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Home My WebLink About04-28-2025 RM Minutes-% �� k .won M -i atks �'FoC6:� CITY COMMISSION MINUTES (q-j"4 ®r3 ' ( a, a Qb APRIL 28, 2025 REGULAR MEETING The City Commission of the City of Sanford, Florida met in Regular Meeting on Monday, April 28, 2025, at 7:00 PM, in the City Commission Chambers, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor Art Woodruff Vice Mayor Patrick Austin Commissioner Sheena R. Britton Commissioner Claudia Thomas City Manager Norton N. Bonaparte, Jr. Assistant City Attorney Lonnie N. Groot City Clerk Traci Houchin Absent: City Attorney William L. Colbert Deputy City Clerk Cathy LoTempio CALL TO ORDER: 1) Meeting was called to order by Mayor Woodruff at 7:02 PM. CEREMONIAL MATTERS: 2) Legislative prayer by Commissioner Kerry Wiggins. 3) Pledge of Allegiance 4) Presentations, Proclamations and Awards: ■ Proclamation for Denim Day — April 30, 2025 ■ Proclamation for National Police Week — May 11-17, 2025 ■ Proclamation for National Public Works Week — May 18-24, 2025 ■ Proclamation for Municipal Clerks Week — May 4-10, 2025 ■ Proclamation for Public Service Recognition Week — May 4-10, 2025 CITY COMMISSION MINUTES APRIL 28, 2025 REGULAR MEETING BUSINESS OF THE COMMISSION: 5) Minutes: April 14, 2025, Work Session and Regular Meeting. Vice Mayor Austin moved to approve the minutes as proposed. Seconded by Commissioner Wiggins and carried by vote of Commission as follows. Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye 6) CONSENT AGENDA [Commission Memo 25-116] — All Administrative matters. A. Approve the Police Department's donation of $1,000 to the Central Florida Crime Line Program, Inc. by being a sponsor for the Annual Golf Scramble fundraiser (this donation serves as a public purpose). B. Approve the procurement for aquatic midge control from Clarke Mosquito Management, Inc., in the amount of $126,183. C. Approve the procurement relating to the Sanford North Wastewater Treatment Facility Traveling Bridges and sand and grit removal project by U.S. Submergent Technologies, LLC in the amount of $199,930. D. Approve a budget transfer for the procurement of furniture from Interior Contract Services of Orlando for the Utilities Building Project in the amount of $97,314. E. Approve the special event permit application, with a noise permit, and an alcohol permit, CITY COMMISSION MINUTES APRIL 289 2025 REGULAR MEETING for 'Star Spangled Sanford", from 6 — 10 PM on Friday, July 4, 2025, with road closures. F. Approve the special event permit application for 'Twilight Artisan Market and Pet Stroll', from 4 — 9 PM on the 2"d Fridays between May and August of 2025 with use of the outdoor space from 3 — 10 PM for each event. G. Approve the purchase of services from CPH Consulting, LLC for mechanical and electrical engineering services for chiller replacement at the Public Safety Complex in the amount of $35,300. H. Approve the staffs recommendation of Jamie McManus and Jeff Ashton of Roper, Townsend & Stephen, P.A. law firm as the City's Special Magistrate/Hearing Officer. Commissioner Britton moved to approve the Consent Items as proposed. Seconded by Vice Mayor Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye 7) PUBLIC HEARINGS. A. Second reading of Ordinance No. 2025-4825, amending Sections 86-32, 86-34, 86- 71, 86-398, and 86-407 of the City Code, relating to a registration process and not a franchise process in accordance with the requirements of controlling State law regarding the Solid Waste Division; Ad published April 27, 2025. [Commission Memo 25-1171— Legislative matter. CITY COMMISSION MINUTES APRIL 28, 2025 REGULAR MEETING Vice Mayor Austin moved to adopt Ordinance No. 2025-4825. Seconded by Commissioner Britton and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Absent Commissioner Thomas Aye 8) CITIZEN'S PARTICIPATION. Drew Roberts, Shantell Williams, Cobbin McGee, Clint Salters and Bradley Goldberg all spoke regarding the foreclosure of Shantell's. They asked the Commission to rescind the foreclosure, as the building is no longer in violation and would like to file for the lien amnesty. Mr. Groot stated he does not support this and suggests not responding to these comments as this case is still under litigation. He said there is a negotiation on May 9, 2025. Mayor Woodruff suggested the City negotiate with this case before May 9, 2025. After additional discussions with Tony Raimondo, Director of Development Services, Mr. Groot suggested for the Assistant City Attorney to negotiate with the property owners prior to May 9, 2025, court hearing, and delegate authority to the City Manager to accept or reject. Commissioner Britton moved to approve the Assistant City Attorney negotiating with the property owners prior to the May 9, 2025, court hearing, and delegated the authority to the City Manager to accept or reject the decision. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye CITY COMMISSION MINUTES Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye 9) OTHER ITEMS. APRIL 28, 2025 REGULAR MEETING A. Approve a change order increasing purchase order $40,243 issued to Oelrich Construction, Inc. in the amount of $22,902.59. This will bring the total project cost from $3,485,738.21 to $3,508,640.80. [Commission Memo 25-118] — Administrative matter. This item was pulled from the agenda. B. Approve Resolution No. 2025-3375, amending the Class and Pay Plan by creating a temporary (1.0) Full -Time Equivalent (FTE) Risk Management Administrator position in the Human Resources/Risk Management Department. The fiscal impact for the remainder of FY 2024/2025 is estimated to be $5,769. [Commission Memo 25-119] — Administrative matter. Commissioner Britton moved to approve Resolution No. 2025-3375, as proposed. Seconded by Vice Mayor Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye C. Approve Resolution No. 2025-3376, amending the Class & Pay Plan by reclassifying a currently filled (1.0) Full -Time Equivalent (FTE) Customer Service CITY COMMISSION MINUTES APRIL 28, 2025 REGULAR MEETING Supervisor position in the Public Works/Utilities Department to a Utility Customer Service and Revenue Administrator 1.0 FTE. The fiscal impact for the remainder of FY 2024/2025 is estimated to be $6,735, the total yearly impact is $13,469. [Commission Memo 25-120] — Administrative matter. This item was pulled from the agenda. D. Approve Resolution No. 2025-3377, amending the budget for a change order, increasing purchase order #39982 issued to Universal Contracting & Construction, Inc. in the amount of $245,119.86 for the Mellonville Drainage Project. [Commission Memo 25-121] — Administrative matter. Vice Mayor Austin inquired about the location of the dashboard pertaining to larger projects. Commissioner Wiggins asked Mr. Bonaparte to check on the SR46 project status. Vice Mayor Austin moved to approve Resolution No. 2025-3377, as proposed. Seconded by Commissioner Thomas and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye E. Approve Resolution No. 2025-3378, amend the City budget to provide funding to develop a consultant selection Request for Proposals (RFP) document and to assist with the selection of a design consultant to complete the design of the expansion of the South Water Resource Center from 3.0 million gallons per day (MGD) to 6.0 CITY COMMISSION MINUTES APRIL 28, 2025 REGULAR MEETING MGD along with the design of a 1.0 MGD brackish water treatment plant. [Commission Memo 25-122] — Administrative matter. Vice Mayor Austin moved to approve Resolution No. 2025-3378, as proposed. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye F. Approve Resolution No. 2025-3379, providing for approval of the application for the Florida Department of Environmental Protection (FDEP) State Revolving Fund (SRF) loan for project #DW5901B. [Commission Memo 25-123] — Administrative matter. Commissioner Thomas moved to approve Resolution No. 2025-3379, as proposed. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye G. Approve Resolution No. 2025-3380, providing for approval of the application for the Florida Department of Environmental Protection (FDEP) State Revolving Fund (SRF) loan for project #DW59016. [Commission Memo 25-124] — Administrative matter. CITY COMMISSION MINUTES APRIL 28, 2025 REGULAR MEETING Commissioner Thomas moved to approved Resolution No. 2025-3380, as proposed. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye H. Approve Resolution No. 2025-3381, amending the budget in the amount of #77,812.50 for a total project cost of $155,625, approve the proposed grant agreement relating to the Florida Department of Environmental Protection (FDEP) South Sanford Wastewater Treatment Facility and approve the procurement to U.S. Submergent Technologies, LLC for sand and grit removal at the South Water Resource Center (SWRC). [Commission Memo 25-125] — Administrative matter. Commissioner Britton moved to approve Resolution No. 2025-3381, as proposed. Seconded by Vice Mayor Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye 1. Approve Resolution No. 2025-3382, adopting a policy pertaining to public purpose determinations relating to donations approved by the City Commission. This will ensure compliance with controlling law and sound and generally accepted public management practices and principles. [Commission Memo 25-126] — CITY COMMISSION MINUTES APRIL 28, 2025 REGULAR MEETING Administrative matter. Commissioner Wiggins moved to approve Resolution No. 2025-3382. Seconded by Commissioner Thomas and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye J. Approve an Interlocal Agreement with Seminole County relating to the distribution and use of local option fuel tax. [Commission Memo 25-127] — Administrative matter. This item was pulled from the agenda. 10) CITY ATTORNEY' S REPORT. Mr. Groot said Executive Orders were signed by President Trump today on both Sanctuary Cities and Protect Law Enforcement Personnel. Cecil Smith, Police Chief, spoke on both Executive Orders. He said the City of Sanford has done so many wonderful things. Commissioner Thomas thanked Mr. Groot for all the emails with the articles. She said she reads every one of them. Vice Mayor Austin said no one at the Dias has known Mr. Groot longer than him and he will be missed. Mr. Colbert and Mr. Groot are retiring from the City of Sanford with wealth of institutional knowledge. It has been an honor and a pleasure working with both of you. Commissioner Wiggins thanked Mr. Groot for always checking on him and his family. He appreciates all the support Mr. Groot has given him. Commissioner Britton said she respects and CITY COMMISSION MINUTES APRIL 289 2025 REGULAR MEETING appreciates Mr. Groot. He has wealth of knowledge. Traci Houchin, City Clerk, said she has known Mr. Groot for about 20 years. She met him at the City of Deltona where they had several public records requests, and her City Clerk hardly ever agreed with Mr. Groot. Therefore, Ms. Houchin had to work closely with Mr. Groot and has learned a lot from him to get where she is today. 11) CITY CLERK'S REPORT. 12) CITY MANAGER'S REPORT. 13) CITY COMMISSIONER'S REPORTS. Mayor Woodruff said when he was in Tallahassee with the League of Mayors and Executive Directors, the group suggested they wanted to come to Sanford one day. A few weeks later he received a call that they wanted to come in April. There were more than 30 Mayor's from around the State that met last week. He thanked Pamela Lynch, Project Manager, Economic Development. The owners of Brewlando and the Colonial Room were on the panel. Commissioner Thomas spent the past weekend at the Institute of Elected Municipal Officers training and enjoyed meeting some of the other elected officials. She said after listening to some of the stories from other elected officials, the City of Sanford is not doing too bad. She has been keeping up with legislation. She had a good meeting with the new City Attorney Lindsay Greene. She attended the Grand Opening of the Hot Asian Buns. She attended the Art Festival yesterday and made sure the artists know how much the City appreciates then and that continue to come here. Commissioner Wiggins fed over 50 families with the picnic project. He invited the CITY COMMISSION MINUTES APRIL 28, 2025 REGULAR MEETING public tomorrow night to attend the Sanford Speaks Event from 6 PM — 9 PM to the Dr. Velma Williams Westside Community Center. Commissioner Britton asked what the Commission is doing for Mr. Colbert. Mayor Woodruff said the Commission is presenting him with a Resolution at the next meeting. She thanked City Staff and truly appreciate all who assist her daily. She attended the Florida League of Cities and commended Commissioner Thomas on her professionalism. She requested a work session discussion on the process of reviewing the City Charter. Commissioner Britton requested to use some of her funding towards the Juneteenth Celebration. Commissioner Britton moved to approve using $2,000 from the District 1 Commission Funds, up to $1,000 from the District 4 Commission Funds, and up to $1,000 from the District 2 Commission Funds, contingent upon the application for the City fees and stage. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye There being no further business, the meeting was Adjourned Attest 04 '� City Clerk PM. CITY COMMISSION MINUTES (CL) APRIL 28, 2025 REGULAR MEETING