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Home My WebLink About2603 PBA 20/21-31 Microsoft Software Renewal (from 2021)i ITY Or Sa O� hIVAhCh DOARI M.U" PURCHASING DEPARTMENT TRANSMITTAL MEMORANDUM RE: Microsoft agreetnLnt PAN -3 The item(s) noted below is/are attached and forwarded to your office for the following action(s): ❑ Development Order Mayor's signature 2,//s— F-1 Final Plat (original mylars) Recording ❑ Letter of Credit ❑ Rendering ❑ Maintenance Bond ❑ Safe keeping (Vault) ❑ Ordinance ❑ Deputy City Manager ❑ Performance Bond ❑ Pavment Bond ❑ ❑ Resolution ® City Manager Signature"" City Clerk Attest/Signature 3%S / City Attorney/Signature Once completed, please: ® Return originals to Purchasing- Department ❑ Return copies Special Instructions From CSC Q� I co� -�/694�-Vo SharePoint_Finance_ Purchasing_Porms - 2018.doc Microsoft Program Signature Form MBA/MBSA number Agreement number 01E73902 Volume Licensing 1 5-0000006377847 Note: Enter the applicable active numbers associated with the documents below. Microsoft requires the associated active number be indicated here. or listed below as new. For the purposes of this form, "Customer' can mean the signing entity, Enrolled Affiliate, Government Partner, Institution, or other party entering into a volume licensing program agreement. This signature form and all contract documents identified in the table below are entered into between the Customer and the Microsoft Affiliate signing, as of the effective date identified below. By signing below, Customer and the Microsoft Affiliate agree that both parties (1) have received, read and understand the above contract documents, including any websites or documents incorporated by reference and any amendments and (2) agree to be bound by the terms of all such documents. Name of Entity (must be legal entity namqt�(Sanford Signature* Printed First and Last Name* Wof( ( m Printed Title C 1 � rVOIC.- Ste - Signature Date' S/ a5l�o L Tax ID * indicates required field Microsoft Corporation Signature Printed First and Last Name Printed Title Signature Date (date Microsoft Affiliate countersigns) Agreement Effective Date (may be different than Microsoft's signature date) ProgramSignForrn(MSSign)(NA,LatAm)ExBRA.MLI(ENG)(May2020) 3i2-=t12-4Lr MZ V- 11Y Page 1 of 2 Document X20-12883 0m Microsoft Program Signature Form MBA/MBSA number Agreement number 01E73902 Volume Licensing 5-0000006377847 Note: Enter the applicable active numbers associated with the documents below. Microsoft requires the associated active number be indicated here, or listed below as new. For the purposes of this form, "Customer" can mean the signing entity, Enrolled Affiliate, Government Partner, Institution, or other party entering into a volume licensing program agreement. This signature form and all contract documents identified in the table below are entered into between the Customer and the Microsoft Affiliate signing, as of the effective date identified below. By signing below, Customer and the Microsoft Affiliate agree that both parties (1) have received, read and understand the above contract documents, including any websites or documents incorporated by reference and any amendments and (2) agree to be bound by the terms of all such documents. Name of Entity (must be legal entity name)* of Sanford Signature* Printed First and Last Name* Wof �Ou Printed Title 0—i �� Signature Date* Tax ID 5,7— & O o D 7 c;�,5 * indicates required field Microsoft Corporation Signature Printed First and Last Name Printed Title Signature Date (date Microsoft Affiliate countersigns) Agreement Effective Date (may be different than Microsoft's signature date) tSY ProgramSignForm(MSSign)(NA,LatAm)ExBRA,MLI(ENG)(May2020) Page 1 of 2 Document X20-12883 Optional 2nd Customer signature or Outsourcer signature (if applicable) Name of Entity (must be legal entity name)* Signature* Printed First and Last Name* Printed Title Signature Date* * indicates required field Name of Entity (must be legal entity name)* Signature* Printed First and Last Name* Printed Title Signature Date* * indicates required field If Customer requires additional contacts or is reporting multiple previous Enrollments, include the appropriate form(s) with this signature form. After this signature form is signed by the Customer, send it and the Contract Documents to Customer's channel partner or Microsoft account manager, who must submit them to the following address. When the signature form is fully executed by Microsoft, Customer will receive a confirmation copy. Microsoft Corporation Dept. 551, Volume Licensing 6880 Sierra Center Parkway Reno, Nevada 89511 USA ProgramSignForm(MSSign)(NA,LatAm)ExBRA,MLI(ENG)(May2020) Page 2 of 2 Document X20-12883 Enterprise Enrollment Product Selection Form Proposal ID 1030527.005 Language: English (United States) Microsoft I Volume Licensing Enrollment Number I Enrolled Affiliate's Enterprise Products and Enterprise Online Services summary for the initial order: Enterprise Quantity Qualified (Qualified Device / User Core CAL CAL Licensing Profile Windows Enterprise OS Upgrade 460 Users Win E3 + Win E5 + Enterprise Product Platform Office 365 ProPlus + Office Office 365 (Plans E1, E3 Devices Win VDA + Ratio 365 (Plans E3 and E5) + Model I Enterprise 460 550 0.8 Yes User Licenses Products Enterprise Quantity Office Professional Plus Office Professional Plus I 460 Client Access License (CAL) Core CAL Core CAL 550 Windows Desktop Windows Enterprise OS Upgrade 460 Enrolled Affiliate's Product Quantities: Price Group 1 2 3 4 Enterprise Products Office Professional Plus + Client Access License + Client Access Win E3 + Win E5 + Additional Product Server Pool: Unless otherwise indicated in associated contract documents, Price level set Office 365 ProPlus + Office Office 365 (Plans E1, E3 License + Windows Win VDA + 365 (Plans E3 and E5) + and E5) + Microsoft 365 Intune + EMS USL + Microsoft 365 Microsoft 365 Enterprise Enterprise Microsoft 365 Enterprise Enterprise Quantity 460 550 550 460 Enrolled Affiliate's Price Level: Product Offering / Pool Price Level Enterprise Products and Enterprise Online Services USLs: Unless otherwise indicated in associated contract documents, Price level set using the highest quantity from Groups 1 through 4 D Additional Product Application Pool: Unless otherwise indicated in associated contract documents, Price level set using quantity from Group 1. D Additional Product Server Pool: Unless otherwise indicated in associated contract documents, Price level set using the highest quantity from Group 2 or 3. D Additional Product Systems Pool: Unless otherwise indicated in associated contract documents, Price level set using quantity from Group 4 D Page 1 of 2 EA-EASProdSelForm(WW)(ENG) MS Quote Enterprise Enrollment Product Selection Form Microsoft I Volume Licensing NOTES Unless otherwise indicated in the associated contract documents, the price level for each Product offering / pool is set as described above, based upon the quantity to price level mapping below: Quantity of Licenses and Software Assurance Price Level 2,399 and below A 2,400 to 5,999 B 6,000 to 14,999 C 15,000 and above D Note 1: Enterprise Online Services may not be available in all locations. Please see the Product List for a list of locations where these may be purchased. Note 2: Unless otherwise indicated in associated Agreement documents, the CAL selection must be the same across the Enterprise for each Profile. Note 3: Enrolled Affiliate acknowledges that in order to use a third party to reimage the Windows Operating System Upgrade, Enrolled Affiliate must certify that it has acquired qualifying operating system licenses The requirement applies to Windows Enterprise OS Upgrade. See Product Terms for details. Note 4: If Enrolled Affiliate does not order an Enterprise Product or Enterprise Online Service associated with an applicable Product pool, the price level for Additional Products in the same pool will be price level "A" throughout the term of the Enrollment. Refer to the Qualifying Government Entity Addendum pricing provision for more details on price leveling. Page 2 of 2 EA-EASProdSelForm(WW)(ENG) MS Quote Mm Microsoft Volume Licensing Previous Enrollment(s)/Agreement(s) Form Entity Name: City of Sanford Contract that this form is attached to: State Local Government For the purposes of this form, "entity" can mean the signing entity, Customer, Enrolled Affiliate, Government Partner Institution, or other party entering into a volume licensing program agreement. Please provide a description of the previous Enrollment(s), Agreement(s), Purchasing Account(s), and/or Affiliate Registration(s) being renewed or consolidated into the new contract identified above. a. Entity may select below any previous contract(s) from which to transfer MSDN subscribers to this new contract. Entity shall ensure that each MSDN subscriber transferred is either properly licensed under the new contract or is removed. b. Entity may select below only one previous contract from which to transfer the Software Assurance (SA) Benefit contact details, i.e., benefits contact (not the SA manager) and the program codes, to this new contract. c. An Open License cannot be used to transfer either the SA Benefit details or MSDN subscribers. d. The date of the earliest expiring Enrollment/Agreement that contains SA or Online Services will be the effective date of the new contract (or SA coverage period for Select Plus). e. Please insert the number of the earliest expiring Enrollment/Agreement with SA or Online Services in the appropriate fields of the new contract. PrevEnrAgrForm(WW)(ENG)(Oct2019) Page 1 of 1 Document X20-12873 ❑✓ WS RM CITY OF Item No. Q) SANFORD FLORIDA CITY COMMISSION MEMORANDUM 20.229.F DECEMBER 14, 2020 AGENDA TO: Honorable Mayor and Members of the City Commission PREPARED BY: Bob Keegan, Network Operations Administrator SUBMITTED BY: Norton N. Bonaparte, Jr., City Manager SUBJECT: Microsoft Software Renewal STRATEGIC PRIORITIES: ❑ Unify Downtown R, the Waterfront ❑ Promote the City's Distinct Culture ❑ Update Regulatory Framework ❑ Redevelop and Revitalize Disadvantaged Communities SYNOPSIS: Approval to execute a renewal of the Microsoft Enterprise License Agreement in the amount of $133.000.41 to Sill (Software House International) is requested. FISCAL/STAFFING STATEMENT: Funds designated for this expenditure are available in the FY 2021 Information Systems — General Fund budget. BACKGROUND: Each year, the City must establish a purchase action to fund and continue technology support contracts. Microsoft products are the City's adopted productivity and office software. This is a continuation of an existing agreement. The Microsoft Enterprise Agreement (EA) provides to the City of Sanford a suite of Microsoft products that build the core foundation of the City's productivity software. Under this license -4-he agreement, vve will be able to utilize the current versions of Windows, Office, SharePoint, C11 Exchange, and SQL. These products are critical to the daily functions of the City, enabling departments to send email, produce documents, track expenditures, produce budgets, collaborate on projects, and more. LEGAL REVIEW: No legal review requested of the City Attorney. RECOMMENDATION: It is staff s recommendation that the City Commission approve the expenditure of $133,000.41 to Software House International (SHI) to renew the Enterprise Agreement with Microsoft. SUGGESTED MOTION: "1 move to approve payment in the amount of $133,000.41 to Software House International (SHI) to renew the Enterprise Agreement with Microsoft." Attachment: SHI Quote 19557682 Pricing Proposal Quotation #: 19557682 Reference #: EA# 84416558 Created On: Oct -14-2020 Valid Until: Dec -30-2020 City of Sanford SE Government and Academic Sales Team Manager Dan Ayala Jennifer Huseth Phone: (321) 377-5022 290 Davidson Avenue Fax: Somerset, NJ 08873 Email: Daniel.Ayala@sanfordfl.gov Phone: 800-543-0432 Fax: 732-868-6055 Email: iennifer—huseth@shi.com All Prices are in US Dollar (USD) Product Qty Your Price Total 1 Azure prepayment - US Gov (60K-00001) 1 $1,222.56 $1,222.56 Microsoft - Part#: J5U-00001 Contract Name: Licensing Solutions Providers (LSP) of Microsoft Software and Services Contract #: 43230000-15-02 Coverage Term: Jan -01-2021 — Dec -31-2021 Note: Year 1 of 3 2 CoreCAL ALNG SA MVL Pltfrm USrCAL 550 $44.83 $24,656.50 Microsoft - Part#: W06-01072 Contract Name: Licensing Solutions Providers (LSP) of Microsoft Software and Services Contract* 43230000-15-02 Coverage Term: Jan -01-2021 — Dec -31-2021 Note: Year 1 of 3 3 ExchgSvrEntALNGSAMVL 2 $709.05 $1,418.10 Microsoft - Part#: 395-02504 Contract Name: Licensing Solutions Providers (LSP) of Microsoft Software and Services Contract #: 43230000-15-02 Coverage Term: Jan -01-2021 — Dec -31-2021 Note: Year 1 of 3 4 OfficeProPlus ALNG SA MVL Pltfrm 460 $93.73 $43,115.80 Microsoft - Part#: 269-12442 Contract Name: Licensing Solutions Providers (LSP) of Microsoft Software and Services Contract #: 43230000-15-02 Coverage Term: Jan -01-2021 — Dec -31-2021 Note: Year 1 of 3 5 SharePointSvrALNGSAMVL 1 $1,189.09 $1,189.09 Microsoft - Part#: H04-00268 Contract Name: Licensing Solutions Providers (LSP) of Microsoft Software and Services Contract* 43230000-15-02 Coverage Term: Jan -01-2021 — Dec -31-2021 Note: Year 1 of 3 6 SQLSvrStdCore ALNG SA MVL 2Lic CoreLic 8 $573.76 $4,590.08 Microsoft - Part#: 7NQ-00292 Contract Name: Licensing Solutions Providers (LSP) of Microsoft Software and Services Contract #: 43230000-15-02 Coverage Term: Jan -01-2021 — Dec -31-2021 Note: Year 1 of 3 7 WINENTperDVC ALNG SA MVL Pltfrm 460 $41.57 $19,122.20 Microsoft - Part#: KV3-00353 Contract Name: Licensing Solutions Providers (LSP) of Microsoft Software and Services Contract #: 43230000-15-02 Coverage Term: Jan -01-2021 — Dec -31-2021 Note: Year 1 of 3 8 WinSvrDCCore ALNG SA MVL 21-ic CoreLic 96 $123.88 $11,892.48 Microsoft - Part#: 9EA-00278 Contract Name: Licensing Solutions Providers (LSP) of Microsoft Software and Services Contract #: 43230000-15-02 Coverage Term: Jan -01-2021 — Dec -31-2021 Note: Year 1 of 3 9 WinSvrSTDCore ALNG SA MVL 21-ic CoreLic 80 $17.93 $1,434.40 Microsoft - Part#: 9EM-00270 Contract Name: Licensing Solutions Providers (LSP) of Microsoft Software and Services Contract #: 43230000-15-02 Coverage Term: Jan -01-2021 — Dec -31-2021 Note: Year 1 of 3 10 WinSvrDCCore ALNG SASU MVL 2Lic WinSvrStdCore CoreLic 80 $246.95 $19,756.00 Microsoft - Part#: 9EA-00279 Contract Name: Licensing Solutions Providers (LSP) of Microsoft Software and Services Contract #: 43230000-15-02 Coverage Term: Jan -01-2021 — Dec -31-2021 Note: Year 1 of 3 11 WinSvrDCCore ALNG LicSAPk MVL 21-ic CoreLic 16 $287.70 $4,603.20 Microsoft - Part#: 9EA-00039 Contract Name: Licensing Solutions Providers (LSP) of Microsoft Software and Services Contract #: 43230000-15-02 Coverage Term: Jan -01-2021 — Dec -31-2021 Note: Year 1 of 3 Total $133,000.41 Additional Comments Hardware items on this quote may be updated to reflect changes due to industry wide constraints and fluctuations. Thank you for choosing SHI International Corp! The pricing offered on this quote proposal is valid through the expiration date listed above. To ensure the best level of service, please provide End User Name, Phone Number, Email Address and applicable Contract Number when submitting a Purchase Order. For any additional information including Hardware, Software and Services Contracts, 0). All other provisions in the original government contract are fully binding on the parties and will represent the agreement between the City and the Vendor. Entered this 121h day of March, 2021. Attest: SHI International, Corp., a New Jersey corporation which is authorized to conduct business in Florida. /Ot� A�� Paul Ng Secretary Attest: Traci Houchin Traci Houchin, MMC, FCRM, City Clerk Approved as to form and legal sufficienc !I�I�i111111�► ,I� By: 7LAAv,�. Kristina Mann Manager — Contracts Date: 3/12/2021 City Of Sanford By: / A A V Art lidoKdruff Mayor Date: /' v please contact an SHI Inside Sales Representative at (888) 744-4084. SHI International Corp. is 100% Minority Owned, Woman Owned Business. TAX ID# 22-3009648, DUNS# 61-1429481; CCR# 61-243957G; CAGE 1 HTFO The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under that applicable line item. Signature: T`TU'1110xlI%`1 ... c l W r 17, 2021 08:48 FDT � Email: traci.houchin@sanfordfl.gov scan osburnn 2021-03-16-16-24-07 Final Audit Report 2021-03-17 Created: 2021-03-16 By: MARISOL ORDONEZ (marisol.ordonez@sanfordfl.gov) Status: Signed Transaction ID: CBJCHBCAABAAvpsCPRjtMHGS1JkHzfy5KsnuYVVHi5AV "scan_osburnn_2021-03-16-16-24-07" History Document created by MARISOL ORDONEZ (marisol.ordonez@sanfordfl.gov) 2021-03-16 - 10:16:01 PM GMT- IP address: 97.71.189.34 Document emailed to Traci Houchin (traci.houchin@sanfordfl.gov) for signature 2021-03-16 - 10:16:31 PM GMT Email viewed by Traci Houchin (traci.houchin@sanfordfl.gov) 2021-03-17 - 12:07:08 PM GMT- IP address: 97.104.63.240 Document e -signed by Traci Houchin (traci.houchin@sanfordfl.gov) Signature Date: 2021-03-17 - 12:08:42 PM GMT - Time Source: server- IP address: 97.104.63.240 Agreement completed. 2021-03-17 - 12:08:42 PM GMT a Adobe Sign