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Home My WebLink About06-09-2025 RM MinutesCITY COMMISSION MINUTES JUNE 99 2025 REGULAR MEETING The City Commission of the City of Sanford, Florida met in Regular Meeting on Monday, June 9, 2025, at 7:00 PM, in the City Commission Chambers, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor Art Woodruff Vice Mayor Patrick Austin Commissioner Sheena R. Britton Commissioner Kerry S. Wiggins, Sr. Commissioner Claudia Thomas City Manager Norton N. Bonaparte, Jr. City Attorney Lindsay Greene Deputy City Clerk Cathy LoTempio Absent: City Clerk Traci Houchin CALL TO ORDER: 1) Meeting was called to order by Mayor Woodruff at 7:27 PM. CEREMONIAL MATTERS: 2) Legislative prayer by Reverend James Witherspoon. 3) Pledge of Allegiance 4) Presentations, Proclamations and Awards: ■ Proclamation for Women's Veteran's Day — June 12, 2025 ■ Proclamation for Pride Month — June 2025 ■ Proclamation for Juneteenth — June 19, 2025 ■ Presentation of Sanford Fire Assessment Fees by Raftelis BUSINESS OF THE COMMISSION: CITY COMMISSION MINUTES JUKE 9, 2025 REGULAR MEETING 5) Minutes: May 12, 2025, Work Session and Regular Meeting. Vice Mayor Austin moved to approve the minutes with proposed revisions. Seconded by Commissioner Wiggins and carried by vote of Commission as follows. Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye 6) CONSENT AGENDA [Commission Memo 25-140] — All Administrative matters. Commissioner Britton pulled Consent Item 6.A through 6.C, and 6.L for further discussion. Mayor Woodruff pulled Consent Item 6.I for further discussion. A. Approve a change order in the amount of $50,001, to Blanket Purchase Order #40844 to Collimotive Center, bringing the new total to $100,000, for body shop repairs to Fleet vehicles. B. Approve a change order in the amount of $50,001, to Blanket Purchase Order #40791 to AOK Tire Mart bringing the new total to $100,000 for the purchase of heavy-duty tire and repair services to Fleet vehicles. C. Approve a change order in the amount of $50,001 to Blanket Purchase Order #40887 to Martin's Collision Center bringing the new total to $100,000 for body shop repair services to Fleet vehicles. D. Approve the procurement of a 2025 F 150 Super Crew Cab in the amount of $51,180, from CITY COMMISSION MINUTES JUNE 9, 2025 REGULAR MEETING Alan Jay Fleet Sales for the Fire Department for the new Lieutenant Training position. E. Approve a special event permit application, with a noise permit, from 5:30 — 8:30 PM for the 'Sanford Sunset Sessions', on every Friday evening from June 13, 2025, through August 15, 2025. F. Approve a date change from Saturday, June 7, 2025, to Saturday, June 28, 2025, for a previously approved special event, with a noise permit, from Noon — 10 PM, for the 'Wild West End Anniversary Party'. G. Approve a special event permit application, with a noise permit, and an alcohol permit, from 6 — 9 PM, for 'Flag Day', on Saturday, June 14, 2025, with the use of the Decision Tactical parking lot. H. Approve a special event permit application, with a noise permit from 10 AM — 5 PM for the 'Ultimate Summer Bash', Car & Sound Show event on Saturday, June 14, 2025, with the use of the Elev8 parking lot from 8 AM — 6 PM. I. Approve the special event permit application, with a noise permit, and an alcohol permit, from 1 — 9 PM for 'Mid Florida Cars & Grub 2-Year Bash', on Saturday, July 19, 2025, with the use of the Elev8 parking lot from 10 AM — 10 PM. J. Approve a special event permit application, with a noise permit, and an alcohol permit, from Noon — 3 PM for 'Why Not Ride', on Saturday, July 19, 2025, with road closures from 10 AM — 4 PM. K. Approve a special event permit application, with a noise permit, and an alcohol permit, CITY COMMISSION MINUTES JUNE 912025 REGULAR MEETING from 3 — 7 PM for the `Rhythms of Autumn' Fall Festival on Sunday, September 21, 2025, at Centennial Park. L. Approve a special event permit application, with a noise permit, and an alcohol permit, from 11 AM — 9 PM for 'Festival Puertorriquenos y Multicultural' on Saturday, November 8, 2025, with road closures from 5 AM — Midnight. M. Approve a special event permit application, with a noise permit, for the 8 AM 'I 6th Annual Turkey Day 5K', on Thursday, November 27, 2025, with road closures from 5 — 10 AM. N. Approve a special event permit application, with a noise permit, from 10 AM — 2 PM, for `Paws and Claus', on Saturday, December 6, 2025, with road closures from 6 AM — 5 PM. Commissioner Britton moved to approve the Consent Items, 6.13, 61 though 6.1-1, 6.J, 6.K, 6.M, and 6.N, as proposed. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye After brief discussions, Commissioner Britton moved to approve Consent Items 6.A though 6.C, 6.E, 6.I, and 6.L. Seconded by Vice Mayor Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye CITY COMMISSION MINUTES JUNE 99 2025 REGULAR MEETING Commissioner Thomas Aye 7) PUBLIC HEARINGS. A. First reading of Ordinance No. 2025-4826, to rezone 1.44 acres at project address 4021 Church Street from Planned Development (PD) to Restricted Industrial (RI- 1); Owner, 4015 Church Street Holdings, LLC. [Commission Memo 25-141 ] — Quasi-judicial matter. Commissioner Britton moved to approve Ordinance No. 2025-4826 on first reading. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye 8) CITIZEN'S PARTICIPATION. 9) OTHER ITEMS. A. Approve the procurement to Sanpik, Inc. under the Construction Manager at Risk (CMAR) contract related to the Brown Avenue Water Project in the amount of $426,674. [Commission Memo 25-1421 — Administrative matter. Commissioner Britton moved to approve the procurement to Sanpik, Inc. in the amount of $426,674, as proposed. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye CITY COMMISSION MINUTES JUNE 9, 2025 REGULAR MEETING Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye B. Approve the procurement to Sanpik, Inc in the amount of $474,933, for Phase I installation for the Goldsboro Hydrant and Infrastructure Project. [Commission Memo 25-143] — Administrative matter. Vice Mayor Austin moved to approve the procurement to Sanpik, Inc. in the amount of $474,933, as proposed. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye C. Approve the procurement to Sanpik, Inc. in the amount of $293,464.95, for services related to the Lake Monroe Trail Loop Project located at Celery Avenue and Mellonville Avenue. [Commission Memo 25-144] — Administrative matter. Vice Mayor Austin moved to approve the procurement to Sanpik, Inc. in the amount of $293,464.95, as proposed. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye CITY COMMISSION MINUTES .TUNE 9, 2025 REGULAR MEETING D. Approve the budget transfer in the amount of $898,176, to reallocate funds from a current Utility project into various projects to be completed this year. [Commission Memo 25-1451 — Administrative matter. Commissioner Thomas moved to approve the budget transfer in the amount of $898,176, as proposed. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye E. Approve to amend the Guaranteed Maximum Price (GMP) in the amount of $394,947.91 for new fire access roads at the new Mayfair Golf Course Clubhouse resulting in a revised project GMP of $6,082,892.91. [Commission Memo 25-146] — Administrative matter. Vice Mayor Austin moved to approve the Guaranteed Maximum Price in the amount of $394,947.91, as proposed. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye F. Approve to waive the distance separation requirement for a Community Facility CITY COMMISSION MINUTES JUNE 9, 2025 REGULAR MEETING located at 1109 French Avenue. [Commission Memo 25-147] — Administration matter. After a discussion, Commissioner Thomas moved to continue the waiver of distance separation requirements located at 1109 French Avenue to July 14, 2025. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye G. Approve a revised set of Architectural Elevations for the Sails at Lake Monroe (Vista at Lake Monroe PD) at 1100 East I" Street; Owner, Paul V. Mellini, Successor, Trustee. [Commission Memo 25-148 — Quasi-judicial matter. After a lengthy discussion, Vice Mayor Austin moved to continue to approve the revised set of Architectural Elevation for the Sails at Lake Monroe, to June 23, 2025. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye H. Approve Resolution No. 2025-3389, to amend the budget in the amount of $1,413,555; $1,343,565 to approve the change order to increase Purchase Order #40303 to Olerich Construction for the Breezeway Expansion Project, and $70,000 CITY COMMISSION MINUTES JUNE 99 2025 REGULAR MEETING to increase the Building Fund budget. [Commission Memo 25-149] — Administrative matter. Commissioner Britton moved to approve Resolution No. 2025-3389, as proposed. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye I. Approve Resolution No. 2025-3390, to amend the budget in the amount of $148,847 and authorize the procurement activity to Caraway Concrete Construction, Inc., for rehabilitating the sidewalks at Lee P. Moore Park. [Commission Memo 25-150] — Administrative matter. Vice Mayor Austin moved to approve Resolution No. 2025-3390, as proposed. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye J. Add -on Item: Approve Resolution No. 2025-3391, relating to the Police Department Memorandum of Understanding Agreements with the Fraternal Order of Police and the City of Sanford. [Commission Memo 25-151] - Administrative matter. CITY COMMISSION MINUTES JUNE 99 2025 REGULAR MEETING Vice Mayor Austin moved to approve Resolution No. 2025-3391, as proposed. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye 10) CITY ATTORNEY'S REPORT. Ms. Greene expressed her gratitude for becoming the new City Attorney for the City of Sanford. 11) CITY CLERK'S REPORT. 12) CITY MANAGER'S REPORT. Mr. Bonaparte addressed the Monroe Meadows current issues concerning a depression in the road. Mayor Woodruff said the Homeowners Association (HOA) is no longer in existence in this subdivision. Most times the HOA's do not take proper care of the infrastructure. Vice Mayor Austin said his main concern is the depression in the road. He asked Brynt Johnson, Director of Public Works and Utilities, to investigate the situation to determine if the City's infrastructure is causing the depression. Ms. Greene mentioned that City funds are not supposed to be used on private roads and suggested waiting for an engineer's assessment. 13) CITY COMMISSIONER'S REPORTS. Commissioner Britton suggested Mr. Bonaparte investigate splitting Utilities and Public Works as separate departments with separate directors. The margin for error is way too CITY COMMISSION MINUTES JUNE 99 2025 REGULAR MEETING large, she is seeing too many issues, and she knows that some people take offense, and directors take offense when she calls things out. If things are running properly, you do not hear from her, and she cheerleads for the department when she can. Utilities and Public Works is so disappointing. The vacuum sewer station being on fire almost gave her a heart attack. She was at the gas station; she looked over and saw smoke and the fire department there. All three pumps were down at the Park Avenue vacuum station. She tried to call the City Manager, who she couldn't get. She originally called the Mayor and couldn't get him. She then waited for someone to contact her, as she is not calling the Directors. She said that she calls who she is supposed to call. She finally gets a call back from Mr. Johnson and Mr. Bonaparte. She stated that she knows the pump station very well, she has brought it to the Commission two or three years ago, talking about duct tape being on the pumps. It is not supposed to be running on two pumps, there are supposed to be three. There is no reason why all three pumps are down. If a pump caught on fire, there should always be a backup. Commissioner Britton requested a meeting with Mr. Bonaparte and Mr. Johnson, and the following is what she is looking for: • She wants to know full information on (background) the pump station on Park Avenue. • The number of pumps the City has. • Why did all three pumps go down all at once? • Why were there no back up pumps ready? • How much monitoring does it take to watch the station when the pumps are down? 0 When was Administration notified that the pumps were down? CITY COMMISSION MINUTES JUNE 992025 REGULAR MEETING • When were the new pumps ordered? • What happens if the pumps were not able to be fixed? • What caused that fire at the vacuum station? Mr. Johnson said the Fire Department arrived and had to shut down the power of the pump station due to protocol. The new pump was installed the next morning. Commissioner Britton asked how long the system has been running on two pumps. She stated she wants proactiveness. Commissioner Britton said last week there was a gas leak and Hollerbach's had to close. She asked if the Commission funds would be able to cover the City's costs for the Juneteenth Events. Cindy Lindsay, Director of Finance, said the organizations must pay the fees first and then invoice the City for the proper tax forms with the Internal Revenue Services. Commissioner Thomas suggested that maybe a structural change is not needed with Public Works and Utilities at this time. Commissioner Wiggins mentioned the upcoming Picnic Project. Commissioner Thomas thanked the Commission for presenting the Pride Month Proclamation. She analyzed the Facebook comments and put them on a spreadsheet and said negative comments versus the positive comments almost equaled the same amount. She mentioned she would like to donate $1 K to Sanford Main Street, for a public purpose. She said the public provides their name and address on the speaker request forms. She suggested the CITY COMMISSION MINUTES JUNE 99 2025 REGULAR MEETING public does not have to be required, to repeat their address again when they come to speak at the podium. She wants the public to know they are safe when they appear before the Commission they should not be required to provide their address again. She is still meeting with the Collision for the Homeless Committee. The City of Sanford will be hosting the CALNO Meeting at Decision Tactical in Sanford on August 6, 2025, at 6:30 PM to present to the committee all the wonderful things the City is doing. After a brief discussion, Commissioner Britton moved to approve taking $5K from the District 3 Commission fund, $1K from the District 4 Commission Fund, and $5K from the Mayors Fund, all for a public purpose for Main Street. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye Mayor Woodruff welcomed Chief Ronnie McNeil back. The past couple of days he attended a few events: Race Amenity Day; The Employee Safety Incentive Luncheon; Memorial Day Celebration, that was excellent; and the Board Appreciation Dinner. He will follow up on the Air Show reporting to events, so the Police Department receives reimbursement for their time. He asked Cindy Lindsey, Director of Finance, to ask her granddaughter, who teaches at Hamilton Elementary School, to organize a way to recognize the students for their accomplishment with Odyssey of the Minds. He reminded the Commission to complete the forms emailed by the CITY COMMISSION MINUTES JUNE 9, 2025 REGULAR MEETING Board of Ethics Commission. There being no further business, the meeting was adjourned at 2:58 PM. 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