still up and staff are to investigate removing them. She mentioned at the beginning of the year she requested a log sheet for the employee who was hired to pick up trash and still has not received this. Commissioner Britton asked for 30 seconds of respectful uninterrupted time. After a few moments she pointed out how staring makes people feel uncomfortable. She said she had her one on one with the City Manager that was recorded and a staff member. She mentioned this is something that happened to her in her one on one. She said we should treat others as we wish to be treated. She expressed concern with how an accused supervisor was treated. She said she would like Mr. Bonaparte to receive a reprimand for his behavior. It is inappropriate and she is not CITY COMMISSION MINUTES MARCH 10, 2025 REGULAR MEETING tolerating this anymore. Mr. Groot addressed the Mayor and Commission that this is not legal action, and the Commission is not allowed to verbally reprimand the City Manager. This action needs to be stricken from the minutes at the next meeting. Commissioner Britton expressed displeasure and requested Mr. Groot provide the information stating this is not legal. Commissioner Wiggins thanked everyone for Thursday night’s Community meeting, with a special thank you to Britt Henderson and Josh Brown for all they do. Last Friday the food giveaway was at Seminole Gardens and thank you for all who participated and attended the 3 Community Event on Saturday. Commissioner Thomas attended the Central Florida Indian Spring Event at Wicklow Elementary and it was wonderful seeing so many members of our Indian community and learning about the generous ways they help the community. Commissioner Thomas then posed a hypothetical question to Mr. Groot about the firing of the City Manager. She said hypothetically, she wanted to say that she wanted to raise a concern that she was not happy with the City Clerk’s work because “‘she is terrible”. Is this the appropriate forum to do this and put on record that I am dissatisfied? Mr. Groot replied, “Is it a lawful forum?” Yes. He said if a Commissioner wants to tell him, “I am tired of your legal advice and think your legal advice is horrible and the City Commission should fire you”, then you are correct; you have the positive right to say that. If you say, however, “Mr. Groot, I am a Commissioner and I am going to reprimand you for your legal opinion”, you have no right to say that. The Commission can fire the City Manager and the City CITY COMMISSION MINUTES MARCH 10, 2025 REGULAR MEETING Attorney. Commissioner Thomas said so I have the right to come to the meeting and say “I want to fire you”. Mr. Groot said absolutely. Mayor Woodruff met with the Main Street Board regarding their financial status. He also met with Paul Williams and Alex Williams separately. There being no further business, the meeting was adjgurned at/7:58 PM. City Cler. (CL)